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11/11
Toincreaseaccesstoyourprograms,events,andotheropportunities,pleasereviewthefollowing
recommendationsandrequirements.ForanyadditionalinformationorconsultationpleasecontacttheOffice
ofAccessibilityServicesat404/727-9877.
EventAdvertising Fontsizeonastandard(8.5X11)flyershouldbenosmallerthan10pt.Thereisnoconsensuson
preferredtype,buttherearebestpracticesoutlinedonWebAccessibilityinMind.Arrangeforall
promotionalmaterialstobeavailableinalternativeformatssuchastextformat,largeprint,or
electronic.
Ifpossible,theadvertisementshouldincludealinktothespaceaccessibilitywebpage.
ADAAccessStatementtobeusedonallitemsadvertising/promoting(i.e.tickets,invitations,
flyers,posters,electroniccommunications,etc.)yourevent:Ifyourequireadisability-related
accommodationtoparticipateinthisevent,pleasecontact(Name,hostdepartment)at(phone
number,email)toarrangeservices.Earlyrequestsarestronglyencouragedtoallowsufficient
timetomeetyouraccessneeds.
EventTransportationandParking Isthereaccessibleparkingneartheeventlocation?Ifnot,haveyouadvisedattendeeswhere
thenearestaccessibleparkingislocated?
Ifyoureventisoffcampus,areyouprovidingtransportationorhaveyoucommunicatedthe
optionsrelatedtopublictransportationtotheeventlocation?
Doyouprovidefreeorreducedcosttransportationoptionstoparticipants?
Ifyouareprovidingtransportationorareusingpublictransportation,isthecar/bus/train
accessibletoindividualswithdisabilities?
PathofTraveltoEventLocation Isthereanaccessiblepathoftravelfromparkingtotheeventlocations?Howhaveyou
communicatedthisinformationtoparticipants?
EntrancestoEventLocation Doestheentrancehavesteps,athresholdorotherphysicalbarriers?Ifso,istherearamp?How
haveyoucommunicatedthisinformationtoparticipants?
Arethedoorswideenoughtoaccommodateawheelchair?
Canthedoorsbeopenedbysomeonelivingwithadisability?Ifnot,isthereanautomaticdoor
opener?
Ifthemainentranceisnotwheelchairaccessibleisthereanalternativeaccessibleentrance?How
haveyoucommunicatedthisinformationtoparticipants?
Isthereclearsignageindicatingwheretheaccessibleentranceislocated?
Doestheaccessibleentranceprovideaclearpathoftraveltotheeventlocation?
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PathoftravelwithintheEventLocation Isthereanaccessiblepathoftravelfromtheaccessibleentrancetotheeventlocationinthe
building?Ifnot,arethereelevatorsorrampstothelocation?Arethesealternativetravel
pathwaystotheeventclearlymarked?
Aretravelpathwaysfreeofobstaclesorprotrudingobjects?
Ifyouareinanoutdoorlocationwithoutpavedpaths,haveyouprovidedpathways(e.g.rubber
sidewalks)thatcanbeusedovertheseunpavedsurfaces?
SeatingandOtherFurniture Foranyparticipantutilizingapersonalcareattendant,isthereseatingspacefortheattendant
nexttotheparticipant?
Foranyparticipantutilizingaserviceanimal,istherespacefortheserviceanimaltositnearthe
participant?
Ifyoureventusesaboxoffice,registrationtables,orinformationbooths,aretheseatan
accessibleheightforanindividualinawheelchair?
Ifwritingsurfacesareneeded,aretheyatawheelchairaccessibleheight?
Isthereseatinginthespaceforpeoplewhoarelarge?Thisincludesseatingwithoutsidearms.
Isthereseatinginthespacewithsidearmsforpeoplewhoneedusethemtostabilizemovement
whilesittingandstanding?
RestroomsintheEventLocation Arethereaccessiblerestroomsintheeventlocation?Iftherearenot,haveyoumade
arrangementstobringinaportableaccessibletoilet?
Arethereall-genderinclusiverestroomsintheeventlocation?Iftherearenot,haveyoumade
arrangementswiththemanagerofthefacilitytotemporarilychangethetoiletsignstoall-
gender?
Aretheregenderedrestroomsorsinglepersonrestroomstomeettheneedsofparticipantswho
requirethembasedonreligiousneeds?
Iftheaccessibleandall-genderrestroomsarenotonthesamefloorastheevent,isthereclear
signageindicatingtheaccessibletravelpathwaytotheserestrooms?
Arethereelevatorstoallowtravelbetweenfloorstoreachtheaccessibleandall-gender
restrooms?
EmergencyEvacuation Establishanemergencyevacuationplanforallparticipantsincludingindividualswithdisabilities.
Neverassumethatallindividualswithdisabilitiesneedspecialhelpinanevacuation.
AlwaysconsultCEPARandOAStodiscussstrategiestoimplement.
Refreshments Isthefoodserviceaccessibletoanindividualinawheelchairorwithothertypesofmobility
impairments?
Didyouaskguestiftheyhavefoodallergiespriortotheevent?
Ifthefoodisservedbuffetstyle,canawheelchairuseroranindividualwhoisblindorvisually
impairednegotiatethespacesbetweenthetables?
Arethefoodanddishesatalevelthatcanbereachedbyapersoninawheelchair?
Ifalloftheaboveareno,makearrangementswiththecatererstoassistthosepersonswith
disabilities.
Aretherevegan,gluten-free,andnon-nutoptionsavailable?
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Areallthefoodsclearlymarkedwithingredientand/ordotheyindicateiftheyarevegan,
vegetarian,Kosher,glutenfree,dairyfreeand/ornutfree?
Arewaterfountainsattheeventlocationaccessibletoapersoninawheelchair?
Didyoucheckacalendarofworldreligionstoassesswhetheryourparticipantscaneatduringthe
timeofyoureventoriftheyarefasting?Inaddition,doestheholidayincludespecificfood
restrictions?
Presentations,Programs,andBi-DirectionalParticipationBi-directionalparticipationreferstoeventsthatmayincludesmallgroupwork,Q&Awithspeakers,large
recruitmentandinterviewingactivities,andretreats.Theseeventsfailtosupportbi-directionalparticipationif
theydonotconsiderhowparticipantsnavigatespace,visuals,activities,noise
Didyourequestnoiseamplifyingtechnologiessuchasamicrophone?Attheevent,donotask,
“caneveryonehearme,”ratherusethenoiseamplifyingtechnology.
Ifparticipantswillbeengagedinthediscussion,makemicrophonesavailabletothemtouse.If
thisisnotpossible,remindpresenterstorepeatthequestionintotheirmicrophone.
IfyouareusingPowerPoint,orotherprojectedpresentation,areyouusinglargefontsandlimited
colors?
Ifyouareusingavideo,isitclosedcaptioned?
Whatisthenoiseleveloutsidethepresentationspace?Ifyouareable,minimizeothernoiseby
closingdoors.
Doesthelocationhavespaceforaninterpreterinfrontoftheroom?Ifyouareusingaprojected
presentation,doestheroomallowyoutodimthelighttoincreasevisibilityofthepresentation
whilealsoallowtheinterpretertobeseen?
Ifyouarehostinganeventwhereyouexpectinteractionsandfullparticipation(e.g.recruitment
events,networking,eventswithicebreakersandinteractiveactivities),
• Doparticipantsneedtostandup?Doyouhaveotheroptions?
• Doparticipantsneedtomovearound?Isthereenoughspaceforallparticipantstomove
aroundfreely?
• Areparticipantsaskedtodivideintogroupsbasedononeormoreoftheirsocial
identities?Ifyes,haveyouconsideredabroadrangeofidentities(e.g.genderisnota
binary)
• Isthereadditionalspacethatdoesnothavealotofnoiseand/ordistractions,especially
forinterviewingandnetworkingevents?
Ifyouareincludinggroupintroductions,youshouldincludenamesandpronouns.Ifyouareusing
pre-printednametags,youshouldaskforandincludetheparticipant’spronouns.
Ifyouareengagingparticipantsinactivitiesinwhichtheymustusetheirbodiestosignal
participation,askthemto“signalmeinanywaythatyouareable"ratherthanaskingfor
participantstostanduporraisetheirhands.
ApplicationsandRecruitmentforOpportunities,Positions,andPrograms(OPPs) Ifyouareusinganonlineapplication,usethefollowingfreeonlinetool
(http://wave.webaim.org/)tocheckiftheURLisaccessible.Iftheapplicationisnotaccessible,
makesuretoadvertisealternativeformatstosubmit(e.g.paper,facetoface,verbal)?
Ifyouareusingapaperapplication,isitavailableinlargerprint?
Ifyourapplicationasksfordemographicinformation,areyouusingtheEmoryAdvisory
CommitteeonCommunityandDiversity’srecommendedlanguage?
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IftheOPPincludesspecificactivities,didyouincludeadescriptionoftheseactivitiesandan
opportunityforapplicantstoinformyouofanyaccommodationstheymayneed(e.g.
volunteering,ropescourses)?
Ifyouarecollectingrecommendations/nominations,didyoufollowtherecommendationsabove
toensuretherecommender/nominatorhasfullaccesstosubmit(e.g.paper,facetoface,verbal)
Ifyouprovideaccommodations,pleaseincludethefollowinglanguage:“Weareproviding
accommodationsinwhichyouwillsharearoomwithotherstudents.Doyouhaveapreference
regardingthegenderofyourroommate(s)?IfYes,pleasecheckthegenderofyourpreferred
roommates:
Man
Transgender
Woman
Other(pleasedescribe)_____________
Pleaseselectyourgender(selectallthatapply)
Whatisyourgender?
Man
Transgender
Woman
Other(pleasedescribe)____________
IfanattendeeindicatesthattheyaredeaforhardofhearingandwouldlikeanASLinterpretercalltheOfficeofAccessibilityServices(OAS)at404/727-9877.Pleasebemindfulthatthemorenoticegiventheeasier
itwillbetosecureinterpreters.Foreventsover20mintwointerpreterswillbesent.OASwillneedyour
departmentnumberandsmartkeytochargethecostoftheinterpreters.Ifyoucannotshareyoursmartkey,
pleaseidentifyapointofcontacttosubmittheinvoice.Mostarrangementswillcostbetween$65-75per
hour.Parkingfeesareseparateandwillneedtobeincludedintheoverallbudgetdependingonthetimeand
locationoftheevent.Mostafterhoureventsdonotrequireparkingcoverage.
IfanattendeeindicatesthattheyaredeaforhardofhearingandwouldlikeRealTImeCaptioningcallOASat404/727-9877.Pleasebemindfulthatthemorenoticegiventheeasieritwillbetosecureinterpreters.
Dependinguponthelocationoftheeventcaptioningwilleitherbeonsiteorremote.OASwillneedyour
departmentnumberandsmartkeytochargethecostofinterpreters.
Serviceanimalsshouldbeallowedintoalleventfunctions.Pleasedonotpetorinteractwiththeserviceanimalastheyareworkingandshouldnotbedistracted.Ifyouneedtoleadanattendeetoalocationplease
walktothesideandinfrontoftheserviceanimal.Theserviceanimalneedstoseeyouandtheterrainatthe
sametime.
EducationalResourcesRelatedtoAccess
Beemyn,B.G.(2005).Makingcampusesmoreinclusiveoftransgenderstudents.JournalofGay&LesbianIssuesinEducation,3(1),77-87.
Beemyn,B.G.,Domingue,A.,Pettitt,J.,&Smith,T.(2005).Suggestedstepstomakecampusesmoretrans-
inclusive.JournalofGay&LesbianIssuesinEducation,3(1),89-94.
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Leach,D.,andDuffy,M.L.(2009).Supportingstudentswithspectrumdisordersininclusivesettings.
InterventioninSchoolandClinic,45(1),31-37.
Sombrio,G.,Primo,L.,Ulbricht,V.,andVillarouco,V.(2016).Blindstudentslearningexperiences–challenges
andopportunitiesindesignforinclusion.AdvancesinIntelligentSystemsandComputing,444,1097-1106
WebAccessibilityinMind(WebAim)Articles-http://webaim.org/articles/
• FontSize-http://webaim.org/techniques/fonts/
• ColorContrastChecker-http://webaim.org/resources/contrastchecker/
• WebAccessibilityTool-http://wave.webaim.org/
AccessibleInformationExchange:MeetingonaLevelPlayingField
U.S.DepartmentofJustice,CivilRightsDivision,DisabilityRightsSection
https://www.ada.gov/business/accessiblemtg.htm
PlanningAccessibleMeetingsToolKit
AmericanBarAssociation’sCommissiononDisabilityRights
http://www.americanbar.org/content/dam/aba/administrative/mental_physical_disability/Accessible_
Meetings_Toolkit.authcheckdam.pdf
MakingAccessibilityReal:AGuideforPlanningMeetings,ConferencesandGatherings
TheHomeandCommunity-BasedServicesResourceNetwork
http://www.aucd.org/docs/HCBSAccessibleMeetings.pdf