TOURNAMENT INFORMATION

WELCOME Tournament Project Officer, Thank you for the privilege to allow the Tinker Golf Course to host your event. To assist you, we have developed this package to provide you with the tools needed to make your event a great success. Included you will find general information about the course, a list of fees and charges, catering information, a sample tournament roster, tournament contract, and a tournament POC checklist. Planning a golf event can seem to be a huge undertaking, rest assured, the Tinker Golf Course staff is ready to answer any questions you may have and to help in any way we can to ensure you have a successful event. We are excited to host your golf event. Thank you for allowing us to serve you, Sincerely, The Staff of the Tinker Golf Course.

Important Numbers: Administration Office ……………. 734-7016 Pro Shop ……….…………………….. 734-2909 Catering Office ……………………. 734-7016 Fax …………………………………..…. 734-5828

GENERAL INFORMATION AMENITIES Tinker Golf Course offers it’s guests an 18-hole Championship Golf Course, practice putting

and chipping green, pitching green and bunkers, and a driving range. The clubhouse includes a well stocked Pro Shop, Grill and a Gentlemen’s and Women’s Lounge (both of which include shower facilities). The complex is managed in a relaxed “country-club” atmosphere with hospitality remaining our first priority.

PAYMENT FOR GOLF COURSE SERVICES

It is the responsibility of the tournament POC to collect all fees and charges for his/her tournament in advance. A $100 deposit is required at the time the event is booked. This deposit will be refunded the day of the event. The event deposit will be forfeited in the case of an event no show, or cancelation of event less than 7 days in advance of event date. Final payment for all golf course services is due NLT the end of the tournament.

GOLF COURSE BASIC RULES

RIDING GOLF CARTS

We highly recommend carts for golf tournaments, and in particular for shotgun tournaments. This will help to organize your tournament by making the check in and start of the tournament operate smoothly and speed up play once on the course. As tournament POC you are responsible for collecting cart fees for your outing.

DRESS CODE

Dress and appearance will conform to United States Air Force standards as specified in AFI 36-2903. Base uniform regulations will apply. Appropriate golf attire will be worn at all times to include a shirt and smooth soled shoes, rubber shoes, spike less or soft spiked shoes only. No article of the uniform or mixture of military/civilian attire will be worn while playing. Exception, military personnel may practice on the practice putting/chipping green and driving range while in uniform. (Combat boots are not allowed on the putting/chipping green)

The following items of apparel are prohibited: T-shirts, undershirts, muscle shirts, tank tops, cut-offs or pants with frayed edges, athletic or gym shorts (any shorts without pockets), sweat pants, swimming trunks and suits, abbreviated shorts, halter tops and sets, bare midriff suits, high heel shoes, flip flops, hiking boots, GI brogans, orthopedic foot casts, metal spikes and bikini type apparel. No one will be allowed in the golf course facility (course, practice putting green, driving range, etc.) as a player, observer or caddy wearing the above items.

In any instances of questionable attire or cases not covered by this dress policy, the manager on duty has the responsibility to determine what is “appropriate dress and proper golf attire”.

FOOD AND BEVERAGE All food and beverage must be secured from the Golf Course Grill. Any violations of this requirement could lead to cancellation of future tournaments for your organization. To provide your thirsty golfers with their favorite beverages while playing, the Golf Course staff can provide beverage carts for your event when tournaments have sufficient participant numbers to close the course to open play.

***Private ice chests and coolers are not allowed on the golf course*** COMPETITION MARKERS For the “Longest Drive” and “Closest to the Pin” markers, please indicate number of markers and hole assignments on the Tournament Contract. The Golf Course Staff will prepare your competition markers in advance and place them on the course. Common holes used for the Longest Drive competition are: #5, and #18. For the “Closest to the Pin,” holes #2, 8, 11, and 13 are available. SCORE SHEETS, SCORECARDS AND CART SIGNS The golf course staff will prepare scorecards, cart signs and score sheets for your event. Please turn in a roster for your tournament 48 hours prior to enable the staff to perform this service. INCLEMENT WEATHER Due to unforeseen inclement weather, the occasional “rain-out” is inevitable. Please make early telephone contact with the Golf Course Administrative Office should there be stormy or uncooperative weather on the day of your event. The “General Rule” is that we do not close the course; however, should the course become deemed unplayable, we will try to reschedule on the next available date suitable to your agenda. In the event weather conditions deteriorate after your event has started, it may be necessary for the golf course to call all players off of the course. A siren will be sounded to inform all players that the course is closed due to threatening weather conditions.

USE FEES AND CHARGES GREEN FEES (18/9 Holes): ____8 / 9__ E1-4,GS1-4,WG1-5 $13.50 / $6.75 E5– Above Civilian Equivalents $18.00 / $9.00 Civilian Guests and Contractors $22.00 / $11.00

RIDING CARTS (18/9 Holes): Per Cart - 18 Holes $24.00 / $12.00

CLUB RENTALS (18/9 Holes): Per Set $8.00 / $4.50 Deluxe Set $15.00 / $10.00

PUSH CARTS (18/9 Holes): $3.00 / $2.00

RANGE BALLS Token $2.50 Tournament Tokens (100 each) $200.00

TOURNAMENT MENU

19th HOLE COOKOUTS

(19th Hole Cookouts require a minimum of 30 guests.)

1. Hamburger/Cheeseburger-Chips-Baked Beans………………...…….. $5.75

2. Hamburger/Cheeseburger-Hot Dog-Chips-Baked Beans………... $6.50

3. Two Hot Dogs-Chips-Baked Beans…………………………………………... $4.50

4. Bar-B-Que Sandwich-Chips-Baked Beans………………………………… $5.00

5. Pulled Pork Sandwich –Chips-Baked Beans………………….………….. $5.25

6. Sliced Brisket-Baked Beans- Cole Slaw-Roll ……………………………… $8.25

Hors d’oeuvres are available by request. Check with our Catering POC for pricing.

All cookout options come with a Fountain Drink and Cookie.

A final guest count is needed 48 hours in advance of all 19th Hole Cookouts.

BEVERAGES

16oz. BEER ALUMINUM BOTTLE ……………..………………………….. $3.00

12oz. BEER CANS or GATORADE …………………..……………………… $2.00

SODA or WATER ………………………………………………………………….… $1.00

The Tinker Grill is always pleased to help you with your food and beverage needs. If you do not see a package which meets your tournament needs, please give us a call and we will be glad to work with you to make your event a total success.

FOR MULLIGANS GRILL TOURNAMENT INFORMATION OR BOOKINGS,

PLEASE CALL 734-7016

SAMPLE ROSTER

Hole* Unit

Team Name or Individual's

Name Pay Band Green Fee** Cart Fee** Lunch Fee Entry Fee Total

* Identify VIP groups using Hole's #1, #10, #1a and #10a,

in that order of presedence. All other hole assignments

will be made by golf course staff when presented with

a final tournament roster.

** If Annual Green Fee holder, Punch Card holder or

Cart Punch Card holder, enter their Card # instead of

the $ value within the appropriate block.

Pay Band 1 = E1-4,GS1-4,WG1-5 $13.50

Pay Band 2 =E5 - Above/Civilian Equivilents $18.00

Pay Band 3 = DoD ID Seniors 62yrs $15.00

Pay Band 4 = Civilian Guests $22.00

TOURNAMENT CONTRACT

Name of Tournament: ____________________________________________________________________________

Date of Tournament: ______________________________________ Time: ______________________________

POC: _____________________________________________ Phone Number(s): ___________________________

Routing Symbol or

Work Address __________________________________________________________________________________

E-mail Address _________________________________________________________________________________

Number of Holes: 18 - 9 Tournament Type: Shotgun - Tee Time

Anticipated Number of Players: Less than 50 - 50-75 - 76-100 - 101-125 - More than 125

Additional Cart(s) needed for Tournament Organizer (if available): ________________

SPECIAL REQUESTS (circle choices):

Closest to Hole Men: #2 - 8 - 11 - 13 Long Drive Men: #5 - 18 Straight Drive Men: #5

Closest to Hole Women: #2 – 8 – 11 – 13 Long Drive Women: #5 – 18 Straight Drive Women: #5

Other:___________________________________________________________________________

Do you require a Microphone/PA system: Yes - No

Do you require a Beverage Cart: Yes - No (minimum 48 players needed for one cart, 96 players for two carts)

FOOD/BEVERAGE REQUIRMENTS: (REMINDER: NO Outside Food, Drinks or Coolers allowed)

Meal Serving Time: __________________________

Meal Selection: _________________________________________________________________________________

Beverage Cart Selection (circle choices): 16oz Beer - 12oz Beer - Can Soda - Bottle Water - Gatorade

Other Food/Beverage Requirements: ______________________________________________________________

______________________________________________________________________________________________________________________

Minimum Deposit $100 PAID: $______________ DATE: _______________________ Staff Initials: ________

As Project Officer I understand my responsibilities as explained in the Tournament Information package and

agree to abide by all the requirements contained therein. This includes the NLT 30 day cancellation and non-

refundable deposit clause. I further understand that I am responsible for collecting all fees and charges from

tournament participants in order to make a final payment to the golf course.

PROJECT OFFICER

SIGNATURE: ____________________________________ DATE:_________________

GOLF COURSE

MANAGER: _____________________________________ DATE:_________________

TGC2012BWM

GOLF TOURNAMENT POC CHECKLIST COMPLETED/DATE

Determine date and book tournament. Call 734-2909 or 734-7016 and speak to the golf

course staff to book date. A $100 deposit is required to book the event. Schedule an

appointment with the Golf Course Director for a facility/pro-shop tour and tournament

package overview to include package options (minimum of 32 players for block of tee

times or 64 for Shotgun starts).

6 Weeks in Advance:

Contact Arts and Crafts for trophy/plaque costs. Call 734-5615

If your event is a fund raising event, contact 72 FSS/FSR for information and approval.

Call 734-5128

Determine cost per player. Green Fee + Cart Fee+ Food/Beverage + Prize Fund +

Fundraiser Contribution = Cost Per Player (Golf staff can assist you.)

Design tournament flyer for event. (if fundraiser, cannot use government resources or

email). See golf course website for sample flyers.

Volunteer list for advertisements/setup and day of tournament staff.

5 Weeks in Advance:

Advertise tournament.

Create Excel spreadsheet with names, phone numbers handicap, Annual Green Fee Card

number, rank and amount paid/date.

Start collecting participant entry fees.

Notify players of dress code, no private coolers and basic golf etiquette.

Return Tournament Contract to golf course confirming tournament date, course

requirements and food choices.

2 Weeks in Advance:

Re – advertise tournament stating the entry deadline.

Contact golf course concerning beverage cart requirements.

Meet with volunteers. Discuss signup numbers, prizes , and day of event duties.

1 Week in Advance:

Finish collecting entry fees from participants.

Group players into teams. ( Remember to keep fair play in account when pairing teams

for stroke play or handicap events)

COMPLETED/DATE

Contact the golf course for up to date participant numbers and re-confirm food

package.

Contact the golf course for the following items as needed:

• Group players into teams and assign starting holes.

• Request VIP parking or golf clubs.

• Meal ticket’s.

• Request golf course spokesperson for pre-tournament briefing.

• Confirm pro-shop and golf course door prizes, gift cards and awards.

• Any string for string tournaments or tickets for score improvement events i.e...

Mulligan's, Throws, Red tees, etc… must be provided by the event organizer. Door

prize drawing tickets are not provided by the golf course.

3 Days in Advance

Final count of players/ meals must be submitted to the golf course. Any changes to

food numbers after this date are not guaranteed to be available.

Submit list of golfers by teams to golf course to enable golf course staff to make

hole assignments, score sheets, score cards, and cart tags.

Prepare goodie bags.

Day of Event

Volunteers arrive 90 minutes prior to tee time for pre- tournament set up.

Take tee signs to appropriate holes if applicable.

Man sign in table. Begin player check-in.

Conduct pre-tournament contests (putting contests etc.)

Escort witness for hole in one competitions to their hole assignments.

Door prize/ Trophy monitor

A spokesperson performs pre-tournament welcome and pre-brief for players at the

north side of the golf clubhouse 20 minutes before tournament play begins. Cover

starting holes, tournament format, rules, and etiquette.

Send players to starting holes.

Pay golf course for greens fees, carts, and meals.

Choose door prize winners and determine tournament placing. The golf course staff

will score your event if you would like.

Complete after tournament survey and submit to golf course.

Time for a much deserved rest.

TOURNAMENT SURVEY

Please let us know how we are doing!

Was this package helpful in organizing your tournament? YES NO

If “NO” how can we improve: ________________________________________

_________________________________________________________________

Rate our Golf Course Proshop Staff:

NO” how can we improve: ________________________________________

_________________________________________________________________

OFFICIAL REQUEST FOR APPROVAL FOR

FUNDRAISING ACTIVITY IAW AFI 36-3101

Instructions: Complete this form and provide the original with all necessary attachments to

72 FSS/FSR. Final approval authority is Director, 72d Force Support Squadron. Your request will be

coordinated with appropriate staffing agencies and a written response will be given to you. Therefore, it

is necessary that you submit your request at least 2 weeks prior to the proposed event. Remember, you

may not begin your fundraising effort until you have written approval from the Director, 72d

Force Support Squadron.

MEMORANDUM FOR 72 FSS/CL

FROM: _________________________________ _____________ Date

Name of Entity Requesting Approval

If your entity is a private organization, attach a copy of the most recent legal review of your

constitution/charter/by-laws.

If your entity is an unofficial activity/organization, attach a copy of its financial history for the last six

months which shall include any monies it has received in the last 90 days.

SUBJECT: Fundraiser Request – No Food or Refreshment Sold or Dispensed

1. We would like permission to conduct a fundraising event _________________ at ____________

2. ___________________________________________________ . (Date).

(Exact Location

Will any activity related to this fundraiser be engaged in any workplace location (AFI 36-3101 does not

include building entrances, concourses, and lobbies as part of the workplace. Note halls and aisle ways

and all other locations in a building are not exempted from the area encompassing the workplace.

Activities include use of any Air Force communications system (Email, FAX, telephone, Bits, etc.) to

communicate with personnel in the workplace. Unofficial bulletin boards may be used for fundraising

purposes provided the locations are identified in your request and approved by 72 FSS/CL. Activities

include transmission to workplace communications devices in connection with solicitation for the

fundraiser), during the duty hours of any Tinker personnel.)? Yes___No____

2. The details of this fundraiser include (Use supplemental sheet as necessary):

a. Non-food items to be sold, including chances or tickets:________________________

__________________________________________________________________________

b. Method(s) of solicitation for the fundraiser (event, personal contact, booth, circulars, telephone, etc)

(attach copies of all proposed flyers, circulars, direct contact writings or scripts, etc):

___________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

c. Method(s) and locations of advertisement:

_______________________________________________________________________

__________________________________________________________________________

d. Categories of individuals who will be solicited or to whom sales will be made (sponsoring organization

membership, members of other private organizations, Tinker personnel or subgroups of Tinker personnel,

retirees, dependents, general public, base housing residents, contractor personnel, etc):

_______________________________________________________________________________________

_______________________________________________________________________________________

e. List all intended uses of proceeds, including to whom or to what group’s proceeds will be given and what,

if any, their relationship is to your organization or the military community:

______________________________________________________________________________________

______________________________________________________________________________________

As the individual submitting this request for the entity named above, I certify the following to be true: (you

must initial each line):

______a. This proposed fundraiser is NOT part of a continuous resale activity. The dates of our last

fundraising activities were _______________, _______________, and _______________.

______b. This proposed fundraiser does not involve the sale of alcohol or any form of gambling activity

(including lotteries, raffles or door prizes based on purchase of anything).

______c. All military members will be in civilian attire and in a non-duty status.

______d. The use of government resources will NOT be used. The use of government resources (such as

government supplies, equipment and email) to advertise the sale is prohibited. This prohibition extends to

using official Air Force letterhead or staff summary sheet to request event approval.

______e. Poster/circulars will in no way suggest, infer or indicate a level of DoD organization sponsorship or

endorsement of the fundraiser and will not be posted on official bulletin boards.

______f. Poster/circulars will disclose the identity of the conducting organization and all uses for fundraising

proceeds.

______g. This fundraiser will NOT involve the one-on-one solicitation of junior ranking members by higher-

ranking participants in the fundraising effort.

______h. The Joint Ethics Regulation, DoD 5500.7-R is a punitive regulation, which prohibits DoD

employees from soliciting (asking or obtaining) donations from local businesses. The JER also prohibits

raffles (selling anything of value for a chance to win a prize).

______i. Event approval extends only to the information provided. We understand that if we seek to change

our event plans we would be required to obtain approval for any change.

j. No food or refreshments to be sold or dispensed in connection with this fundraising event.

______l. If fundraising in a work area is approved, sales must be exclusively directed to the membership of

requesting organization. All proceeds from the fundraiser must only be used to benefit personnel in the

respective military service or DoD agency by which the requesting organization’s membership is employed or

donated to the Air Force Assistance Fund (or, if applicable, the officially sponsored umbrella charitable fund

for another military service.)

_____m. If the fundraiser involves athletic or other non-sedentary activities, including lifting, carrying,

pushing or pulling, we will make sure all participants are made aware of proper safety practices and enforce

their use.

_____n. Po’s and unofficial activities/organizations must not engage in activities that duplicate or compete

with activities of the AAFES or Services NAFIs (AFI 34-223, 10.8.).

4. I am the organization’s _____________________, if you have any questions, please contact me at

(Title)

me at _______________________. (must be signed by either the president (or head) or secretary of the

organization. (Phone)

____________________________________

(Signature)

_____________________________________

(Printed Name)

1st Ind. OC-ALC/JAA

MEMORANDUM FOR 72 FSS/CL

I have reviewed your recommendation to approve subject fundraiser request and concur/nonconcur that your

recommendation is consistent with applicable law and regulation. Rational for this legal review is/is not

attached.

__________________________

Chief/Acting Chief, Administrative Law Division

2nd Ind. 72 FSS/CL

MEMORANDUM FOR 72 FSS/FSR

Approve/Disapprove

JOHN P. THURMON, GS-14, DAFC

Director, 72d Force Support Squadron