TOWN OF EASTONwww.townofeastonnh.org

Joint Meeting Easton Select Board and Easton ZBA – Draft CopyOctober 12, 2015

Select Board Select Board Secretary Ned Cutler – Chairman - Present Toni Woodruff - PresentZak Mei- Present via Skype Debbie Stever – Present Town Treasurer

Darrel Gearhart – Not Present ZBAGregory Sorg- Chairman-PresentJohn Hynes – Vice Chairman – Present Kris Pastoriza – Alternate-PresentEllen Pritham – Present Tom Boucher – Alternate - PresentDennis Ford - Present

“These minutes of the Town, of the above named joint noticed meeting, have been recorded by the Secretary. Though believed accurate and correct, they are subject to additions, deletions, and corrections by the Select Board and ZBA at the next meeting when the Boards vote their final approval of the minutes. The minutes are made available at this time to conform to the requirements of New Hampshire RSA 91 – A: 2.”

Ned Cutler called the joint noticed Select Board and ZBA meeting to order at 5:10 p.m.

This meeting is being filmed by an Easton resident

Public in Attendance: Jim Collier, Bob Thibault

This meeting covered communication among ZBA members, the upcoming ZBA meeting scheduled for October 14, 2014, the hiring of the engineering firm, IDK (Ivan Pagacik – Pres.), and hiring legal representation (DTC- Attorney Hilson) to assist the Easton ZBA with their decision regarding the Blue Sky/T-Mobile Cell Tower application at 3 Lost River (Map 7, Lot 41-42)

Communication – ZBA John Hynes presented the group with a timeline of the cell tower application providing a

description, by date, of all events from the receipt of the application through October 12, 2015

The lack of consistent communication between all ZBA members and alternates was discussed. The Chairman has an obligation to keep all members up to date on events pertaining to this application as they occur and hold meetings when necessary

The Chariman reiterated that no business among ZBA members should be conducted through e-mail

Ellen Pritham suggested that, in the future, it might prove beneficial for the ZBA to meet at least once a year

Engineering Firm IDK – Ivan Pagacik The ZBA hired (Greg Sorg sent the authorization packet) Mr. Pagacik’s firm to evaluate

the applicant’s technical assessment of their proposal. The applicant will pay for these services at an amount not to exceed $3500

Findings from IDK were scheduled to be presented at the October 14, 2015 public hearing

IDK requested a postponement of the October 14th date and asked to reschedule on October 28th. This date has not been confirmed with Earl Duval, lawyer for Blue Sky (the applicant)

ZBA Scheduled Hearing – October 14, 2015 Due to the request for postponement, certain members of the ZBA expressed that the

Chairman should cancel the October 14th meeting In reply, the Chairman indicated that given the short notice, the hearing should take

place. With no business to conduct at this time, the Chairman would immediately adjourn, thus preventing confusion with parties involved as well as the public

DTC Law Firm Kris Pastoriza, alternate to the ZBA, approached the Selectmen, at a scheduled meeting

and offered the suggestion that hiring a lawyer to assist the ZBA might prove beneficial.to the process of correctly evaluating the cell tower application

The Selectmen agreed to this request and scheduled a phone conference with DTC. All of the members of the ZBA were not informed of this action and only Kris Pastoriza and Greg Sorg participated

After discussion, at this meeting, the ZBA reached the conclusion that legal advice would hopefully assist them with making a correct decision regarding the cell tower. It was thought that the applicant (Blue Sky) would be responsible for a portion (if not all) of the legal fees

Greg Sorg made a motion to hire DTC (Attorney Hilson) as clarified by the e-mail of October 8th explaining the contract. Ellen Pritham seconded. All were in favor.

Ned Cutler (on behalf of the Select Board) made a motion to accept the contract. Debbie Stever seconded. Passed

The involved parties will sign the contract and return it to the firm

Correspondence All correspondence was addressed during the meeting.

Ned Cutler made a motion to close the meeting at 6:40 p.m. Debbie Stever seconded. All were in favor

Respectfully submitted,

Toni WoodruffSecretary to the Easton Select Board