Town of Farmington Town Council Minutesweb2.farmington-ct.org/TownGovernment/All/Town... · 1/14/2014 · 5. To Review and Adopt the Self-InsuranceFund Motion was made and seconded

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Minutes of the Town of FarmingtonRegular Town Council Meeting

January 14, 2014

Present:Nancy W. Nickerson, Chair Kathleen Eagen, Town ManagerJon Landry Paula B. Ray, ClerkPeter M. MastrobattistaAmy SuifrediniJeffrey P. ApuzzoMeredith A. TrimbleJohn Vibert

A. Call to Order

The Chair called the meeting to order at 7:00 p.m.

1. To Appoint an Acting Chair of the Town Council.

Motion was made and seconded (Landry/Mastrobattista) to appoint Jeffery ApuzzoActing Town Council Chair.

Adopted unanimously.

2. To Adopt the “Rules of Procedure.”

Motion was made and seconded (Apuzzo/Landry) that the attached “Rules ofProcedure” be adopted for the term of the Town Council.

Adopted.

B. Pledge of Allegiance

The Council and members of the public recited the Pledge of Allegiance.

C Presentations and Recognitions

1. Eagle ScoutMr. Apuzzo read the proclamation recorded with these minutes as Agenda Item C 1and the Council congratulated Zachary Ruh on his accomplishments. Mike Demicco,State Representative 21st District read a proclamation for Zachary Ruh from theConnecticut General Assembly in honor of his achievement of the rank of Eagle Scout.

2. Presentation by Ensign-Bickford Foundation, Inc.Mary Ellen Harper, Director of Fire and Rescue Services played a promotional video forthe Live Burn Facility and introduced Chief Richard Higley,Chair of the Fund Raising Committee for the Live Burn Facility and Rick Roberts,Ensign-Bickford Foundation. Mr. Roberts presented Chief Higley and the members ofthe Fundraising Committee with a donation for $5,000. and Chief Higley told the

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Council that approximately $66,000 had been raised in a combination of cash and in-kind donations to date.

D. Public Hearing

There were no public hearings held.

E. New Items

There were no new items added to the agenda.

F. Public Comments

Gerard Haviland of 6 Carrington Lane told the Council he had lived in Farmingtonmost of his life. He thanked them for their willingness to volunteer their time to servethe Town. He believed there were three major items facing the new Council theexpansion of the UCONN Health Center, opening the Charter to change the name ofthe Chief elected official of the Town and maintaining quality education. He asked theCouncil to thoughtfully address these things over the next two years.

G. Reading of MinutesDecember 10, 2013 Regular Town Council Meeting.

Motion was made and seconded (Apuzzo/Landry) to approve the minutes of theDecember 10, 2013 Regular Town Council meeting.


H. Reading of Communications and Written Appeals

1. Michael Demicco, State Representative2. Kathleen Eagen, Town Manger

The Manager reviewed the correspondence both regarding the rate increases for usersin non-member towns by the MDC which are recorded with these minutes as AgendaItems H-i and H-2.

L Report of Committees1. Committees

There was no report for Agenda Item I-i.

2. Land Acquisition CommitteeThe Chair reported the next meeting was scheduled for January 13th.

3. Green Efforts Committee(s)Mr. Vibert reported the next meeting was scheduled for the following day and the mainfocus of the Committee was the Farmington Clean Up day that was being held in thespring.

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4. Joint Town of Farmington/City of Hartford CommitteeThe Manger reported the Committee was still working on the contract for the developerand that slowly progress was being made.

5. Bicycle Advisory CommitteeMr. Vibert reported the Committee was still working on the Bicycle Friendly Statusapplication and hoped it would be completed and sent in February.

J. Report of the Council Chair and Liaisons1. Chair Report

There was no Chair Report.

2. Board of Education Liaison ReportMr. Landry reported the Board of Education had been sworn in at their meeting theprevious evening, and Mary Grace Reed was elected Chair. The Board of Educationhonored the Boys Soccer Team for winning the state championship.

3. Unionville Village Improvement Association Liaison ReportMr. Vibert reported the UVIA was scheduled to meet January 16th.

4. Town Plan and Zoning Liaison ReportMr. Mastrobattista reported the Commission heard a proposal for a memory careassisted living facility on Route 6 and a proposal for some additions to FarmingtonCountry Club.

5. Water Pollution Control Authority ReportThe Chair reported the Council had had special meeting earlier in the week to tour theWater Pollution Treatment Plant that had been very informative.

6. Economic Development Commission Liaison ReportMr. Apuzzo reported the Commission had not met in January but was working onscheduling a meeting for January 21st. He reminded the Council there was a businessbreakfast scheduled for January 22, 2014 with Governor Malloy as the speaker.

7. Human Relations Commission ReportMrs. Suifredini reported the next meeting was scheduled for February 12t.

8. Any Other LiaisonThere were no other liaison reports.

K. Report of Town Manager

2014 Town Council Budget ScheduleThe Manager reviewed the dates of the meetings for the Council.

The Manager reviewed the schedule of broadcasts for the Council.

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State Legislator’s InvitationThe Manager reminded the Council the Legislators would be attending the Februarymeeting to give an update on the legislative session and to hear the Town’s concerns.

Town Council PhotoThe Manager informed the Council the Town Council Photo would be taken onJanuary 28, 2014 at 6:30 p.m. prior to the Council meeting.

The Manager reported that, after discussion with the Chair, the following were thetopics for the next four Council meetings:

January 21st— Freedom of Information Education Session: 6:00 p.m.

January 28th - Budget Targets and Goal Setting: 7:00 p.m.February 11th

— Regular Business Meeting: 7:00 p.m.February 25th

— Public Hearing on the Capital Budget: 6:00 p.m.

Motion was made and seconded (Apuzzo/Mastrobattista) to accept the report of theTown Manager.


L. Appointments1. Corporation Counsel

Motion was made and seconded (Apuzzo/Landry) that Halloran & Sage be appointedas Corporation Counsel for the period January 2014 through January 2016.


2. Assistant Corporation CounselMotion was made and seconded (Apuzzo/Landry) that Duncan Forsyth of Halloran &Sage be appointed as Assistant Corporation Counsel for the period January 2014through January 2016.


3. Bond CounselMotion was made and seconded (Apuzzo/Landry) that the firm of Day, Pitney, LLP beappointed as Bond Counsel for the period of January 2014 through January 2016.


4. Labor CounselMotion was made and seconded (Apuzzo/Landry) that the firm of Metzger, Lazarek andPlumb be appointed as Labor Counsel for the period of January 2014 throughJanuary 2016.


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5. Land Use/Environmental CounselMotion was made and seconded (Apuzzo/Mastrobattista) that the firm of Halloran &Sage, LLP be appointed as Land Use/Environmental Counsel for the period of January2014 through January 2016.


6. TreasurerMotion was made and seconded (Apuzzo/Landry) that Joseph Swetcky be appointedas Treasurer from January 2014 until January 2016 and that compensation for theTreasurer be set at $3,500.


7. Deputy TreasurerMotion was made and seconded (Apuzzo/Landry) that Julie Albert be appointed asDeputy Treasurer from January 2014 through January 2016.


8. AuditorsMotion was made and seconded (Apuzzo/Landry) that Blum, Shapiro & Company, LLCbe appointed to audit the Town’s financial records for the fiscal year ending June 30,2013.


9. Depositories for Town FundsMotion was made and seconded (Apuzzo/Landry) that the following banks andinvestment pools be designated a depositories for the Town funds:

Bank of AmericaTD Bank NAFarmington BankSantander BankRockville BankFirst Niagara BankCitibankU. S. Bank & TrustWebster BankState of Connecticut Short Term Investment Fund (STIF)MBIA — Cooperative Liquid Assets Securities System (CLASS)Northern Capital Securities Corporation


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10. Town Council Liaisons / CommitteesMotion was made and seconded (Apuzzo/Landry) to approve the motion recorded withthese minutes as Agenda Item L- 10.


11. Plainville Area Cable TV Advisory Council (Erickson) (R)12. Plainville Area Cable TV Advisory Council (Bagdigian-Butter)(D)13. Plainville Area Cable TV Advisory Council (Landry)(R)14. North Central Regional Mental Health Board, Inc. (Wienke)(R)15. North Central Regional Mental Health Board, Inc. (Parady)16. Human Relations Commission (Chakraborty) (R)17. Human Relations Commission (Mambrino)(R)18. Building Code Board of Appeals (Charette)(R)

There was no action taken on Agenda Items L- 11 through L- 18.

19. Economic Development CommissionMotion was made and seconded (Apuzzo/Landry) that Robert Reeve be appointed tothe Economic Development Commission for a two-year term beginning immediatelyand ending September 30, 2015.

Adopted unanimously,

20. Economic Development CommissionMotion was made and seconded (Apuzzo/Landry) that Joan Valenti be appointed tothe Economic Development Commission for a two-year term beginning immediatelyand ending September 30, 2015.


21. Economic Development CommissionMotion was made and seconded (Vibert/ Suffredini) that Dan Kleinman be appointed tothe Economic Development Commission as the Chamber of Commerce Representativefor a two-year term beginning immediately and ending September 30, 2015.


22. Economic Development CommissionMotion was made and seconded (Apuzzo/Landry) that Joseph Howard be appointed tothe Economic Development Commission beginning immediately and ending September30, 2015.


23. Farmington Historic District Commission (Calciano)(D)24. Housing Partnership (Hogan)25. Water Pollution Control Authority (Charette)(R)

There was no action taken on Agenda Items L-23 through L—25,

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26. Land Acquisition CommitteeMotion was made and seconded (Apuzzo/Landry) that Tina Delaney be appointed to

the Land Acquisition Committee as the Farmington Land Trust representative for an

indefinite term beginning.


27. Farmington Valley Health District (Jones)(D)There was no action taken on Agenda Item L-27.

28. Farmington Valley Health DistrictMotion was made and seconded (Apuzzo/Landry) that Kathy Eagen be appointed to

the Farmington Valley Health District for a three-year term beginning immediately andending December 31, 2017.


29. Farmington Valley Health District (Coykendall)(R)There was no old business conducted.

M. Old Business

There was no old business conducted.

N. New Business

1. To Consider and Take Action on the 2014 Blighted Building List

Motion was made and seconded (Apuzzo/Landry) to consider and take action on thefollowing blighted building list:

• 231 Coppermine Road• 30 Crescent Avenue• 23 Lakeview Drive• 700/702 New Britain Avenue• 3 Prattling Pond Road• 184 Talcott Notch Road• 70 Woodpond Road

Motion was made and seconded (Apuzzo/ Landry) to table the motion until theFebruary 11, 2014 Town Council meeting.

Adopted.

2. To Review and Adopt the Capital Improvement Policy

Motion was made and seconded (Apuzzo/Landry) to approve the motion recorded withthese minutes as Agenda Item N-2,

Adopted unanimously,

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3. To Review and Adopt the Debt Management Policy

Motion was made and seconded (Apuzzo/Landry) to approve the motion recorded withthese minutes as Agenda Item N-3.


4. To Review and Adopt the Reserve Policy



5. To Review and Adopt the Self-Insurance Fund



6. To Appoint Funeral Directors, Selected by the Town Clerk, as Sub-Registrarsfor the Town of Farmington until January 6, 2016

Motion was made and seconded (Apuzzo/Landry) that the following funeral directorsbe appointed sub-registrars for the Town of Farmington until January 6, 2016:

• Morton L. WensteinWeinstein Mortuary, Hartford, CT

• Francis R. Ahren, Jr.Ahern Funeral Home, Unionville, CT

• Richard G. KozaSheehan, Hiliborn and Breen, West Hartford, CT


7,for the Pro erties Known as Lots 23A and 24A Plalnville Avenue be

Abated

Motion was made and seconded (Apuzzo/Landry) that the January 2014 Installmentof taxes due on the October 1, 2012 Grand List for the properties known as lots 23Aand 24A Plainville Avenue be abated.


8,

ent of Ener and Environmental Protection for Fulfillment of theAmerica-theBeautifuI Grant

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9. To Approve A Resolution Authorizing the Town Manager to ExecuteAn Inter-Municipal Agreement For The Replacement Of SharedComputer Servers



10.To Approve Property Tax Refunds

Motion was made and seconded (Apuzzo/Landry) to approve the motion recorded withthese minutes as Agenda Item N- 10.


11. To Set a Special Town Council Meeting on Tuesday, January 21, 2014 at 6:00p.m. in the Town Hall Council Chambers

Motion was made and seconded (Apuzzo/Landry) to set a Special Town CouncilMeeting on Tuesday, January 21, 2014 at 6:00 p.m. in the Town Hall CouncilChambers.


12. To Change the Time of the February 25, 2014 Meeting from 7:00p.m. to 6:00 p.m. and to Set a Public Hearing on the TownManager’s Proposed Five-Year Capital Improvement Plan

Motion was made and seconded (Apuzzo/Landry) to change the time of the February25, 2014 meeting from 7:00 pPm. to 6:00 pm. and to set a public hearing on the TownManager’s Proposed Five-Year Capital Improvement Plan,


13. To Consider the Town of Farmington Strategic Plan


Motion was made and seconded (Apuzzo/Mastrobattista) to table the motion until theJanuary 28, 2014 Town Council meeting.

Adooted unanimously.

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14. To Appoint a Strategic Planning Committee to Facilitate a CitizenSurvey Opinion Poll and to Update the Town of Farmington’sStrategic Plan for the Town Council’s Consideration

Motion was made and seconded (Apuzzo/Landry) to approve the motion recorded withthese minutes as Agenda Item N- 14.

Motion was made and seconded (Apuzzo/Landry) to table the motion until theFebruary 11, 2014 Town Council meeting.


0. Executive Session

Motion was made and seconded (Apuzzo/Landry) to move to Executive Session for thediscussion of the selection of a site or lease, sale or purchase or real estate at 8:30p.m. with the Town Manager and Town Council meeting.


The Council returned to Open Session at 9:15 p.m.

P. Adjournment

Motion was made and seconded (Apuzzo/Mastrobattista) to adjourn the meeting at9:15 p.m.


Respectfully submitted,

Paula B. Ray

Chapter A205

RULES OF PROCEDURE

§ A205-1. Meetings; agenda, § A205.5. New items.

§ A205-2. Robert’s Rules of Order to § A205-6. Charter references.prevail. § A205-7. Acting Chair.

§ A205-3. Procedure at Council meetings. § A205-8. Code of conduct.

§ A205-4. Order of business, second Tuesday

§ A205-4.1 Order of business, fourth Tuesday

[ifiSTORY: Adopted by the Town Council of the Town of Farmington 7-1-1991, as amendedthrough 1-8-2002. Subsequent amendments noted where applicable.1

GENERAL REFERENCES

Code of Ethics — See Ch. 24.

§ A205-1. Meetings; agenda.

A. Regular Council meetings shall be held on the second and fourth Tuesday of each month.

B. Each meeting shall start at 7:00 p.m.

C. The Council agenda with supporting material shall be delivered to Council members the Thursdaypreceding each meeting. The deadline for regular items to included in the agenda shall be 4:30 p.m. onthe Tuesday prior to the regular meeting.

D. Additional special Council meetings may be called by the Chair. Any Council member may requestthat a special Council meeting be called. In the event the Chair declines to call a special Councilmeeting, three members of the Council may call a special Council meeting.

E. Agendas for all Council meetings shall be prepared by the Town Manager in consultation with theChair

§ A20c-2 Robert’s Rules of Ordor to pr wail

The proceedings of the Council shall be conducted in accordance with Robert’s Rules of Order.

§ A205-3. Procedure at Council meetings.

A. Each member shall be provided with an agenda in advance of each meeting.

B Voting.

(1) All oces shai be e’ or nav. and the otc 01 each menbr shall be recorded in cases u herethere are no nays” or ayes the Clerk shall recnrd the vote as uranimou uni ss a mer be

Council kgendaion (000cil Rule of Procedure

who did not cast an audible vote requests that his or her vote be recorded otherwise. The Clerkshall have ample time to record the vote before moving on to the next agenda item.

(2) All members present shall vote on each question, except when a member has, orbelieves he or she has, a conflict of interest. In such circumstance, the member shallcomply with the Code of Ethics, Chapter 24 of the Farmington Code.

(3) A motion to limit or extend limits of debate, a motion for the previous question (i.e., to “call thequestion”) or a motion to suspend, alter or amend these rules of procedure shall require atwo-thirds vote of the members present, but not fewer than four affirmative votes.

(4) Public comments maybe limited to five minutes per speaker at the discretion of the Chair.

§ A205-4. Order of business.

The order of business of the regular Council meeting held on the second Tuesday of each month shall be asfollows:

A. Call to order.

B. Pledge of Allegiance.

C. Presentations and recognitions.

D. Public hearing.

E. New items

F. Public comments.

G. Reading of minutes,

H. Reading of communications and written appeals.

I. Report of Council Chair and liaisons.

J. Report of comrmttees

K Repr I wrM gr.

I pp itme t

M. Old business.

N New business

0. Executive session (by 2/3 vote).

P. djourument.

Council Agenda Town Cc’uncfl Ruies of Procedure

§ A205-4.1.Order of business fourth Tuesday.

The order of business of the regular Council meeting held on the fourth Tuesday of each month shall be asfollows:

A. Call to order.

B. Pledge of Allegiance.

C. Public comments.

D. Consideration of special topics.

E. New Business (if needed)

F. Adjournment.

§ A205-5. New items.

By a two-thirds affirmative vote of the full Council membership, any item received afler the deadline andwhich is considered to either be an emergency or a matter of sufficient import to warrant specialconsideration may be introduced and, if added to the agenda, may be considered a part of the agenda at aregular meeting. If new items are presented to the Council, whether from the public or from the Council,their addition to the agenda shall be considered before the public comment portion of the meeting in order togive the public the opportunity to comment on those agenda items.

§ A205-6. Charter references.

The following sections of the Town Charter are referred to or quoted for the procedure guidance of theCouncil:

A. Section C3-2: “The Chair of the Council shall preside over all meetings of the Council. A vacancy in theoffice of the Chair of the Council, from whatever cause arising, shall be filled by appointment by theCouncil for the unexpired balance of the term, in accordance with C2-3 above. The Council at its firstmeeting shall appoint from among its members an Acting Chair who shall have all powers, duties andresponsibilities of the Chair of the Council in the Chair’s absence or incapacity.”

B. Section C3-4: “The presence of four members shall constitute a quorum. but no ordinance, resolution orvote except a vote to adjourn or fix the time and place of its next meeting or to fill a vacancy in anelective office after a sixty-day impasse has occurred, shall be adopted by fewer than four affirmativevotes.”

§ A205-7. Acting Chair.

The Council shall elect an Acting Chair at its first meeting in January, following a municipal election, inaccordance with Section C3-2 of the Farmington Town Charter.

§ A205-8, Code of conduct.

It is the obligation and responsibility of a Council member not to interfere with or intervene in theimplementation by the Town Manager or other Town official of the policy or decision adopted by theCouncil and not divulge to anyone any aspect of matters considered and discussed in executive session.Each Council member shall act in complete accordance with the provisions and tenor of this section. and

Council AgendvTown Council Rules of Procedure

should any Council member fail to so act, such failure shall subject such member to censure, reprimand orsuch other action deemed appropriate by the Council. O1-.O1-2014

Co no I Agenda/Town C un ii Rules of Procedu

Town Council AgendaJanuary 14, 2014, Page 4

PROCLAMATION

WHEREAS, the Boy Scouts of America help train the youth of ourcommunity with skills that will serve them well in the future, and

WHEREAS, many of our youth participate in activities of the Boy Scouts ofAmerica which benefit our community, and

WHEREAS, one of the crowning achievements of Boy Scouting is theattainment of the rank of Eagle Scout, and

WHEREAS, Zachary Ruh from Troop 170 Boy Scouts of America recentlycompleted the requirements for Eagle Scout, and

WHEREAS, Zachary’s project involved construction of an informationalkiosk and bench for the Farrnington Valley Trails Council, and

WHEREAS, Zachary worked with the President of the Farmington ValleyTrails Council and coordinated the donation of needed materials andvolunteer labor, and

WHEREAS, as a result of Zachary’s work the experience of users of theFarmington Canal Heritage Trail and the residents of the Town ofFarmington will be enriched and enhanced.

NOW, THEREFORE, BE IT RESOLVED, that on behalf of the FarmingtonTown Council, I hereby extend to Eagle Scout Zachary Ruh our best wishesand we hereby proclaim January 15, 2014 as Zachary Ruh Day inFarmington.

DATED AT CONNECTICUT THIS 14th DAY CF JANUARY

Nancy W. NickersonChairFarinington Town Council

SCouncH Aaenda\2Oi4\Q1ii14 doc

‘tat of QEonntttutGENERAL ASSEMBLY

STATE CAPITOLHARTFORD, CONNECTICUT 06106-1591

December 9, 2013

The Metropolitan DistrictDistrict Board of Commissioners555 Main StreetHartford, CT 06103Atm: Mr. William DiBella, Chairman

Dear Chairman DiBella and Commissioners:

We are writing this letter concerning the surcharge assessed in the current year for non-member water customers of theMetropolitan District, and the proposed surcharge for 2014.

We acknowledge the obligation of the non-member customers to pay their fair share of the infrastructure costs related towater delivery, and we sincerely appreciate the District’s efforts to reduce the surcharge for the year 2014. However, weremain concerned with the manner in which these charges were determined, and the adequacy of the reduction goingforward.

e believe that safeguards are needed to ensure the fairness of the assessment process for non-member customers, and weare willing to work with you to develop an equitable long-term solution for all involved. Toward that end, we plan toreview prior legislation regarding the Metropolitan District, with the goals of strengthening the transparency of theassessment process, increasing accountability to all affected customers, acquiring representation for non-member towns,and introducing a system of review and oversight to the process.

We appreciate your attention to our concerns, and look forward to your continued co-operation.

Sincerely,

)__/&_i

Sta Sratcn phen 553flr

State Representative Wtliiam Aman

State Representative Joseph Diminico

State Semi Tenv rratara

.i

Stare Representative Mike Deniicco

State Representative Timothy Larson

State Jepiese tative F a ad Snn asao

THE TOWN OF FARM INGTONTOWN HALLI MONTEITI-4 DRIVEFARMINGTON, CONNECTICUT 06032.1

INFORMATION (860) 675-2300FAX (860) 675-7140

0

December 18, 2013

Michael DemiccoState Representative, 2 1 DistrictLegislative Office Building, Room 4000Connecticut General AssemblyHartford, CT 06106

Dear Representative Demicco:

On behalf of the Town of Farmington and as a follow-up to our past discussions, Iam asking that you continue to advocate for legislation to increase transparencyand oversight for the Metropolitan District Commission (MDC). In particular, I amrequesting that you support legislation that will:

• Create regulatory oversight of the MDC that would generate greatertransparency around their budgets and policy initiatives, particularly thosesurrounding its rate setting facility,

• Allow non-member towns to have representation on the MDC Board,• And, eliminate the non-member town user General Surcharge and replacethe funds in a revenue neutral manner with a surcharge that is assessedequally to all water users from both member and non-member towns.

Thank you in advance for your support of these issues.

Sincerely,

Kathleen A. Eagen (JTown Manager

KAE/gt

CC: Farmington Town CouncHState Senator Beth Bye, 5th DistrictState Senator Terry Gerratana, 6th DistrictRepresentative Brian Becker, 1gth District

AN E U APP0R1J1 N EPLOY€

Inte net Address ww farmirgton-ct org


MOTION: Agenda Item L-10

That the Following be Appointed as Members of, or Liaisons to, the FollowingEntities or Committees:

Alma Bailey-Taylor Foundation TrimbleBicycle Advisory Committee Vibert (Chair)Board of Education LandryCCM Representative TrimbleC.RCO.G Legislative Board TrimbleC.RC.O.G Policy Board Nickerson, EagenChamber of Commerce LandryConservation and Inland Wetlands VibertEconomic Development ApuzzoFocus Group SuifrediniGreen Sub-Committee Vibert (Chair)Historic District Commission SuifrediniHousing Authority ApuzzoHuman Relations Commission SuifrediniHartford/Farmington Fienemann Rd. MastrobattistaLand Acquisition Mastrobattista (Chair),

VibertLibrary Board ApuzzoRetirement Board Apuzzo (Chair)Stephen A. Flis Scholarship Landry, SuifrediniTown Plan & Zoning MastrobattistaUCONN - DOC SuifrediniUCONN - Communication Nickerson (Chair), LandryUnionville Village Improvement Trimble, VibertWater Pollution Control Authority Trimble

S\Counci Agenda\2014\011414 doc

Town Coundi AgendaJanuary 14, 2014, Page 15

MOTION: Agenda Item N-2

To Review and Approve the Attached Town of Farmlngton CapitalImprovement Policy.

.Cun Agenda 014W41.4400c

TOWN OF FARMINGTON, CTCAPITAL IMPROVEMENT POLICY

PURPOSE

The purpose of the Capital Improvement Policy is to provide a framework forthe planning, scheduling and financing of capital improvement projects in amanner that is consistent with the Town’s Debt Management Policy

II. DEFINITIONS

Capital improvement projects are defined as infrastructure or equipmentacquisitions or construction that results in a capitalized asset with a value of aleast $25,000 and a useful life of at least five years.

Pay-as-you-go fmancing is defined as financing that is derived from revenuesources other than debt issuance. Revenue sources could include:appropriations from the operating budget, grants, and fund balanceappropriations.

IlL POLICY STATEMENTS

1. The Town will strive to maintain a high reliance on pay-as-you-go financingfor its capital improvements. The Town’s objective will be to contribute to theCapital Improvement Program, at least 2.5% of the annual General Fundrevenues allocated to the operating budget.

2. A minimum of 20% of all capital improvement project costs contain in thefive-year plan should be financed on a pay-as-you-go basis.

3. The Town will utilize debt obligations only for acquisition, construction orremodeling of capital improvement projects that cannot be funded fromculTent revenue sources or in such cases wherein it is more equitable to theusers of the project to finance the project over its useful life.

4. Any long-term debt tI at is issued for to finance a capital pioject shal ha e amaximum maturity of the earlier of: (I) the estimated uefui life of the capitalimprovement be ng finar ed r, 2) twer t

‘ars

TV. RESPONSIBILITY FOR POLICY

1. Annually, a five-year capital improvements program will be developed by theTown Manager that analyzes all anticipated capital expenditures by year andidentifies associated funding sources.

2. The Town Manager will coordinate the development of the capital improvementprogram with the development of the annual operating budget.

SK \ I HY M1;R-POL Policies Capital Improvement Policy doe

3. The Town Manager will submit the five-year capital improvements program tothe Town Council for review and approval in accordance with the timelineestablished in the annual budget schedule.

4. A prior year capital project status report shall be presented to the Town Councilfor information purposes when the proposed capital improvement program isreviewed.

5. The Town Council will review, modify and adopt the five-year capitalimprovements program as part of the annual budget review process. The first yearof the adopted five-year capital improvements program will be the Capital Budgetfor the next ensuing fiscal year and funds shall be included in the annual operatingbudget to finance these projects as indicated. The projects shown in years twothrough five, although only for planning purposes, shall be scheduled to beconsistent with the infrastructure needs of the Town and the Town’s ability topay.

6. Appropriations made in prior years for which expenditures have not been incurrednor projects started will be reevaluated and incorporated into appropriations forthe new fiscal year.

7. The Town will maintain a capital project monitoring committee composed oftown staff. The committee will meet monthly to review progress on alloutstanding projects as well as to revise spending projections.

8. If new project appropriation needs are identified at any time during the fiscal year,the funding sources will be identified and a request for mid-year adjustments willbe submitted to the Town Council for approval. The Town Council may increasethe appropriation for a given capital project provided a correspondingappropriation decrease is made to another capital project, so as not to alter theoverall appropriation to the Capital Projects fund.

9. Each year a closing resolution will be submitted to the Town Council to obtainformal authorization to close completed capital projects.

10. The Town will maintain a schedule of all fixed assets with values of at least$25,000. In addition, the Town will maintain a listing of capital infrastructure thatwill be used to develop maintenance and replacement schedules for all assetsthrough the capital improvement program.

This policy shall be reviewed on a biennial basis during the month of January in eacheven numbered year.

Approved by the Town Council: December 13, 2005Approved by the Town Council: January 9, 2007Approved by the Town Council: January 12, 2010Amended by the Town Council January 11, 2011To change from Odd to Even years / Per Town Manager’s ReportApproved by the Town Council: January 10, 2012

S:KATHYMGRPOLPohcies Capital improvement Policy.doc

Town Coundi AgendaJanuary 14, 2014, Page [6


To Review and Approve the Attached Town of Farmington Debt ManagementPolicy.

flat Agena2040fl 4ooc

TOWN OF FARMINGTON, CTDEBT MANAGEMENT POLICY

PURPOSE

The purpose of this policy is to establish parameters and provide guidancegoverning the issuance, management, continuing evaluation of and reportingon all debt obligations issued by the Town of Farmington.

Debt obligations, which include general obligation bonds, special assessmentbonds, revenue bonds, bond anticipation notes, lease/purchase agreements andany other debt obligations permitted to be issued under Connecticut law, shallonly be issued to purchase capital assets that cannot be acquired with currentrevenues.

II. POLICY STATEMENT

Under the requirements of Federal and state laws and Town Charterprovisions, ordinances and resolutions, the Town may periodically issue debtobligations to finance the construction or acquisition of infrastructure andother assets or to refinance existing debt. It is the Town’s goal to assure thatsuch debt obligations are issued and managed in such a maimer as to obtainthe best long-term financial advantage to the Town and its residents, whilemaking every effort to maintain and improve the Town’s bond ratings andreputation in the investment community.

IlL RESPONSIBILITY FOR POLICY

The Director of Finance shall be responsible for issuing and managing theTown’s debt program In carrying out this policy, the Director shall:

1. at least annually consider the need for debt financing based uponthe progress on the Capital Improvement Program;at east annua ly re iew the I on n s adi erence to his policstatement and compare the debt ratios established in this policynth nhere the IO’i actually is:

3 at least annual y jew the I wr s au ho zed but un su d debto determine if any authorizations are no longer needed:

4. at least annually determine if there are any opportunities forrefinancing current debt’

5. review every three years the services provided by the I own sfinancial advisor, bond counsel, paying agents and other debtfinancing service providers.

S KATHY MGR POL Pobuies Debt M.nagement Po1i doe

The Chief Financial Officer shall report his/her findings to the Town Managerand Town Council in January of each year, prior to the Town Council’sreview of the Capital Improvement Program.

IV. GENERAL DEBT GOVERNING POLICIES

The Town hereby establishes the following policies concerning the issuanceand management of debt:

A. The Town shall not issue debt obligations or use debt proceeds to financecurrent operations of the Town.

B. The Town will utilize debt obligations only for acquisition, construction orremodeling of capital improvement projects that cannot be funded fromcurrent revenue sources or in such cases wherein it is more equitable to theusers of the project to finance the project over its useful life.

C. The Town will measure the impact of debt service requirements ofoutstanding and proposed debt obligations on single year, five, ten, andtwenty-year periods. This analysis will consider debt service maturitiesand payment patterns as well as the Town’s commitment to a pay as yougo budgetary allocation.

V. DEBT POLICIES, RATIOS AND MEASUREi’IENT

A. Purposes of Issuance — the Town shall only issue debt obligations foracquiring, constructing or renovating Town owned fixed assets or forrefinancing existing debt obligations.

B. Maximum Maturity — All debt obligations shall have a maximum maturityof the earlier of: (1) the estimated useful life of the Capital Improvementbeing financed; or, (2) twenty years; or, (3) in the event debt obligationsare being issued to refinance outstanding debt obligations the finalmaturity of the debt obligations being refinanced.

C. Direct Debt Per Capita — The Town shall adhere to a debt managementstrategy that achieves the goal of maintaining Direct Debt Per Capita at orbelow the median for Connecticut municipalities rated Aal by Moody’s orAA+ by Standard & Poor’s. Direct Debt Per Capita shall not exceed 110%of said median, The Direct Debt Per Capita shall be calculated by dividingthe Town’s direct debt by the most current population.

D. Direct Debt as a Percent of Estimated Full Assessed Value — The Townshall adhere to a debt management strategy that achieves the goal ofmaintaining the ratio of Direct Debt to Full Assessed Value of propertieswithin Town at or below the median for Connecticut municipalities ratedAAA by Standard & Poor’s. Said ratio shall not exceed 110% of said

S1ATHYMGRPOLPo1icies I)ebt Management Policvdoc

median. The ratio of Direct Debt to Estimated Full Assessed Value shallbe calculated by dividing the Town’s Direct Debt by the estimated fuWassessed value of all taxable properties within the Town.

E. Average Maturity of General Obligation Bonds — the Town shall have atleast 70% of outstanding general obligation bonds mature in less than ten(10) years.

F, Debt Service Levels — The Town shall adhere to a debt managementstrategy that achieves the goal of limiting annual general fund debt serviceto 10% of the total General Fund budget.

G. Net Present Value Savings — The Town must achieve a Net Present ValueSavings of at least 2 percent over the life of an existing bond issue in orderfor it to be considered for refunding.

H. The Town shall not exceed fifty percent (50%) of its statutory debtlimitation.

I. Bond Covenants and Laws - The Town shall comply with all covenantsand requirements of the bond resolutions, and state and Federal lawsauthorizing and governing the issuance and administration of debtobligations.

This policy shall be reviewed on a biennial basis during the month of January ineach even numbered year.

Approved by the Town Council: October 11, 2005Approved by the Town Council: February 13, 2007Approved by the Town Council: January 12, 2010Amended January 11. 201 i Town Manager’s Report to change from Odd to EvenyearsAir e dc and pp ved by the fo vn Counc 1 Ja mary 10, 012

S. KM HV MCRPOL Policies Debt \Ianagem,t Pohc doe



To Review and Approve the Attached Town of FarmIngton Reserve Policy.

S onci qech2O4Wl 14d

TOWN OF FARMINGTON, CTRESERVE POLICY

PURPOSE

The purpose of this policy is to 1) preserve the credit worthiness of the Townfor bolTowing monies at favorable interest rates; 2) provide working capital tomeet cash flow needs during the year and 3) attempt to stabilize fluctuationsfrom year to year in property taxes paid by town taxpayers.

IL POLICY STATEMENT

Fund Balance is an important indicator of a community’s financial position.An adequate fund balance must be maintained to allow the Town to continueto meet its obligations in the event of an economic downturn and/orunexpected emergency. Therefore, the Town of Farmington shall maintain anunreserved/undesignated general fund balance as of June 30 of each yearequal to a minimum of 8% of the ensuing fiscal year’s operating revenue, witha targeted maximum of 12% of the ensuing fiscal year’s operating revenue.

IlL RESPONSIBILITY FOR POLICY

As part of the annual budget preparation process, the Director of Finance willestimate the surplus or deficit for the current year and prepare a projection ofthe year-end unreserved/undesignated general fund balance. Any anticipatedbalance in excess of the targeted maximum unreserved/undesignated fundbalance may be budgeted to reduce the ensuing year’s property tax levy orfund one-time capital projects.

Appropriation of any amount of the unreserved/undesignated general fundbalance. which would result in fund balance falling below the target minimumof 8%. for the sole purpose of reducing the ensuing yeafs property tax levy,may only be riade U( n a 23 irajority vote of the Towr Council

Su j t to o s o of Art Ic Y he w i Cf ar (lo Mecti g).the lown Council, by a 23 ote, can declare a fiscal emergency and withdrawany amount of general fund balance fur resolving the emergenc. The TownCouncil must restore any such appropnation of Fund Balance within a three-year period

IV. 0 filER FUNDS

In addition to maintaining adequate reserves to fund general fund obligations.the Town shall maintain reserve levels in other funds as follows:

5: KATHY MGRPOL Jicics Rec(re P1icv j

The WPCA Fund will maintain reserves to meet three primary objectives.First, an Operating Reserve will be funded to ensure sufficient funding foroperations. This reserve will be maintained at a level sufficient to fund 90days of budgeted operating expenditures. Second, an adequate reserve will bemaintained to ensure repairs to and replacement of infrastructure. Finally, aWorking Capital reserve will be funded to provide sufficient cash for sewercapital improvements and to avoid large fluctuations in rate changes.

This policy shall be reviewed on a biennial basis during the month of Januaryin each even numbered year.

Approved by the Town Council: October 11, 2005Amended and Approved by the Town Council: January 8, 2008Amended and Approved by the Town Council: January 12, 2010Amended and Approved by the Town Council: January 10, 2012

S KAI ETh MGR-PO1 P 1ices Reser’e Pc1icio



To Review and Approve the Attached Town of Farmlngton Self-InsuranceFund.

‘ .i Ag nic$2014 11414 0

The Town of Farmington and The Farmington Public SchoolsEmployee Health Self-Insurance FundReserve Policy

I. Purpose

The purpose of this policy is to provide a standard for the appropriate level of reservesthat should be maintained in the employee health self insurance fund and for definingthe processes: (a) to maintain their adequacy, and (b) cover plan expenses in the eventof a reserve inadequacy.

IL Policy Statement

It is the intention of both the Town Council and Board of Education of Farmington toadequately fund the liabilities of their respective health insurance pians and providesufficient financial resources to fund any unexpected increase in claims over thebudgeted claim level. Accordingly, the Town and Board. of Education will fund anIncurred But Not Reported (IBNR) reserve and an Excess Claim Reserve.

IBNR Reserve

The IBNR reserve shall be established as of June 30 of each fiscal year at a level deemedappropriate by the Town Council and Board of Education, after consultations withTown and School insurance consultants and insurance vendors and after testing andverification by the Town’s independent auditors. The IBNR reserve shall be fullyfunded. Any insufficiency in the IBNR reserve will be funded from the Excess ClaimReserve,

Should the IBNR reserve fall below the established level and the excess claim reservehave insufficient resources to restore the IBNR reserve to its established level, then theTown and Board will take steps to restore the IBNR reserve to its fully funded status bybudgeting for the shortfall in the next budget cycle. This will be done on a proportionalbasis, the proportion to he determined based on each entity’s expected claims for thenext fiscal year. However, no entity shall contribute an amount greater than 80% of theamount required to be contributed.

Excess Claim Reserve

In addition to the IBNR reserve, the Town and Schools will establish an Excess ClaimReserve to fund claims in excess of the expected claim level. The desired reserve levelshall be in a range between 7% 11% of annual expected claims.

1• I

I ‘444 (Employee Health Self4nsurance Fund) Page 1 of 3

Claim Reserve Maximums

Considering that a pian year following a poor claim year in which all or most of theclaim reserve was expended would result in a substantial health care budget increase,the Town and Schools recognize that an Excess Claim Reserve of between 7% - 11%would be desirable and thus there is no formal maximum to the Excess Claim Reserve.Moreover, money cannot be withdrawn from the Excess Claim Reserve for self-insurance purposes until the combined IBNR and Excess Claims reserves exceedtwenty-five percent (25%) of annual expected claims.

Should the combined reserves exceed 25% then each entity will be credited with aproportional amount of the excess above 25% to put towards the funding of theirsubsequent year’s expected claims. The proportion to be determined will be basedupon the proportion that each entity contributed to the excess reserve in the preceding24-month plan period. However no entity will receive less than an amount equal to20% of the amount to be distributed.

III. Budget Requests

During the annual budget preparation process the Town Manager and theSuperintendent of Schools will include in their respective budget requests sufficientbudget amounts to cover expected claims for the upcoming year plus additional fundsto fully fund the estimated IBNR level and such additional amounts as may benecessary to fully fund the excess claim reserve pursuant to this agreement. It isrecognized that achieving these targets in one year would be difficult. Therefore, theTown Council and Board of Education would meet the IBNR standard and at least the7% excess claim reserve standard within three years after adoption of this policy.

IV. Procedure for Covering Claims When Reserves Are Not Sufficient

Shortfall

If at any time during the Plan Year either the Town Manager or the Superintendent orboth determine that there are insufficient revenues and accumulated reserves to meetthe immediate claim expense obligations of their respective plans they will immediatelyreport such findings to their respective policy bodies.

The Town shall make available sufficient cash to either the Town self insurance plan orSchools’ self insurance plan to permit each employer to meet its obligations to fund the

S:\KATHY.MGR-POL\.Po1icicsSe1f locumnee Ducember 3. 2011 Fina1DuSMi4-Dei41(EmpiQ,ee Health Self-Insurance Fund) Pase 2 of 3

self insured cash account for claims incurred on behalf of its employees for the balanceof that fiscal year.

If at any time during the Plan Year, either Town staff or the school staff or bothdetermine that it is likely that there will be insufficient revenues and accumulatedreserves to meet claim expenses, they will report such to their respective policy bodiesat their next regular meeting. The report shall include the following information:

1. Provide a projection of the fiscal year end shortfall in expected paidclaims;

2. Utilization information indicating current and/or projected paid claims;3. Identify any self-insurance revenue variances from what was originally

budgeted.

Following the Board of Education’s review of the school projection, the information willbe transmitted to the Town Council. The Town Council after reviewing the self-insurance financial report(s) provided by the Town and/or Board of Education, willdetermine the amount of, if any, additional appropriation to be made to the Town orBoard or both to meet claims payments during the remainder of the Plan Year. Inmaking their determination, the Town Council will consider all of the informationprovided by the Town Manager and Board of Education.

Any supplemental appropriation approved by the Town Council will be made in threeequal payments directly to the Employee Health Self-Insurance Fund over the balanceof the Plan Year. If at anytime after an additional appropriation is made, it isdetermined that the full appropriation will not be needed, then the amount not neededwill not be paid to the Fund or if already paid, the amount will be withdrawn from theFund and returned to the General Fund.

This policy shall be reviewed on a biennial basis during the month of January in eacheven numbered year or at any time in between, if requested by either the Town Councilor Farmington Board of Education.

Approved by the Town Council: December 13, 2011Approved by the Farmington Board of Education: December 12, 2011

S:\KATHYEMGRPOL\Policief Self lilsumnee December 13,2011 Fins0Q44dee (Employee Health Self1nsumnce Fund) Page 3 of 3



To Approve the Attached Resolution to Authorize the Town Manager toExecute, on Behalf of the Town of Farmington, a Personal ServicesAgreement with the Department of Energy and Environmental Protection ofthe State of Connecticut for Fulfillment of the America-the-Beautiful Grant forthe purpose of completing the “Town of Farmington Invasive SpeciesManagement Plan and Implementation for the Farmington River Floodplain”Project.

S \Coun Agenda\2014\011413 doc

RESOLUTION of the Town of FarmingtonTOWN COUNCIL

I, Paula B. Ray, do hereby certify that I am the Town Clerk of the Town ofFarmington, a municipal corporation organized and existing under the laws of theState of Connecticut having its principal place of business at 1 Monteith Drive,Farmington, Connecticut, that I am the keeper of the corporate records and seal.That the following is a true and correct copy of resolutions duly adopted and ratifiedby the Farmington Town Council on January 14, 2014 in accordance with theconstituent charter of the Town of Farmington; and that the same has not in anyway been modified, repealed or rescinded, but is in full force and effect,

To Authorize the Town Manager, Kathleen A. Eagen, to execute on behalf of theTown of Farmington, a Personal Services Agreement with the Department of Energyand Environmental Protection of the State of Connecticut for fulfillment of theAmerica-the-Beautiful grant for the “Town of Farmington Invasive SpeciesManagement Plan and Implementation for the Farmington River Floodplain”.

BE IT FURTHER KNOWN Kathleen A. Eagen was APPOINTED, Town Manager on April17, 2001 for an indefinite period. As the Town Manager, Kathleen A. Eagen servesas the Chief Executive Officer for the Town of Farmington and is duly authorized toenter into agreements and contracts on behalf of the Town of Farmington with theDepartment of Energy and Environmental Protection of the State of Connecticut forfulfillment of the America-the-Beautiful grant.

Dated at Farmington, Connecticut this

_________

day of

________

2014.

TOWN CLERK

VV4

AL4ç



To Approve The Attached Resolution Authorizing the Town Manager ToExecute An Inter-Municipal Agreement For The Replacement Of SharedComputer Servers Which Operate The Computer Aided Dispatch Systems ForThe Towns Of Farmlngton And Burlington.

5:\Coundl Agenda2O1.4Ofl414.doc

AGREEMENT FOR SHARED COMPUTER SERVICES

This agreement, made this day of January 2014, by and between the Town ofBurlington, a municipal corporation having its territorial limits within the County ofHartford, and State of Connecticut, acting herein by its duly authorized agent, TheodoreC. Shafer, First Selectman (hereinafter referred to as “Burlington”), and the Town ofFarmington, a municipal corporation having its territorial limits within the County ofHartford. and State of Connecticut, acting herein by its duly authorized agent, KathleenA. Eagen, Town Manager (hereinafter referred to as “Farmington”).

Whereas, the Town of Farmington currently provides the Town of Burlington withemergency dispatch services for the timely operation of its fire, ambulance and rescueoperation through mutual agreement;

And Whereas, the Town of Farmington currently provides the Town of Burlington withprimary Public Safety Answering Point (P.S.A.P.) service for all Burlington 911 callsthrough mutual agreement;

And Whereas, it is necessary for the Town of Farmington and the Town of Burlington toshare several computer servers which contain dispatch response plans, geo maps, and callfor service detail data for each Town in order to efficiently and effectively provide thesedispatch services to emergency responders, residents and visitors of the Towns;

And Whereas, it is in the mutual interest of both the Town of Farmington and the Townof Burlington to share such computer resources;

Now Therefore, in consideration of the mutual promises and agreements of the partieshereto, the Town of Farmington agrees to purchase, maintain and use such servers onbehalf of the Towns;

Further. the Towns agree that this agreement shall not expire until the termination of themutual agreement for dispatch and Qi 1 services, and that the lown of Burlington shallhave rights to all Burlington dispatch data collected on such servers during the span ofthi agreement and thei c sI all be no additional c st o he Towr of Burlingtor f r thehardu are. sofhs arc or roam Lenance cts of any equipment oned or purchased by the

ii of Farniington.

In Witness Whereof, the parties have hereunto set their hand and seals by duly authorizedofficers thereof on the date and year first above v ritten.

Signed, sealed and DeliveredIn the presence of: TOWN OF FARMINGTON

By

_______

Town Manager

TOWN OF BURLINGTON

By_________First Selectman



To Approve the Following Property Tax Refunds:

NAME REASON AMOUNT1) An Fleet LT Assessor’s correction $2,595.472) Kari Clifton Assessor’s adjustment $17.983) Michel Furtado Assessor’s adjustment $31.324) Myung Ho Kim Assessor’s correction $59.795) Nissan Infiniti LT Assessor’s adjustment $482.096) Frank Oemcke Assessor’s adjustment $187.417) Porsche Leasing LTD Assessor’s adjustment $699.078) Donald Ryan Assessor’s adjustment $320.459) N. Someshwar Return of carts $196.6610) Wheels LT Assessor’s adjustment $166.2011) Lauren Yung Assessor’s adjustment $67.23

TOTAL: $4,823.67

S:\Counci Agenda\2014\01J414doc

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To Appoint a Strategic Planning Committee with the Following VotingMembers to Facilitate a Citizen Survey Opinion Poll and to Update the Townof Farmington’s Strategic Plan for the Town Council’s Consideration.

____________,

Town Council Chair, Chair of Committee

____________

Town Council Member

Board of Education Representative

Large Business Representative

_____________

Small Business Representative

______________

1st District Resident

2 District Resident

_____________

Senior Citizen Representative

Youth Sports Representative

Town Recreation Participant

_____________

Human Relations Representative

And to Appoint Non-Voting Members:

Kathleng Town Manager

Various Ton Staff Memas needed

frra Ba ne, PERT Group Cor sultan

Documents

Town of Farmington Town Council Minutesweb2.farmington-ct.org/TownGovernment/All/Town... · 1/14/2014 · 5. To Review and Adopt the Self-InsuranceFund Motion was made and seconded