ToR - Consultant Team to assist the districts in preparing the management model for their DSWMPs

7/30/2019 ToR - Consultant Team to assist the districts in preparing the management model for their DSWMPs

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Water Supply and Sanitation Project in Binh Dinh Province

Belgian-Vietnamese cooperation

TERMS OF REFERENCE

FOR A CONSULTANT TEAM TO ASSIST THE DISCTRICTS OF PHU MY - TAY SON - HOAI NHON - ANNHON IN PREPARING THE MANAGEMENT MODEL FOR THEIR DSWMPS AND TO REVIEW THE MODEL

FOR THE

PHU MY - TAY SON - AN NHON - HOAI NHON SOLID WASTE MANAGEMENT SCHEME

IN BINH DINH PROVINCE

PROJECT VIE0703511 WSSP

Water Supply and Sanitation in Binh Dinh Province

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1. INTRODUCTION AND BACKGROUND

1.1 Introduction

The Water Supply and Sanitation Program in Binh Dinh Province (WSSP) attempts to improve the

quality of life and the environment of the inhabitants from several communes in 6 districts of Binh Dinh

Province (Phu Cat, Phu My, Tuy Phuoc, Tay Son, An Nhon and Hoai Nhon districts), through the following

programme of activities:

(1) Building the capacity of the agencies in charge of planning, designing, implementing and managing

rural water schemes and solid waste management systems

(2) Raising the awareness on the use of safe drinking water and on the preservation of water

resources as well as on the importance of protecting the environment with proper recycling,

disposal and treatment of domestic solid waste

(3) Constructing rural water systems in 2 districts: Phu Cat and Tuy Phuoc, and possibly, rehabilitating

Hoc Mon dam, its spillway and the related irrigation canals, with efficient operation &

maintenance modalities and secured funding

(4) Implementing solid waste treatment schemes in 4 districts: An Nhon, Hoai Nhon, Tay Son and Phu

My with efficient operation & maintenance modalities and secured funding

The Provincial Project Management Unit (PPMU) manages and implements the project. The project

stakeholders and the PPMU are the first beneficiaries of the service. 1 The project is co-funded by the

Belgian and the Vietnamese Government.

For Solid Waste Management (SWM), the project has three foci: (1) capacity development of the

Districts/Towns in charge of planning, designing, implementing and managing, (2) awareness raising for

the population on the benefits of solid waste management, (3) The implementation of solid waste

treatment schemes in the 4 districts An Nhon, Hoai Nhon, Tay Son and Phu My.

1.2 Background to the assignment

The implementation of solid waste treatment schemes in the 4 project districts/town of An Nhon, Hoai

Nhon, Tay Son and Phu My started with the development of 4 District/Town Solid Waste Management Plans

(DSWMPs) from November 2010 until June 2011. The plans cover a 15 year period, up to 2025 and include

a 5 year implementation plan. In January 2012, all 4 project areas approved their DSWMPs and action

plans.

In the framework of implementing the four DSWMPs, the PPMU of WSSP has also requested the four

project partners (An Nhon provincial town and 3 partner districts) to establish their own district/town

steering committee and to develop their own District/Town SWM Implementation Manual for the

functioning of the steering committees. Based on the project plan, these activities should be finished by

the District/Town before this consultancy.

1 More information on the project can be found in the Technical and Financial File of the Water Supply and Sanitation in BinhDinh Project


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2. OBJECTIVE OF THE ASSIGNMENT

2.1 General Objective

The general objective of the assignment is to assist and support the project partners namely, the

Districts of Hoai Nhon, Tay Son, Phu My and the District Town of An Nhon to develop a feasible,

sustainability and effective Management Model for the operation of the District/Town SWM schemes.

2.2 Specific Objectives

The specific objectives of the assignment are set out below:

Assist the districts of Hoai Nhon, Tay Son, Phu My and the district town of An Nhon in the

development of their Solid Waste Management (SWM) Models and review the Models;

Review the composition, funding, organisation and task assignment of the District/Town SteeringCommittees for the 3 districts of Hoai Nhon, Tay Son, Phu My and the district town of An Nhon -

as well as the draft Implementation Manuals;

Identify a possible location and programme for the study tour on similar solid waste management

models.

3. SCOPE OF WORK

3.1 Preparatory Work

The consultant team will prepare the assignment by reading the necessary documents (provided by the

PPMU):

The Project's Technical & Financial File (October 2008);

The Compilation Report on the Institutional-Organisational arrangements in SWM for the four

partner Districts/Town in Binh Dinh Province (including the Coordination Mechanism) (April 2012);

Their DSWMP and action plan as approved by the DPC (February 2012);

The detailed design of the 3 sanitary landfills for the districts of Hoai Nhon, Tay Son, Phu My ;

All legislations, directions, decrees, circulars and amendments of the existing legal and

administrative framework of the SWM Sector in Vietnam (from national to district level); The minutes on the composition, funding, organisation and task assignment of the Steering

Committees as well as the minutes on the draft Implementation Manual and the Manual itself.

3.2 Assist in the development of the Management Models and review the Models

As foreseen in the District SWM plans and as supported by the proposed Coordination Mechanism and roles

and responsibilities of the different district departments involved, the 4 targeted districts/town are

requested to establish a Management Model for the operation of the District/Town SWM schemes. The

Models should cover all the aspects of SWM, with a focus on the management of domestic waste 2. Such

2 This is identical to the definition generally used for Municipal Solid Waste internationally, or daily-life solid waste in DecreeNo. 59/2007/N-CP issued by Vietnamese Government on April 9th 2007. Domestic solid waste refers to the waste collected bythe local authorities or their delegated concessionaires or contractors.


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whom should each receive a fair share of economic opportunities in providing the service or for

valorising materials;

The measures which should be operational and introduced, in a realistic time schedule.

3.3 Review the District/Town Steering Committees and the draft Implementation Manuals

The consultant team will review the District Steering Committees as set up by the 4 district themselves.

The main responsibility of the SWM District/Town Steering Committee is to implement and monitor the

District Solid Waste Management Plans, to ensure the organisational structure as well as sufficient

revenues and funds are available for implementing the plans and to ensure a close cooperation between

all provincial & district stakeholders.

The consultant team will also review the draft Implementation Manual as drafted by the 4 districts

themselves. The Manuals provide clear roles & responsibilities within the districts as well as the content of

a 'district' coordination mechanism and regulations needed to create an enabling environment for the

implementation of the DSWMPs at district level.

If necessary, both the District/Town Steering Committees and the draft Implementation Manuals will be

adapted by the districts according to the recommendations made by the consultant. The final

Implementation Manual will then be approved by the DPCs.

3.4 Identify possible location and programme for the study tour.

Based on information they have gathered during this assignment and on their expertise in this field of

activity, the consultant team will identify and propose a programme with a few possible locations (local as

well as regional), for the study tour on similar solid waste management models that will be organised for

the 4 target districts at a later date by the PPMU.

4. METHODOLOGY

It is important that the consultants use a participatory approach, involving all the relevant stakeholders,

especially the target Districts of Phu My - Tay Son - Hoai Nhon and the District Town of An Nhon.

5. EVALUATION AND RECOMMENDATIONS

The consultants will propose and discuss their recommendations on the District Management Models as

well as their final draft review report on the Management Models of District/Town SWM schemes during a

workshop with the provincial stakeholders and the districts.

The consultants will also submit in writing any suggestions they may have for a study tour on similar solid

waste management models that is relevant for the 4 target districts.

The PPMU will prepare the logistical aspects of the workshop, whilst the consultant team will ensure the

facilitation of the workshop and will prepare all the documents for discussion. The draft of all documents

that will be discussed at the workshop must be presented to the PPMU as well as to the districts/town at

least 2 weeks beforehand. The participants to the workshop are the key provincial stakeholders and key


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participants of the districts.

After the completion of the workshop, the consultants will finalise their review report and their

recommendations and submit them to the PPMU.

6. TIMING

The tentative timing for this consultancy is from December 2012 till January 2013. This assignment is 21

working days for the consultant team leader and 26 for the expert who will assist the districts/town (3

districts and 1 district town) in developing their Management Model and review the Model. This timing

doesnt include travelling days to and from Binh Dinh province.

7. C.V, QUALIFICATION AND EXPERIENCE OF CONSULTANTS

The consultant team will be specialised in the relevant fields of Solid Waste Management, including rural

areas.

The PPMU of WSSP suggests that the team of consultants will count 2 members:

1 team leader that is in charge at the institutional level;

1 team member who will assist and support the districts/town with the development of their

management model.

The consultants should have the following profiles:

Team Leader: He/she preferably has a degree in environmental engineering or environmental

sciences. He/she is specialized and has strong experience in solid waste management (more than

10 years), including in rural areas and he/she is used to advise development cooperation projects;

Team Members: They preferably have a degree in environmental engineering or environmental

sciences. Knowledge of and/or experiences of not less than 5 years in solid waste management in

rural areas is a required.

Together, the team must have proven track of experience in:

Development of Operation and Management Models in the area of domestic Solid Waste

Management, including rural areas;

Knowledge of the project and experience of working in Binh Dinh will be an advantage.

The consultants must both write and speak fluently Vietnamese. Knowledge of English is an advantage, as

this will promote clear understanding and facilitate communication with all the stakeholders, as well as

with the members of the PPMU.

8. OVERVIEW OF TASKS

Based on this TOR, a sample proposed outline of the tasks*, timeline and outputs is shown for reference

below:


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Nr. Tasks Days

Team

Leader

Days

Expert

When Outputs

1. Preparatory Work 3 2 12/2012

1.1. Desk review and

reading of the

necessary

documents

2 2 1. A detailed appraisal plan ;

2. A detailed agenda of the interventions

& meetings with partners (districts &

PPMU)

1.2. Make appraisal

plan and detailed

agenda of

activities

1

2. Management

Model Assistance

and Review

12 20 12/12

2.1. Assist the districts

in the

development of

their Management

Models

2 days

x4

4 days

x4

3. Provide assistance and support to the

districts

4. Advice

2.2. Review of the

District

Management

Models

1 day

x4

1 day x4 5. Draft Review Report

3. District/TownSteering

Committees and

Implementation

Manual Review

2 2 12/2012

3.1. Review of the

District/Town

Steering

Committees

1 1 6. Draft recommendations

3.2. Review of the

ImplementationManual

1 1 7. Draft recommendations

4. Study Tour

Suggestion

1 1 12/2012 8. Suggest study tour location and

programme

5. Workshop 3 1 01/2013


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5.1. Advise on the

Management

Model,

District/Town

Steering

Committees,

Implementation

Manuel and

possibly on the

study tour

1 1 9. Advice

10. Final Review Report and

Recommendations

5.2. Finalise review

report and

recommendations

2

TOTAL 21 26 10 outputs

*Travelling days are not included

9. EVALUATION TABLE

9.1 Technical evaluation

MaxScore

Detailedscoring

MinScore

1. CONSULTANTS 100 701.1 Team Leader 60 421.1.1 Qualifications 48 33.6

a) A suitable degree 6 Overseas Master6

Master4.2

Bachelor1,5

b) Experience in working in the Solid Waste Management Sector in Vietnamduring the operation phase (existing policies, laws, regulations, actors, man-agement models for service delivery, etc...) 15

>= 10 years 15

5 - < 10 years 10.5

< 5 years 0 c) Experience in advising on Solid Waste Management Models 5

>=5 years 5

2 - < 5 years 3.5

< 2 years 0

d) Experience in the evaluation of the management & implementation ofSolid Waste Management services or related public services at district level 12

>= 10 years 12

5 - < 10 years 8.4

< 5 years 0 e) Experience as a team leader 10


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>=5 years 10

2 - > 5 years 7

< 2 years 0 1.1.2 Capacities/skills (based on experience) 12

a) Analytical & Report Writing Skills 2 b) Providing Practical Conclusions & Recommendations 3 c) Facilitating group discussions and workshops in a participatory way,which are result-oriented 2 d) Consulting skills with project partners and key stakeholders and takingtheir comments into account 3

e) Knowledge of English 2

1.2 Expert 40 281.2.1 Qualifications 30 21

a) A suitable degree 5 Overseas Master

5 Master

3.5 Bachelor

2

b) Experience in working in the operation & maintenance of Solid WasteManagement Schemes during the post-investment phase (existing policies,laws, regulations, actors, management models for service delivery, etc...) 15

>= 7 years 15

5 - < 7 years 10.5

< 2 years 0

c) Experience in Monitoring & Evaluating different Solid Waste ManagementModels, or in analyzing lessons learned from the management and O&M ofexisting Solid Waste Management Schemes or other related public services,including district level 10

>=5 years 10

2 - < 5 years 7

< 2 years 0 1.2.2 Capacities/skills (based on experience) 10

a) Analytical & Report Writing Skills 2 b) Providing Practical Conclusions & Recommendations 2 c) Facilitating group discussions and workshops in a participatory way,which are result-oriented 2 d) Consulting skills with project partners and key stakeholders and takingtheir comments into account 2

e) Knowledge of English 2

TOTAL TECHNICAL SCORE (Score technical) 100 70


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The technical evaluation should assure following requirements:

The minimum required score for each expert:

The minimum required score for technical criterion of each Expert is not lower than 70% of the maximum

score. A tender, which does not meet the minimum required score for at least one general criterion, is

evaluated failed in technical term.

9.2 Financial evaluation criteria

To use the marking scale (100) in conformity with the technical marking scale. Financial score of each

tender is determined as follows:

Score financial

(of the tender in consideration)=

Plowest x (100)

Pin consideration

In which:

- Plowest: The lowest tender price after correction of errors and rectification of deviation as regulatedamong the prices offered by the tenderers passing the technical evaluation;

- Pin consideration: The tender price after correction of errors and rectification of deviation of the tender inconsideration.

9.3 General Evaluating

The general evaluation criteria are based on the technical evaluation criteria and the financial evaluation

criteria, in which the technical weighting score must not be less than 80% of the total score, the financial

weighting score must not be more than 20% of the total score.

The general score of a tender is defined according to the following formula:

General score = Scoretechnical x (80%) + Scorefinancial x (20%)

In which:

+ 80%: technical weighting score

+ 20%: financial weighting score

+Scoretechnical: is the score of the tender defined at the technical evaluation+Scorefinancial: is the score of the tender defined at the financial evaluation.

BINH DINH WSSP PPMU


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ToR - Consultant Team to assist the districts in preparing the management model for their DSWMPs