HIMACHAL PRADESH
PUBLIC WORKS DEPARTMENT*********
(NATIONAL HIGHWAY)
DRAFT
TERMS OF REFERENCE (TOR)
FOR ENGAGEMENT OF CONSULTANT FOR PROPOSED
CONSULTANCY SERVICES FOR THE CONSTRUCTION OF A
BRIDGE (INCLUDING APPROACHES) OVER
BILKAWALI KHAD BRIDGE AT KM. 173/796, JAWALAMUKHI NALLAH
BRIDGE AT KM. 184/435, NAKER NALLAH BRIDGE AT KM. 193/795 &
CHEER
NALLAH BRIDGE AT KM. 194/817
ON NH-88
UNDER NH DIVISION, HAMIRPUR
IN THE
STATE OF HIMACHAL PRADESH.
TOR FOR ENGAGEMENT OF CONSULTANT FOR PROPOSED FEASIBILTY STUDY
AND CONSULTANCY SERVICES FOR THE CONSTRUCITON OF A BRIDGE OVER
BILKAWALI KHAD BRIDGE AT KM. 173/796, JAWALAMUKHI NALLAH BRIDGE AT
KM. 184/435, NAKER NALLAH BRIDGE AT KM. 193/795 & CHEER NALLAH
BRIDGE AT KM. 194/817 ON NH-88 UNDER NH DIVISION, HAMIRPUR IN THE
STATE OF HIMACHAL PRADESH.
1. BACKGROUND: There is a proposal to construct a two lane
bridge over BILKAWALI KHAD BRIDGE AT KM. 173/796, JAWALAMUKHI
NALLAH BRIDGE AT KM. 184/435, NAKER NALLAH BRIDGE AT KM. 193/795
& CHEER NALLAH BRIDGE AT KM. 194/817 ON NH-88 under NH
Division, Hamirpur as per NH standard. It is proposed to engage
consultant for providing consulting services to carry out
technically sound and economically viable proposal, detailed design
and preparation of drawings, cost estimates and tender documents
for the construction of bridges. The structure should have enhanced
seismic resistance capacity and least maintenance problems. The
bridges should preferably have least number of bearings and
expansion joints. The design shall be carried out as per the latest
IRC/BIS/MoRT&H standards, guidelines and specifications.
2. OBJECTIVES:
The main objective of the consultancy services are: i) To
examine the various alternative alignments and to suggest the most
suitable one that is technically feasible and economically viable.
ii) To suggest innovative and aesthetic structure considering the
site requirements. iii) Suggest span arrangement and preparation of
general arrangement drawings. iv) Design of various components of
bridge as per latest IRC/ BIS/ MORTH standards/ Guidelines &
Specifications. In order to enhance the performance of the bridge
under severe seismic conditions, it shall preferably be integral
Bridges (Piers monolithic with superstructure) with no bearings and
least number of expansion joints. v) Preparation of detailed
project reports and contract documents. vi) Preparation of BOQ,
cost estimate and contract document as per MoRT&H
guidelines.
3. SCOPE OF THE CONSULTANCY SERVICES:
The work shall relate to bridge with bank protection and river
training work if any and shall be in accordance with latest IRC/
BIS/ MoRT&H standards, guidelines and specifications. Practical
consideration/ economy, aesthetic aspects, maintainability, ease of
construction, local condition and constraints apart from technical
requirement shall be kept in view while formulating the design
proposals. As the bridges are in high seismic zone, special
attention shall be paid to the performance of bridges under
stringent seismic conditions. 3.1 The consultant shall :(i) To
collect information about the existing bridge characteristics on
this stream and to submit typical GAD of the same. (ii) Prepare the
GAD of the proposed bridges showing the type of structure
(preferably integral bridge), span arrangement etc. in consultation
with the state PWD. (iii) He shall get the GAD approved from the
State PWD with supporting hydraulic and preliminary bore data
including scour calculations. (iv) Carry out sub-surface
investigations for the proposed bridges as per IRC guidelines and
Ministrys specifications including the guidelines given in the
pocket book for Bridge Engineer. (v) Carry out detailed
topographical survey of the area (minimum 500 m or either side of
the bridge) using total station. (vi) Collection of hydraulic data
and fixing hydraulic design parameters e.g. catchment
characteristics, rainfall data, design discharge, scour depth etc.
(vii) Preparation of detail design and drawings of the various
components bridges including a minimum of 500m approaches on both
sides for all the bridges, protection work (if required). Prepare
Horizontal and Vertical alignment plan and cross sections for
approach road as per IRC: SP: 19-2001 and other codes, guidelines
and specifications. (viii) Establish horizontal control points on
the ground for the final centerline of the approaches through
reference pillars fixed in concrete and vertical controls through a
series of Bench marks all along the length of approach road.
Investigations should be as per recommendation contained in IRC:SP:
19-2001 guidelines and specifications. (ix) Carry out drainage
studies indicating general drainage pattern HFL water level,
seepage flow etc. and prepare drainage plan as per IRC guidelines
including location and design of culverts. (x) Identification of
utility services, prepare shifting plan with cost and tree cutting
details, if required. (xi) Preparation of BOQ and cost estimate for
the project based on analysis of rates as per Ministrys Standard
Data Book. (xii) Preparation of tendering documents as per
guidelines of Ministry. (xiii) Liaison with client, Ministry of
Road Transport & Highways and the Proof Consultant which shall
be appointed by client for the approval of reports and design,
drawing etc. (xiv) Detailed drawings shall be prepared to
international standards, using CAD. It will contain all the details
required for the execution of the project.
3.2 It shall be the responsibility of the consultants to get the
bridge design approved from the competent authority after making
all necessary modifications. The consultants shall opt for modern
structure type and design methods. 3.3 Analysis of the structure
can be done by latest acceptable computer aided methods wherever
relevant. Design of section shall be done in MS EXCEL suited to
easy appreciation. Design of various components shall be in
conformity with various latest IRC codes/ Ministrys guidelines
& circulars. The input data, design parameters, assumptions
made and final analysis results for each component of the structure
should be spelt out clearly and proper reference, wherever
required, of various IRC codes etc. shall be indicated for better
appreciation of detailed designs.
3.4 Computer aided drafting shall be made mandatory for
preparation of structural plans. Submittal of plans shall include
copies of CDs in addition to hard copies.
3.5 Reports shall be made on MS WORD and soft copes in CDs shall
be submitted also in addition to printed text.
4.SEQUENCE OF PROJECT PREPARATION:
The project preparation is divided into two stages. Consultant
shall be required to complete, to the satisfaction of the client,
stages within the time frame indicate in the schedule of
submission. The stage are: Stage I:
i) Study and finalize alternative alignment options to suit the
type of structure proposed and arrange approval of the same form
state PWD/ MoRT&H, New Delhi. ii) The design of various
components including GAD shall be submitted by the consultant.
Stage II: Detailed Project Report (DPR)
VOLUME I Executive Summary Project Description Bridge features
Construction ProgrammeVOLUME II Design CalculationsVOLUME-III
Detailed Drawing VOLUME-IV Project Cost Estimate & BOQ VOLUME-V
Contract Document
5.SERVICES AND FACILITIES TO BE PROVIDED BY THE CLIENT:
The client shall provide following data/ information free of
cost to the appointed consultant: (i) Quarry chart showing location
of quarries/ gravel sources along the road. (ii) A copy of current
schedule of rates, if required. 6.MAN MONTH REQUIREMENT:
Suitable and adequate personnel shall be deployed by the
consultant for the work However, the following man month have been
indicated for reference.
Key Personnel Man Month Bridge Engineer 3 Highway
Engineer1Hydrologist Cum-Drainage Engineer1Material
Engineer-Cum-Geo Technical Engineer1Estimate Surveyor 2
7.REPORTS AND DOCUMENTS:
The consultant shall furnish to the client the following reports
and documents for each bridge separately. All reports and documents
shall be in English.
(a) Inception report - 6 Copies (b) PPR -6 Copies (c)Draft DPR
& Land Acquisition data & Plan- 6 hard copies + 2 soft
copies (d) Final DPR - 6 hard copies + 2 soft copies(e) Contract
Document - 6 hard copies + 2 soft copies
8.SCHEDULE OF SERVICES: (a) Submission of inception report - 20
days from the date of award of work(b) Submission of PPR- 40 days
from the date of award of work (c)Draft DPR & Land acquisition
data & plan- 60 days from the date of award of work (d)
Submission of final DPR- 75 days from the date of award of work
(e)Submission of contract document - 90 days from the date of award
of work
9.PAYMENT SCHEDULE:
i)Inception report -10% of the total cost of work ii) Submission
of PPR-15% -do-iii) Approval of PPR-10% -do-iv)Submission of draft
DPR & LA Plan-15%-do-v)Approval of draft
DPR-10%-do-vi)Submission of final DPR-20%-do-vii)Acceptance of
contract document & final -20%-do-DPR
Any under prepared, incomplete/ inadequate or part submittal
shall be deemed as invalid submittal. The adequacy of submittal as
determined shall be the sole discretion of the client.
10.PERFORMANCE SECURITY:
Within 21 days of the letter of acceptance, the consultant shall
deliver to the employer a performance security in the form of bank
guarantee for an amount equivalent to 5 per cent of the contract
price. The bank guarantee will be released at the time of final
payment to the consultant.
11.RESPONSIBILTY FOR ACCURACY OF PROJECT REPORTS:
The consultants shall be responsible for accuracy of all the
data used in project preparation and estimates prepared by him as
part of the project. He shall indemnify the client against any
inaccuracies in the work. For this purpose, he shall furnish bank
guarantee for an amount to the extent for 20 percent of the total
consultancy fees to be received by him. The bank guarantee shall be
valid for a period of 2 years from the date of submission of the
final DPR. The final installment of 25 percent of the fees shall be
released only on receipt of this bank guarantee.
ANNEXURE-I
MINIMUM QUALIFICATION OF KEY PERSONNEL
BRIDGE ENGINEER CUM TEAM LEADER: The position requires as
engineer, preferably with Masters Degree or equivalent in
structural/ bridge engineering, with minimum 15 years experience.
The candidate must have capacity to design bridges with various
alternative materials and structural arrangements. He should have
designed independently at least two major bridges (200 m length) of
similar nature. Experience in designing and implementing bridge
rehabilitation required. The candidate must have the experience of
planning and monitoring geo-technical and hydraulic investigations
for the bridges and interpreting the findings thereof. He will also
act as a Coordinator.
HIGHWAY ENGINEER The Engineer will be a graduate in Civil
Engineering with at least 15 years of professional highway
engineering experience of handling project preparation and
construction of highway project (preferably National Highway
Project) in India or similar developing countries including project
preparation/ construction of major highway/ bridge projects.
HYDROLOGIST CUM DRAINAGE ENGINEER The position requires an
Engineer who should be a graduate in civil engineering or science
with at least 15 years professional engineering experience
including 5 years in supervising sub-soil investigation for roads
and bridges and testing evaluation of highway construction
materials used in modern highway construction techniques. They must
be thoroughly familiar with all the standard laboratory testing
procedures adopted in case of highway projects. Better
qualification and experience on above lines will be considered for
higher rating in evaluation.
MATERIAL ENGINEER CUM GEO TECHNICAL ENGINEER
This position requires an Engineer who should be a graduate in
Civil Engineering or science with at least 15 years professional
engineering experience including 5 years in supervising sub-soil
investigations for roads and bridges and testing evaluation of
highway construction materials used in modern highway construction
techniques. They must be thoroughly familiar with all the standard
laboratory testing procedures adopted in case of highway projects.
Better qualification and experience on above items will be
considered for higher rating in evaluation.
ESTIMATE SURVEYOR
He should be graduate in Civil Engineering/ Diploma in Quantity
Surveying from a recognized University/ Institution. Graduate in
Civil Engineering with at least 15 years work experience or Diploma
in Civil Engineering with at least 20 years work experience at
responsible position will also be acceptable. He should have
expertise in quantity surveying, BOQ preparation, tender
documentation etc. He should be conversant with the use of computer
software for commuting unit rates, quantities and costs.
ANNEXURE-II
LETTER OF INVITATION TO CONSULTANT
Subject :- TOR FOR ENGAGEMENT OF CONSULTANT FOR PROPOSED
FEASIBILTY STUDY AND CONSULTANCY SERVICES FOR THE CONSTRUCITON OF A
BRIDGE OVER BILKAWALI KHAD BRIDGE AT KM. 173/796, JAWALAMUKHI
NALLAH BRIDGE AT KM. 184/435, NAKER NALLAH BRIDGE AT KM. 193/795
& CHEER NALLAH BRIDGE AT KM. 194/817 ON NH-88 UNDER NH
DIVISION, HAMIRPUR IN THE STATE OF HIMACHAL PRADESH.
To _____________________________, _____________________________,
_____________________________.
Sir,
1. You are hereby invited to submit technical and financial
proposal in separate sealed envelopes for the above cited work for
evaluation.
2. The main objectives of the proposed consultancy services are
:
(i) To examine the various alternative alignments and to suggest
the most suitable one that is technically feasible and economically
viable.
(ii) To suggest innovative and aesthetic structure considering
the site requirements. (iii) Suggest span arrangement and
preparation of general arrangement drawings.
(iv) Design of various components of bridge as per latest IRC/
BIS/ MORTH Standards/ Guidelines & Specifications. In order to
enhance the performance of the bridge under severe seismic
conditions, it shall preferably be integral bridges (Piers
monolithic with superstructure) with no bearings and least number
of expansion joints.
(v) Preparation of detailed project reports and contract
documents. (vi) Preparation of BOQ, cost estimate and contract
document as per MoRT&H guidelines.
3.To enable you to submit a proposal enclosed please find
(i) Terms of Reference (TOR) (ii) Supplementary information for
consultant for furnishing curriculum vitae of key personnel manning
schedule.
4.In order to obtain first hand information about the assignment
and the local condition, it is considered desirable that a
representative of your firm may visit the site. For any other
information you may contact Shri __________________., Executive
Engineer, National Highway Division, HP.PWD., Hamirpur, or Shri
________________, Superintending Engineer, NH Circle, HP. PWD,
Shahpur, Phone No.
5.Your technical and financial proposals should duly take into
account the provisions of the T.O.R and the Supplementary
information for consultant, the proposals shall be submitted in
double cover with the technical proposal and financial proposal
sealed in separate envelope, which are clearly marked Technical
proposal and Financial proposal for proper identification. The
technical proposal should include firms experience about the
proposed assignment, work plan, qualification and the related
experience of key personnel assigned to this project, use of
computer facilities etc. The financial proposal should provide
detailed price break down taking into account various items related
to the work. The cost should cover all cost of consultancy services
including those related to the personnel, project report, office
supply, computer usage printing stationary, over head and
contingencies etc.
6. Evaluation of the proposal will be based on a two stage
procedure with technical evaluation being completed first stage and
financial proposals being opened later on. Technical proposal will
be evaluated using the following criteria:
S. No.ItemMarks
1.Firms experience about the type of assignment15
2.Adequacy of proposed work plan 25
3.Qualification and related experience of key personnel assigned
to the project 50
4.Equipment/ instrument proposed for use5
5.Computer facility 5
Total100
It is for the Evaluation Committee to suitable subdivide the
marks for the above items for individual attributes.
A score of 70 marks or more for the technical proposal will be
deemed as satisfactory and the financial bids will be opened only
for such proposals. The work shall be awarded to the lowest
financial bidder provided his offer is found to be reasonable.
7.Financial proposals to be submitted in separate sealed
envelope should provide detailed price breakdown which should take
into account the various budget item related to the works. For
example:
(i)Key PersonnelMan Months`
(ii)Other PersonnelMan Months`
(iii)Postage, stationery and other consumables `
(iv)Computer time charges `
(v)Head office expenses `
(vi)Overheads `
It is broadly assessed that about 05 man months of technical
personnel would be required for successful completion of the
proposed consultancy assignment. However you should fee free to
submit your financial proposals on the basis of man months and
other budget item which you consider more appropriate for
successful completion of the assignment.
(a) The period of validity of your proposal will be reckoned as
120 days from the stipulated last date for receipt of proposals
that is during which you will maintain without change the personnel
proposal for the assignment and the quoted price. The department
will make its best efforts to select consulting firm within the
period.
(b) Please note that the cost of preparing the proposal and of
negotiating the contract including field visit etc. is not
reimbursable as direct cost of assignment. (c) Assuring the
contract can be satisfactory concluded, you will be expected to
commence the assignment within 07 days from the date of award. The
consultancy work should be completed within three months and the
inception report and detailed project report has to be cleared duly
approved by the MORT&H.
(d) You may please not that invitation to submit proposals have
also been sent to other firms.
8.You may send your proposals individually or jointly with other
firms. In case of joint submission, a letter executed by both
parties agreeing to work jointly for the assignment should be
enclosed with your personnel. Please note that in case an
individual expert of a firm is shown associated with more than one
firm submitting the proposals, all such firms may be liable for
disqualification.
9.Your proposal in five copies (Original and four copies) should
be delivered to Er.______________________at the address of
Executive Engineer, National Highway Division, HPPWD, Hamirpur on
or before __________________ up to 3:00 P.M. Proposals delivered
after that date will not be considered. The technical proposal
shall be opened on the same day at 3:30 P.M. in the presence of the
representative of the firms who so ever may like to be present.
10. Please note that the remuneration you will receive for this
contract will be subject to the normal tax liability.
Please note that National Highway Division, HPPWD, Hamirpur is
not bound to select any of the firms submitting the proposals.
11. We would appreciate your information by telegram in regard
of the following: (i) Whether or not you will be submitting a
proposal, and. (ii) When you are submitting the proposal, the date
and the mode of delivery of the submission.
Yours Faithfully,
Executive Engineer,National Highway DivisionHPPWD, Hamirpur.
BIO DATA (KEY PERSONNEL)
1. NAME:
2. Date of Birth:
3.Age (As on) :
4.Qualification:
5.Experience in Civil Engineering Works:
6.Curriculum vitae (Starting from latest):
7.Details of projects of similar nature done:
Certified that I am available for the above work for this firm
throughout the consultancy period.
Signature: Name:
Place:
Date:
HIMACHAL PRADESHPUBLIC WORKS DEPARTMENT
NO.PW-NHD-HMR-DB-TOR 3 Nos Bridge of NH-88/2014- DATED: -
ToThe Superintending Engineer,National Highway Circle, HP.PWD.,
Shahpur (HP).
Subject: - TOR for engagement of consultant for proposed
feasibility study and consultancy services for the construction of
a bridge over Khair Nallah at Km. 180/504, Gummer Nallah at Km.
189/837 & Khapper Nallah at Km. 196/692 on NH-88 (New NH-303)
under NH Division, HP.PWD., Hamirpur in the state of Himachal
Pradesh.
Enclosed please find herewith Draft Terms of reference (TOR) in
Pentriplicate and draft letter of invitation for engagement of
consultant for proposed consultancy services for preparation of
inception Report, PPR, DPR and contract documents etc. for the
construction of bridge over Khair Nallah at Km. 180/504, Gummer
Nallah at Km. 189/837 & Khapper Nallah at Km. 196/692 on NH-88
(New NH-303) under NH Division, HP.PWD., Hamirpur in the state of
Himachal Pradesh. The above subject cited work has already included
in the approved Annual Plan 2014-15 vide ministry letter no.
RW/NH/12030/6/2014/ Misc. / NH-I dated 27th June, 2014 with a
budget provision of Rs. 0.30 Crore under Head (L) Minor Bridge/
Minor Bridge (i) F/S Detailed Engineering.
It is, therefore, requested to convey approval on draft terms of
reference (TOR) and letter of invitation to consultant for
preparation of Inception Report, PPR, DPR and contract documents
etc.
Encl: - TOR in Pentriplicate
Executive Engineer, National Highway Division, HP.PWD.,
Hamirpur.
TOR
