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TM1 Expense Module Recurrent Reports
Table of Contents 1. Accessing Recurrent Reports .................................................................................... 1
2. Recurrent Funds Reports ........................................................................................... 2
a. Operating Summary ................................................................................................... 2
b. Financial Management Report ................................................................................... 5
3. Management Reporting Reports ................................................................................ 7
a. Financial Management Report ................................................................................... 7
b. FMR by Dept .............................................................................................................. 8
c. Recurrent Account Summary ................................................................................... 10
Last updated date: Friday, 29 July 2016
Planning Systems Team, Finance & Business Services
TM1 Budgeting Webpage
https://services.anu.edu.au/information-technology/software-systems/tm1-budgeting
The Australian National University
Canberra ACT 2601 Australia
www.anu.edu.au
CRICOS Provider No. 00120C
TM1 Expense Module: Recurrent Reports
1. Accessing Recurrent Reports • Go to TM1 web.
• Log into TM1 with your UDS account (HORUS password).
• On the Main Menu, select Recurrent Funds or Management Reporting.
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TM1 Expense Module: Recurrent Reports
• On the Recurrent Funds Main Menu, under Reports, two options are available:
Operating Summary Select this report if you wish see Budget with YTD Actuals by Department and Account hierarchy based on the level you selected.
Financial Management Report Select this report if you wish to see Budget with YTD Actuals for a particular GLC or parent GLC.
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TM1 Expense Module: Recurrent Reports
• On the Management Reporting, three options are available:
Financial Management Report This report is same with Financial Management Report under Recurrent Funds > Reports > Financial Management Report. Select this report if you wish to see Budget with YTD Actuals for a particular GLC or parent GLC.
FMR by Dept Select this report if you wish to see YTD Budget or Actuals by Department on the left column under the selected College (or Budget Unit) and by Account.
Recurrent Account Summary Select this report if you wish to see Funds Available for Actual and Net Operating Position for Budget by Department under the selected College (or Budget Unit). This report has multiple tabs categorised by Department – other tabs include the same information at the project level. This report is only for recurrent funds.
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TM1 Expense Module: Recurrent Reports
2. Recurrent Funds Reports
a. Operating Summary
• After log-in, select Recurrent Funds > Operating Summary. • To select a GLC or a parent GLC (R.12345.01, R.12345 or F&BS), click on the
drop-down menu for Department and type the GLC you wish to search for. An alternative method for a search function is documented in the TM1 Tips and Techniques.
• Select an account code or a parent account level that you wish to run a report from the Account drop-down menu. An alternative method for a search function is documented in the TM1 Tips and Techniques.
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TM1 Expense Module: Recurrent Reports
• Select a fund type.
• You can change the levels for Account and Department – these fields are located at the top right corner. The default value is 1 for Account Level and 2 for Department Level. For example, if you select School or Budget Unit, then the default value will bring School or Budget Unit values with two levels under it. This can be Sub Budget Units or Departments depending on the hierarchy set up in the most recent ANU_REPORTING tree in ES Financials). For additional tips about Department and Account Level, please refer to the TM1 Tips and Techniques.
• Click on the Refresh button to display data.
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TM1 Expense Module: Recurrent Reports
• You will be able to see Previous Year’s Actual, Current Year’s YTD Actual + Encumbrances, Current Year’s Final Budget, and Next Year’s Working Budget with comments by Department and Account.
Tip: Operating Summary report is also useful in identifying departments
requiring budgets by looking at the appropriate department and account levels. For example, by typing 3 in the Account Level field with Net Operating Position selected from the Account drop-down menu, you can identify whether income was budgeted in particular departments. After identifying departments missing income entries, if you wish to enter data for income budget, scroll to the right and click on the Data Input link. This will bring up Data Entry by Project or Data Entry by Account template, whichever you selected from the drop-down menu next to Refresh button.
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TM1 Expense Module: Recurrent Reports
b. Financial Management Report
• After log-in, select Recurrent Funds > Financial Management Report. • To select a GLC or a parent GLC (R.12345.00, R.12345 or F&BS), click on the
drop-down menu for Department and type the GLC you wish to search for. Alternatively, if you know the GLC combination, click on the Department cell, press the right arrow key twice ( on your keyboard) to move into the drop-down menu cell and type the GLC or parent GLC.
• Two options are available for Account Level: Summary and Detail Accounts.
The default is Summary Accounts and this will display Actuals and Budgets from BC Level Accounts to Net Operating Position. If you select Detail Accounts, this will show Actuals and Budgets for all accounts (incl. natural account codes).
• Select YTD Period that you wish to see.
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TM1 Expense Module: Recurrent Reports
• Select a fund type.
• Select an option from the Precision drop-down menu. Natural Sign displays amounts based on accounting debit and credit signs while Reporting shows income as positive per ES Financial Management Reports. Reporting ‘000s displays dollars in units of a thousand.
• Click on the Refresh button to display data.
• You will be able to see Previous Year’s Actual, Current Year’s YTD Actual +
Encumbrances, Current Year’s Final Budget, and Next Year’s Working Budget with comments by Account for the selected GLC.
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TM1 Expense Module: Recurrent Reports
3. Management Reporting Reports
a. Financial Management Report
• Refer to 2. Recurrent Funds Report > b. Financial Management Report section.
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TM1 Expense Module: Recurrent Reports
b. FMR by Dept
• After log-in, select Management Reporting > FMR by Dept. • To select a GLC or a parent GLC (R.12345.00, R.12345 or F&BS), click on the
drop-down menu for Department and type the GLC you wish to search for.
• Type the level you wish to see in Dept Level field. For example, if you leave the level at the default value (i.e. 1), the report will display the selected department as well as departments that are one level under the selection. To see the details about Levels, please refer to the TM1 Tips and Techniques.
• Select a type of Fund.
• Select a Year.
• Select a YTD Period.
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TM1 Expense Module: Recurrent Reports
• Select a Version. If you wish to see 2016 Final Budget, select “2016 Final Budget 30 Mar”. If you wish to check your 2017 budget in progress, select “Working Budget” and change the year parameter to “2017”.
• Press the Refresh button to display data.
• You will be able to see the selected Version (e.g. Actual) by Department (on
the left column) and by BC level Account (at the top row).
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TM1 Expense Module: Recurrent Reports
c. Recurrent Account Summary
• After log-in, select Management Reporting > Recurrent Account Summary. • To select a parent GLC (R.12345 or College or Budget Unit), click on the drop-
down menu for Department and type the GLC you wish to search for. This selection will also display the departments that are one-level below under the select parent. In addition, you will be able to see the projects under these departments on the separate tabs.
• Select a YTD Period.
• Press the Refresh button to display data.
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TM1 Expense Module: Recurrent Reports
• On the Summary tab at the bottom of the reports ( ), you will be able to see prior year’s carry forwards and current year’s available funds with current year’s final budget by Department.
• On the next tabs ( ), you will be able to see the same information from the Summary tab by GLC (project level) under each Department.
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