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DRAFT
2011 EXECUTIVE BUDGET
City of Stoughton
2011 Priorities
� Confirm the City’s Mission Statement
�Maintain the City’s Service Levels
� Identify the factors that challenge the budget
� City’s budget effect the average homeowner
Priority # 1:
Confirm the
City of Stoughton Mission Statement
August 17, 2010
Mission Statement
“The City of Stoughton is dedicated to
providing quality services
in a fiscally responsible manner
necessary to maintain a comfortable,
safe and healthy community.
We will be friendly, open-minded and
professional.”
Priority # 2: Maintain Quality Service Levels
City of Stoughton Services by Department
August 17, 2010
Clerk’s Office
� Custodian of all city records
� Prepares agendas, packets and official minutes of Council Meetings
� Publication of all legal notices
� Administration of all phases of the election process
� Maintains Personnel Records
� Administers benefits for all city employees
� Issuance and renewal of all City licenses
Finance Department
� Responsible for the financial activity of the city
� Coordinates and oversees preparation of the annual budget, 5 yr CIP
� Manages payroll, accounts payable and receivable functions of the city
� Administers investment of City funds
� Coordinates the annual audit
� Maintains a system of budgetary controls
� Coordinates the city’s economic development efforts
Department of Planning & Development
� Coordinates public works construction projects
� Oversees the city storm water system; Developes & Implements the 5 yr storm water capital projects plan
� Inspects new construction, remodel/renovation projects
� Maintenance of city owned buildings
� Administers the computer network
� Zoning administration
New Homes in 2010
Commercial Buildings
Home Remodel/Additions
Commercial Remodel/ Additions
Stoughton Public Library
� Provide research assistance, education, and instruction � Maintain a collection of 72,000 books, audiovisuals, and periodicals� Provide 16 computers, wi-fi, and assistance & training in use of technology
� Literacy education for infant & preschoolers through adult learners & caregivers
� Computer training classes, resume programs, genealogy and book discussion groups
� Study space & meeting rooms available 64 hours per week, Monday-Saturday
� Average of over 500 community members visit the library every open hour
� Access to materials from libraries throughout south central Wisconsin
Stoughton Police Department
� Promote, preserve and deliver a feeling of security, safety and quality services to our community.
� Investigation and enforcement of violations of the State Statues and local ordinances
� Preventative patrol
� Respond to community needs
Stoughton Fire Department
� Provides fire protection for the City of Stoughton, part or all of the Towns of Dunkirk, Rutland, Pleasant Springs and Dunn.
� Provide assistance with auto, farm or industrial accidents, water rescue, hazardous material accidents, etc.
� Responsible for fire safety inspections in all commercial & apartment complexes of three units and above. (approx 1,100 annually)
Stoughton Area EMS Service
� Volunteer service provides fully equipped and staffed ambulance service 24 hrs per day, 7 days a week
� Serves approx. 105 sq miles and a population of 19,073
� Serves the City of Stoughton and all or portions of the Towns of Dunkirk, Dunn, Pleasant Springs, Rutland and a small portion of I-90 located in the Town of Christiania
Street & Parks Department
� Snow & Ice removal from city streets, alley, sidewalks, and parking lots
� Perform maintenance, repairs, and inventory for 57 miles of city streets
� Provide curbside service for brush & leaf collection and operate drop off yard waste site
� Maintain greenway/storm water system
� Maintain Urban Forestry of 4,500 trees
� Maintain traffic signal, pavement markings, and inventory for 1345 signs throughout city
Stoughton Parks & Recreation
� Develops new and existing parks
� Provides over 70 recreation programs for people of all abilities
� Schedules facilities for sport groups, special events and shelter usages
� Operates Mandt Park Swimming Pool
� Manages Stoughton Area Youth Center
Stoughton Area Senior Center
� Programs and services for individuals over 55 yrs of age and their families
� Case management
� Information and referral
� Noon meal site
� Home delivered meals
� Support groups
� Equipment loan closet
Stoughton Media Services
� Manages the production, cable casting, and online presentation of WSTO programming: Stoughton High School athletics, arts, awards ceremonies, official meetings and special events; government meetings, public hearings, and municipal court; community events and celebrations.
� Manages city website maintenance and training: cityofstoughton.com, stoughtoncitydocs.com, wsto-online.com
� Manages and maintains wired and wireless telecommunications technologies and services for city staff & facilities.
� Provides video production services for city departments, local businesses, organizations, and individuals.
� Provides technical support and consultations regarding media technologies for city departments and local organizations.
Stoughton Opera House
� Cultural center and focal point for the community.
� Presents a performance series of locally, regionally, and nationally recognized performers.
� Provides a venue for community performance groups, seminars and special events.
� Works to help maximize the impact of various economic development initiatives: Chamber Visitor Services programs, bus tours, marketing campaigns, promotional opportunities for local businesses, over 10,000 reserved tickets sold to non-resident patrons during 2009-2010 season.
Stoughton Utilities
� Budget does not impact the city levy and will be presented at a later date
Priority # 3:
Identify Factors that challenge the
budgetAugust 17, 2010
Budget Challenges
� Rising cost of operations while Revenues remain flat
� New Growth For 2010 is 1.15%
� Levy limit of 3%
� Health Care increases of 7%
� Predicted Utility Increases of 8%
� Capital Outlay needs exceed levy capabilities
� Economic Climate
� Other Taxing Units reporting increases
Revenue Constraints
� State Shared Revenues remain stable
� Expenditure Restraint limits are met
� State Aids for Roads and Highways unchanged
� State Aid for Taxi remains funded at 60%
� Earned interest remains at all time low. < 1%
**These Revenues, while not back to the 2009 levels are remaining stable from 2010.
Expenditure Factors
� 2011 Salaries back to 2009 Levels*� Union Contract for 2011 has 0% increases in wages
� Furlough days were eliminated
*With the exception of Regular Step increases
� Health Insurance increase 7%
� Utility increases 8%
� Increased Debt Service payment due to aggressive payment schedules as established by Council in 2010.
Together we met the Budget Challenge
� Directive to present a budget that retained Quality Services while keeping costs controlled.� We met to go over operational budgets in June
� Departments held the line on operational expenses.
� Reviewed Capital Requests in July
� Together we made tough decisions and reduced expenditures by $426,000
� Balanced Budget with 2.82% Levy increase over last year.
What was cut???
� $301,000 in Capital Outlay Cuts� Streets: 2 Pickup Trucks, Pavement Tape, Emergency Trailer, Message Board
� City Hall: Carpet
� Senior Center/Depot: Painting
� Parks: East Park Tennis Court Reconstruction
� City Hall: Copier, Security Camera
� $125,000 in Radio Reserve
Priority # 4:
City Budget Effect on the Citizens of Stoughton
August 17, 2010
NET NEW CONSTRUCTION 2009-2010 August 13, 2010
NAME OF MUNICIPALITY2009 TOTAL
EQUALIZED VALUE
AMOUNT OF NETNEW
CONSTRUCTIONPERCENTCHANGE
VILLAGE OF MCFARLAND $803,199,500 $936,400 0.12%
VILLAGE OF MOUNT HOREB $619,718,800 $4,734,000 0.76%
VILLAGE OF OREGON $866,491,100 $10,218,500 1.18%
VILLAGE OF ROCKDALE $16,449,700 $139,600 0.85%
VILLAGE OF SHOREWOOD HILLS
$499,541,900 $12,792,500 2.56%
VILLAGE OF WAUNAKEE $1,323,926,900 $30,015,000 2.27%
CITY OF EDGERTON* $30,298,900 $1,427,100 4.71%
CITY OF FITCHBURG $2,582,226,200 $19,294,700 0.75%
CITY OF MADISON $23,131,428,500 $245,582,200 1.06%
CITY OF MIDDLETON $2,759,147,700 $24,163,400 0.88%
CITY OF MONONA $1,132,370,100 $30,122,000 2.66%
CITY OF STOUGHTON $982,161,800 $11,318,800 1.15%
CITY OF SUN PRAIRIE $2,608,947,700 $27,652,100 1.06%
CITY OF VERONA $1,482,503,900 $93,379,500 6.30%
COUNTY OF DANE $52,243,766,400 $629,864,700 1.21%
Levy limit calculation
� CALCULATION OF MAXIMUM ALLOWABLE LEVY
� Preceding Year's Actual Levy $ 6,878,235 � Less Preceding Year's Levy for Post July 1, 2005 G.O. Debt $ (424,117)
� Base levy 6,454,118
� Plus 3.0% Growth Factor $ 193,624
� Plus Current Year Levy for Post July 1, 2005 G.O. Debt* $ 424,117
� 2011 Levy $7,071,859
� *Increase only for 3% base; Additional Debt Levy remains the same as 2010
Revenue Sources
Expenditure categories
Transfers Out of General Fund = $3,211,075
� Debt Service $1,898,595
� Library $ 510,423
� Capital Outlay $ 332,732
� Capital Projects $ 100,000
� Equip. Repl. $ 100,000
� Contingency $ 80,000
� Sick Leave Fund $ 60,000
� Econ. Dev $ 50,000
� Pub Safety Bldg $ 49,325
� RDA $ 30,000
REVENUE BY SOURCE
69%
15%
1%
1%11%
1%
2%
0%
Taxes
Intergovernmental Revenue
Licenses & Permits
Fines & Forefietures
Service Fees
Intergovernmental Charges
Interest/Div/Donations
Other Financing Sources
General Fund Revenue
Revenue Highlights
� Most Revenues remain stable from 2010
� Increases in the Water & Electric Pilots
� Recreation fees are up $10,000
� Garbage Collection fee increases 3%
� Youth Center and United Way donations decrease
Expenditure Highlights
Expense 2011 Budgeted Amount% of Total Operating
Budget
TOTAL PERSONNEL EXPENSES 5,416,366 68.94%
TOTAL TELEPHONE 35220 0.45%
TOTAL TRAVEL/CONFERENCE 17150 0.22%
TOTAL UTILITIES 144200 1.84%
TOTAL VEHICLE FUEL 96700 1.23%
General Fund Expenditures by Category
GENERAL GOVERNMENT
PUBLIC SAFETY
PUBLIC WORKS
HEALTH & HUMAN SERVICES
CULTURE & RECREATION
PLANNING
TRANSFERS
Departments by Category
Gen Government Highlights
� No Change to Council budget
� Court & Clerk budget changes is only benefits
� Mayor budget increase for Health Insurance
� Election decrease due to fewer elections in 2011
� Finance increase for Audit fees and taxi grant
� 3% increase in Assessor fees
� Increase in Other Gen Gov for funding Self Insured Losses.
General Government
Public Safety Highlights
� Dispatch wages up due to new Part Time Hires
� Dispatch OT down due to new Part Time Hires
� Police operating expenses decrease 5.6% due to decrease in Training budget, Uniform Allowance, Safety Camp and Outside Services
� Fire Department Operations remains near 2010 levels.
� Fire Pension is budgeted for the first time. Increase of $29,000
Public Safety
Public Works Highlights
� Garbage Collection fees up 3% ($18,946)
� Overtime for Snow Removal increases due to Union contract negotiations. Increase of $7,200
� Reduce Tree purchases
� Additional cost for Mitchell On-Demand membership and new wi-fi. +$3,000
Public Works
Health & Human Services Highlights
� Senior Center cut janitorial services
� Senior Center cut back on training
� All other budget items are in line with 2010
� Cemetery increases cost of maintenance $2,000
Health & Human Services
Culture & Recreation
� Parks budget remains stable at 2010 levels
� Budget still includes donations to the Museum, the Holiday Fireworks and the City Band.
� Recreation budget increases fees to cover increased costs. Net to General Levy is $93,600 in 2011 – similar to 2010 level of subsidy.
� Youth Center budget effect on the General fund is less than in 2010 due to a new revenue source.
� Youth Center Utilities increase $4,000.
� Media Services increases are for personnel (steps), and contracted labor.
Culture & Recreation
Transfers Out
� Debt Service $1,898,595
� Library $ 510,423
� Capital Outlay $ 332,732
� Capital Projects $ 100,000
� Equip. Repl. $ 100,000
� Contingency $ 80,000
� Sick Leave Fund $ 60,000
� Econ. Dev $ 50,000
� Pub Safety Bldg $ 49,325
� RDA $ 30,000
Transfers Out
2011 Capital outlay requests
EquipmentBuilding RepairsComputersVehicles
Admin Network
Network SwitchApplication ServerPolice Server
Plan/Clerk/Finance
ComputersPermit Software
City Buildings
Pub Safety RoofPub Safety Parking Lot
Fire
Misc Fire EquipPolice
1 SquadComputers
Streets
Loader TiresEmulsion Tank/TrailerPlow TruckComputers
Parks
Pave Virgin Lake Trail-Park Dev Funds
Recreation
ComputersLibrary
ComputersWiFi System UpgradeParking Lot
2011CAPITAL OUTLAY
Department/Description 2011 Budget
TOTAL ADMINISTATIVE NETWORK $ 16,200.00
TOTAL ADMINISTRATIVE CLERK $ 3,850.00
TOTAL ADMINISTRATIVE FINANCE $ 2,350.00
TOTAL PLANNING $ 9,000.00
TOTAL PUBLIC SAFETY BUILDING $ 65,000.00
TOTAL FIRE DEPARTMENT $ 19,760.00
TOTAL POLICE DEPARTMENT $ 35,500.00
TOTAL STREET DEPARTMENT OUTLAY $ 155,000.00
TOTAL PARKS DEPARTMENT $ 64,000.00
TOTAL PARKS DEPARTMENT $ 3,000.00
TOTAL LIBRARY $ 13,000.00
TOTAL 2011 CAPITAL OUTLAY $ 386,660.00
BOTTOM LINE WORKSHEET
BREAKDOWN OF PROPOSED LEVY
TAXES FOR THE AVERAGE HOME
The Bottom Line
The Bottom Line
Levy Breakdown
Use of Levy 2007 2008 2009 2010 2011
$$ Diff 2011-2010 % change
General Operating 3,932,351 4,140,066 4,406,874 4,518,611 4,640,147 121,536 2.69%
Debt 1,505,086 1,738,241 1,753,631 1,861,294 1,898,595 37,301 2.00%
Const/Equip/Sinking 585,000 457,770 438,312 450,665 532,732 82,067 18.21%
Total 6,022,437 6,336,077 6,598,817 6,878,235 7,071,474 193,239 2.81%
Taxes for the Average Home
Effect on the Average Household
2008 2009 2010 $ Amt Diff % Change
Average Home 211,200 205,000 202,000 (3,000) -1.46%
City Mill Rate 6.97 7.28 7.51 0.23 3.15%
City Taxes $1,472.06 $1,491.61 $1,516.07 $24 1.64%
�2011 Approved Capital Projects
Proposed Expenditures
2010
Streets $650,000
Curb & Gutter $118,000
Sidewalks
(Replace &
New) &
Ramps $115,450
Storm Water $647,000
Engineering $105,000
Other $0
Buildings /
Remodel $0
Land Purch
Equipment $331,370
Parks
Utilities
Totals $1,966,820
Proposed Revenue Sources
Levy
Special Assessments Impact Fees Grants
Fund Balance
Other Debt
$100,000 550,000 $650,000
11,000 11,000 96,000 $118,000
12,350 12,350 90,750 $115,450
647,000 $647,000
105,000 $105,000
0 $0
$0
$0
331,370 0 $331,370
$0
$0
$431,370 $23,350 $0 $0 $23,350 $0 $1,488,750 $1,966,820
2011 KEY DEBT LEVY
SPECIAL ASSESSME NTS GRANTS
FUND BALANCE
IMPACT FEES/SW Utility
2011 Project
# Project Totals Streets
Curb&
Gutter
(Replace &
New)&
RampsStorm Water Engineering Other Remodel Equipment Parks
ACTIVITY
CODE ACCOUNT #
400-57330-
820
400-57332-
820
400-57344-
820
400-57345-
820
400-57100-
215
400-57100-
820
400-57331 -
820
400-57330-
820
400-57620-
820
10-006 E. Main St (Railroad Tracks to Henry) $498,000 $200,000 $90,000 $83,000 $95,000 $30,000
10-019 Equipment - Dump Truck - replace #9 $105,000 $105,000
11-001Police Depart Radio Transition Project
$226,370 $226,370
11-002 #1 Engine Replacement $0$0
$0
11-007 N. Johnson St. (Greig Trto N. Page) $147,000 $125,000 $5,000 $12,000 $5,000
11-008 Greig Trail (Johnson to Page) $60,500 $45,000 $5,000 $5,500 $5,000
11-010 Moe Court $43,700 $40,000 $2,000 $1,700
11-012 TaftSt. (N. Pageto N. Prairie) $45,000 $40,000 $5,000
11-013 West St. (Johnson to Van Buren) $56,000 $50,000 $6,000
11-014 Johnson St. (West St. to Roby) $60,500 $50,000 $5,000 $5,500
11-016 Crack Seal & Chip Seal $100,000 $100,000
11-019 Jefferson St Phase 2 $372,750 $7,750 $365,000
11-018 BMP 4 B-Franklin $177,000 $177,000
11-017 Engineering for 2012 $75,000 $75,000
TOTALS $1,966,820 $650,000 $118,000 $115,450 $647,000 $105,000$0
$0
$331,370$0
Detail Budgets
Detail budgets are on the Flash Drives being handed out.
Please review the budgets and submit questions by email to Mayor Olson.