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Tony Charlton and Alan Jones
The knowledge @ UCAS
Outline of morning
Warm up quiz
Understanding the application system
Pre-application research tools
University challenge
• First, a test of your geography…..
ANSWERS
Oxford University
University of Exeter
The University of Manchester
Queen’s University Belfast
University of St Andrews
Aberystwyth University
Setting the scene – UK higher education
Largest sector in Europe 300 + universities & colleges 38,000+ courses
Understanding the application process
The applicant journey - summary
1
2
3
4
5
6
7
8
9
10
▪Researches where to study
▪Registers online with UCAS Apply▪Completes all sections of form
▪Reference added by centre
▪Centre sends form electronically to UCAS
▪UCAS processes form and forwards to chosen HEIs
▪HEIs submit decisions
▪Applicant views decisions on Track
▪Applicant replies to offers on Track (Firm / Insurance)
▪HEIs confirm places when results are released
Completing the form
Key facts
Number of choices (5 max.)
2012 applicant fee - £22.00 (£11.00 – single choice)
Simultaneous consideration
‘Invisibility’
Conditional offers
Key dates
15 October
15 January
24 March
30 June
Medicine, Veterinary and Dentistry
Oxford or Cambridge
‘On time’ applications
Various Art & Design Courses
Applications after this date held for Clearing
• Registration only takes 10 minutes
• Use the school ‘buzzword’
• No need to pay at registration stage
2012 apply – went live on 8 June
What information will UCAS require?
Your students are asked to complete the following sections:
Personal Details
Student Finance - new
Additional Information
Choices
Education
Employment
Personal Statement
Having checked the above, you will then add:
A Reference
Personal (contact) details....
New section - student finance
Adding choices, one at a time...
Adding qualifications...
Common applicant errors
Failure to check entry requirements
Qualifications (eg. GCSEs) missing,
or incorrectly named, on form
Wrong student support fee code
Email address not verified
Forgotten to register for admissions
test
Work the UCAS reference into the existing school
schedule.
For example at the end of year 12Students fill in activity / information sheetsSubject tutors complete subject reference on students
the same time they complete end of year reportsHead of sixth (or assigned co-ordinator) gathers all
information and edits referenceKeep files of previous students references
Reference writing
Example format for a reference
Information on school /college
Suitability for chosen course
Subject by subject report
•Personal qualities•Endorsement
University and college decisions
University and college decisions
Admissions tutors can make one of three decisions:
Conditional Offer Unconditional Offer Unsuccessful
Conditional offers
Can be expressed in:
UCAS Tariff points 200 points
Grades BCC in A levels, or MPP in BTEC ND
a combination of both 260 points, including a B in Maths
Tariff tables
29 July 2010
Results time
Confirmation
Exam results are issued (e.g. A levels on 16 August 2012, IB
& BTEC in July 2012)
Admissions staff check if applicant has matched the conditions of the offer
If yes, the student will be sent an official confirmation of their place
Confirmation (2)
Adjustment period
What is it?
Five day window of opportunity to seek place at another university or college
Eligibility
Results must have exceeded CF offer and subsequently been made UF
Celebration time!!
If an applicant has no offers…
Two further stages to gain a place:
UCAS Extra (24 February – 4 July 2012)
Clearing (16 August 2012 onwards)
Top Tips
Hints for managing A level results day
Definitely no benefit in staying up late the night before (Track is not unfrozen at midnight!)
Students need to bring their Track log in details into centre
Tell students that not all decisions from CF/CI institutions will be made by the end of the day – need for patience
Stress the importance of reading carefully all correspondence from UCAS
Clearing choices can be entered on Track from 18.00pm
Encourage students to have contingency plans (e.g. part-time or distance learning HE, Foundation Degree, Apprenticeship, re-apply in 2012 Scheme)
