Today’s Environment

www.DocSharing.com Document Management Service

MaestroTec, Inc. Document Management Service

Improve the way you manage your critical business documents


Today’s Environment

In today’s environment, too much time and money is wasted working inefficiently with documents.

• Document overload• Wrong Version• Can’t locate a document• Document stored off-site• Insufficient security• Limited collaboration• Limited access

As is the case with most SMBs, these issues don’t get the attention they need until a really big problem occurs.


Current Barriers

Because businesses are focused on delivering their products and services, the infrastructure to support their business doesn’t always get the attention that it needs.

Why?

• Don’t have technical expertise

• Don’t have time

• Don’t understand what needs to be done

• Don’t realize that they have a problem


Businesses & Industries

Who could benefit from better document management practices?

Law Firms

Accounting Firms

Consulting Firms

Insurance Firms

Non-Profits

Trade Groups

Any SMB


MaestroTec’s DMS

Features– Check-In / Check-Out– Version Control– Share Internal / External– Email– Backup Critical Documents– Scan in Paper Documents– Multiple Search Criteria

Results– Less Paper & Filing Cabinets– Find Documents Faster– Collaborate Easier– Reduce Off-site Storage– Track Document History– Controlled Access


Document Searching

Advanced Search


Collaborate

With DMS you can collaborate with your co-workers, project team members, clients, board members, sales team, and partners.

Since access is through your browser, you can collaborate anywhere, anytime.

Email

Share & Notify

Flag Documents

Invite Guests

Track Activity


Multi-Upload Documents

• Select multiple files from one or many folders


Microsoft Office Integration

Create and Update Documents directly into DMS

– MS Word– MS Excel– MS Outlook– MS Publisher– MS PowerPoint– MS Visio


Activity Log

The Activity Log allows you to track all activity associated with a document for better audit control

•Check-In•Check-Out•Share & Notify•View / Download•Move / Copy


Versioning

• Maintain multiple versions of your documents• Revert back to an older version


Check-Out Documents

Add a level of control to your collaboration

•Lock a document

•Make your changes

•Put changes back


Document Search & Filter

Search Functionality• Meta Tags

– Author– Doc Id– Doc Name– Classification– Stage

• Content Level Search• Indexing


Workflow Process

Workflow Functionality• Pass Document to next participant(s) defined in

workflow chain• Notify participants• Review Process – Approval or Rejection of step


Web Publishing

Manage documents that need to be published on your website

• Job Postings• Resumes• Bios


Manage Profile

Maintain Profile• Email Id• Password• Email signature• Name• Phone Number• Alt Email Id


Mobility

Expand Access to your mobile devices

• Make last minute changes• Download latest version• Share updated proposals• Participate in workflow


MaestroTec’s DMS

Our Document Management Service is a web-based solution that is hosted at NaviSite or installed on your own server infrastructure

Our hosted solution Highly Secure On-Demand No Hardware or Software to install Anywhere, Anytime

Our installed solution Simple to install Utilizes standard databases Can run on existing hardware Access controlled by you


Hosted Infrastructure

Our hosted DMS runs in NaviSite’s state-of-the-art facility with best-of-breed security, virus protection, backup and recovery.


Application Security

Application Security

• SSL• User Id and Password• User Permissions

– Access Groups– Access Roles

• Optional Add-ons– Unique URL– VPN


Pricing

Several options to meet your size and needs

Add Guest Members for Free

Plans Storage Members Monthly Annual Add 1GB Add Members

Free Trial 15MB 2 Free N/A

Professional 1GB 1 $10.00 $100.00 $10/month $8/month

Team 2GB 5 $45.00 $450.00 $10/month $7/month

Group 5GB 10 $80.00 $800.00 $10/month $6/month

Corporate 25GB 20 $140.00 $1,400.00 $10/month $5/month

Enterprise 50GB 100 $600.00 $6,000.00 $10/month $4/month


MaestroTec Inc.

Please visit our website for more information:

www.DocSharing.com

Affordable

Secure

Easy to Use

Anywhere

AnytimeSign Up Today for your Free Trial or Contact us for more information!

Can you afford not to try it?