Pomroy Associates LLC

Brewster Fire/BOS Update 092815 Page 1 of 2

Project: Brewster Fire and Rescue Headquarters

Date: September 28, 2015

Subject: Brewster Board of Selectmen Update

Fire Station Update

1. Progress – As directed by the BOS at its July 20, 2015 meeting the design team has advanced the Schematic Design of a 22,500 sq. ft., (5) apparatus bay facility. Attached are architectural plans of renderings of the proposed facility. As part of the Schematic Design process the estimating was completed of the facility and site work.

2. Facility Design – As reported in previous updates, the facility has been reduced from 27,342 sq. ft. (2014

Spring Town Meeting) to a current size of 22,500 sq. ft. The majority of the size reduction is a result of;

Elimination of (1) apparatus bay.

Reduction of the number of fire fighter bunk rooms from 8 to 6.

Reduction of the number of living quarter toilet rooms.

Reduction of the size of the Kitchen/Dinning/Day Room.

Reduction of the size of the Training, Records, Mechanics/Maintenance areas and EMS Supply/Storage.

The elimination of the Training Office, Lieutenant’s Office, Chief/DC bathroom and shower and the reconfiguration of the Captain’s Office to create flexible space to accommodate (5) work spaces to cover the above noted reductions to Training and LT.

Other major design related modifications include;

The building frame has been changed from conventional steel frame to a pre-fabricated steel frame.

The exterior veneer has been changed from masonry to Hardi-plank cementitious siding.

The exterior wall construction was changed from masonry back-up to steel stud back-up. Apparatus bay area to remain masonry back-up.

The site grades around the new building have been adjusted lower to minimize the amount of excavation and infill, plus decrease the size of required retaining walls, and

The building placement and site circulation has been modified to allow the existing station structure to be salvaged and re-utilized by the Town.

3. Schedule – The design team has developed (2) schedules for consideration.

Schedule 1 – Fall 2015 Start

Schematic Design Refinement ( 1 month) End, December 31, 2015

Design Development (3 months) End, March 31, 2016

Construction Documents (4 months) End, July 31, 2016

Bidding and Award (2 months) End, September 30, 2016 Design/Bidding Duration 10 months Construction Start October 1, 2016

New Construction (12 to 14 months) End, November 2017 Construction Duration 12 to 14 months Total Duration 22 to 24 Months

Pomroy Associates LLC

Brewster Fire/BOS Update 092815 Page 2 of 2

Schedule 2 – Spring 2016 Start

Schematic Design Refinement ( 1 month) End, June 30, 2016

Design Development (3 months) End, September 30, 2016

Construction Documents (4 months) End, January 31, 2017

Bidding and Award (2 months) End, March 31, 2017 Design/Bidding Duration 10 months Construction Start April 1, 2017

New Construction (12 to 14 months) End, May 2018 Construction Duration 12 to 14 months Total Duration 22 to 24 Months

4. Budget – Attached are the results of the budget reviews based on the current schematic estimates. Budgets

have been provided for both Schedules 1 and 2. 5. Historical View

2002 – Proposed renovation and expansion, 25,245 sq. ft. $3,700,000.00

2008 – Feasibility Studies o Renovation/Expansion, 29,063 sq. ft. $10,301,651.00 o Renovation/Expansion, 30,087 sq. ft. $12,311,579.00 o New Construction, 25,795 sq. ft. $11,387,324.00

2013 – Feasibility Studies Updates o Renovation/Expansion, 30,087 sq. ft. $13,563,084.00 o New Construction, 25,795 sq. ft. $12,734,075.00

2014 STM – New Construction, 27,342 sq. ft. $13,675,609.00

Fall 2014 BOS Update – New Construction, 26,464 sq. ft. $13,516,340.00

April 2015 BOS Update o Option 2A, Renovate/Expand, 26,717 sq. ft. $15,518,420.00 o Option 3, New Construction, 22,500 sq. ft. $13,040,220.00 o Option 4, Renovate/Expand, 25,564 sq. ft. $15,057,405.00

July 2015 BOS Update o 5 Bay New Construction, 22,500 sq. ft. $13,040,220.00 o 4.5 Bay New Construction, 21,500 sq. ft. $12,660,220.00

September 2015 BOS Update o New Construction, 22,500 sq. ft. $13,401,251.00

6. Open Discussion

19502 RENDERINGSBREWSTER FIRE & RESCUE

DEPARTMENT - HEADQUARTERS

SEPTEMBER, 2015

19502 ARCHITECTURAL SITE PLANBREWSTER FIRE & RESCUE

DEPARTMENT - HEADQUARTERS

SEPTEMBER, 2015

PLAN NORTH

(5-BAY OPTION)

FD

VESTIBULE100

TOILET112

TOILET113

WATCH / REPORT111

LOBBY110

TRIAGE151 ADMIN ASSISTANT

114

STAIR 1S1-1

FIRE PREVENTION121

CONFERENCEROOM

122

CORRIDOR120

FIRE CHIEF131

DEPUTY FIRECHIEF

132

TOILET126

RECORDS130

CAPTAINS OFFICE141

MEETING /TRAINING ROOM

115

STORAGE116

VESTIBULE140

EMS OFFICE129

STAIR 2S2-1

APPARATUS EAST150

JAN152

EMS SUPPLIES153

EMS STORAGE154

TOILET155

MECHANICS156

MAINTENANCE157

AIR SUPPLY161

COMPRESSOR162

CORRIDOR170

APPARATUS WEST180

DIVE TEAM171

HAZMAT /DISASTER SUPPLY

172

STAIR 3S3-1

GEAR ROOM173

GEAREXTRACTOR

175BIOHAZARD

DECON

174

CORRIDOR160

STORAGE181

BOAT BOATJAN.261

230

LIGHTTRAILER

237

239

234

242

243

244

249

233&241

4X4MULE

240

19502 FLOOR PLAN - LEVEL 1BREWSTER FIRE & RESCUE

DEPARTMENT - HEADQUARTERS

SEPTEMBER, 2015

PLAN NORTH

04 8 16268

SCALE: 1/8"=1'-0"(5-BAY OPTION)

UP

WH WH

REF

FITNESS212

STAIR 1S1-2

STAIR 2S2-2

CORRIDOR210

STORAGE211

CALL LOCKERROOM

213

STORAGE216

BUNK 6232

BUNK 5233

BUNK 4234

BUNK 3235

BUNK 1237

LOCKER218

JANITOR22

LOCKER224

STORAGE225

LOCKER227

SERVICE215

TOILET217

LAUNDRY219

MECHANICAL220

TOILET223

TOILET226

KITCHEN240

DAYROOM250

FIRE POLE221

DINING241

TRAININGMEZZANINE

260

BUNK 2236

19502 FLOOR PLAN - LEVEL 2BREWSTER FIRE & RESCUE

DEPARTMENT - HEADQUARTERS

SEPTEMBER, 2015

PLAN NORTH

04 8 16268

SCALE: 1/8"=1'-0"(5-BAY OPTION)

Design Start Fall

2015

Design Start Spring

2016

Square Foot w/o Mezz 22,500 22,500

Line Description

Construction Costs1 Building and Site $9,268,986 $9,268,986

2 Design Contingency (10% of hard cost, pre mark-ups) $921,828 $921,828

3 Sub Total $10,190,814 $10,190,814

4 Construction Escalation - Fall 2016 (7.5%) $764,311 $0

5 Construction Escalation - Summer 2017 (11.25%) $0 $1,146,467

6 Total Construction Costs $10,955,125 $11,337,281

Cost Per Square Foot $486.89 $503.88

Owner's Development Costs

7 Fuel Depot Allowance $60,000 $60,000

8 Architect & Engineering $779,694 $779,694

9 AE Additional Service and Reimbursable $5,000 $5,000

10 Generator Analysis/Alt Location $2,500 $2,500

11 Utility Engineer $15,000 $15,000

12 Owners Project Manager $441,525 $441,525

13 Commissioning Agent $30,000 $30,000

14 3rd Party Estimates (2 @ $5,000.00) $10,000 $10,000

15 Land Survey, GeoTech, Perk and Wetlands $24,750 $24,750

16 Structural Peer Review $5,000 $5,000

17 Legal Fees $10,000 $10,000

18 Furniture & Furnishings $160,000 $160,000

19 Security System (allowance) $30,000 $30,000

20 Phone System (allowance) $8,000 $8,000

21 Misc. Loose Equipment $101,000 $101,000

22 Communication Equipment $314,550 $314,550

23 Move Costs (allowance) $10,000 $10,000

24 Town Bonding/BAN Fees $25,000 $25,000

25 Utility Company Back charges $20,000 $20,000

26 Reproduction/Misc. $15,000 $15,000

27 Material Testing $20,000 $20,000

28 Total Owner's Development Costs $2,027,019 $2,027,019

29 Plus - Recommended Overall Project Contingency (5%) $649,107 $668,215

30 Grand Total $13,631,251 $14,032,515

31 Less 2013 Appropriation (Research and Schematic Design) -$230,000.00 -$230,000.00

32 Final Budget $13,401,251.20 $13,802,515.00

Development Budget Breakdown

Brewster Fire and Rescue Department

Project Budget UpdateSeptember 28, 2015

Pomroy Associates/Brewster FD/DevBud/092815

To: Board of Selectmen From: Charles L. Sumner, Town Administrator Subject: Amendment to the Personnel Bylaw Date: October 13, 2015 The purpose of this memorandum is to request that the Board of Selectmen, acting as the Personnel Board, amend the Personnel Bylaw under the provisions of Chapter 36, Section 5 of the Code of the Town of Brewster:

05-01-2014 / PART I ADMINISTRATIVE LEGISLATION / Chapter 36, PERSONNEL / § 36-5. Personnel Policies. The Board of Selectmen/Personnel Board shall promulgate personnel policies defining the rights, benefits and obligations of employees subject to this chapter. Policies shall be adopted or amended as follows: A. Preparation of policies. The Board of Selectmen/Personnel Board shall prepare policies or amendments to policies. Any member of the Board of Selectmen, Personnel Board, the Executive Secretary or any three employees may suggest policies for consideration by the Board of Selectmen/Personnel Board. The Board of Selectmen/Personnel Board need not consider any proposal already considered in the preceding 12 months. Any person proposing a new or amended policy shall provide the substance and the reason for the proposed policy to the Board of Selectmen/Personnel Board in writing. The Board of Selectmen/Personnel Board shall hold a public hearing on any proposed policies or amendments. Any proposed policies or amendments shall be posted at least five days prior to the public hearing in prominent work locations, and a copy of all proposals shall be provided to the Town Clerk. B. Public hearing. The Board of Selectmen/Personnel Board shall present the proposed policy(ies) or amendment(s), the purpose of the proposal and the implication of any proposed change at the public hearing. Any person may attend the hearing, speak and present information. Within 20 days after such public hearing, the Personnel Board/Board of Selectmen shall consider the proposed policies and may vote to adopt the policies (with or without modifications), reject the policies or indicate that further study is necessary. Policies shall become effective upon approval

Board of Selectman Town Administrator

2198 Main Street

Brewster, Massachusetts 02631-1898 (508) 896-3701

FAX (508) 896-8089

of the Personnel Board/Board of Selectmen, unless some other date is specified.

I would like to request that the Personnel Board, on Monday, October 19, 2015, consider adding a new section to be referenced as 2.3-6 (Additional Service Credits) under Part 2.1 Recruitment and Appointment, as follows:

“The Town Administrator, with the approval of the Board of Selectmen, may grant additional employment service benefit entitlements to a new employee in order to enhance the recruitment of qualified candidates for an employment position with the Town of Brewster.”

With the improved employment situation within the marketplace I have observed that the recruitment of certain highly skilled positions has become more demanding and competitive. Often there is a situation where a perspective employee, who is decidedly qualified and trained, is hesitant to leave a current position with another employer because he or she would lose certain accrued employment benefits. Vacation leave is often reflective to an employee’s length of service within an organization, and is a prime example of where this amendment might be particularly applicable. CC: Colette Williams, Town Clerk Jillian Douglass, Assistant Town Administrator Lisa Souve, Finance Director/Town Accountant Lisa Vitale, Town Treasurer/Collector James Gallagher, Conservation Administrator Paul Anderson, Water Superintendent Peter Irvin, Golf Superintendent

Susan Broderick, Administrative Supervisor TA & BOS Jill Doane, Administrative Supervisor/Police

BALLOT QUESTION:

FIRE DEPARTMENT STATION DEBT EXCLUSION Shall the Town of Brewster be allowed to exempt from the provisions of proposition two and one-half, so-called, the amounts required to pay for the bond issued in order to finance costs associated with planning, design, engineering, permitting and construction of a new Fire Station Building and other costs incidental and related to carrying out this project and its financing?

Town of Brewster 2198 Main Street

Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089

Office of: Board of Selectmen Town Administrator

MINUTES OF THE BOARD OF SELECTMEN REGULAR SESSION MEETING DATE: July 27, 2015 TIME: 6:30 P.M. PLACE: Brewster Town Office Building, 2198 Main Street PRESENT: Chairman deRuyter, Selectman Foley, Selectman Dickson (6:37), Selectman Hughes, Selectman Norton, Town Administrator Charles Sumner, Assistant Town Administrator Jillian Douglass, Ralph & Rose Ingegneri, Chris Miller, Rich Eldred, John Lamb, Mr. Edmundson, KC Meyers Call to Order Chairman deRuyter called the meeting to order at 6:33pm. Discuss & Vote on Date for Special Town Meeting Chairman deRuyter stated that the filing of the petition requires a town meeting by Friday, September 4th. He would like to recommend Wednesday, September 2nd as James Paul Ludwig, the Town’s videographer is available as well as the Stony Brook Elementary School. Chairman deRuyter asked the Board if they would like to have two Town meetings or one. Selectman Norton supports one meeting. Selectman Dickson supports the September 2nd meeting date and stated that the warrant would need to be closed by August 12, 2015. He was disappointed that the petition was filed last week as he thought that an agreement was reached to hold the Town meeting later in September. He is concerned that the Town will need two meetings. This warrant does support one Town Meeting, but he would like to hold the option open for a second. He is concerned that there isn’t enough time to support the Fire Station article. Selectman Foley expressed concern with the spending of free cash and can it be certified. Mr. Sumner answered that they can certify free cash early; he has spoken with the department of revenue. He is also concerned with the Fire Station article and the Library parking lot article. Selectman Foley stated that he had been approached by citizens about trying a Saturday Town Meeting. Mr. Sumner stated that the Library parking lot is on the warrant, Chief Koch has been working on the article and there will be an estimate at the end of this week. Selectman Hughes stated that she would prefer one Town meeting. It costs $5,000 for one meeting and that should be considered. While it may seem small compared to the Town budget, it is the same amount that the Government Studies Committee is asking for. She is torn on whether the Board should hold one meeting or two. She acknowledged the work the Town staff has done in preparing for this Town Meeting. Chairman deRuyter stated that although the Board does not need to decide on one or two Town Meetings tonight, out of respect for the Town staff, he believes we should. Chairman deRuyter said that the Town Bylaw states that the Town hold two meetings, one the 3rd week in November and how does this fit into that. Mr. Sumner stated that the Board has moved Town meeting before

www.town.brewster.ma. BoS 07-27-15 Page 1 of 3

and held them on different dates, including October. Selectman Dickson clarified that he wants anything that has to be dealt with placed on this Town Meeting warrant and only hold open the possibility of a November Town Meeting. He is concerned with September 2nd not giving enough time to work on the Fire Station. Mr. Sumner stated that he believes that the Town has 90 days after Town Meeting to hold a special election. Chairman deRuyter believes that the Fire Station is not ready for a September 2, 2015 Town Meeting. Selectman Foley stated that while the Board is ready for a Fire Station article, he believes that there is the need for more time to educate the public. Selectman Hughes stated that if the Board does decide to remove the Fire Station article from the September warrant, they should let the OPM know. Mr. Sumner stated that he did call Richard Pomroy about the Fire Station article on the day the citizen’s petition was received and told him to start work on the project, but he is also concerned about the large task it will be to get this ready for September. In regards to the Zoning articles, Mr. Sumner stated that they could wait until May and put it on a consent calendar. They could also be left on this warrant and indefinitely postponed until May. Selectman Norton moved to call a Special Town Meeting on September 2, 2015, Selectman Dickson second. The Board voted 5-Yes, 0-No. Review & Discuss Draft of Town Meeting Warrant Articles Mr. Sumner stated that he and Ms. Douglass have prepared a draft warrant, working with department heads over the last 3 weeks. Currently there are 21 articles. Budgetary transfers could be deleted as currently there are none. The article for the cable television could also be removed as there is enough money in the account. The Tri-Town article could also be removed. The Planning Board articles are housekeeping only, to clean up typos or errors. The warrant could be reduced in half if needed and he sees no need for a second Town Meeting. Mr. Sumner stated that the capital articles are really housekeeping articles that are in every fall warrant. Selectman Hughes suggested a joint Selectmen/Finance Committee meeting to review the capital requests. Mr. Sumner stated that he estimated $2.4 million in certified free cash and he believes that is a low estimate. At the end of the year, the Town usually leaves $600,000 in free cash, spending more in the fall than in the spring. The Board agreed to move the article for Tri-Town to the capital requests under Selectman as this has been a recurring article. Selectman Dickson moved to remove article 11, Proposition 2 ½ override, Firestation Design, Engineering and Construction Services, from the Warrant, Selectmen Foley second. The Board voted 5-Yes, 0-No. In regards to Article 13, Mr. Sumner stated that this is an article to see if the Town will vote to approve work on Town Landings; Breakwater, Elllis, Linnell and Fisherman’s Landing. These projects have been worked on for many years. Most of these projects; Ellis, Linnell and Fisherman’s landing deal with stormwater and drainage issues and the citizen’s petition will stall these projects. There is also a project at Paines Creek that has been worked on with the neighborhood, to rebuild the access bridge. He would like this article to allow the Town to vote on these projects. He would also like to include the project with the State to create parking on the State property between Linnell & Crosby. Chairman deRuyter would like to structure this article so that these projects can be presented separately and voted on separately. Selectman Foley mentioned that the Board may want to include Long Pond on this article as there are issues there as well. Selectman deRuyter asked how to present the project with the State for Crosby & Linnell as that is still a young project. Selectman Hughes stated that in terms of the project with the State, it is an opportunity to also create a location from which a shuttle can run. Selectman Dickson supports this article and agrees with taking each project separate and voting each project separate. The zoning articles will all be in a consent calendar. Mr. Sumner stated that structuring these under the Town Bylaw, the warrant would have a consent calendar section, with all of the articles listed. This notifies the public that these will be done as one article. The Town will also discuss this with the Moderator.

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Topics the Chair did not Reasonable Anticipate None Media Questions KC Meyers asked about the town meeting article with the Town Landing projects. Chairman deRuyter stated that there are projects that are ready to go and there are others that are still in process. The article will secure projects that are ready to go and that the Town has funding for. Future Meetings August 3, 10 & 17, 2015 Selectman Norton moved that the Board adjourn at 7:45pm, Selectman Dickson second. The Board voted 5-Yes, 0-No. Respectfully submitted, Susan Broderick Administrative Supervisor Approved: _______________ Signed: _______________________________________ Date Peter Norton, Clerk of the Board of Selectman Accompanying Documents in Packet: agenda, warrant financial spreadsheet

www.brewster-ma.gov BoS 07-27-15 Page 3 of 3

Town of Brewster 2198 Main Street

Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089

MINUTES OF THE BOARD OF SELECTMEN REGULAR SESSION MEETING DATE: September 2, 2015 TIME: 6:00p.m. PLACE: Stony Brook Elementary School, Teacher’s Lounge, 384 Underpass Road PRESENT: Chair deRuyter, Selectman Hughes, Selectman Dickson, Selectman Foley, Town Administrator Sumner, Assistant Town Administrator Douglass, Selectman Norton (6:04pm), Deane Keuch 1. Chairman deRuyter called the meeting to order at 6:00pm and postponed the pledge for the opening of Town

Meeting.

2. Citizens Forum – None 3. Article 2 Items 6a-6e – Elementary School Capital & Special Project Expenditures – J Foley moved that the Board approve article 2, Items 6a through 6e. P Hughes seconded the motion and the vote was 4 yes/0 no/0 abstentions. 4. Article 2, Item 7c – Ladies Library AC Chiller Replacement – Representatives from the Library addressed the Board explaining that that the Library has evaluated the an air cooled chiller and a water cooled chiller and believes that the air cooled unit is the proper unit, because the water cooled unit would cost double and, due to the short cooling season, would take a very long time to pay back the higher investment. Deane Keuch stated that a water-cooled unit located indoors would improve efficiency by about half. He stated that he felt that the estimate provided by Rusty’s for the water-cooled comparison was inflated and not accurate. He has asked staff at the Cape Light Compact to examine alternative cost estimates for the water-cooled system. The consensus recommendation, however, is to proceed with the appropriation request as written in the warrant, sufficient to fund the replacement of the air-cooled unit. It was noted that a duct-less split system was found not be an appropriate fit for application at the Library. P Hughes moved that the Board approve Article 2 Item 7c as presented in the amount of $61,250. J Dickson seconded the motion and the vote was 5 yes/0 no /0 abstentions. 5. Article 2, Item 1a- Professional Facilitator for Coastal & Beach Visioning Meetings – The Town was awarded the $159,000 grant, which includes funding for a facilitator. This funding article will not be needed at this time. The Town could re-visit whether additional funding is needed in the Spring. J Foley moved that the Board vote to withdraw the $10,000 funding request under Article 2, Section 1a. J Dickson seconded the motion and the vote was 5 yes/0 no /0 abstentions. 6. Discuss Consent Calendar and Indefinite Postponement of Zoning articles 12, 13, 14, 15 16, and 17 – J Foley moved to indefinitely postpone Article 12 through 17 and to endorse the Consent Calendar to consist of Articles 8 and 11, only. J Dickson seconded the motion and the votes was 5 yes/0 no /0 abstentions.

Office of: Board of Selectmen Town Administrator

Page 1 of 2

7. Other Articles – Chairman deRuyter explained that he had worked with Chris Powicki to craft an amendment in relation to the Citizens’ Petitioned Article 9. The amendment addresses the fact that the moratorium is not legally binding. The amendment has been reviewed by Town Counsel and she concurs that the amendment clarifies the intent and would be a legal amendment. J Dickson supports the amendment as a viable and constructive resolution. P Hughes explained that the grant would allow the Town to build a consensus and examine various coastal options to plan for how to maintain public access to the coast. P Norton moved that the Board vote to endorse the amendment to Article 9 and presented by B deRuyter. P Hughes seconded the motion and the vote was 5 yes/0 no /0 abstentions. Printed motions were circulated to the Board members. 8. Approval of Regular Session Meeting minutes from January 17, 2015, February 9, 2015, February 23, 2015 and August 3, 2015 and June 8, 2015 Executive Session Meeting Minutes – P Norton moved that the Board vote to approve the regular Session minutes presented. J Dickson seconded the motion. P Hughes noted some very minor typographical changes. The motion was amended to approve those amended regular session minutes. That motion was seconded by J Dickson and the vote was 5 yes/0 no /0 abstentions. P Norton moved that the Board accept the June 8, 2015 Executive Session Minutes. J Dickson seconded the motion. The vote was 5 yes/0 no /0 abstentions.

9. Action Items - P Hughes moved Action Items 1-5 as presented. J Foley seconded the motion. The vote was 5 yes/0 no /0 abstentions.

10. FYI Items – P Hughes noted the number of meals delivered and served through the COA nutritional programs is “sobering”. She also asked that the number reported in the June 30th Conservation Commission Meeting minutes, identifying 111 trees to be removed, be verified for the Board.

11. Liaison Reports – There were none.

12. Topics the Chair Did Not Anticipate – P Norton asked for a motion to reconsider the Elementary School Capital and Special Projects Expenditures under Article 2. J Foley moved to reconsider article 2, items 6a – 6e. J Dickson seconded the motion. The vote was 5 yes/0 no /0 abstentions. J. Foley moved that the Board approve article 2, items 6a – 6e. P. Hughes seconded the motion and the vote was 5 yes/0 no/0 abstentions.

13. Media Questions – There were none.

14. Future Meetings – September 14, 2015.

15. Adjournment – P Norton moved that the Board adjourn the meeting. P Hughes seconded the motion and the vote was 5 yes/0 no /0 abstentions Respectfully Submitted, Jillian Douglass Assistant Town Administrator Approved: _______________ Signed_____________________________ Date Peter Norton, Clerk of the Board

Page 2 of 2

Board of Selectmen Appointments October 19, 2015 Michael E. Embury as Town Administrator effective November 1, 2015 - October 31, 2018

BREWSTER BOARD OF SELECTMEN MEETING OF OCTOBER 19, 2015 ACTION ITEMS

1. Accept Gift – The Friends of The Captains have collected $3,500 and would like to donate it to the Captains Golf Course to be used towards the purchase of new imbedded fairway yardage markers. ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to accept the gift. 2. Request for One Day Entertainment License – First Parish Brewster is requesting a one day entertainment license for Saturday, October 24th from 9am – 3pm. They would like to have acoustic musicians playing outside during their annual fall fair. They are also requesting a waiver of the $35.00 fee. ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to approve this request. 3. Accept Gift – Robert Duker would like to donate multiple copies of a pen and ink print of the Grist Mill to the Town. His father, Bill Duker, originally completed the drawing in the late 1950’s. ADMINISTRATIVE RECOMMENDATION We recommend the Board vote to accept the gift.

October 19, 2015 Action Items Page 1 of 1

FYI ITEMS (MAIL) October 19, 2015 A. August 18, 2015 Conservation Commission meeting minutes B. September 1, 2015 Conservation Commission meeting minutes C. Captains Golf Course budget status report for FY16 through September D. Memo from Cape Cod Commission, re; EPA approval of Cape Cod 208 Plan

Update E. Memo from FEMA, re; review of property for determination of location in a

special flood hazard area F. Notice of award of Sustainable Materials Recovery Program grant of $6,200 G. Copy of letter from S.P. Werzanski to Verizon, Eversource & Comcast, re;

placement of pole #36-520 (Rte 6A & Sea Mist Lane) H. Notice of Community Capital meetings with MassDOT I. Copy of letter from Barnstable County Water Utilities Association to Senate &

House Chairs, re; maintenance of ROWs in a public watershed with a no-spray alternative

J. Copy of letter to Paul Anderson from DEP, re; extension of deadline to renew Water Management Act permit

K. Notice of $5,000 MIIA Loss Control grant for dashboard cameras

FYI – October 19, 2015 Page 1 of 1