Toolfair & Elex 2019 – Build-up/Breakdown

Following are guidelines for build-up and breakdown: 1) Exhibition timings

Build-up

Wednesday 18th September All Exhibitors 8.30am – 7.00pm Gangways must be cleared by 7.00pm Thursday 19th September All Exhibitors 8.00am – 9.30am Gangways must be cleared by 9.30am Show opening times Thursday 19th September 10.00am – 4.00pm

Friday 20th September 10.00am – 4.00pm

However by 9.30am on each morning, we would expect all the ‘finishing touches’ to your stand to be completed and all stand personnel ready to receive any ‘early’ visitors. Breakdown

Friday 20th September - 4.00pm – 7.00pm BREAKDOWN MUST BE COMPLETED AND HALL CLEARED BY 7.00PM Please ensure that any contractors working on your stand are also aware of all regulations and restrictions.

2) Due to the width of the show’s gangways, any exhibitor displaying a large item on their

exhibition stand ie an item that should be in your allocated stand area before the exhibition shell scheme is erected (eg a vehicle) must notify me immediately. I will need to allocate a specific time for delivery of the vehicle/item during build-up. If I am not notified of your special requirements before Friday 6th September, I cannot guarantee we will be able to accommodate you on the day.

3) Build-up & Breakdown Proceedure

I have enclosed various maps showing venue location and the loading gates to the exhibition hall. Vehicle passes are included for both gate G26 and G29. Please choose the pass for the loading gate with the best access to your stand (gates are marked on the floorplan)

To make this process a quicker, safer and more structured experience, the Ricoh have supplied the following build up and breakdown procedure; Build-up

1) Display your exhibitor pass in your windscreen before arriving onsite 2) Report to the traffic marshal at the main gate on arrival 3) Follow the instructions of the traffic marshal - you will either be directed to the holding car park

or straight to the loading gates. 4) Once you have been given permission to access the loading gates, please ensure that you unload

your vehicle as quick as possible. 5) Once you have finished unloading your vehicle at the loading gates, please move your vehicle

immediately to the allocated exhibitor car park, which is Car Park C. Please note – Car Park C will be locked up 30 minutes after tenancy finishes, and reopened 30 minutes before tenancy starts the next day – any overnight parking must be booked in with Ricoh Arena prior to the event.

Box Storage Box storage is available onsite near the exhibition hall for shell exhibitors only to use – please note, this is on a first come first served basis as there is only limited space available. This facility is not to be used by contractors or for any construction material. All boxes must be labeled with the stand name, number and contact details.

It is recommended, that exhibitors use this space to store their boxes in preparation for breakdown on Friday. Once build-up has finished, there is only 2 hours on Friday afternoon to drop your boxes off at one of the loading gates. Once this period, has closed you will be directed to CAR PARK C to form part of the queuing system for the loading gates.

Please contact the onsite information point at your loading gate for further details on storage.

Box and Tool Drop Off The box and tool drop off period is from 14:00 till 16:00 on Friday afternoon, this is for exhibitors and contractors to drop off their boxes and tools required for breakdown. You must report to the main gate from 14:00 and the traffic marshals will direct you to the allocated drop off zone. Once you have dropped off your items, you must then park your vehicle in CAR PARK C.

Any vehicles after 16:00 will be sent to Car Park C to form part of the queuing system for the loading gates.

Breakdown To get your vehicle to the loading gates, please follow the process below.

1) Display your exhibitor pass in your windscreen before arriving onsite 2) Park your vehicle in Car Park C – there will be no access to the loading gates if you are

not parked in CAR PARK C. 3) Break down your stand first, this includes equipment and all content material - this must be

all boxed up ready to load. 4) Go to your allocated loading gate and collect your vehicle movement pass from the

information point. 5) Your stand will be checked and your vehicle movement pass will only be issued if your

stand has broken down fully. 6) Go to your vehicle with your pass, place the pass in your windscreen, and await the

availability of space at your loading gate. 7) Once released from cark park C proceed to your allocated gate and load your vehicle

quickly – this will allow others to bring their vehicles up. 8) Once loaded, please depart the Ricoh Arena following the one way system.

4) Parking is free of charge for all exhibitors and visitors.

5) The organisers office is located between stands A10 & A12. The contact number in the office,

from Tuesday 17th September, is 0844 873 6517. 6) Stand personnel must wear Exhibitor badges at all times. These can be pre-ordered from the

show website (www.elexshow.info or www.toolfair.info) 7) There will be members of staff from Hamerville on site during build up, who can assist your

staff during the day and there will also be staff from our contractors on hand to help with your shell scheme or electrical requirements. A service desk will be set up in the exhibition hall.

Please provide the staff who will be building up your stand with the necessary copies of forms that needed to be completed for the shows contractors, for reference on the day, as these should have been returned directly to the contractors. Hamerville do not have copies of these forms so resolving any problems on the day would be made much easier if these were available.

8) There has been a change in the law within the Events Industry in regards to CDM (Construction Design and Management). The Ricoh Arena is enforcing this new legislation. It is very important that you read the CDM Site Induction. Please make sure that you brief all staff working on your stand. If you have any contractors on your stand, they will also need to be given a copy of the CDM Site Information.

Toolfair & Elex. 19th & 20th September, 2019

Issue Number : 222Issue Date : 14:13:45Updated By : cshannonScale : N.T.S.

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LaserLiner

CK Tools Anglia

DartOx Group

Tainer

Homgar

Snickers

Remora

WagoLuceco

Bromleighs

RFSolutions Wera Crabtree / Volex /

Wylex

ECA

GlenDimplex

Spit

Came

PeugeotWiska

ChintHager

BottTimegaurd

Regatta

TTP HardDrillsBoddingtons

ArmegBlaklader

Gloforce

LS StarrettMakita

NestTrend

SuperRod

Kewtech

NightSearcher Electrorad

MKElectric

VarilightSeaward

ChanelSafety

Systems

Saxby Lighting

Isuzu

BRK /FirstAlert

Energenie

Catering Area

The IET Europa

Modecsoft

LED Vance

GAP

Contactum

Lamp ShopOnline

Ener-j

Garo

Seminar Area

Eaton

Lewden

GiraESP

UnicrimpGreenbrook

GoHomeDirect

ECS CardLight Wave

Scolmore

Denmans

Megger

ClikCheck ATrade

NapitAicoStanley / Black &Decker / Dewalt /

Irwin

Milwaukee

Fairlocks

WhotzHot

FXDWorkwear

Imex A Plan Unilite BigWipes

ConnexBox

PJWiseman Netatmo Unicrimp Quikwire

IdealIndustries

ASBAC

Pitacs

Hikoki

BOSCH

Jobman

Inels

Leon BootsCo.

Advanced Access

Stroma

Epson

PlumbPal

F4P / Klein

TIS

Draper

Daxlite

Linian

TLC Direct

LED Hut

Schneider

Fermax

MetrelActionCan

Rollins

TradeSkills 4

U

Knipex

DenAutomation

Di-Log

Ridgid

Fuji Kura

Simpro

Abracs

Aerial andCable

Bristor

Leica

Packexe

ProtectDirect

BEG

Vanguard

M LAccessories

Flex-It

SPDBrianHyde

FinderScrewfix AtlanticHeat

Amtico

Fast Fit FireSolutions

Hensel

Illumino Ignis

ProfessionalElectrician

RF Innovations

VE DOOR - GATE 29.Stands in the green zone

please use this door to load

VE DOOR - GATE 26.Sands in the Yellow zone

please use this door to load.

A1 A2 A4

B2 B6

B8

B10

B16

B18 B20 B22

B24

B26 B36 B40

C40

C43

C44

C38C36C34C30

C27

C22C11

C14

C16C6 C10C4C2

D2 D10 D12 D16

E20

D24

D26 D30

D36D32 D38

D40

D44 D48

D56

D58

E56 E60

E62

E48

E50

E52

E54

F44

F46

F48

E68

G24

G16

E44

E46

E40

F34 F40

F36

E34E31

E32

F32

E26

E29E25

F28F22

E9

F4

E6

E2

C1

D1

A6 A8 A10 A12 A14 A17 A18 A20 A22

B44

D46

D60

F1

D20

E1

F3

E42

B9

C28

D34

C32

B1

E22

F33

F24

E24

E28

F38

B34

D35

A16

B45B19

B14

C31

C29

F47F37

D57

D50D52

B3

D42

B25

E10

D4

B28

C39

D28

C3

F42

B5

C8

E33

B35

D37

C37

C35

D49

F45

B11

C33

F60

C1a C31aC18 C20

F46a

E4

D29

F25

F26

F30

C12

F27

E8

B7

D14

C32a

B30

Exit

Exit

Exit

Exit Exit ExitExit

ExitExit

ExitExitExit

VE D

oor VE D

oor

Bar

Roller Shutter

StandCatering

StoreStore

Hall 1 EntranceHall 1 Entrance Hall 2 Entrance

WC OfficeKioskKiosk

BarWC

OrganisersOffice

Hall 1 Hall 2

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Toolfair/Elex

Exhibitor Onsite Pass

G26

Name: ________________________

Company Name: ________________________

Vehicle Registration: ________________________

Contact Number: ________________________

Stand Name: ________________________

Stand Number: ________________________

Please display this pass in your windscreen before arriving onsite - this must remain dis-played until your departure offsite at the end of the event.

Vehicles not displaying their pass, or incomplete passes, will not be permitted up to the loading gates.

Please ensure you read the build and breakdown procedures before arriving onsite.

Toolfair/Elex

Exhibitor Onsite Pass

G29

Name: ________________________

Company Name: ________________________

Vehicle Registration: ________________________

Contact Number: ________________________

Stand Name: ________________________

Stand Number: ________________________

Please display this pass in your windscreen before arriving onsite - this must remain dis-played until your departure offsite at the end of the event.

Vehicles not displaying their pass, or incomplete passes, will not be permitted up to the loading gates.

Please ensure you read the build and breakdown procedures before arriving onsite.