Agenda Item 9.3

Report No 86/16ts

TO: TECHINCAL SERVICES COMMITTEE - TUESDAY 14™ JUNE 2016

SUBJECT: TENNIS COURT RESURFACING

AUTHOR: SPORTS OFFICER - SAMANTHA HACON

EXECUTIVE SUMMARYThis report provides information pertaining to the resurfacing of the Alice Springs Tennis Courts.

RECOMMENDATIONThat it be recommended to Council

That Council approve the resurfacing of the Tennis Courts by Prestige, and provide a contribution of $50,000 from the SFAC trust fund, as recommended in the April SFAC meeting.

1. BACKGROUND

SFAC meeting Thursday 25th February 2016.An email and quote from Garry Bigg, President of Alice Springs Tennis Association, was received. Letter was requesting support from the SFAC for the resurfacing of the 10 courts which would include:

High pressure wash of courts Grinds and patch our small high points Patch cracks Patch out low areas

- Apply to complete area a two (2) coat system of acrylic Plexipave.

See attached quote for $142 780.00 including GST from Prestige.

It was explained that grants from the NTG for $50,000.00, and Tennis Australia $30,000.00 were being sought. At this stage these grants were pending discussions and approvals.

Alice Springs Tennis Association requesting SFAC support for $50,000.00

Alice Springs Tennis Association indicated they may be able to contribute in the vicinity of $25,000.00.

SFAC meeting Tuesday 22nd March 2016.A second quote from NT Sport & Playground Surfacing was being obtained.

SFAC meeting dated Thursday 28th April 2016.A second quote from NT Sport & Playground Surfacing for $118,524.00 was tabled (see attached). It was noted that Tennis Australia advised this company is no longer an approved applicator and for funding to be received from Tennis Australia resurfacing must be attended to by an approved applicator. This is supported by correspondence from Tennis NT, see attached.

It was noted that the original quote from Prestige, is an approved applicator with Tennis Australia. The urgency of the court resurfacing in time for the Protour 2016 in September was discussed.

June 1st 2016.Discussions between Council and Tennis Australia confirmed that the NTG ceiling for contributions towards the court resurfacing is $50,000.00.

Report No. 86/16ts Agenda Item 9.3Page ,.../2

2. DISCUSSION

Correspondence from Tennis Australia (see attached), indicates that the resurfacing of the Tennis Courts is vital, as court surface issues identified in recent years post tournament evaluations will be addressed. This then places Alice Springs in a more competitive position to negotiate and secure future Pro Tour events.

At the SFAC meeting dated Thursday 28th April 2016, the following recommendation was made: That Council approve an SFAC contribution of up to $50,000.00 to Alice Springs Tennis Association for the resurfacing of the Tennis Courts.

June 3rd 2016.Identified that a recommendation to accept the quote from Presitge (the Tennis Australia approved applicator) had not been passed by SFAC and an email with the following recommendation sent out to all SFAC members:

That Council approve the quote from Prestige for $142 780.00 (inc GST) for the Alice Springs Tennis Club Court Resurfacing.

The results from this recommendation (supported by email responses) are: 6 approvals from SFAC members3 approvals from Councillors who sit on the SFAC committee 1 no from an SFAC member

3. POLICY IMPACTS

4. FINANCIAL IMPACTS

Confirmed financials are as follows:

Tennis Alice Springs: SFAC contribution: NTG:Tennis Australia:TOTAL:

$20 780.00 inc GST $50 000.00 inc GST $50 000.00 inc GST $22 000.00 inc GST$142 780.00 inc GST

Alice Springs Tennis Association have confirmed (and provided supporting documentation) their ability to meet the contribution of $20 780.00

5. SOCIAL IMPACTS

The ongoing support and provision of high quality sporting facilities enables local sports and their members to continue to grow and develop at all levels.

The opportunity to maintain Tennis tournaments at the Pro Tour level in Alice Springs would provide further opportunities for the unique tourism attractions to be promoted and enjoyed by a demographic that otherwise may not visit the Red Centre. Benefits to local business and the economy returned.

6. ENVIRONMENTAL IMPACTS

Nil

Report No. 86/16ts Agenda Item 9.3Page ..../3

7. PUBLIC RELATIONS

Resurfacing the Tennis Courts will positively impact on and further support what is an already growing participation base in Tennis locally.

The provision of a premier surface, capable of hosting International Protour events will facilitate continued growth and development of all participates ranging from social right through to competitive level athletes.

8. ATTACHMENTS

Attachment A - Quote from PresitgeAttachment B - Quote from NT Sport & Playground SurfacingAttachment C - Letter from Tennis NTAttachment D - Tennis NT funding confirmationAttachment E - NTG funding confirmation

Samantha HaconSPORTS OFFICER

^egBuxtonIRECTOR TECHNICAL SERVICES

Report No. 86/16ts Agenda Item 9.3Page ...74

ABN 64 007 BBO 719

SPIRTS AND EARTHM WING C INSTRUCT! <$NS PTY LTD

37 Conmurra Avenue Edwarostown 5039

South Austraua Telephone (08) 8374 4885

Facsimile (08) 8374 4882 Mobile 0413 445 122

Email; paulwrioht@PrestigeSports.com.au

PWQ6I47

20 January 2016

Mr Lynton Franzi Manager Major Projects Tennis Australia C/- Tennis SA PO Box 43North Adelaide SA 5006

Re: Alice Springs Tennis Club, Traeger Park - Court Resurfacing

Dear Lynton

Further to our onsite meeting and discussions with Mr Gary Biggs, we have pleasure in submitting our Quotation for the proposed resurfacing works to ten (10) existing tennis courts at the Traeger Park Tennis Complex using Australian Open blue Plexipave surfacing material, in accordance with the following Scope of Works.

Scope of Works

1. High pressure wash courts in preparation for new surfacing.

2. Grind and patch out small high points as discussed on court surface (possible fungi growth).

3. Patch cracks as best as practicable using an approved Plexipave filler product and grind smooth.

4. Patch out low areas as best as practicable on court number 1, along the tram line, using an approved filler product and grind smooth.

5. Apply to complete area, a two (2) coat system of acrylic Plexipave surfacing material in two-tone Australian Open blue colours.

6. Using acrylic Plexipave line paint, mark for ten (10) tennis courts in white.

Quotation Excluding GST $ 129,800.00GST $ 12,980.00Quotation Including GST $ 142,780.00

Should the above offer be accepted, our Payment Terms are as follows:

50% on delivery to site of Plexlnave materials50% on completion of work.

‘Plexipave Acrylic Coatings ‘Civil Construction ‘Sporting Field Design & Construction ‘Environmental Lighting ‘Bitumen Paving ‘Supergrasse Synthetic Turf

‘Earthmoving ‘Fencing & Accessories

Report No. 86/16ts Agenda Item 9.3Page ...75

NT SPORTS & PLAYGROUND SURFACING PTY LTDABN 43 137 781 849 Telephone: (08) 8988 2088AC 137 781 849 Facsimile: (08) 8988 2088

PO Box 36186 Winnelie NT 0521

Quote

Invoice #: 00001996Date: *04/2016Page:Your Ref:

1Alice Springs Tennis Association

Alice Springs NT 0871

Detailslota^^

(ex-GST)

RE-SURFACE OF TENNIS COURTSTotal area is approx. 5500 sq metres (3x men approx. 21 days to complete)

Prep work to include:Chase and fill existine cracks with semi- flexible cementious fillerGrind and fill old tennis post sockets to remove exposed steel and concreteLight Grind entire courts to locate and high spotsGrind and poison "fungi" lumps

Rood courts to find any low or ponding areas (possible low spot on court 1. Other courts appear to drain very well Add a paver machine run' across courts 1-5)High pressure clean all courtsSupply and apply approx. 5500 sq metres of Plexipave 2 tone Aussie Blue and line marking $107,749.09

Delivery Via: Delivery Address: Subtotal: 5107,749.09Delivery Date: Alice Springs Tennis Association Freight (ex-GST): S0.00Salesperson: Robert FLEMING 5 Traeger Avenue

Alice Springs NT 0871 GST: $10,774.91

Total (inc-GST): $118,524.00

We appreciate your business. Paid to Date: S0.00

Balance Due: $118,524.00

How to payby mailDetach Si's section and mail your cheque to...

NT Sports and Playground Surfacing Pty Ltd PO Box 361S6 WENNELLIE NT 0821

Terms and Authority to Commence Work:40% deposit on acceptance of quote 60% payable on completion of works

Please deposit into the following account and narrate your Invoice Number and Business Name on the direct depost as cur reference.

BSB: 105187

ACC: 028764440

Please complete the attached form andInvoice No: 00001996 Amount Due: $118,524.00

Report No. 86/16ts Agenda Item 9.3Page ...76

Tennis NTI/9DRM5 Smith Ave Fannie Day N'10820 f »6l 6OT81 5039 F t6l It 8-561 5616

Alice Springs Town CouncilPO Box 1071Alice Springs NT 0871

To whom It may concern.

Tennis NT, the peak body for tennis in the Northern Territory, recently supported a bid by the Alice Springs

Tennis Association to resurface Its ten courts. This support Included liaison with Tennis Australia

regarding financial support for the project, the result of which is a $20k funding commitment.

It should be noted that along with the high importance of providing members of the Alice Springs

community with quality, safe facilities, the proposed court resurfacing project Is a vital component of

securing and retaining the Alice Springs Pro Tour Event. Alice Springs has hosted several successful Pro

Tour Events; however the law quality of the court surface has been noted In tournament reports, Should

the project be fully funded, I strongly urge those involved to endeavour to have the works done prior to

the 2016 Pro Tour Event (being held from 17 September). This would provide the greatest opportunity to

again attract the event In 2017.

The other crucial component is the court surface itself, including the supplier of the preferred product -

Plexipave. The Australian Pro Tour is part of the high performance pathway which aims to attract and

develop athletes who aspire to compete in Grand Slams. As such Tennis Australia aims to schedule tour

events on surfaces that are consistent with Grand Slam surfaces. It is my understanding that this along

with quality control requirements sees Tennis Australia funding support projects being conducted by

authorised Plexipave suppliers. My understanding is that Prestige Sports has supplied a quote for the

project. I can confirm that Prestige Sports are accredited with Tennis Australia, hence the financial

contribution of 620k to the project.

I have discussed the project with Samantha Hacon and am more than happy to clarify anything with the

Alice Springs Town Council should that be necessary.

Sam Gibson

Tfirtnis NT Inc AM 58 257 2.11 220

Report No. 86/16ts Agenda Item 9.3Page ...77

5lh May 2016

Gary BiggAlice Springs Tennis CentrePO Box 1060Alice Springs NT 0870

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Dear Gary,

RE; Invitation to Apply-Tennis Australia's National Court Rebate 2015/16 Alice Springs Tennis Centre

Thank you for submitting your Expression of Interest (EOI) for funding under Round 3 of Tennis Australia's National Court Rebate,

Congratulations! Based on the project information provided Tennis Australia invites you to progress to a full application for Round 3. Considering the high demand for National Court Rebate funding and the project scope outlined in your EOI, Tennis Australia lias determined that your project is eligibleto apply for a rebate of up to $20,000 (GST exclusive) towards the repair and plexipave resurfacing of ten (10) courts.

Included with this letter Is the National Court Rebate Application Form and Guidelines. This will outline the supporting documents required as part of your full application. Please note that your <ppllcation form and supporting documents must be submitted to your Member Association.

To progress with your full application please submit your application form and supporting documents to Tennis NT by no later than 2701 May 2016. If your application form is not received by this date your application may no longer be considered for funding in this round.

This letter acts as a guarantee in principle for the amount of $20,000 for the purposes of preplanning and replaces any previous in principle commitment letter provided by Tennis Australia, This letter may be used as a form of guarantee if other funding is contingent on the rebate amount and Is valid for 12 months from the date of issue. Final approval will be subject to the submission of the relevant supporting documents as outlined in the application form and guidelines.

If you have any questions regarding your application please contact Sam Gibson at Tennis NT,

Yours Sincerely,

Paul Cam mack Director of Participation Tennis Australia

Cc: Sam Gibson, Tennis NT Manager, Tennis NT

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Report No. 86/16ts Agenda Item 9.3Page ..../8

•fs%vNorthernTerritoryGovernment

Address:

Department of BusinessLevel 3 NAB House

71 Smith Street, Darwin NT 0800

Postal address: GPO Box 1154 Darwin NT 0801

Tel: (08) 8935 7447 Fax: (08) 8923 7616

Our Ref:DOB2015/16242-0017

Mr Gary BiggAlice Springs Tennis AssociationPO Box 1060ALICE SPRINGS NT 0871

Dear Mr Bigg

ROUND 3 OF THE 2015-16 COMMUNITY BENEFIT FUND (CBF) MAJOR COMMUNITY ORGANISATION GRANTS PROGRAM

I am pleased to confirm that your application under the CBF Community Organisation Grants Program for: Court upgrade has been approved for the amount of $50,000.

In order to assist us in preparing your funding agreement could you please provide us with the details requested below. If further information is required we will contact you in due course.

Organisations Contact Detailso Contact Person:o Physical address:o Postal address:o Telephone:o Email:Banking Details

o Bank:o Account Name:o BSB:o Account number:Signature block required by your organisation. Please highlight one of the following options. This will be stated in your Organisations constitution.o Incorporated associations that are not required under their constitution to affix theircommon seal to agreements must sign this section

o Incorporated associations that are required under their constitution to affix their commonseal to agreements must sign this section

o Incorporated companies must sign this sectionPlease note if your organisation has any outstanding acquittals with the CBF, these must be finalised before the current grant funding can be released. Should you require any further

Report No. 86/16ts Agenda Item 9.3 Page ...79

information regarding your organisation’s responsibilities in relation to this grant funding, please contact the CBF Secretariat on 8935 7447.

Yours sincerely

Sara Ten Bokkel

Grants Administration Officer

27 May 2016