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Town of Proctor Selectboard Meeting Minutes
Draft
December 27, 2016
6:00 p.m. – 10:03 p.m.
Page 1 of 8 December 27, 2016
Board Members Present Bruce Baccei, Chair
Bill Champine
John Jozwiak
Joe Manning
Employees Present
Lisa Miser, Recorder
Stan Wilbur, Town Manager
Other Guests Present
Alice Bushee Mary Cohen, RRCC Albert Curtis Bob Curtis Lyle Jepson, REDC Jodi Jones John Jones Dan Kearney Hilary Lambert Steve Mitowski Peg TV
Agreements/Approvals
Consensus to accept agenda.
Unanimously approved December 12, 2016 regular meeting minutes
Unanimously approved December 14, 2016 special meeting minutes.
Unanimously approved December 19, 2016 special meeting minutes.
Unanimously agreed at 7:29 p.m. to recess the meeting of the Selectboard and convene the
Board of Water Commissioners.
Unanimously agreed at 7:49 p.m. to adjourn the Board of Water Commissioners and
convene the Board of Sewage Commissioners.
Majority approved Markowski Partial Payment request No.5 , $203,757.78.
Unanimously agreed to write a draft letter to Hilary Lambert and review at the 1/3/17 special
meeting.
Unanimously agreed at 8:01 p.m. to adjourn the Board of Sewage Commissioners and
resume the meeting of the Selectboard.
Unanimously approved the committee creation for the Town Office.
Unanimously approved applying to the MRP for Our Yard request.
Unanimously agreed to hold a special meeting January 3, 2017 at 6:00 p.m.
Signed orders totaling $246,385.00.
Majority agreed at 9:27 p.m. to enter executive session.
Unanimously agreed at 9:50 to exit executive session. No action.
Majority agreed that Bruce Baccei should resign as chair.
Unanimously agreed at 10:03 p.m. to adjourn the December 27, 2016 Selectboard meeting.
Town of Proctor Selectboard Meeting Minutes
Draft
December 27, 2016
6:00 p.m. – 10:03 p.m.
Page 2 of 8 December 27, 2016
Action Items
I. Call to Order - Pledge of Allegiance
The meeting was called to order at 6:00 p.m. and began with a pledge of allegiance to the flag.
All motions passed unanimously, unless noted. A full Selectboard was not seated.
II. Review and Approve Agenda
Consensus to accept agenda as presented.
III. Review of Minutes
John Jozwiak made the motion to approve the December 12, 2016 regular meeting minutes, as
written. The motion was seconded by Bill Champine, unanimously approved.
John Jozwiak made the motion to approve the December 14, 2016 special meeting minutes, as
written. The motion was seconded by Joe Manning, unanimously approved.
Bill Champine made the motion to approve the December 19,2016 special meeting minutes as
written and include the attachment. The motion was seconded by John Jozwiak, unanimously
approved.
IV. Open Public Comment
Dan Kearney: Dan Kearney noted that a light is on at the pool. He also suggested that all
vehicles owned by the town be inspected in one month.
Steve Mitowski & Hilary Lambert: Stave Mitowski and Hilary Lambert were present to inquire on
the status of the water issue. Steve noted that it has been ten weeks since they were last at a
Selectboard meeting after which they were told they would receive a response in 3-5 days. They
have cut & capped the line in the basement of the property.
Stan Wilbur explained that he sent a letter in August stating that they must cut & cap at the curb
stop. That this is necessary to protect the water system. He also stated he had provided
paperwork to Steve & Hillary, they dispute receiving any paperwork from Stan.
It was noted that the cut & cap request is not in the Town of Proctor Water Ordinance.
It was decided a special meeting would be held January 3, 2017 at 6:00 p.m. (see water)
V. Invited Guests
Lyle Jepson and Mary Cohen, REDC: Mary Cohen, Rutland Region Chamber of Commerce and
Lye Jepson, REDC were present to discuss Marketing the Rutland Region. They explained that
their two organization were collaborating on a marketing plan and public policy for the Rutland
Region. They are focusing on 1. Quality of Life 2. Dispel the myth that there are no jobs in the
Rutland region and 3. Grow Tourism. They are traveling and speaking to communities in the
Rutland region about this collaboration. Thus, far they have raised $200,000.00 to put out an
RFP for a marketing proposal. They are asking communities to sign on at $1.00 per resident,
Proctor cost $1,741.00. They provided two handouts, one about population trends and the other
the structure they have for committees.
Town of Proctor Selectboard Meeting Minutes
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Page 3 of 8 December 27, 2016
Jodi Jones: Jodi Jones was present to read a letter about her experience at the December 14,
2016 Selectboard meeting. The letter is attached to the minutes.
VI. Good Stuff
The following groups/organizations were recognized for their outstanding service to the Proctor community: The Highway Department for their work on the roads. Congratulations to the Holiday Lights Contest Winners: Classic: Chip Cawley Erin & Greg Outslay Griswold: Andy & Heather Shaw Original: Katha Pehm Thank you to Our Yard for sponsoring the contest! VII. Highway Department
Manager’s Report Field Activities: o Road Patrol (daily)
o Clean equipment and shop
o Service vehicles and equipment
o Residents sand/salt pile
o Equipment repair
o Replaced plow shoes and blades
o 95 plow truck to Casella Construction for plow hydraulic system repair ( parts on order)
o Cleaned furnace
o Repaired spare small plows
o 12/12/16 snow event – 13 hours overtime
o 12/14/16 minor snow event - no overtime
o 12/15/16 snow event – no overtime
o 12/17/16 snow event – 39 hours overtime
o 12/18/16 freezing rain – 15 hours overtime
o 12/22/16 snow event – 4.5 hours overtime
o 12/23/16 icy roads – no overtime
o 9 Salt deliveries
o 12/24/16/ & 12/25/16 snow events Pending Activities: o Waste wood at Rink
Overtime: 80.75 hours snow & ice (2 week period)
Winter Salt Usage: To date 329.56 tons of salt used, $26,055.00. The salt budget has 470.44 tons of salt left, $37,944.99.
Other New and/or Old Business No other new and/or old business.
VIII. Board of Water Commissioners
Town of Proctor Selectboard Meeting Minutes
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December 27, 2016
6:00 p.m. – 10:03 p.m.
Page 4 of 8 December 27, 2016
Bill Champine made the motion at 7:29 p.m. to recess the meeting of the Selectboard and
convene the Board of Water Commissioners. The motion was seconded by Joe Manning,
unanimously approved.
Manager’s Report
Simon Operation Monthly Report: November 2016 Activities Completed: o Shut down water on Charles Street so plumber could replace curb stop at #6 Charles
Street.
o Performed all compliance monitoring for water facility and samples tested passed state
requirements.
o Replaced the sump pump at the Well House.
o 5:00 p.m. call out on 11/17/16 for “High west tank flow” had to reset SCADA system
o Responded to a 5:00 p.m. call out to locate and shut off water on Green Square after
house fire. Pipes in home are left exposed. Neighbor’s water is fed from burned home.
We followed up to instruct homeowner on how to run “blow-off” and express concern
over exposed pipe during freezing weather.
o Responded to an alarm at Filed Street PRV on 11/24/16. Found 3/8’ ball valve to be
leaking. Shut down valve, bypassed and replaced leaking valve.
o Worked with electrician replacing electrical service wires to pressure reducing vault.
Wires were frayed. Installed dehumidifier and heater.
o Worked with Jon Champlin on SCADA issues, also did a walk through at the new booster station on Taylor Hill. Formal training to follow.
Activities in Progress o Leak detection on West Side.
o Take Willow hydrant apart to check obstructions. It has low flow and has been put out of
service.
o Add a pressure reducing valve (PRV) at South Street vault to allow bypass operation
without adversely increasing pressure.
o Update SCADA default parameters to shut off South Street valve and differentiate communication fail sites. Asked Champlin to do when he comes to set up the Taylor Hill booster pump station and investigate flow meter problem at west tank vault.
Activities Planned or Needed: o Develop procedure for afterhours request from the public.
o Develop procedures and requirements for sub-contractors who assist with Town
projects.
o West Tank cathodic protection needs replacing.
o Review water ordinances.
o Bring Taylor Hill Pump Station on line, test and develop bench sheet for operations.
o Repair Larson Street service line from point of injury to main.
Water/Wastewater Truck: John Jozwiak, Joe Manning and Bill Champine all agreed with the
motion made at the last meeting to repair the truck and that this topic should not be placed
on the agenda again as it is a settled issue. Bruce Baccei requested a dollar figure not to
exceed for repairs. Stan Wilbur noted that the truck is not currently being used, the truck will
Town of Proctor Selectboard Meeting Minutes
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December 27, 2016
6:00 p.m. – 10:03 p.m.
Page 5 of 8 December 27, 2016
be sent to Formula Ford this week for repairs. John Jozwiak had talked with Lafands and
they will look at it. If they will not work on it, take it to Earl’s.
Taylor Hill Booster Pump Station:
o Update: Cross Street & Bluff Street have been cut & capped, new hydrant on Bluff
Street. Project 95 % complete, waiting to hear back for startup date.
o Markowski Partial Payment Request No.5- $203,757.78: Joe Manning mad the motion to
authorize payment of Markowski Partial Payment Request No.5 in the amount of
$203,757.78. The motion was seconded by Bill Champine, passed by majority, 3-1 John
Jozwiak opposed.
Other New and/or Old Business:
Joe Manning made the motion to instruct Stan Wilbur to draft a letter to Hilary Lambert to cut
and cap the line outside the building, install a corporation stop and assume responsibility of
the line. This letter will be reviewed by the Selectboard at the January 3, 2017 Special
Meeting at 6:00 p.m. The motion as seconded by Bill Champine, unanimously approved.
Jon Jozwiak requested that someone from DNTanks attend a Selectboard meeting to
discuss the East Side Water Tank cracks. John Jozwiak is also concerned about the
movement of the hill behind the tank.
IX. Board of Sewage Commissioners
Bill Champine made the motion at 7:49 p.m. to adjourn the meeting of the Board of Water Commissioners and convene the Board of Sewage Commissioner. The motion was seconded by Joe Manning, unanimously approved.
Manager’s Report
o The camera is back. The camera revealed that Ormsbee Avenue has roots, going to use jetter this week, the pipe is currently running free. Root killer did not solve the problem on Park Street, jetting Wednesday, if the problem is not solved this section becomes a slip-line candidate. Bob Curtis inquired when the Selectboard would be deciding about the Ormsbee Avenue line, as several residents have had ongoing issues with the line. Bruce Baccei anticipates putting an RFP out in January for the Ormsbee project.
Simon Operation Monthly Report: November 2016 Activities Completed: o Performed compliance monitoring for WWTF and samples tested passed state
requirements.
o Connected the 4”-inch sewer service line (Proctor Gas illicit discharge) to a manhole on
West Street Ext. Performed confined space entry to add pipe drop and grouted pipe
through wall. Cleaned MH bench.
o Completed sludge depth profile on both lagoons. Recommend completing another profile
again in spring for comparison.
o Made repairs to sewer service line on North Street (Holly Fox). Completed camera work
noting 4 distinct dips. Repairs were made to sewer service line where it broke crossing
the water main line. Service line is touching this water main. 18”-inches of separation is
required between all water and sewer line pipes.
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Page 6 of 8 December 27, 2016
o Installed new hatch cover and heat lamp on the WWTF final effluent telescoping valve
pit for freeze protection.
o Changed oil and air filters on blower 1&@ at WWTF, #3 is off.
o Used jetter to flush line from Main Street MH to Park pump station. Debris, sludge, fat,
oils and grease (FOG) that were removed from North Street repaired line believed to
have caused this problem.
o Built new steps and hand railing at WWTF lab building. Old steps were rotted and
unsafe.
o Installed new backup battery for the mission alarm dialer at the Columbian Ave. sewer
pump station.
o Shipped out sewer camera for repairs.
o Ordered new bulbs for UV system. Activities in Progress: o Locate and dig manhole between Garden/Filed Street – Camera work found manhole to
be buried. Will consider adding riser(s) to surface when MH is uncovered and measured.
o Excavate the sewer force main at Willow Street for possible leak.
o Evaluate “problem areas” on collection system for possible slip line repair. A
spreadsheet has been developed to track progress. Updated copy enclosed.
o Repair electrical service to Field Street vault, add dehumidifier and heater. Activities Planned or Needed: o Confined space procedures for sewer pump stations. Purchase ELECTRIC air blower.
The gas-powered unit is antiquated and adds to CO emissions in hole, setting off gas
detection alarm.
o Clean and evaluate check valves in Styles Meadow and Columbian Ave. pump stations.
Possibly replace if needed.
o Replace computer and add scanner to the WWTF office. Looking at options to replace
old desk top. Windows Vista no longer supported. List of equipment has been submitted
for purchase at Staples.
o Review ordinances.
o Install Meadow Street hydrant. May postpone due to weather.
o Repair Larson Street sewer pipe.
Other New and/or Old Business:
John Jozwiak questioned the paying of bills prior to the Selectboard reviewing invoices. He
also noted the fence at the WWTF is not a completed project, as tress remain in the fence
line.
He also inquired about a bill from Interstate that had The Town of Brandon as the customer.
Bill Champine made the motion at 8:01 p.m. to adjourn the meeting of the Board of Sewage
Commissioners and resume the meeting of the Selectboard. The motion was seconded by Joe
Manning, unanimously approved.
X. Committee Reports
Parks and Recreation: Per Bruce Baccei: New light installed at rink. Jodi Jones inquired
about the apology letter to committee members. Bruce Baccei explained he had not
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Page 7 of 8 December 27, 2016
broached the topic at a meeting. John Jozwiak questioned not draining the pool and the
possible damage to the docks.
Rutland Regional Transportation Council: Per John Jozwiak: No report.
Rutland Regional Solid Waste District: Per John Jozwiak: A ballot item is being written for
voting at the District.
Personnel Committee: Frank Woolf: Not present
Fire Department: Per John Jozwiak: No report.
Planning Commission: Per John Jozwiak: No report.
Beaver Pond Committee: Per Bill Champine: All permits approved. Beach work will begin in
July.
XI. Additional Items Requiring Action from the Board
Review of Bills & Signing of Selectboard’s Orders: The Selectboard reviewed and signed
orders totaling $246,385.00.
Planning Commission Vacancy: The Planning Commission has a vacancy; interested
candidates should contact Stan Wilbur.
Town Office: Stan Wilbur created a Town Office committee members, Bruce Baccei, John
Jozwiak, Celia Lisananti and Stan Wilbur. The committee met with Ed Clark and discussed
several options, settling on Option 4. Stan Wilbur noted that Ed Clark would not attend
another Selectboard meeting, as he was disturbed that members of the Selectboard and
audience did not welcome his suggestions of a new building and directed him in the work
product they wanted for this project. John Jozwiak made the motion to create a Town Hall
committee that includes;2 Selectboard members, 1 Town Office employee and 3 Proctor
residents. The motion was seconded by Joe Manning, unanimously approved.
Main Street Lighting: Design estimate provided 10 lights and wiring, trench & backfill,
$217,548.00. Grants will be investigated for this project.
Town Forest Logging Revenue: Bill Champine made the motion to designate the logging
revenue for the Building Fund. The motion was seconded by Bruce Baccei, motion failed, 2-
2 Joe Manning and John Jozwiak opposed.
Mortimer Proctor Trust Grant Application:
o Projects: No projects presented.
o Our Yard: Bill Champine made the motion for the Town of Proctor to apply to MRP for
items requested by Our Yard and to allow Our Yard members to present at the grant
interview. The motion was seconded by Bruce Baccei, motion passed 3-0-1, Joe
Manning abstained.
FY2018 2018 Budget: Budget increases; Highway 4.22% $17,792.00, Total Town
Expenditures 2.90% $35,989.00, Proctor Free Library 2.36% $1,500.00. Total budget
increase Town plus Library 2.87% $37,489.00.
Budget Reports: Information only. Questions should be addressed to Stan Wilbur.
Sheriff Department Report: Unavailable. Hard copy to be mailed to Town Office.
Other New and/or Old Business:
John Jozwiak requested copies of the two snow event accidents.
Joe Manning questioned the $84,000.00 premium the town pays for insurance.
Town of Proctor Selectboard Meeting Minutes
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December 27, 2016
6:00 p.m. – 10:03 p.m.
Page 8 of 8 December 27, 2016
Executive Session: Joe Manning made the motion at 9:27 p.m. to enter executive session to
consider disciplinary action for Stan Wilbur an employee of the town of Proctor. The motion
was seconded by John Jozwiak, approved by majority, 3-1, Bruce Baccei opposed. John
Jozwiak made the motion at 9:50 p.m. to exit executive session. The motion was seconded
by Joe Manning, unanimously approved. No action.
John Jozwiak made the motion that Bruce Baccei should resign as chair. The motion was
seconded by Joe Manning, motion passed by majority, 2-1-1.
XII. Adjourn
Bill Champine made the motion to adjourn the December 27, 2016 regular Selectboard at 10:03 p.m. The motion was seconded by Joe Manning, unanimously approved.
Th following attachment was written and read by Jodi Jones at the December 27, 2016 Regular
Selectboard meeting.
