TNT Travel Show 2012 October - Exhibitor Manual

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EXHIBITOR MANUALsaturday 27th october

9.30am-5.30pm

The Business Design Centre, 52 Upper Street, Islington, London, N1 0QH

tube: angel

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tnt travel show summary 02 Introduction 03 contact details

Venue details 04accommodationparking

Set-up/break-down 05

delivery and collection of exhibits 06general information Logos and company profile public broadcasting promotional activity Internet connectionFood and beverages

stand details 08electrical and safety requirements

marketing 11show sponsorship print servicesCross promoting

security and safety 13

terms and conditions 15

Order Forms Security Pass (must complete) 17aV order Form 18shell scheme extras 19additional Furniture 20Risk Assessment / Stand Layout (must complete) 21 Shell Scheme OnlyInternet access 23Food samples 24alcohol Samples 25

courier label 26

managed perceptions Event Services 27

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Marketing opportunities Contact us ASAP!Company logo and profile - please upload this aSapOffering additional discounts and prizes?Want to promote the show on your webpage?

Sponsorship opportunitiesContact us ASAP for more information! Visitor showbags inserts, web sponsorship and much more. FurnitureDeadline: October 5To order furniture and stand equipment refer to the order forms at the back of the manual or contact [email protected] for assistance.

Security passes (must complete)Deadline: October 5email to [email protected] Internet accessDeadline: October 5purchase your wireless internet connection directly through the BDC

Audio and visualDeadline: Ocotober 5See page 18.

DeliveriesOctober 26-27all deliveries to the Business Design Centre must be made from 8am, 26th October, onwards. any deliveries before this point will not be accepted. See the courier label on page 26.

Food / Alcohol SamplesDeadline: October 5See page 24&25

Shell Scheme Risk Assessment / Stand Layout (must complete)Deadline: October 5See page 21, 22 & 22.1

Security PassDeadline: October 5See page 19

SPACE ONLY STANDS (must complete)Deadline: October 5all space only stands must submit visuals of their stand layout design and a detailed risk assessment for their stand.

all power supply and electrics must be ordered direct through the BDC.1

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For any further questions, please contact the event’s organisers on 0844 357 4590, email [email protected]

Date of show

Venue

Set-up times

Opening times of show

Break-down times

Stand details

Furniture

Internet

Deliveries

Marketing

Security passes

Contact details

TNT TRAVEL SHOw OCTOBER 2012

Saturday, October 27th

Business Design Centre, 52 Upper Street, Islington London, N1 0QH

Friday, October 26th, 10am-6pm

Saturday, October 27, 8am-9am

Saturday, October 27, 5.30pm-8pm (strictly not before)

Your package includes:— shell scheme with fascia and name board — electrical package (two spotlights and a powerpoint socket) — one table and two chairs (please let us know if you don’t require this)

Extra furniture can be ordered either by filling out the order form at the back of this manual or from www.europainternational.com.

purchase your internet connection directly through the BDC - see the order form at the back of the manual

please label all boxes clearly with your company name and stand number. all deliveries should be made on Friday morning,October 26, to the Business Design Centre.

Maximise your presence:— Use the online promotional pack we send you to mention the event on your webpage and increase brand awareness.— send us exclusive discounts or prizes for additional exposure in the show marketing. — advise the event organisers if you would like any travel show flyers or posters to promote the show.— explore sponsorship opportunities at the show to maximise brand awareness.

please fill out the security pass at the back of the manual. Be sure to indicate all staff and contractors for your stand.

Richard Collins TNT Event management Team (managed perceptions)phone: 0844 357 4590 Mobile : 07714 291746Email: [email protected]: http://www.tnttravelshow.com/

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INTRODUCTIONThank you for booking a space at the 2012 TNT Travel Show, which takes place at the Business Design Centre, on Saturday, October 27th. This year’s show is set to be the biggest yet. With more than 70 exhibitors on board and an expected 8000 visitors through the door, the show stands in a league of its own.

The information contained in this pack will provide you with everything you need to prepare for a successful event. please take the time to read the manual, ensuring that the necessary order forms are completed by the deadline dates. this will save you any last-minute inconvenience and expense.

This year’s annual Travel show, TNT magazine have appointed managed perceptions to plan and project manage the show. They have also given us the opportunity to speak to you, the exhibitor to see if we can help you with all you exhibition needs and to make sure you have a great show.

Everything we do is for a reason, has a purpose and most importantly, has to demonstrably benefit the company or organisation for which we are working. If we see no benefit, we will advise you to use your budget in perhaps other ways that will offer more advantages

If you have any questions or require assistance, please do not hesitate to contact us:

TNT Marketing & Events Executivephoebe Cherrillphone: 020 7953 8324Email: [email protected]

TNT Event Project Managementmanaged perceptions - Richard Collinsphone: 0844 357 4590Moble: 0771 429 1746 Email: [email protected]

TNT Sales ManagerJaqui Wardphone: 020 3137 5950Email: [email protected]

TNT Event Project Managementmanaged perceptions - steve tubby phone: 0844 357 4590email: [email protected]

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BUSINESS DESIgN CENTREThe TNT Travel Show will be held at theBusiness Design Centre, 52 Upper Street, Islington, London, N1 0QH, one of Londons premier venues. It is just a short walk from angel tube station located on the northern line.

Situated in Islington, one of London’s most vibrant areas, the bdc is located within 2 miles of both the city and the West End, and is ideally situated for both transport and local entertainment.

TNT SUN AND SNOw SHOw HOTEL INFORMATION

Islington offers something for everyone and rivals the West End for entertainment, shopping, food and drink. There are over 500 bars, restaurants and cafes in the area, as well as local theatres and many places of interest. the Business Design Centre has put together a unique Business Design Centre Hotelmap that shows the nearby hotel options and special offers. The map displays live availability and makes your booking directly with the hotel: http://www.Hotelmap.com/m72F5

alternatively, if you would like to book your accommodation by phone, you can call Daniel Spinner, The BDC dedicated London concierge, on 020 7292 2335 (if outside UK +44 20 7292 2335)

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PARkINg

There is a payable car park adjacent to the Centre with approximately 200 spaces. please note there is a 1.9m height restriction. Parking Type Duration £ Daily minimum Charge (2 hours) 6.00 Thereafter hourly charge 3.00 per/hour Overnight 20.00 - 08.00 hrs 1.20 per/hourThere are further car parks within walking distance of the Business Design Centre. If you need any help with locating a suitable car park please contact [email protected]

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DISABLED ACCESS

There is ramped access to the building from street level and clear signage around the building advising the best entrance routes. The BDC also has a well-lit, on-site car park, which has clearly indicated disabled parking spaces, and a lift to street level.

Once inside the building, there are a limited number of wheelchairs available free of charge. Disabled toilets can be found on every level, which are accessible via the lift in the main foyer on the ground floor.

In the event of an emergency there is a tailored evacuation process in place for our disabled visitors.

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Set-uP & BreAk-downexhiBition Set-uPDate: Friday, October 26time: 10.00am - 6.00pm

* However to save you the exhibitor time, money and planning we recommend you use our event management team managed perceptions and the services they can provide (see page 29)

EXHIBITION OPENINg HOURS Date: Saturday, October 27General public: 9.30am-5.30pm

exhiBition BreAk-downDate: Saturday, October 27Time: 5.30pm-8pm

please note that all stands must be ready for the opening of the show by 9.30am on Saturday, October 27 this is the expected arrival time of the national and local press.

On no account may stands be broken down before 5.30pm as this is in breach of health and safety regulations and insurance procedures. We strongly advise you do not leave items unattended on your stand during the break-down period. TNT magazine accepts no responsibility for damaged or stolen goods.

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DELIVERY AND COLLECTION OF EXHIBITSDELIVERIESDelivery of goods should be made to the Business Design Centre only on (not before) Friday, October 26 2012, via the loading bay at the back of the venue (liverpool road). all boxes will be kept in the designated delivery room until Friday 26th October, when exhibitors can access them. please note all boxes will be held in this area until you arrive to set up.

all packages must be clearly labelled, with the heading: FOR aTTENTION: Richard Collins, ‘TNT Travel Show’, followed by the exhibitor’s name, stand number and number of boxes. a courier label has been attached to this manual to photocopy as many times as necessary. It is very important that these labels are used to ensure a smooth delivery system. any deliveries not clearly addressed as above are likely to be returned to sender. However to save much time, money and planning we recommend you contact our trusted event management partner managed perceptions, who can provide all the delivery and set-up services for you. ( See page 29) LOADINg/UNLOADINgThere is a loading bay for the BDC at the back of the venue (liverpool road). For exhibitors unloading larger, heavier exhibition equipment a lift is available at the venue through the loading bay. There will be traffic marshals and helpers on duty to ensure the smooth running of arrivals and departures during the set-up and break-down. For exhibitors with small exhibition equipment access will be at the front of the venue via stairwell e. There is a passenger lift in the main Foyer (please note this is switched off during build up and breakdown to avoid misuse) it is not for the carriage of goods. The dimensions of the main Hall Goods Lift from the Loading Bay is 3.9m x 1.9m x 1.9m high (capacity 3000kg)

please note there will be no trolleys available at the BDC so preparations must be made to get your equipment to your stand.

COLLECTIONSthere is only a limited amount of space available for items to be left at the venue so it is important that you inform us of your courier collection details at least two weeks before the show. If this is not done you may not be able to leave any items at the venue. exhibitors are also reminded that goods must be collected by monday, October 29 , before 11am. However clients with large free build stands will not be able to leave any items in storage and must clear by Saturday, October 27, before 9pm. TNT magazine and staff of the TNT Travel Show cannot accept responsibility for any goods at the venue. However to save much time, money and planning we recommend you contact our trusted event management partner managed perceptions, who can provide all the pick-up and delivery services for you. (See page 29)

SHIPPINg Our partner managed perceptions can offer our overseas customers a full freight management support service if required through their relationship with globally renowned freight forwarding company panalpina, with whom they have agreed discounted service rates which you can take advantage of.

If you require assistance getting your exhibition freight to/from the venue, please contact The managed perceptions team: [email protected] or call 0844 357 4590

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gENERAL INFORMATIONLOgOS AND COMPANY PROFILEEvery exhibitor will have a profile and their logo in the official TNT Travel Show programme and website. - http://www.tnttravelshow.com/

PUBLIC BROADCAST AND NOISE LEVELSplease remember if you wish to use audio-visual equipment for the purposes of playing sound recordings, showing films, and receiving visual images or sounds conveyed by electronic means or live performances, it is your responsibility to obtain a licence.

please contact the TNT Travel Show organisers if you wish to play recorded music at your stand. TNT magazine reserves the right to stop music playing from your stand should you not have informed the organisers.

PROMOTIONAL ACTIVITY AT THE SHOwWe remind exhibitors that only the confines of your stand may be used for advertising purposes. The use of persons for publicity as well as the distribution of leaflets, posters or similar will not be allowed outside the boundary of your stand or around the venue. also under no circumstances may any material be attached to the venue.

INTERNET CONNECTIONWireless broadband facilities are available for hire from the BDC. This can be arranged directly through the venue by completing the order form at the back of the manual or contacting them direct on 0207 359 3535.

FOOD AND BEVERAgESIf you are looking to provide food or alcoholic samples to your delegates on the day of the show please complete and return the sample forms at the back of the manual. If you do not return these forms you will not be able to hand out any samples on the day.

please return to [email protected]

Food and Drink will be made available to the exhibitors and the public both on the build up and show days. the bdc will provide a variety of sandwiches and confectionary at reasonable prices. however there is a wide selection of bars and restaurants in close proximity of the bdc.

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STAND DETAILSthe official shell scheme contractor is:

Business Design Centre

projects Dept

phone: 020 7359 3535

Fax: 020 7288 6442

Business Design Centre

52 Upper Stree

London N1 0QH

You will be supplied with the following:

Stand walls: 2500mm high x 990mm wide panels covered in white foamex. (Lightweight polyboard or card panels can be fixed with DOUBLE SIDED VELCRO, TWINSTICK paDS OR BLU-TaCK)

Name board: White background with black text, supplied to each open side.

your company name and stand number will be shown.

please advise TNT immediately if you would like a different company name than what is stated on your signed contract. TNT does not accept responsibility should the name be incorrect due to you not advising the organisers in advance of the event.

carpet: the venue is fully carpeted.

Lighting: Two adjustable spotlights.

powerpoint: One 500W socket outlet.

Furniture: one table and two chairs.

SPACE ONLYFree build/space only exhibitors MUST submit visuals of their stand layout designs and construction overview to [email protected] as soon as available but no later than 5th October 2012.

*PLEASE NOTE THE AREA wILL NOT COME wITH ELECTRICAL POINTS AND THESE MUST BE ORDERED DIRECTLY wITH THE VENUE

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SHELL SCHEME UPgRADE AND OPTIONAL EXTRASa comprehensive list of items may be hired from the bdc at an additional cost. to order any of these items, please fill out the BDC order form at the back of this manual.

The BDC will be building the stands on the morning of Friday, October 26, and remove items once the show has finished.

You will be supplied with a booth which is measured to your stand allocation in metres, 1 x 13amp 500w Socket Outlet and two spotlights. You must contact the show organiser if you are organising a custom-built stand in replacement of the shell scheme.

Storage Rentable storage facilities have been made available this year from the bdc. Various cupboard options are available, additional panels and lockable doors are included on the Shell Scheme Extras Order Form at the back of the manual.

Signage Signage is a vital component for any exhibitor, and for that reason the stands have been designed in a user-friendly manner. The panels are made of white foamex, should exhibitors wish to use Velcro they will need to provide both male and female Velcro

If you have any material larger then poster size or need advice in developing your stand, please contact the TNT Travel Show organisers.

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ELECTRICAL AND SAFETY REQUIREMENTS

Each shell scheme stand will be fitted with two amps of power and two adjustable spotlights. If you require any additional electrical items or have any questions, please contact the bdc directly. please be aware that additional items will be charged to the exhibitor. Exhibitors are permitted to employ their own technicians to install exhibits, but connection to the hall supply must be carried out by the bdc.

If you have booked a space only stand please contact the BDC directly to arrange electrical appliances and power supply.

Power

Each shell scheme stand will have a fuse board and breaker assigned in blocks of six controlling the stand’s lighting and electrical exhibits. all power supplies will be switched off when the halls are not in use, except by prior arrangement. please note power to all stands is switched off 30minutes after the show closes. Should exhibitors require 24hr power this must be ordered by completing the Shell Scheme electrical order Form or if they are a space only stand they need to specify this on the space only order form and this will be included in the quotation.


Appliances

any electrical appliance connected to a socket must be tested before it is plugged in and switched on. The responsibility for ensuring this test is carried out is that of the person or persons bringing the equipment into the exhibition hall.

If you have booked a space only stand please contact the BDC directly to arrange electrical applicances and power supply.

Special lighting

all low-voltage transformers shall be fused on both and secondary sides. The client’s equipment must comply with all regulations and is subject to testing and spot checks.


Plugs

please note extension leads must have a maximum of 2metres of cabling.

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MARkETINgSPONSORSHIP OPPORTUNITIESThe TNT Travel Show - October 2012 offers a range of sponsorship opportunities that give your company the chance to:

SPONSORSHIP MARkETINg PACkAgES

event sponsor standard - Free to all exhibitors Branding across all on & offline advertising Web Listing/link on Show WebsiteSignage throughout venue Show programme Listing15 x 12m stand (No.1) including premium space only Bumper TNT Show Listing marketing packageFull page advert in event program & bumper issue mid-Range - £449 plus Vatpre & post event email access to pre registered delegates Web Listing/link on Show WebsiteDigital Display at entrance Show programme Quarter page Bumper TNT Show Quarter pageevent associate sponsor Branding across all on and offline advertising premium - £1895 plus VaT4 x 2m stand including premium furniture & marketing Web listing/link on Show Websitepackage Show programme Half pageHalf page advert in event program & bumper issue post Show mailer to delegate listpre & post event email access to pre registered delegates Leaflet/Flyer in delegate bagDigital Display at entrance ExTRa BRaNDING / maRKETINGSeating area - premium OppORTUNITIESBranding across all on and offline advertising provision of seating for 40 people - premium area Branded Carrier Bags - £1,250 2 x 3.4m promotional advertising flag banners Carrier Bag Inserts or Flyers - £750Half page advert in event programme & bumper issue Lanyards - £2,500 Seating area - Standard shoW guIde adVertIsIng Branding across all on and offline advertising 1/4 page - £250 provision of seating for 24 people - areas 1 & 2 1/2 page - £4502 promotional advertising flag banners Full page - £8503 x 5x1m advertising banners fixed to gallery above space Half page advert in event programme & bumper issue adVertIsIng banners The BDC has an opportunity to offerbar sponsor 5m long advertising banners aroundBranding across all on and offline advertising the gallery railings.Signage around area £399 each (Yours to keep post show)3 x 2m stand including premium marketing package Half page advert in event programme & bumper issue .pre & post event email access to pre registered delegates

For Event & maketing Enquiries

David alstin commercial director

020 3011 [email protected]

Reinforce awareness of your brand to thousands of independent travellers

Reap the benefits of goodwill and integrity through association with an established brand

Strengthen the appeal and longevity of your company in the Uk travel market

Capitalise on the exhibition’s media coverage


tnt exhiBitorS’ diSCount - Print ServiCeSIn association with our Event management Team managed perceptions, TNT exhibitors are entitled to an exclusive discount on in-house design and print services for your marketing material at the show.

With every stand, you need literature to give to attendees. These work as a recall for your stand and generally are a great source of promotion for your business offerings. managed perceptions can help you creatively design and produce all your literature and contact print, from flyers, pamphlets, posters and more at a reduced rate. If you would like more information about this exciting opportunity please contact richard collins on 0844 357 4590 or [email protected]. (See page 30) ONLINE MARkETINgmake sure your customers are aware of your presence at the TNT Travel Show by telling them about it on your website. We can provide you with creative icons, buttons and banners tailored to suit your site.

For further information on how to take advantage of this free and easy online marketing opportunity please contact [email protected].

SOCIAL MEDIAThis exciting and fast moving platform for communication will also be extensively utilised to generate event awareness and to stimulate visitor interest.

Dedicated Facebook and LinkedIn pages and Twitter topics have been established.

facebook.com/tntmag @TNTTravelshow & @tntmagazine

To make the most out of your TNT Travel Show experience, please ensure you regularly mention the exhibition in your social media updates.

Screen displays will be set up around the show that will regularly post tweets from the @TNTTravelshow twitter account.

Be sure to post all of your offers and plans for the show in the lead up and during the travel show - use the hashtag #TNTTravelshow in all of your Twitter messages and we will retweet to our followers.

On Facebook, be sure to include TNT magazine into your promotional messages to fans (hit the @ symbol and start typing TNT magazine – this will create a hyperlink)

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SECURITY AND SAFETY SECURITYTNT magazine will employ a team of security personnel sufficient for day-to-day security purposes. While every precaution will be taken to protect your property during the event, we are not responsible for any loss or damage and we recommend you take out insurance cover.

SECURITY PASSES Deadline October 5thplease complete and return the exhibitor security pass reply sheet at the back of this manual, providing us with the names of staff and outside contractors who will be involved in setting up and breaking down your stand at the show, so we can prepare the correct number of passes. These can be picked up from the welcome desk during set-up times.

FIRE SAFETYGangways must be kept clear of exhibits, stand dressings, tables and chairs. Offending items are liable to be removed without warning. please keep all your exhibits inside your stand area at all times and check your stand area daily for anything suspicious. There are emergency exits in all corners of the exhibition hall and fire extinguishers on hand.

CLEANLINESS It is vital that all stands and their surrounding areas are kept completely clean and free of rubbish. To ensure all parties involved have an enjoyable and successful day, it is crucial that everyone plays their part in keeping the venue safe, clean and inviting. all exhibition materials must be removed from the building at the end of the show. The BDC accepts no responsibility for anything left on the premises at the end of the tenancy.

CARPETSThere are carpet tiles on the main floor and lower level. Exhibitors wishing to build stands must ensure that adequate precautions are taken to protect the carpet from damage. You will be required to lay a wooden floor /platform before any additional floorcovering is used. This must be finished with metal/plastic edging trim. Stand carpet must not be laid or fixed directly to the BDC fitted carpet.

HEIgHT LIMITSFor any structures that exceed 4metres in height, please consult with the Venue Services manager as it could affect the service feeds at the venue. structural calculations will also be required via an approved Structural Engineer. all relevant costs for these are to be met by the exhibitor/contractor.

BALLOONS/INFLATABLESUse of helium or gas filled balloons must be agreed in writing prior to the show by the Venue Services manager. a £100.00 refundable deposit will be required for their use at the venue.

DISABLED ACCESS Should you have any enquires regarding disabled access, the Business Design Centre has been specifically designed to allow access for disabled visitors by means of ramps and lifts. With prior notice given to the venue, superior access systems can be put into place.

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FIRST AIDIn the event of an accident or injury, please contact the Business Design Centre reception and the organisers office.

HEALTH AND SAFETYUnder the Health and Safety at Work act 1974, event organisers, exhibitors, contractors and agents have a duty to ensure that all personnel contracted by you have a responsibility, so far as is reasonably practicable, for health, safety and welfare of all employees, and that any plant or systems of work which may be used are, so far as is reasonably practicable, safe and without risks to health. This means that all employees should be provided with information, instruction, training and supervision to ensure not only their health and safety but also that of others working or attending the vicinity.

RISk ASSESSMENTS / METHOD STATEMENTS Deadline October 5thEach exhibitor mUST submit a risk assessment to cover their activities

You may of course use your own risk assessment form or alternatively we have included a template which you are welcome to use if required.

Free build/space only exhibitors Must also complete and submit a method statement to cover all phases of the stand build activities during the build-up, exhibition and breakdown phases.

all risk assessments, method statements and stand visuals must be submitted to [email protected] by no later than the 5th October 2012.

INSURANCEWhile we take every precaution to protect your property during the event we are not responsible for any loss or damage. We recommend that you check your own company’s insurance cover to make sure you are covered for exhibitions.

If you require additional insurance, we recommend Hiscox, a specialist in this type of insurance. Various covers can be seen and purchased online, with the basic cover including cancellation, property damage and legal liabilities.

INSUREX LIMITEDphone: 0845 213 8448Website: www.hiscox.co.uk/events

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TERMS AND CONDITIONSPATENTS AND COPYRIgHTSBy entering into an agreement to attend this exhibition, you warrant the TNT Travel Show 2012 that all designs and artwork on or relating to your stand and any items displayed on your stand shall not infringe any trade, copyright, patents or other intellectual property rights of any third party in any way.

In the event that the tnt travel show is under any legal obligation (whether by virtue of court injunction, order, judgement, recommendation or decision of a Trading Standards Officer or otherwise) to remove any stand or part of a stand (without prejudice to any other rights which TNT magazine Travel Show may have), then the tnt travel show reserves the right to have that item or items removed from your stand or to close your stand at the exhibition. No compensation or damages will be payable as a result of such removal or closure by the tnt travel show.

Further details and advice can be obtained from:The Patents Officephone: 01633 814000Fax: 01633 814444

SHELL SCHEME REgULATIONSa) The choice of stand fitting contractor is at the discretion of the exhibitor. The organisers must be notified of

any such contractors. b) partitions: on dividing sites, exhibitors must supply, erect and decorate walls facing their stand areas and

gangways up to a height of 2.5m. Walls above this height must be finished to an acceptable standard on both sides by the exhibitor who had them erected. In addition, any construction which backs onto a gangway must be dressed to the full height of any construction or display.

c) all stand structures, signs, exhibits etc must be confined within the area allotted and may not project into or over the public gangway.

d) It is the responsibility of the exhibitors to examine the allotted stand in order to avoid costly adjustments to stand structures such as minor obstructions for which the organisers cannot accept responsibility.

e) all work must be carried out using non-flammable material. f) The design of the stand must be such that it can be erected and dismantled within the time available. g) If an exhibitor causes a stand to be erected which does not conform fully and in all aspects to the

requirements of the organisers and local authorities, the organiser shall be at liberty to enter the exhibitor’s stand and alter, demolish and/or reconstruct the said stand so as to make it conform to the regulations and requirements. The exhibitor shall, on demand, repay the organisers all expenses incurred by them in respect of such alterations, demolition and reconstruction.

h) advertising refers to all company names, logos or any other lettering. On dividing sites under no circumstances will exhibitors be permitted to display company names, logos or lettering on the rear of party walls overlooking neighbouring stands.

i) It is the responsibility of the exhibitor to ensure the stand is being built to the correct mark. If there is any doubt regarding the allocated floor space, please check with the organisers before commencing building work.


SPACE ONLY STAND Free build/space only exhibitors MUST submit visuals of their stand layout design, method statements and risk assessments to [email protected] as soon as available but no later than 5th october 2012.

CODE OF PRACTICEplease ensure your stand is always staffed and all its exhibits remain displayed while the exhibition is open. In order that no discourtesy is shown to last-minute visitors to the show, we ask that exhibitors do not commence dismantling any displays before 5.30pm on Saturday, October 27, 2012.

DISCREPANCIESIf you have experienced any problems with your stand please inform the organisers immediately Discrepancies about your stand will only be recognised by the organisers if notification is made to the organisers in writing before the close of the show on Saturday, October 27, 2012.

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ssEXHIBITOR SECURITY PASS REPLY FORM

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In the interest of security, all contractors and exhibitors must wear identity badges provided by the organisers at all times. Contractors’ badges are only valid during the set-up and break-down periods.

Name of company:

Number of staff working on the stand:

PRINT all the company/supplier names and full names of those employed by your organisation at the TNT travel Show 2012.

Contact name of person co-ordinating the stand:Tel/fax/mobile no:

PLeASe heLP uS to ProteCt Your StAnd BY enSurinG Your StAFF weAr their BAdGeS At ALL tiMeS.

IMPORTANT!RETURN BY THURSDAY, October 5, 2012

EMAIL: [email protected] Travel Show 2012

Saturday, October 27, 2012Business Design Centre, Islington

PLEASE RETURN BY EMAIL: [email protected]

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Deadline september 24tnt tRAVeL sHow 2012

saturday, october 27

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Company Tel: Contact on Site:Credit Card Details*Name on Card:Card Type:Account # :Security Code :Expiry Date:

All prices shown are excluding of VAT @ 17.5% ing of VAT at 20%

Choose Your Equipment Quantity Days Price/day Total

Flipchart, Pens, Paper £25.00

Compaq Laptop Computer (15.4" screen) £100.00

Flatscreen 19" TFT Computer Monitor £50.00

Flatscreen 21" TFT Computer Monitor £65.00

21" TV/VHS Combi Unit (4:3 ratio) £54.00

DVD Player £25.00

37" LCD Screen (16:9 ratio) £110.00

40" LCD Screen on Stand inc Speakers £160.00

50" Full HD Plasma Screen on Stand inc. Speakers £220.00

LCD Projector 2000 lumens £160.00

Desktop Computer with 18" TFT Monitor Package £165.00

Self Powered Desktop Speaker £25.00

10 meter 4-Way Mains Extension Lead £5.00

£

VAT

£

Do you require power leads? YES / NO (Please specity the use for it)

INSURANCEIt is the hirer’s responsibility to safeguard the equipment on site. Equipment price includes standard insurancepremium covering use of the equipment on site only.

AVC Contacts - Annabel Broom and Charlene Cairns

The Business Design CentreUnit 103, 52 Upper Street, Islington, London N1 0QH

Exhibitor:Stand #:Company Address:

Exhibition Name:

TOTAL excl. VAT

TOTAL inc. VAT

* We accept all major credit cards except AMEX

A complete stock protfolio of items is available for hire. If you do not find what you need in this list call us at the

number below. Further screen sizes available.

Delivery Date / Time:Event Dates:

AVC Productions Ltd - Unit 103 - Business Design Centre - London N1 0QH - Tel: 020 7288 6561 - Fax: 020 7424 5265

Please fax back fully completed to AVC Productions @ Business Design Centre on 020 7424 5265

Special Notes:

Client's Signature:

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Exhibition stand

company name

company addresstelephone no. Fax no.

contact Signature

return by: October 5th

Valid From: expiry date: Issue no: security code:

name (of cardholder) BLOCK CapS pLEaSE

Issue no.

Signature expiry date

address (of cardholder)

postcode

code Description hire of fitting

number required

total

st1 Flat Shelving per metre -300mm deep white melamine 30.00

st2 Sloping Shelving per metre -300mm deep white melamine 30.00

st3 1m x 1m Display boards (covered in grey Loop Nylon) 56.00

st4 1m x 2m Display boards (covered in grey Loop Nylon) 95.50

ST5 additional Octanorm upright 11.22

st6 Either 1m or 1/2m wide additional Octanorm panel 70.50

st7 Lockable door section 93.50

st8 ¾” floor flats for carpet/floorcovering (per m2) 11.00

st9 aluminium floor edging (per linear metre) 10.00

st10 White muslin ceiling (per m2) 10.00

st11 Black muslin ceiling (per m2) 10.00

st12 1m x 1m changing room including a white curtain 115.00

st13 curtain drape (white) 40.00

st14 Night sheet per linear metre 17.00

ST15 Chain pack (2no. chains & 2no. hooks) on outright sale 9.63

st17 Garment rail (1m sections) 30.50

st18 Octanorm panels painted to clients own colour, Dulux or Leyland (each) 65.20

sto Casement Ceiling (per m2) 13.20

sto Double Door Section 187.00

sub total

all credit card payments are subject to a 2.25% handling fee

Environmental charge £2.00

Vat

unless stated all items are for hire only total**

**Important note. payment details should be accompanied with this order form for the full amount. During build-up periods, only cash, bank draft, personal cheques to the limit of the guarantee card or credit card payments will be accepted and such payments are subject to a 20% surcharge. all cheques payable to “Business Design Centre Limited”.a receipted VaT invoice.

ON HIRE:

pLEaSE RETURN THIS FORm BY THE DaTE SHOWN BELOW TOGETHER WITH a pLaN INDICaTING HEIGHT aND pOSITION oF IteMs ordered. aNY ORDER RECEIVED LaTER THaN 7 WORKING DaYS pRIOR TO THE FIRST DaY OF THE BUILD-Up WIll be subJect to a 20% SurChArGe.

Complete the following if you wish to pay by credit/charge card.pLEaSE DEBIT mY maSTERCaRD/amERICaN ExpRESS/VISa/SWITCH CaRD NO.

Exhibitor Order Form

SHELL SCHEME EXTRASOCTANORM Business Design

Centre52 Upper StreetIslingtonLondon N1 0QH

Contact:Projects DeptTel: 020 7359 3535

Fax: 020 7288 6442

AD

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AL

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www.europainternational.com

Europa International - Europa HouseMeaford Way - London - SE20 8RATel: +44 (0) 8454 30 30 15Fax: +44 (0) 8454 30 30 16

order form

TNT TRAVEL Show • deAdLine, OCTOBER 5, 2012BUSINESS DESIgN CENTRE, ISLINgTON

ADDITIONAL FURNITURE / EUROSYSTEMPlease see Europa’s website for details and fill in the information below...

ORDERS RECEIVED AFTER THE DEADLINE DATE ABOVE wILL INCUR A MINIMUM 10% LATE ORDER SURCHARgE

please state colour preference where applicable. You must insure against loss or damage 5 times hire cost

*n.B: PAYMent due 14 dAYS Prior to deLiverY

QTY REF COLOUR DESCRIPTION UNIT PRICE TOTAL

late order/delIVery surchargeFurnIture

VaT @ 17.5%*SUBTOTAL £

please complete the following if you wish to pay by credit card: please debit my maestro, Delta, amex, mastercard or Visa

Security no. is the last 3 digits on the back of your credit card

Cardholder’s name.………………………………..…………………

Company name..…………...…..……………………………………

Bank details: HSBC Bank plc, 141 High St, Beckenham, Kent BR3 1Bx Sort code: 40-09-25account no: 31466844Swift code: mIDLGB 22IBaN NO GB70mIDL40092531466844

CHEQUES SHOULD BE maDE paYaBLE TO EUROpa INTERNaTIONaL aND DRaWN ON a U.K. CLEaRING BaNK.

VaT No. 205 3716 90

VaT is payable on all orders delivered within the UK

security*/ Issue no

expiry date

20

yes / no

Lifting heavy products during the build-up/breakdown

Working at height (using ladders)

Display of anything containing liquid fuel or flammable and explosive substances

Display of sharp objects, weapons (even replica weapons)

Demonstrations of any kind i.e Therapies, massaging

Working electrical appliances other than simple display lighting

Food service of any kind other than sweets, snacks and soft drinks

Heat source of any kind including cookery demonstrations, naked flame or gel burners

Working machinery of any kind even if static

Using power tools during the build-up/breakdown

Have all portable appliances being displayed had a visual inspection or paT tested

any other hazard not identified above which could be a risk


1

(ATT: Richard Collins)

Deadline October 5TNT TRAVEL SHOw 2012Saturday, October 27th

Exhibitor Risk Assessment Form (Shell Sheme Only - MUST COMPLETE)

Exhibitor’s Responsibilities

an exhibition stand is a workplace covered by health and safety legislation. as the exhibitor itis your responsibility to ensure that a suitable and sufficient risk assessment is completed.

Failure to do so could lead to delays or ultimately the closure of your stand.

This template is for a simple shell scheme exhibition stand which does not require anystructural approval from the organiser or the venue. more complex stands will require a moredetailed risk assessment and if you are in any doubt you should contact the organiser.

Does your stand include any of the following? If so you must complete the attached riskassessment for simple stands please answer yes or no:

Note this is not an exhaustive list. You are responsible for identifying any aspect of your stand which could present a hazard.

If you have answered NO to all of the above complete sign below. If you have answered YES to any of the above complete the risk assessment attached.

I declare that to the best of my knowledge there are no significant risks relating to this stand

Signed: name: position date:

RIsk

Ass

essM

ent

21


1



Exhibitor Risk Assessment Form (Shell Sheme Only - MUST COMPLETE)

exhibitor name:

company: stand no:

Risk:

Who could be harmed:

Control measures in place:

To the best of my knowledge the information provided is correct. The control measures in place control risk to an acceptable degree.

Signed: name: position date:

pLEaSE NOTE:

This is a very basic risk assessment format for simple risks only. multiple or complex risks will require a more detailed risk assessment.

RIsk

Ass

essM

ent

22


1



SHELL SCHEME STAND LAYOUT (Shell Scheme Only - MUST COMPLETE)

PLEASE RETURN BY EMAIL: [email protected]

to ensure that your stand is ready on arrival, please indicate position and height on the grid below, of all rails, shelves, display boards, partial screening, electrics, telephone sockets etc and any other requirements you may have.

If you have any queries please contact project Department on:tel. 020 7359 3535 Fax. 020 7288 6442

Scale drawing required (suggested scale of 1square = 1m2)

Company name:

Stand No: exhibition:

FRONT OF STAND:


1

Inte

Rnet

Acc

ess

23

Exhibition stand

company name

company addresstelephone no. Fax no.

contact Signature

return by: October 5th

Valid From: expiry date: Issue no: security code:

name (of cardholder) BLOCK CapS pLEaSE

Issue no.

Signature expiry date

address (of cardholder)

postcode

pLEaSE RETURN THIS FORm BY THE DaTE SHOWN BELOW.

Complete the following if you wish to pay by credit/charge card.pLEaSE DEBIT mY maSTERCaRD/amERICaN ExpRESS/VISa/SWITCH CaRD NO.

Exhibitor Order Form

INTERNET ACCESSBusiness Design Centre52 Upper StreetIslingtonLondon N1 0QH

Contact:Projects DeptTel: 020 7359 3535

Fax: 020 7288 6442

code Description cost number required

total

Int 1 Broadband (512 Kbps) Internet access (Wireless) – includes one computer connection to the Internet

£199.00

Int 2 additional Broadband speed (512 Kbps) connection/s to the original connection above £75.00

Itn 3 Broadband (512Kbps) Internet access Wired Connection £229.00

ITN 5 Broadband (1mB) Internet access Wired connection £329.00

Broadband (2mB) Internet access Wired connection £379.00




sub total

Vat

all credit card payments are subject to a 2.25% handling fee

total**

payment details should be accompanied with this order form for the full amount. During build-up periods, only cash, bank draft, personal cheques to the limit of the guarantee card or credit card payments will be accepted and such payments are subject to a 20% surcharge. all cheques payable to “Business Design centre limited”. a receipted Vat invoice will be supplied


1

Signature

name

date

please return this form by (5th October 2012) to: ([email protected])

please sign below to confirm that you will comply with the following:

The acceptable sampling sizes are as follows:

• Bite-sized portions• Individually wrapped items• No larger than 85 ml / 3 fl oz liquid

Food hygiene regulations contained in the eGuide (Guidance for Working at UK Exhibition Venues available at www.aeo.org.uk) must be adhered to and HaCCp documentation provided.

Further details are available from Richard Collins ([email protected])

company name and stand number

Food or drink to be sampled

name of the responsible person on the stand, who will be present throughout the event

Hospitality supplies for on-site consumption must be obtained from The Good Eating Company, the venue’s catering service partner.

If you are proposing to offer food or (non-alcoholic) drink samples on your stand, you must complete and return this form to us no later than (3 weeks before the event).



Food/drink sampling on stands (excludes alcohol)

24

foo

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AM

pLes


1

Signature

name

date

please return this form by (5th October 2012) to: ([email protected])

please sign below to confirm that you will comply with the following legal requirements:

• The terms of the Licensing act 2003• alcohol cannot be served before 10am• Service staff must be over the age of 18• products for retailing/sampling must be held in a secure area• alcohol may not be served to anyone under the age of 18, or anyone who appears to be under 18 (unless proof of age is shown)• alcohol must not be served to anyone who appears to be under the influence of alcohol• No larger than 50 ml

company name and stand number

Type of activity (eg, wine sampling, selling bottles of Champagne for off-site consumtion)

name of the responsible person on the stand, who will be present throughout the event

personal licensee (if available) name: contact tel. no: licensing council: licence number:

If you are proposing to sell or supply alcohol (except that obtained from The Good Eating Company), you must complete and return this form to us no later than (3 weeks before the event).



Sale/Supply of Alcohol

25

ALc

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Company nam

e:

Contact name:

Stand number:

Event details:

Telephone:

Total number of boxes:

Box

of

COU

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PANY:

TNT TRAVEL SHO

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Saturday, October 27, 2012

Business Design CentreLO

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BAY, LIVERPOO

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ISLINgTO

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FOR ATTEN

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: Richard Collins

Room: TN

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TNT STO

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this label is to be completed in full and

securely attached to the item.

COU

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26

Tel: +44 (0) 844 357 4590M

ob: +44 (0) 771 429 1746

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127


128

the complete exhibition packageYou have booked your space at your next exhibition and now it is time to plan how you will present your company to the world.

Why not speak to managed perceptions, and see how we can help you make maximum impact whilst working to reduce your costs and help you stand out in the crowd.

We can provide you high impact stands no matter how big or small your stand space is. even small shell scheme stands can stand out from the rest with some creativity and innovative solutions.

So how can we help?

The managed perceptions team can offer you a wide range of supportservices to make your exhibition or trade show participation a truly memorable and successful experience. Let us take responsibility for making your stand space ready for the exhibition, leaving you to con-centrate on your business.

portable displays providing you with everything from banner stands,pop-up displays, literature racks etc...

modular exhibition stands offer you impact, flexibility, reusability and value for money.

We offer three different hardware solutions on a hire or sale basis offering you even further choice. We can also use elements of all three of our systems to create something totally unique.

modular stands are a great cost effective solution for any size company.

custom build stands can be a statement about you, your products and services.

Whatever size your stand space is why not let our team design you a solution that will make you stand out from the crowd?

Our stand design service is FREE and includes a 3d render (for modular and custom build stands), enabling you to totally visualise how your stand will look.

Graphic design - we can design your stand graphics, literature, brochures, computer presentations and show-reels for communicating your message.

on-site services - why not ask us to deliver your equipment to your stand

and set it up for you to save you time and effort?

Contact us to see how we canhelp you at your next

exhibition or trade show

t: +44 (0) 1493 656983e: [email protected]

1. DELIVERY aND SET Up SERVICE

already have all you need for the event? Having trouble deciding how to get your equipment to your exhibition?

How much extra time will you need to dedicate to arrive early at the exhibition hall to set up your stand?

Can you put a figure to all these often forgotten intangible costs?

What if you could get someone else to set your stand for a fixed fee? How much easier would this be for you and how much time would it save you and your company?

Well, such a service is available.

Just send your equipment to us and we will sort out the rest and you can just arrive at the exhibition on the day, stress free and with all your equipment safely set up and ready to go.

Through experience, this is a great service that saves you time, and money, leaving you able to focus on aspects important for you at the event.

also after the exhibition, don’t worry about dismantling your exhibition, we will do it for you, and have it sent back to you, all included in the same great price.

What We WIll do For you

1.send your equipment to us

2.We then safely transport it to the event

3.We will set up your equipment for the event

4.post exhibition we will take down your equipment

5.Safely deliver it back to you

SIZE/pRICE RaTIO<8sqm - £150.008-15sqm - £225.0015-25sqm - £275.0025sqm + - p.O.a

maNaGED pERCEpTIONS ExHIBITION paCKaGES

managed perceptions are here to help, however small or large your exhibition needs are. If you simply need some new business cards designed and printed, we can do that. Or if you have a big creative idea for a free build stand, but have no idea of how to make it happen? managed perceptions can help.

We offer as much input that is needed to make your exhibition run smoothly and easily, leaving you more time to concentrate on the more important part of the exhibition, talking to potential customers.

Over the next couple of pages, explained are a few of the package deals we offer to exhibitors to keep their costs down and make their exhibition experience as enjoyable as possible.

If there is anything else that you are interested in, but cannot find here, then please don’t hesitate to contact us at: t: 0844 357 4590e: [email protected]

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2. DESIGN aND pRINT

With every stand, you need literature to give to attendees. These work as a recall for your stand and generally are a great source of promotion for your business offerings. print also offers the opportunity for you to exhibit at an exhibition, at a budget. posters provide you use for your space, to carry through your image and message with efficiency for attendees to see.

Just let us know what an how much you want and we will supply these to you

Design and print of –

for any further questions, please contact the event’s organisers on 0844 357 4590, email [email protected]

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Item 500 1000 2000 3000 4000 5000+Business Cards

Single sided (laminated) £56.00 £67.00 £85.00 £94.00 £105.00 £116.00Single sided (unlaminated) £51.50 £62.50 £78.00 £89.00 £95.00 £112.00double sided (laminated) £64.00 £79.00 £105.00 £123.00 £145.00 £160.00double sided (unlaminated) £58.50 £74.00 £96.00 £115.00 £132.00 £150.00post Cards 148 x 105mm

Single sided (laminated) £73.00 £102.00 £161.00 £193.00 £234.00 £275.00Single sided (unlaminated) £64.00 £93.00 £152.00 £182.00 £233.00 £265.00double sided (laminated) £90.00 £139.00 £185.00 £237.00 £285.00 £330.00double sided (unlaminated) £76.50 £120.00 £167.00 £224.00 £270.00 £316.00Leaflets 1/3 a4 (tri-fold) printed on to 150gsm gloss or matta5 Single sided £55.00 £65.00 £92.00 £102.00 £145.00 £170.00a5Double sided £78.00 £93.00 £128.00 £145.00 £195.00 £231.00a4 single sided £120.00 £130.00 £185.00 £240.00 £305.00 £335.00a4 double sided £135.00 £147.00 £197.00 £260.00 £335.00 £395.00Posters / Digital Prints 1 off 2 off

Unit price5 offUnit price

10 offUnit price

printed on poster paper 1200 x 950mm £36.00 £34.00/1 £32.00/1 £29.00printed on poster paper 1700 x 950mm £47.00 £43.00 £40.00 £38.00printed on 125micron polyester c/w santex matt laminate 1200 x 950mm

£47.00 £44.00 £40.00 £37.00

printed on 125micron polyester c/w santex matt laminate 1700 x 950mm

£58.00 £56.00 £52.00 £50.00

Brochures

We can design and produce a wide range of brochures in different sizes and on different materials with a variety of finishes such as spot UV, embossing, binding etc.

please tell us what you are looking for and we will give yo the best price we possibly can.

3. banner stands

Easily portable and simple in build, but with potential to be creative, flexible and highly impactful, banner stands and the accompanying equipment are a great source of setting a significant presence at the event. They come at a exceptional price too due to their versatility of use. at managed perceptions, our team of expert designers can also work with you to create a unique design for your banner if you require it. please enquire for further information.

THE paCKaGE -Banner Stands, (2000mm x 850mm) with printed graphics and a padded carry case.

-Zed-Up a4 Literature rack BaSIC paCKaGE pRICE: £160.00 + VaT

(Valued at £190 + vat)as well as this, you can add as many additional banner stands and Literature racks as you wish to this package, giving you the chance to take full advantage of this great deal.

Option • banner stand artwork design £95.00

4. pOp Up

pop up stands provide that eye catching, professional look that guarantees you that image that will have everyone taking a second look. Large in stature and with the scope to present much of your company image and message within one build, pop ups offers many creative opportunities and delivers much interest for your business with its influential presence.

THE paCKaGE

-1x Evolution Quick pop-up display Stand (3m x 3m) Including:• Drum• Drum Graphic Wrap • Counter top • 2 x halogen lights for the pop up system• 1 x Zed-up a4 Literature rack

BaSIC paCKaGE pRICE: £1,1195 + VaT

(Valued at £1,325.00 + vat)as the same as our banner stand option, we let you add additional banner stands and literature racks to this package also, to allow you to create your stand how you want it to be!

Options • banner stand artwork design £95.00 • pop up stand artwork design £195.00 • Drum graphic wrap artwork design £50.00


31

5. GRIp aRT

Grip art uses the exhibition innovation Shell Clad. Shell Clad is growing in popularity for use at exhibitions, due to its simplicity of installation. Our Grip art package provides you a complete, smooth, and impressive look, providing you the opportunity to make optimum use of all the space you are given into a seamless and fluid look. Tell us the size of your space and we will work with you to custom a design that makes full use of your available space with amazing ef-fects.

What we doWe build eye catching exhibition stands. It’s as simple as that. How we build them depends on what you want to achieve and how much you want to spend.

Shell-Clad is a simple concept. In its most basic form it comprises a set of clips that slot into a shell scheme framework and a set of graphic panels that attach to these clips. The system is designed to accommodate a multitude of shapes, so stores, offices, diagonal corners and inconvenient pillars are not an obstacle.

The vast majority of our stands can be transported on the back seat of a family saloon car and installed by a single person. This saves on van hire and manpower during both build-up and breakdown. This efficiency is attributable to the design of our system and to the unique rollable materials we print on.

We can build your stand to your design for you to install (comes with comprehensive installation instructions) or we can offer you a complete package from design and print, through build, to installation and breakdown.

We do not have a price list as there are too many variables, but as a rough guide, stand prices start at around £1250 + Vat for a basic shell scheme.

• Easy to install• High impact• Durability (value for money)• Flexible and adaptable• Excellent levels of customer service• Shell-Clad can help increase sales

We do not have a price list as there are too many variables, but as a rough guide, a 4 x 2m corner stand would cost £1,995.00 plus carriage and VaT for a basic shell scheme.

Let us give you a fixed price quote for using shell clad on your stand.

6. Free buIld

Free build, does exactly what it says, be imaginative, be creative, be free to design and build within your space how you want your business to be portrayed. This carries infinite ideas to open up that box of ideas in your head and to make it a reality to create your design in your space, how you want it, to generate the business and be completely unique amongst the crowd. any idea you have, we want to help you, let us know, it is our passion to make your creativity a reality.

managed perceptions offers you

• FREE exhibition stand layout design • FREE hardware hire service• No obligation quotation service


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Documents

TNT Travel Show 2012 October - Exhibitor Manual