TOWN OF SOMERVILLE WORKSHOP AGENDA APRIL 5, 2016 7:00 … · TOWN OF SOMERVILLE WORKSHOP AGENDA APRIL 5, 2016 ‐ 7:00 P.M. Comments or Concerns from the Citizens Discuss participation

1

TOWN OF SOMERVILLE WORKSHOP AGENDA

APRIL 5, 2016 ‐ 7:00 P.M.

Comments or Concerns from the Citizens

Discuss participation in the “Explorers Program”, a youth program for the FireDepartment through Learning for Life a subsidiary of the Boy Scouts of America – KyleCamp

Discuss reopening the Helipad at the hospital site for “The Wing” – Erik Bratton

FINANCE:

Review February 2016 Financials and Individual Fund Recaps

General Fund Drug Fund Street Aid Solid Waste

Water Fund Sewer Fund Gas Fund February Financials

• Sales Tax

• Review Proposed FY17 Budget – SEPARATE PDF ‐ Make recommendations

• Review ORDINANCE 2016‐001, an Ordinance amending the Purchasing Policy

• Discuss the Purchase of the Old Morris Clinic Building

MARKETING AND BUSINESS DEVELOPMENT:

TML Annual Conference in Gatlinburg – June 12 (12:00 NOON) to June 14 (10:00 AM)Arriving on Saturday, June 11 and returning on Tuesday, June 14

Breakfast (Monday & Tuesday) ‐ Lunch (Sunday & Monday) – Dinner (Monday)

2

PLANNING:

Review Building Permit Stats – Permits Issued and Inspections Made

Review Distressed Property List

Discuss the Planning Commission’s recommendation regarding the banner part of thesign ordinance and review ORDINANCE 2016‐002, an Ordinance Amending the Town ofSomerville Sign Ordinance. – Richard Rucker

Review Planning Commission Minutes from March 22, 2016

PUBLIC SAFETY:

Review Fire Stats for March 2016

Review quote for Service of AMKUS Rescue Tools for the Fire Department –single source provider

Review Police Stats for March 2016 – Presented by Chief Webb

Discuss replacing officer Jason Tipton who has resigned

Discuss the purchase of two used Police Vehicles from Missouri

PUBLIC WORKS:

Review Director’s Monthly Report for March 2016

Review list of Surplus Water Meters and Equipment for sale.

ANR Rate Case Update

Discuss possible Volunteer Demo Work at the Hospital

Discuss Gas Hedge Possibilities

OTHER PROPERLY PRESENTED BUSINESS

Review Letter of Engagement for our FY16 Audit from Godwin and Associates

Somerville Fire Department

Standard Operating Guideline: 100‐1 Date: _________

Supersedes Standard Operating Guideline: None Dated: none

Subject: Explorer Guidelines

Approved: _________________________________ , Chief

I. Purpose: This standard operating guideline is established to establish standards for Explorer Post____, established by the

Somerville Fire Department.

II. Implementation: This Standard Operating Guideline shall be effective upon approval by the Fire Chief.

III. Uniforms: The uniform is required at all times for meetings, training, and manning the station. A. Station: The fire explorer

station uniform consists of:

1. A navy blue or navy blue sweatshirt with the department logo printed on the upper left chest and “EXPLORER” printed

beneath it;

2. Navy blue slacks (or shorts for warm weather) with a black belt. Jeans (in good condition) can be worn as a work uniform

during details around the station.

3. Dark colored socks;

4. Dark colored shoes;

5. Navy blue fire or emergency service baseball cap.

B. Fire Scene: The fire explorer fire scene uniform consists of:

1. Fire helmet with EXLORER crescents;

2. Protective hood;

3. Bunker pants;

4. Bunker coat;

5. Firefighter gloves;

6. Fire boots.

IV. Attendance: Regular attendance is expected at all training sessions and post meetings. Station manning will be partly based

on attendance. Minimum satisfactory participation is attendance at 50% of all meetings.

V. Training: Explorers will be expected to participate in all aspects of training except for interior fire attacks. Station manning

will be partly based on training performance. Minimum satisfactory participation is attendance at 50% of all training sessions.

VI. Station Manning: The station may be manned by not more than two (2) explorers according to a posted schedule approved

by the explorer advisor and explorer chief. Explorers not on the schedule may NOT be at the station except for meetings and

training sessions approved by the training officer. Explorers manning the station shall have no visitors at the station, other than

their parents.

VII. Personal Conduct: All explorers are expected to conduct themselves as fire service professionals at all times when

representing the Somerville Fire Department. The following offenses, while acting as a member of the fire explorer program,

are considered to be grounds for immediate dismissal from the program: illegal possession or consumption of any controlled

substance, including alcohol; driving under the influence of drugs or alcohol; possession of any deadly weapon; physical assault

on any person; intentional violation of safety standards; insubordination; deliberate disruptive behavior; and lack of

participation in meetings and training activities.

VIII. Radio Communications: Explorers are NOT authorized to transmit on the county fire net. Use of apparatus and hand‐held

radios by explorers is not allowed.

IX. Emergency Response:

A. Personal Vehicles: Explorers may NOT respond to a fire or any other emergency by personal vehicle.

B. Apparatus: Two explorers may respond with apparatus from the station during their scheduled time for station manning

provided there are available turn‐outs and an open seat. FIREFIGHTERS ARE FIRST PRIORITY FOR SEATS ON APPARATUS! If

there are no available turn‐outs or open seats, then explorers may not respond to that call.

C. Scanner Chasing: Any explorer found to be responding to other fire scenes of any district for any reason shall be dismissed

from the program.

D. Mutual Aid Calls: Explorers may not respond to any call outside of Somerville Fire Districts.

X. Actions on the Fire Scene:

A. No more than two (2) explorers shall be at the scene of any fire or other emergency.

B. Explorers report to the initial attack apparatus or staging area upon arrival and remain there until assigned.

C. Explorers are to remain outside the collapse zone of a structure, regardless of circumstances or orders to the contrary. Any

explorer found within the collapse zone at a working structure fire will be dismissed from the program. NO EXCEPTIONS! The

collapse zone consists of a distance from a structure equal to one and a half times the height of that structure (NIOSH).

D. Explorers shall remain under the direct supervision of a County firefighter at all times and assist in any assigned task outside

the collapse zone as directed by the Incident Commander.

XI. Textbook: NFPA / Fire Essentials IFSTA edition

XII. School Grades: Explorers must maintain a 2.0 average in High School or better. Explorers are required to give a copy of their

grade card to the Explorer Advisor to put on file for each grading period. Explorers carrying a lower than 2.0 average will be

dismissed from the program until such a time that their average is brought back up to 2.0 or better.

XIII. Age: Explorers must be at least 16 years of age and have completed the 10th grade or 16 years of age and not yet 18.

Explorers registered in a post prior to their 18th birthday may continue as members after their 18th birthday until the post re

charters or until they reach their 19th birthday, whichever comes first. Then may have the option to continue as a

volunteer/reserve firefighter with the Somerville Fire Department.

General Fund Period Ending Year to Date FY16 Percentage Break Even %

2/29/2016 Budget Used to Date 66.67%

General Fund RevenueProperty Tax (Combined) $436,711.53 $451,250.00 96.78%

Local Sales Tax $346,970.71 $475,000.00 73.05% $520,456.07

Wholesale Beer Tax $122,082.04 $175,000.00 69.76% $183,123.06

Wholesale Liquor Tax $44,400.71 $50,000.00 88.80% $66,601.07

State Sales Tax $168,757.06 $230,000.00 73.37% $253,135.59

State Income Tax Annual Payment $32,875.71 $25,000.00 131.50%

City Court Fines and Costs $84,749.63 $160,000.00 52.97% $127,124.45

City Hall Rental Agreement Annual Payment $102,721.00 $102,721.00 100.00%

All Other Revenue $395,669.03 $1,003,144.00 39.44%

Total Revenue $1,734,937.42 $2,672,115.00 64.93%

Legislative ExpensesCommunity Development Grant ALT Consulting In Progress $0.00 $5,000.00 0.00%

All Other Legislative Expenses $6,126.56 $22,510.67 27.22%

Total Legislative Expenses $6,126.56 $27,510.67 22.27%

Building Department (Total) $6,932.33 $20,997.65 33.01%

City RecorderSalaries (Combined) 18 of 26 Pay Periods $31,059.61 $43,355.00 71.64%

Health Insurance $2,201.85 $3,860.00 57.04%

Health Insurance Co‐Pay $1,248.97 $2,700.00 46.26%

All Other City Recorder Expenses $14,529.29 $14,861.09 97.77%

Total City Recorder Expense $49,039.72 $64,776.09 75.71%

General Government BuildingsUTMS PROJECT ‐ CONSTRUCTION COST $52,935.64 $250,000.00 21.17%

UTMS PROJECT ‐ Utilities $36,551.53 $0.00

UTMS PROJECT ‐ Architectural and Attorney Fees $423.43 $0.00

UTMS PROJECT ‐ Maintenance Services $18,525.80 $0.00

UTMS PROJECT ‐ Insurance $0.00 $0.00

UTMS PROJECT ‐ Donation to UT Martin $35,000.00 $0.00

All Other Govt Buildings Expense $56,143.57 $64,700.00 86.78%

Total Government Buildings Expense $199,579.97 $314,700.00 63.42%

Police DepartmentSalaries (Combined) 18 of 26 Pay Periods $357,771.69 $537,250.00 66.59%



Capital Outlay (Vehicles) Vehicles Purchased $51,351.73 $68,000.00 75.52%

All Other Expenses $165,481.25 $290,524.15 56.96%

Total Police Department Expenses $617,254.38 $970,838.15 63.58%

Fire DepartmentSalaries (Combined) 18 of 26 Pay Periods $144,536.22 $193,800.00 74.58%



Uniform/Clothing Expense $1,904.79 $2,500.00 76.19%

Operating Supplies $6,290.85 $12,000.00 52.42%

Gas, Oil, Grease $3,951.89 $8,000.00 49.40%

Capital Outlay (3 RIT‐Packs) $0.00 $10,000.00 0.00%


Total Fire Department Expenses $243,208.10 $384,492.72 63.25%

Public Works DepartmentSalaries (Combined) 18 of 26 Pay Periods $77,517.53 $109,480.00 70.81%



Street Overlay Project $269.95 $42,000.00 0.64%

Multimodal Grant Application (A2H) In Progress $5,500.00 $450,000.00 1.22%

Capital Outlay (Truck) Vehicle Purchased $11,586.00 $12,500.00 92.69%


Total Public Works Department Expenses $157,953.39 $811,836.55 19.46%

$10,505.02 $25,780.00 40.75%

$7,474.37 $39,300.00 19.02%

$0.00 $10,000.00 0.00%

Actual YTD Budgeted

$1,734,937.42 $2,672,115.00 64.93%

$1,297,953.74 $2,670,231.83 48.61%$436,983.68 $1,883.17

Last Month This Month$118,446.19 $332,688.93

$1,276,681.71 $1,276,774.58

$0.00 $0.00

$1,395,127.90 $1,609,463.51 $214,335.61

Last Month This Month

$1,493,306.11 $1,683,061.51 $189,755.40

Actual YTD Budgeted

$89,323.90 $138,698.00 64.40% $133,985.85

Cemeteries (Total) Recreational and Cultural (Total) Libraries (Total)

Total General Fund Revenue Total General Fund Expenses Cash Flow to/from Fund

Cash on HandCash (Checking)

CDs, Savings and other Investments

Cash Due to Other Funds

Total Cash on Hand

Fund Balance

Health Insurance Across All Funds Premium Payments

Co‐Pay $48,733.08 $95,950.00 50.79% $73,099.62

Drug Fund Period Ending Year to Date FY16 Percentage Break Even %


Total Revenue $6,680.19 $18,010.00 37.09%

Total Expenses $2,421.00 $10,500.00 23.06%

Cash Flow to/from Fund $4,259.19 $7,510.00

Fund Balance Last Month This MonthCash (Savings and Checking) $15,198.04 $19,003.68

Confidential Checking $1,391.98 $1,391.98

Total Fund Balance $16,590.02 $20,395.66 $3,805.64

Street Aid Fund Period Ending Year to Date FY16 Percentage Break Even %


State Gas and Motor Fuel Tax $57,301.86 $80,000.00 71.63% $85,953

Other Revenue $4,197.96 $6,300.00 66.63%

Total Revenue $61,499.82 $86,300.00 71.26%

Street Aid Fund ExpensesUtility Services $15,950.57 $25,000.00 63.80%

Sidewalks $1,451.25 $10,000.00 14.51%

Streetlight Retrofit Project Phase II $10,819.91 $25,000.00 43.28%

Debt Service Annual Payment $0.00 $12,640.00 0.00%

Interest Expense $1,286.47 $2,573.00 50.00%


Total Expenses $33,821.09 $85,223.00 39.69%Cash Flow to/from Fund $27,678.73 $1,077.00


Due from General Fund $15,855.16 $23,129.96

Total Fund Balance $40,347.16 $45,096.56 $4,749.40

Solid Waste Fund Period Ending Year to Date FY16 Percentage Break Even %


Collections $331,700.18 $508,000.00 65.30%

Other Revenue $10,144.87 $15,574.35 65.14%

Total Revenue $341,845.05 $523,574.35 65.29%

Solid Waste ExpensesSalaries Including Overtime 18 of 26 Pay Periods $61,148.95 $90,576.00 67.51% $113,562.34

Contractual Services $222,216.64 $345,000.00 64.41% $333,324.96

Health Insurance $4,842.75 $8,073.00 59.99% $7,264.13

Health Insurance Co‐Pay $1,568.05 $2,600.00 60.31% $2,352.08

All Other Expenses $47,814.26 $80,283.81 59.56% $71,721.39

Total Expenses $337,590.65 $526,532.81 64.12%

Cash Flow to/from Fund Operationally $4,254.40 ($2,958.46)

Capital Projects1/2 Ton Pick‐Up Truck Vehicle Purchased $11,000.00 $12,500.00 88.00%

Total Capital Projects $11,000.00 $12,500.00 88.00%Cash Flow to/from Fund ($6,745.60) ($15,458.46)

Fund Balance Last Month This MonthCash (Checking) $93,867.87 $92,984.87

Cash (Savings) $279,201.82 $279,312.43

Total Fund Balance $373,069.69 $372,297.30 ($772.39)

Water Fund Period Ending Year to Date FY16 Percentage Break Even %


Metered Sales $432,486.65 $625,000.00 69.20% $648,729.98

Water Tower Rental $169,522.72 $160,000.00 105.95%

Non‐Operating Revenue $8,985.36 $12,500.00 71.88% $13,478.04

Other Revenue $39,029.09 $32,450.00 120.27% $58,543.64

Total Revenue $650,023.82 $829,950.00 78.32%

Water Fund ExpensesSalaries Including Overtime 18 of 26 Pay Periods $113,519.80 $169,319.00 67.04%



Non‐Operating Expense $19,703.16 $48,520.00 40.61%


Total Expenses $426,748.92 $812,234.80 52.54%

Cash Flow to/from Fund Operationally $223,274.90 $17,715.20

Capital ProjectsAMI Meter Replacement Program In Progress $154,862.10 $330,000.00 46.93%

TDOT Relocation Bypass In Progress $6,530.66 $0.00

Water Operations Trailer In Progress $4,965.76 $13,000.00 38.20%

Water Hydrant Replacement Project In Progress $45,726.00 $0.00

Debt Principal Payment Annual Payment $0.00 $43,559.00 0.00%

Total Capital Projects $212,084.52 $386,559.00 54.86%Cash Flow to/from Fund $11,190.38 ($368,843.80)


CDs and other Investments $1,483,567.50 $1,483,956.10

Total Fund Balance $1,551,789.87 $1,685,717.16 $133,927.29

Sewer Fund Period Ending Year to Date FY16 Percentage Break Even %


Metered Sales $474,646.07 $700,000.00 67.81% $711,969.11

Non‐Operating Revenue $6,523.19 $3,400.00 191.86% $9,784.79

Non‐Operating Revenue (Grants) $0.00 $120,000.00 0.00%

Other Revenue $21,512.72 $29,950.00 71.83%

Total Revenue $502,681.98 $853,350.00 58.91%

Sewer Fund ExpensesSalaries Including Overtime 18 of 26 Pay Periods $113,891.20 $168,100.00 67.75%



Gas, Oil, Grease, Etc. $1,614.65 $4,500.00 35.88%


All Other Expenses Collection Operations $241,386.15 $271,052.69 89.06% 62.74%

All Other Expenses Lagoon $20,668.55 $146,657.26 14.09%

Total Expenses $437,062.39 $734,720.94 59.49%

Cash Flow to/from Fund $65,619.59 $118,629.06

Capital ProjectsLagoon Road Project $0.00 $35,000.00 0.00%

TDOT Relocation Bypass $6,614.74 $0.00

Jetter $45,542.47 $0.00

2015 CDBG ‐ Town Grant Rejected $0.00 $75,000.00 0.00%

2015 CBDG ‐ County Grant in Progress $0.00 $75,000.00 0.00%

Sewer Manhole Project $0.00 $60,000.00 0.00%

Debt Principal Payment Annual Payment $0.00 $109,084.00 0.00%

Total Capital Projects $52,157.21 $354,084.00 14.73%Cash Flow to/from Fund $13,462.38 ($235,454.94)



Due from General Fund (Grant Reimbursements) $0.00 $0.00


Gas Fund Period Ending Year to Date FY16 Percentage Break Even %


Metered Gas Sales $2,277,646.97 $5,000,000.00 45.55%

Installations $127,850.00 $160,000.00 79.91%

Other Revenue $48,794.87 $64,500.00 75.65%

Non‐Operating Revenue $25,709.13 $35,719.87 71.97%

Total Revenue $2,480,000.97 $5,260,219.87 47.15%

Gas Department ExpensesSalaries Including Overtime 18 of 26 Pay Periods $473,319.29 $678,015.00 69.81%



Gas for Resale $1,282,898.76 $3,100,000.00 41.38%



Total Expenses $2,469,247.67 $4,842,185.98 50.99%

Cash Flow to/from Fund Operationally $10,753.30 $418,033.89

Capital ProjectsAMI Meter Project Continued In Progress $316,417.99 $770,000.00 41.09%

Gas Reliability Phase 3 In Progress $52,971.00 $550,000.00 9.63%

TDOT Relocation Bypass In Progress $2,299.13 $0.00

Operations Trailer In Progress $0.00 $13,000.00 0.00%

Cathodic Bed Replacement In Progress $6,094.00 $0.00

Ditch Witch Cancelled $0.00 $80,000.00 0.00%

Gas Operations Building Rehab Phase 2 In Progress $1,166.49 $150,000.00 0.78%

Debt Service Annual Payment $0.00 $21,285.00 0.00%

Total Capital Projects $378,948.61 $1,584,285.00 23.92%Cash Flow to/from Fund ($368,195.31) ($1,166,251.11)

Fund Balance Last Month This MonthCash (Checking) $460,215.65 $625,531.49


Due from General Fund $0.00 $0.00


1

ORDINANCE NO. 2016‐001 AN ORDINANCE AMENDING TITLE 5, CHAPTER 5, SECTION 4

OF THE TOWN OF SOMERVILLE MUNICIPAL CODE WHEREAS, the Board of Mayor and Aldermen of the Town of Somerville, Tennessee wish to amend the following section of the official Purchasing Policy of the Town of Somerville; THEREFORE, BE IT ORDAINED by the Board of Mayor and Aldermen of the Town of Somerville, Tennessee, as follows: SECTION 4: (5‐504) Spending approval guidelines are as follows:

(1) Each Department Head, Director and Administrator must stay within their individual spending limits.

(2) Establishment of spending limits:

$0.00 to $500.00 – No Purchase Order Required for purchases of $500.00 or less. Only the following supervisory personnel shall have the right to purchase: City Administrator, Public Works Director, Police Chief, Fire Chief, Assistant Public Works Director, Utility Manager, Public Works Supervisor, Water Plant Manager, Lagoon Manager, Sewer Supervisor, Natural Gas Supervisor, Meter Reading Supervisor, Police Captain and Assistant Fire Chief. $500.01 to $2,500.00 – Spending Limit for Department Heads – Purchase Order Required. Only the following personnel shall have the right to purchase: Public Works Director, Police Chief and Fire Chief. $500.01 to $5,000.00 – Spending Limit for Administrative Personnel – Purchase Order Required. Only the following personnel shall have the right to purchase: City Administrator. $5,000.01 to $10,000.00 – Requires approval of the Town of Somerville Board of Mayor and Aldermen with a minimum of three (3) Competitive Quotes. $10,000.01 and Up – All purchases over $10,000.00 must adhere to the established Sealed Bid Process which requires the approval of the Town of Somerville Board of Mayor and Aldermen.

All ordinances or parts of ordinances, policies or parts of policies in conflict with this ordinance herewith are hereby repealed and superseded by the passage of this document.

Passed on First Reading: April 11, 2016 Passed on Second Reading: May 9, 2016

Adopted by the Board of Mayor and Aldermen of the Town of Somerville this 9th day of May, 2016. This Amendment will take effect on July 1, 2016, the Public Welfare requiring it. ________________________________ ___________________________________ Ronnie Neill, Vice Mayor Attest: Robert D. Turner, City Administrator

BUILDING PERMITS ISSUED

1/21/2016 2833 Creekside Homes Lot # 3‐250 Creekside Dr NEW Residential 250.00$

1/25/2016 2834 Turnrow Apartments 500 Jernigan ‐ # 1 NEW Residential 150.00$

" 2835 " ‐ # 2 NEW Residential 150.00$

" 2836 " ‐ # 3 NEW Residential 150.00$

" 2837 " ‐ # 4 NEW Residential 150.00$

" 2838 " ‐ # 5 NEW Residential 150.00$

" 2839 " ‐ # 6 NEW Residential 150.00$

" 2840 " ‐ # 7 NEW Residential 150.00$

" 2841 " ‐ # 8 NEW Residential 150.00$

" 2842 " ‐ # 9 NEW Residential 200.00$

" 2843 " ‐ # 10 NEW Residential 200.00$

" 2844 " ‐ # 11 NEW Residential 200.00$

" 2845 " ‐ # 12 NEW Residential 200.00$

" 2846 " ‐ # 13 NEW Residential 200.00$

" 2847 " ‐ # 14 NEW Residential 200.00$

" 2948 " ‐ # 15 NEW Residential 200.00$

" 2849 " ‐ # 16 NEW Residential 200.00$

" 2850 " 504 Jernigan ‐ # 20 NEW Residential 150.00$

" 2851 " ‐ # 21 NEW Residential 150.00$

" 2852 " ‐ # 22 NEW Residential 150.00$

" 2853 " ‐ # 23 NEW Residential 150.00$

" 2854 " ‐ # 24 NEW Residential 150.00$

1/25/2016 2855 Turnrown Apartments 504 Jernigan ‐ # 25 NEW Residential 150.00$

" 2856 " ‐ # 26 NEW Residential 150.00$

" 2857 " ‐ # 27 NEW Residential 150.00$

" 2858 " ‐ # 29 NEW Residential 200.00$

" 2859 " ‐ # 30 NEW Residential 200.00$

" 2860 " ‐ # 31 NEW Residential 200.00$

" 2861 " ‐ # 32 NEW Residential 200.00$

" 2862 " ‐ # 33 NEW Residential 200.00$

" 2863 " ‐ # 34 NEW Residential 200.00$

" 2864 " ‐ # 35 NEW Residential 200.00$

" 2865 " ‐ # 36 NEW Residential 200.00$

" 2866 " 502 Jernigan‐Clubhouse NEW Residential 150.00$

" 2867 " 515 Jernigan ‐ # 50 NEW Residential 150.00$

" 2868 " ‐ # 51 NEW Residential 150.00$

" 2869 " ‐ # 52 NEW Residential 150.00$

" 2870 " ‐ # 53 NEW Residential 150.00$

" 2871 " ‐ # 54 NEW Residential 150.00$

" 2872 " ‐ # 55 NEW Residential 150.00$

" 2873 " ‐ # 56 NEW Residential 150.00$

" 2874 " ‐ # 57 NEW Residential 150.00$

" 2875 " ‐ # 58 NEW Residential 150.00$

" 2876 " ‐ # 59 NEW Residential 150.00$

" 2877 " ‐ # 60 NEW Residential 150.00$

" 2878 " ‐ # 61 NEW Residential 150.00$

" 2879 " ‐ # 62 NEW Residential 150.00$

Page 1 of 2

BUILDING PERMITS ISSUED

" 2880 " ‐ # 63 NEW Residential 150.00$

" 2881 " ‐ # 64 NEW Residential 150.00$

" 2882 " ‐ # 65 NEW Residential 150.00$

" 2883 " ‐ # 66 NEW Residential 150.00$

" 2884 " ‐ # 67 NEW Residential 150.00$

" 2885 " ‐ # 68 NEW Residential 150.00$

" 2886 " ‐ # 69 NEW Residential 150.00$

" 2887 " ‐ # 70 NEW Residential 150.00$

" 2888 " ‐ # 71 NEW Residential 150.00$

" 2889 " ‐ # 72 NEW Residential 150.00$

" 2890 " ‐ # 73 NEW Residential 150.00$

1/27/2016 2891 DeLee Upchurch Lot # 31‐Glengary NEW Residential 600.00$

Feb‐16

2/25/2016 2892 DeLee Upchurch Lot # 22‐Glengary NEW Residential 600.00$

Mar‐16

3/2/2016 2893 Creekside Homes Lot # 33‐Bluff Creek NEW Residential 250.00$

3/3/2016 2894 Morris Chambers 240 Ballpark Rd Concession Bldg 250.00$

3/3/2016 2895 Christ Presbyterian 420 Teague Store Rd Porte‐Cochere 250.00$

3/23/2016 2896 Barbara Putt 20 Inez St‐Glengary NEW Residential 250.00$

Date Permit # Issued To Location Building Permit Fee

Mar‐16

3/28/2016 2897 Jan & Mad Langford 811 S Somerville St Garden Shed 50.00$

3/28/2016 2898 Creekside Homes 95 Creekside Dr.Lot 35 Garage/shed 200.00$

Page 2 of 2

BUILDING INSPECTIONS FOR MARCH 2016

Page 1-of-1 Invoice # 3282016 TO: Town of Somerville FROM: Walter Owen, Jr. 13085 North Main St. 445 McClure Rd. Somerville, TN 38068 Red Banks, MS 38661

Purchase Order Number: 22135

Permit # Inspection

Date Lot # - Address Type Inspection Cost

$

2893 2-29-16 Lot # 33-215 Creekside Dr. Review House Plans 30.00 None 2-29-16 105 Kay Dr. Home Health Business 30.00 2894 3-03-16 245 Ball Park Rd. Framing 30.00 2894 3-03-16 245 Ball Park Rd. Top-Out 30.00 2895 3-03-16 420 Teague Store Rd. Review Porta Shae Plans 30.00 2892 3-04-16 Lot # 22-370 Pearl Dr. Rough-in Plumbing 30.00 2892 3-04-16 Lot # 22-370 Pearl Dr. Sewer Inspection 30.00 2891 3-04-16 Lot # 31-250 Pearl Dr. Sheathing Inspection 30.00 None 3-04-16 145 Locke Rd. Moving Pallet Business 30.00 None 3-04-16 13510 N. Main St. Review Plans for Church 30.00 2891 3-09-16 Lot # 31-250 Pearl Dr. Sheathing Inspection 30.00 2891 3-14-16 Lot # 31-250 Pearl Dr. Framing 30.00 2891 3-14-16 Lot # 31-250 Pearl Dr. Top-Out 30.00 2891 3-14-16 Lot # 31-250 Pearl Dr. Mechanical Temp 30.00 2891 3-14-16 Lot # 31-250 Pearl Dr. Rough-in Gas 30.00 None 3-14-16 13060 N. Main St. Tires & Wheels-New Business 30.00 2891 3-16-16 Lot # 31- 250 Pearl Dr. Mechanical Temp 30.00 2891 3-16-16 Lot # 31- 250 Pearl Dr. Brick Tie 30.00 2893 3-17-16 Lot # 33-25 Creekside Cv. Sewer Inspection 30.00 2893 3-17-16 Lot # 33-25 Creekside Cv. Rough-in Plumbing 30.00 2833 3-22-16 Lot # 3-150 Creekside Dr. Sheathing Inspection 30.00 None 3-22-16 16794 Hwy 64 Old Cotton Gin Restaurant 30.00 2831 3-23-16 Lot # 11-40 Leanne Cove Final Plumbing 30.00 2831 3-23-16 Lot # 11-40 Leanne Cove Final Mechanical 30.00 2831 3-23-16 Lot # 11-40 Leanne Cove Final Gas 30.00 2831 3-23-16 Lot # 11-40 Leanne Cove Certificate of Occupancy 30.00 2892 3-23-16 Lot # 22-370 Pearl Dr. Sheathing Inspection 30.00 2896 3-23-16 Lot # 34-20 Inez Dr. Review House Plans 30.00 2892 3-28-16 Lot # 22-370 Pearl Dr. Brick Tie 30.00 2895 3-28-16 420 Teague Store Rd. Breezeway 30.00 2898 3-28-16 Lot # 35-95 Creekside Dr. Garage Sheathing 30.00 2898 3-28-16 Lot # 35-95 Creekside Dr. Garage Brick Tie 30.00 2833 3-28-16 Lot # 3-150 Creekside Dr. Brick Tie 30.00

3-28-16 TOTAL $990.00

Trailerway Mobile Homes‐8 Verb/Ltr 2/11/2016 2/11/2016 3/11/2016 8 Unfit/Living, W.Owen

N. Main Square Banner Violation Verbal 2/11/2016 2/11/2016 2/25/2016 Banner too low off awning

N. Main Square Banner Violation Verbal 2/11/2016 2/11/2016 2/25/2016 Banner too low off awning

Hwy 64 Debris in rear Wletter 3/14/2016 3/14/2016 Roof debris in alley/rear

Hwy 64 Signs in ROW Verbal 3/31/2016 3/31/2016 Said will remove

S. Somerville St. Junk in yard Letter 3/31/2016 3/31/2016 Renters violations

Locke Road Junk on Lot Verbal 3/31/2016 3/31/2016 Will clean up

Town of Somerville

Municipal Planning Commission

Meeting Minutes

March 22, 2016

Chairman Richard Rucker called the meeting to order at 7:07 pm upon establishment of a quorum. Present were Richard Rucker, Mayor Ronnie Neill, George Burns and James Lofties. Absent were Betsy Lewis, Matt Cox, and Judy Accardi. Also present were City Administrator Bob Turner, Planner Blake Walley, Code Enforcer Bill Shaeffer, and later, Public Works Director Bobby Nutt. The minutes of the February 23, 2016 meeting were approved as presented. Discussion centered around the proposed Zoning Ordinance, with special emphasis on the Sign Ordinance. At 8:15 pm, the meeting was recessed, scheduled to reconvene Tuesday, March 29, 2016 at 6:00 pm at Somerville City Hall. Chairman Rucker reconvened the meeting March 29, 2016, at 6:00 pm at the Somerville City Hall with a quorum present. Planning Commission members present included Richard Rucker, Mayor Ronnie Neill, James Lofties, George Burns, and Betsy Lewis. Absent were Matt Cox and Judy Accardi. Also present were Town Planner Blake Walley, Code Enforcement Officer Bill Schaeffer, and City Administrator Bob Turner. Following discussion primarily centered around Part 8, Signs, of the proposed Zoning Ordinance, the following action was approved: The Planning Commission recommends that the Town of Somerville Board of Mayor and Aldermen amend the Zoning Ordinance by replacing the existing Section 14‐315, Sign Regulations, with the attached proposal, and upon approval by the Town of Somerville Board of Mayor and Aldermen, nullify the existing code enforcement moratorium and allow enforcement of the amendment upon its enactment. The meeting was adjourned at 7:50 pm

1

ORDINANCE 2016‐002 AN ORDINANCE AMENDING CHAPTER 3 SECTION 14‐315 OF THE TOWN OF SOMERVILLE ZONING ORDINANCE

WHEREAS, the Board of Mayor and Aldermen of the Town of Somerville wish to amend Chapter 3, Section 14‐315 of the Town of Somerville Zoning Ordinance, the Sign Ordinance; and WHEREAS, the Town of Somerville Planning Commission has reviewed and rewritten Chapter 3, Section 14‐315; and

Whereas, the Town of Somerville Planning Commission recommends to the Board of Mayor and Aldermen the adoption the following; NOW THEREFORE, BE IT ORDAINED by the Board of Mayor and Aldermen of the Town of Somerville, Tennessee, as follows: 14‐315 Sign Regulations 14‐315‐1 DEFINITIONS Abandoned Sign – Any sign which identifies or advertises an entity which is no longer available at the indicated location or no longer available on the premises or for which no legal owner can be found.

Attached Sign – Any Permanent Sign which is affixed directly to or otherwise inscribed or painted on a wall, parapet, awning, canopy, or similar attached device of any building with the exposed face of the sign in a plane approximately parallel to the plane of such wall or device and extending therefrom less than 12 inches. Awning Sign – A Permanent Sign painted on, printed on, or attached flat against the surface of an awning or canopy projecting from and supported by the exterior wall of a building. An Awning Sign is a type of Attached Sign. Banner Sign – A Temporary Sign made of vinyl, fabric or other generally flexible material and attached to a frame on more than one side. Billboard – Any Off‐Premise Sign that is >125 ft2 and the bottom of the sign is higher than 8 feet above the ground. Campaign Sign – A sign that is designed to influence issues subject to public voting. Canopy Sign – Same as Awning Sign Incidental Home Business Sign – Any sign advertising an Incidental Home Business. Marquee Sign – An awning, canopy, or roof‐like projected Permanent Sign that stands perpendicular to the ground and is normally anchored at its base. A Marquee Sign is a type of Attached Sign. Mobile Sign – Any sign mounted on wheels or chassis or similarly constructed in a manner that would allow easy relocation to an alternate site. Obsolete Sign – Same as Abandoned Sign

2

Off‐Premise Sign – A sign not located on the property that it advertises. On‐Premise Sign – A Permanent Sign located on the subject property, but not attached to the building that it advertises. Pennant Sign – A Temporary Sign made with flexible material and attached on one side only with a frame, allowing movement in the wind. Permanent Sign – A sign permanently anchored to a building or support structure, or attached to the ground utilizing a footing. Permanent Signs shall not be made of canvas, vinyl, paper products, or other flexible material that may move or wave in the wind. Portable Sidewalk Sign – A portable, light sign, normally constructed in a “sandwich‐type” manner that may be placed in front of a business during working hours. Projecting Sign – A Permanent Sign which is attached to and projects perpendicular from a building. Real Estate Sign – A Temporary Sign used for the sole purpose of displaying information regarding the sale, rental or lease of any Real Property.

Sign – Any object, device, graphic design or part thereof, situated outdoors or indoors and which object, device, graphic design or the effect produced is used to advertise, announce, identify, declare, demonstrate, display, instruct, direct or attract attention by any means including words, letters, figures, designs, fixtures, colors, motion, illumination, sound and projecting images. Any sign requiring a permit is considered to be a structure. Suspended Awning Sign – A sign suspended from an awning or canopy, displayed perpendicular to the plane of the building and being a minimum of 8 feet above the ground. Temporary Sign – A sign affixed to the ground without a prepared footing, or affixed to a permanent structure by temporary means, such as rope, wire, or other easily removable support and includes all signs made of flexible material such as canvas, vinyl or various paper products allowing some movement with the wind. Vehicular Sign – Any sign painted or attached onto a vehicle not in operable condition and parked continuously in one location with the purpose of advertisement of any sort. 14‐315‐2 INTENT & PURPOSE – The purpose of this section is to establish a system for the control of the size, location, type and number of signs located in the Town of Somerville according to reasonable and nondiscriminatory standards. Such regulation is deemed necessary to enhance the quality of the visual environment, thereby promoting commerce, improving community identity, conserving property values, improving traffic safety, and promoting the health, safety and general welfare of the people. Usage of signs allowed by permit through this Zoning Ordinance shall be required to be permitted by the Town, and application for sign permits shall be accompanied by a Site Plan which shall include all necessary information to allow proper deliberation by the Town. Applicants may meet with the Town Planner to determine information necessary for deliberation by the Planning Commission. Signs which were legally permitted prior to passage of the current Zoning Ordinance shall be permitted to continue usage as Non‐Conforming Signs. With the exception of minor repairs, maintenance, and alterations allowed pursuant to state law, no alterations to a nonconforming sign shall be allowed. Unless otherwise allowed by law, any structural or substantial improvement to a nonconforming sign shall be deemed an abandonment of the nonconforming

3

status and shall result in the reclassification of such sign as a prohibited sign. Notwithstanding the above, no sign shall continue to be exhibited that presents a hazard to the safety and well‐being of the citizens of the Town, at the sole discretion of the Town. Definitions for terms in this Section that are technical in nature or that otherwise may not reflect a common usage of the term are defined at the end of this Section. Generally, those terms that are specifically defined in this Section shall be highlighted in italics to indicate that a definition specific to this Section is included; however, failure to italicize terms shall not be construed to indicate the absence or applicability of said defined terms. Terms not specifically defined in this Section shall be accorded their commonly accepted meanings. However, notwithstanding the above, interpretations of the definitions and terminology within this Section shall be made by the Town Planner and said interpretations shall be enforceable and final. 14‐315‐3 GENERAL SIGN STANDARDS

1. The Board of Zoning Appeals may choose to permit large murals, decorative paintings on structures, or other unique signage as deemed appropriate and in keeping with the established décor of the neighborhood.

2. Supports and braces shall be an integral part of the sign design. Angle irons, chains, or wires used for supports or braces shall be hidden from public view to the extent technically feasible.

3. All signs shall be constructed to withstand wind loads of 30 pounds per square foot on the largest face of the sign and structure.

4. Electrical service to signs shall be concealed whenever possible. 5. Electrical power to all signs shall be permanently installed. 6. Every sign, including, but not limited to those signs for which permits are required, shall

be maintained in a safe, representable and good structural condition at all times, including replacement of defective parts, repainting, cleaning and other acts required for the maintenance of such sign.

14‐315‐4 EXEMPTED SIGNS – The following signs shall be allowed throughout the Town provided that the sign conforms to the regulations of this Ordinance. A Sign Permit is not required to erect exempt signs described below:

1. Signs ≤2 ft2 which identify street numbers, owner names, occupant name, and professional names, as allowed herein.

2. Official National, State, or Municipal flags properly displayed. 3. Architectural Signs constructed as a part of the permanent façade. 4. Signs identifying merchandise, or manufacturer, offering sale if on a dispensing or

vending machine, or on windows. 5. Signs wholly within buildings, doors, or windows. 6. Public signs by any government‐owned entity 7. Private property informational signs such as “No Parking,” “Exit,” “No Trespassing,” etc.

≤ 4 ft2 8. Campaign Signs; however, they must not be exhibited more than 90 days prior to any

election, and must be removed within 10 days following said election. Each candidate

4

or the candidate’s organization must obtain a general sign permit, at no charge, covering all of the candidate’s signs in the Town.

9. Real Estate Signs (On‐Premise); however, Residential Real Estate Signs are limited to no more than one sign per street frontage of the lot and each sign is limited to ≤ 20 ft2 and shall have a height not to exceed 8 feet above the ground. Business Real Estate Signs are limited to ≤ 32 ft2. Real Estate Signs must be removed from the property within 20 days of Closing or Removal from the Market.

14‐315‐5 SIGNS ALLOWED BY PERMIT

1. Attached Signs are allowed by Permit, but limited to one such sign per building side for each type of business located inside a particular building; however, in no case shall any single building side be covered by more than 25% of that particular building side. For example, a business that sells ice cream and also sells pizza under different franchise or brand names, could have one Attached Sign per business type attached to each side of said building provided that no more than 25% of the building side is covered by Attached Signs. Notwithstanding the above, the allowance for extra signs for each type of business shall not be construed to allow a different sign for each different inventory item.

2. Awning Signs are allowed by Permit. By definition, Awning Signs are Attached Signs. 3. Banner Signs are allowed by Permit, but they must be ≤32 ft2. Each individual

establishment, evidenced by a single Business Permit or any other individual entity (e.g. membership organizations and non‐profits), shall be entitled to one individual Banner Sign Permit per quarter. Each Banner Sign Permit shall be dated and shall be effective for an identified 14 day period of display. There shall be no charge for a Banner Sign Permit.

4. Canopy Signs are allowed by Permit. By definition, Canopy Signs are Attached Signs. 5. Off‐Premise Signs:

A. Off‐Premise Signs advertising personal property sales are allowed by Permit, but they must be ≤ 4 ft2. They shall not be exhibited more than 2 days prior to the sale and must be removed each day at the close of the sale activities or by the end of daylight, whichever comes first. Written permission by the owner of the sign site must accompany the application.

B. Off‐Premise Signs advertising the sale of individual lots are allowed by Permit, but they must be ≤4 ft2, they may only be exhibited during weekends, must be removed during week days, and written permission from the owner of the sign site must accompany the sign application.

C. Off‐Premise Signs advertising Subdivision Developments are allowed by Permit, but they must be ≤32 ft2. Each Subdivision Development shall be limited to 2 Off‐Premise Sign Permits. Subdivision Development Off‐Premise Sign Permits must be renewed annually.

D. All other Off‐Premise Signs are allowed by Permit, but they must be ≤4 ft2. 6. Marquee Signs are allowed by Permit. By definition, Marquee Signs are Attached Signs. 7. On‐Premise Signs

5

A. On‐Premise Signs advertising yard, estate, or garage sales are allowed by Permit and are limited to ≤ 4 ft2. They must not be exhibited more than 2 days prior to the sale and must be removed each day at the close of the sale activities or by the end of daylight, whichever comes first.

B. On‐Premise Signs advertising apartment complexes, subdivisions, churches, schools, and similar entities are allowed by Permit but are limited to one On‐Premise Sign on each public street frontage with each On‐Premise Sign consisting of a maximum of 100 ft2.

8. Only one On‐Premise Sign per Business Establishment per 300 feet of street frontage shall be allowed by Permit. Any Business Establishment with >300 feet of road frontage may have additional On‐Premise Signs; however, multiple On‐Premise Signs must be separated by >300 feet. Each On‐Premise Sign shall be ≤60 ft2 in the CB Central Business and NB Neighborhood Business Districts and ≤100 ft2 in all other Districts and shall not be any higher than the height of the corresponding building. Signs advertising gas stations with flat roofs may have a height that extends 10 feet above the top of said flat roof. In the case of several businesses utilizing one building or set of buildings sharing parking space, one On‐Premise Sign designating said entity and all its members may be permitted; however, each combined businesses sign must not exceed a total of 100 ft2.

9. Suspended Awning Signs are allowed by Permit in the Central Business District, but limited to one such sign per business and must be ≤4 ft2 and must be at least 8 feet above sidewalks.

10. Portable Sidewalk Signs are allowed by Permit in the CB Central Business District only; however, said signs shall only be displayed during working hours and they must be situated to allow a minimum of 4 feet of sidewalk area to remain unobstructed, and must not restrict visibility higher than 2.5 feet above sidewalk level.

11. Projecting Signs are Allowed by Permit, but limited to one such sign per building side per separate place of business and each Projecting Sign shall be ≤25 ft2

14‐315‐6 PROHIBITED SIGN USES ‐ The Town Planner, or his duly authorized representative, may cause any sign or sign structure to be removed immediately upon written notice at the expense of the owner of the sign and the owner of the premises on which the sign is located if the sign is an immediate hazard to persons or property by virtue of its construction at the sole discretion on the Town Planner or if the sign is displayed within any public right‐of‐way.

1. Abandoned Signs 2. Incidental Home Business Signs 3. Mobile Signs 4. Obsolete Signs 5. Temporary Signs not otherwise addressed in this Section. 6. Vehicular Signs 7. Signs on public property, excluding public signs in conjunction with Town, state, and

federal government uses; and excluding Temporary Signs upon permission by the public authority having jurisdiction; however, any Temporary Signs allowed by public entities must not be displayed for more than 14 consecutive days per quarter. Signs illegally

6

placed in any public right‐of‐way shall be forfeited to the public and shall be immediately confiscated.

8. Signs which obstruct vision between 2.5 and 10 feet above ground level within 14 feet of the edge of pavement of any street or alley.

9. Signs <8 feet above any sidewalk. 10. Signs attached to existing supports, such as utility poles or traffic control sign supports. 11. Signs mounted on berms, etc. for the sole purpose of increasing the height of the signs. 12. Signs obstructing any fire escape, required exit way, window or door opening. 13. Signs which interfere with any opening required for ventilation. 14. Signs with lighting considered to constitute a hazard to the safe and efficient operation

of vehicles upon a street or highway or to pedestrian traffic. 15. Signs erected in the general area of streets or alleys in such a manner as to obstruct free

and clear vision; or in any location where, by reason of the position, shape or color, it may interfere with, obstruct the view of or be confused with any authorized traffic signs, signal or device, or which makes use of the words Stop, Look, Drive‐In, Go Slow, Caution, or similar wording or other symbols that could interfere with, mislead, or confuse traffic.

16. Signs which blend with or can be confused with traffic signals. 17. Signs which contain reflective materials which may present a hazard or danger to traffic

or the general public. 18. Signs which display thereon or advertise any obscene, indecent or immoral matter. 19. Inflatable characters, lighter than air devices or similar balloon‐type devices, & hand‐

held signs displayed within the public right‐of‐way.

All ordinances and parts of ordinances found to be inconsistent with the provisions of this ordinance are hereby repealed to the extent of such inconsistency.

Passed on First Reading: April 11, 2016 Passed on Second Reading: May 9, 2016

Adopted this 9th day of May, 2016 ____________________________________ ____________________________________ Ronnie Neill, Vice‐Mayor Attest: Robert D. Turner, City Administrator

Town of Somerville

Municipal Planning Commission

Meeting Minutes

March 22, 2016

Chairman Richard Rucker called the meeting to order at 7:07 pm upon establishment of a quorum. Present were Richard Rucker, Mayor Ronnie Neill, George Burns and James Lofties. Absent were Betsy Lewis, Matt Cox, and Judy Accardi. Also present were City Administrator Bob Turner, Planner Blake Walley, Code Enforcer Bill Shaeffer, and later, Public Works Director Bobby Nutt. The minutes of the February 23, 2016 meeting were approved as presented. Discussion centered around the proposed Zoning Ordinance, with special emphasis on the Sign Ordinance. At 8:15 pm, the meeting was recessed, scheduled to reconvene Tuesday, March 29, 2016 at 6:00 pm at Somerville City Hall. Chairman Rucker reconvened the meeting March 29, 2016, at 6:00 pm at the Somerville City Hall with a quorum present. Planning Commission members present included Richard Rucker, Mayor Ronnie Neill, James Lofties, George Burns, and Betsy Lewis. Absent were Matt Cox and Judy Accardi. Also present were Town Planner Blake Walley, Code Enforcement Officer Bill Schaeffer, and City Administrator Bob Turner. Following discussion primarily centered around Part 8, Signs, of the proposed Zoning Ordinance, the following action was approved: The Planning Commission recommends that the Town of Somerville Board of Mayor and Aldermen amend the Zoning Ordinance by replacing the existing Section 14‐315, Sign Regulations, with the attached proposal, and upon approval by the Town of Somerville Board of Mayor and Aldermen, nullify the existing code enforcement moratorium and allow enforcement of the amendment upon its enactment. The meeting was adjourned at 7:50 pm

Fire Department Stats March

2015April 2015

May

2015

June

2015

July

2015

August

2015

September

2015

October

2015

November

2015

December

2015

January

2016

February

2016

March

2016Totals Averages

Inside City Limits

EMS 49 66 55 50 64 61 52 56 46 47 63 70 76 755 58.08

Structural Fires 4 2 3 2 0 0 3 0 0 1 0 3 0 18 1.38

Motor Vehicle Crashes 0 8 4 0 2 1 0 4 3 1 1 1 3 28 2.15

Service Calls 0 0 1 4 5 6 1 2 0 0 3 0 0 22 1.69

Motor Vehicle Fires 0 1 0 0 0 0 1 0 0 0 0 1 0 3 0.23

Alarms 4 12 6 8 5 3 2 1 4 2 5 4 7 63 4.85

Grass/Brush Fires 0 0 1 0 3 0 0 4 0 0 0 1 2 11 0.85

Lifts 0 0 0 0 0 6 1 2 3 1 3 2 3 21 1.62

Fire Drills 0 2 0 0 0 0 0 0 0 0 0 0 0 2 0.15

Cancellations 0 0 0 0 0 0 0 8 1 1 5 4 0 19 1.46

Total Inside Calls 57 91 70 64 79 77 60 77 57 53 80 86 91 942 72.46

Outside City Limits

EMS 11 29 19 20 13 12 19 22 18 15 13 22 21 234 18.00

Structural Fires 3 2 2 2 4 0 2 2 0 2 2 1 2 24 1.85

Motor Vehicle Crashes 1 4 2 2 1 2 1 4 1 2 0 1 4 25 1.92

Service Calls 0 0 0 0 0 0 0 0 1 0 0 0 0 1 0.08

Motor Vehicle Fires 1 0 0 0 0 0 0 1 0 0 0 0 0 2 0.15

Grass/Brush Fires 0 0 1 1 0 2 4 1 1 0 0 1 2 13 1.00

Alarms 2 4 4 2 0 3 1 1 5 1 2 3 7 35 2.69

Lifts 0 0 0 0 0 0 0 0 2 1 0 0 1 4 0.31

Cancellations 0 0 0 0 0 0 0 0 1 0 0 0 0 1 0.08

Total Outside Calls 18 39 28 27 18 19 27 31 29 21 17 28 37 339 26.08

Math Check 1281

Total All Calls 75 130 98 91 97 96 87 108 86 74 97 114 128 1281 98.54

PoliceDepartment

1. Received Calls: 619 2. Incident Reports

Generated: 42

3. 15 Arrest

Crime Statistics Highlighted

The offences listed below is a sample of all crime reported this month.

Crime Against Persons

Aggravated Assault : 0

Assault Simple: 5

Robbery: 0

Property Crimes

Burglary : 2

Theft Of Property: 2

Stolen Vehicle : 1

Crimes Against Society

Drug Narcotics 1

Traffic Enforcement,

Citations: 142

Forgery 7

Fayette County Circuit Court Aging Accounts Receivable $ 19,235.50

Fayette County General Sessions Aging Accounts Receivable $ 5379.75

07/01/15 thru 03/31/16

General Information

The Department. has hired Patrol Officer Shawn Hunter. Officer Hunter is a member the Naval

Reserve program and has served overseas on a number of occasions. Officer Hunter has an

extensive narcotics enforcement background.

April 2016 Somerville Public Works Monthly Report

Utility Division Natural Gas System

1. Received 21 gas leaks calls 2. Completed Monthly Inspections 3. Installed 17 new service lines. 4. Repaired 1 cut service lines. 5. Working on leaks found by leak survey repaired 19

Natural Gas Purchased Vs Natural Gas Sold

1. Natural Gas Purchased (MMBTU) Current Month: 88,392 MMBTU FY16: 386,725 MMBTU

2. Natural Gas Sold (MMBTU)

Current Month 2015: 119,357 MMBTU

FY16: 322,864 MMBTU

3. Storage/Hedge Balance

End of Month Stored Volumes: 44,095 MMBTU/ 35.63%

End of Month Blended Price; $3.53

Injections: 0 MMBTU

Withdraws: 10,938 MMBTU Wastewater Collection System

1. (3) Sewer Stoppage/Complaints 2. (1) pumps replaced 3. (2) sewer system overflow reported 4. Waiting on H&D to provide flow data. 5. Pump station failure at Middlecoff lift station working to repairs.

Wastewater Lagoon

Laboratory 1. Completed all required daily lab tests-ETC completed all weekly testing 2. (4) Permit Violations Noted

Permit 1. Monthly Rainfall to date 10.5 inches 2. Pumped 28 of 31 days 3. Pump to fields 15.06 MG 4. Treated and sent to river 15.06 MG 5. (3) days of emergency bypass of lagoon due to flooding.

Wastewater Yearly Flows

1. Lagoon Influent Flows January-To Date 2016 26.927 MG 2. Rain Fall January-To Date 2016: 16.5 inches


Projects 1. Preparing for grant project 2. Tagging Inventory 3. Working on removing limbs from driveway. 4. Lagoon roadway construction complete. 5. Repairing chlorine and Sulphur dioxide equipment. 6. Grass cutting started. 7. Effluent meter repaired.

Maintenance 1. Maintenance on equipment has been completed.

Water Distribution System:

1. Repaired/Replaced 5 water service repairs 2. Repaired 1 main line repairs 3. (2) new service installed

Water Plant

Laboratory 1. Completed all required lab test for the month. 2. Pulled 6 Bacteriological samples from system (all passed) 3. 1st quarterly fluoride samples complete.

Equipment 1. All equipment up to date.

Permit 1. No Known Violations

Treated Water vs Water Sold 1. Water Treated Current Month: 16.017 MG 2. Water Sold Current Month: 11.210 MG 3. Water Treated January- Current Month 2016: 33.161 MG 4. Water Sold January-Current Month 2016: 21.860 MG

Meter Reading

Installations 1. Replaced 0 water meter 2. Replaced 5 gas meters 3. Replaced 0 meter boxes 4. Replaced 0 water meter lids 5. Replaced 0 curb valves

Delinquent Disconnects/Service Request

1. 94 Applications for connection 2. 53 Applications for disconnection 3. 102 Disconnects for non-payment 4. 50 Paid Disconnects 5. 22 New Connections


Public Works Division Street Department Maintenance:

1. Picked up 25 Dump truck loads and 12 pickup truck loads of brush this month. 2. Working on cleaning up sidewalks around town. 3. Started Leaf removal 10 loads, 4. Trying to work with state concerning bridge on 64 and Jones Creek 5. Flower beds up town complete, hospital mowed, working on drainage on S. Main Street.

Cemetery Maintenance:

1. Reviewing ordinance 2. Sold 2 graves this month. 3. Marking off for road through cemetery. Milestone land surveying is working on

identifying the property lines. Storm Water Maintenance:

1. Crew will continue to work on several ditches in town. 2. Reviewing the Marginal Street and Main Street drainage issue. 3. Working to identify next year’s capital projects, there are a couple culverts that need to

be replaced.

General Information Training Events- D&O Conference Murfreesboro April 12-14 Alan and Justin Will be attending.

Accidents/Injuries- None


ONGOING MAJOR PROJECTS

Project: AMR/AMI Meter Project (H&D)

Status: We are preparing the final list of meters that need data collected. We are in the final stages of the meter change out process. We are awaiting on the remaining shipment of 1” and 2” meters.

What’s next: Continue install water meters

Project: Gas System Reliability Phase III (H&D)

Status: Phase III part A – We have completed the meter testing part of this

project. Report attached Waiting on the surveys to gather easements for part B.

What’s next: Testing Completed- Budgeted $160,000- Expensed-$33,844.51

Project: Gas Building Rehab Phase II

Status: Project is near 70% complete.

What’s next: Close out project next week.

Project: 2014 CDBG County/City Application

Status: We have been awarded the County/City CDBG we have started the

design element.

What’s Next: Awaiting design process.

Project: Gas Building Rehab

Status: Contractor is complete- Minus few warranty items

What’s Next: Working to close out- Still need closeout documents from contractor.


Project: Cemetery Road

Status: Awaiting review by Milestone land surveying.

What’s Next: Review Design and Bid

Project: Preparing Sidewalk Plan for next year budget through GIS

Status: Completing In house with Keith

What’s Next: Complete Inventory

Project: Preparing Drainage Projects for next year budget through GIS

Status: Completing In House with Keith


Project: Preparing Paving Project for next year

Status: Putting together the road inventory


1

Robert Turner

From: Bobby NuttSent: Thursday, March 24, 2016 10:45 AMTo: Robert TurnerSubject: FW: ANR Rate Case: Key Dates

From: Janicke, Jeffrey [mailto:[email protected]] Sent: Wednesday, March 23, 2016 6:04 PM To: Bobby Nutt <[email protected]>; Braxton Williams <[email protected]>; Brent Dillahunty <[email protected]>; [email protected]; Emil Segebart <[email protected]>; Heather Viele ([email protected]) <[email protected]>; Mayor Chris DeFrieze <[email protected]>; Tae Eaton <[email protected]> Cc: Gregg, John <[email protected]> Subject: ANR Rate Case: Key Dates Good evening. Here are the important dates that have been established for the ANR rate case: May 17: FERC staff will meet with intervenors at FERC to discuss staff’s analysis of the case and the preparation of its settlement positions, also known as the top sheets. As we noted previously, top sheets are traditionally viewed as the starting point for negotiation. By May 17, ANR will have responded to the first round of data requests, and FERC staff plans to have completed its site visit to ANR. Staff wants to meet with intervenors to share its initial impressions and get input prior to issuing the top sheets. Around Memorial Day: FERC staff will issue top sheets. October 4: Our group’s initial testimony is due. This is where we tell FERC how the pipeline is wrong. November 16: Our group’s cross‐answering testimony is due. Here we have the opportunity to respond to testimony filed by FERC staff and other parties. February 7: The hearing at FERC commences. June 29: The judge’s decision in the case is due. Of course, this schedule assumes that the case doesn’t settle. Please let us know if you have any questions. Thanks, Jeff

Jeffrey K. Janicke | Associate McCARTER & ENGLISH, LLP 1015 15th Street, NW, 12th Floor | Washington, DC 20005 T: 202-753-3403 F: 202-354-4648 [email protected] | www.mccarter.com | LinkedIn BOSTON | HARTFORD | STAMFORD | NEW YORK | NEWARK EAST BRUNSWICK | PHILADELPHIA | WILMINGTON | WASHINGTON, DC

Documents

TOWN OF SOMERVILLE WORKSHOP AGENDA APRIL 5, 2016 7:00 … · TOWN OF SOMERVILLE WORKSHOP AGENDA APRIL 5, 2016 ‐ 7:00 P.M. Comments or Concerns from the Citizens Discuss participation