Title Page - · Web viewProject Sanctions Mineable coal reserves Projected mine life up to DGMS Mining Permission in Actually Possessed Mining lease Mine construction completed in

AREAS

Western Coalfields Limited MANAGEMENT MANUAL (Version 2)

Section 10 : Annexure - 1 pp 1/3WCL

10.1: Annexure-1: Coal Mining Projects Covered Under IMSA. PROJECTS IN WARDHA VALLEY COALFIELD

Projects BOLDFACED AND BOXED above are covered under the IMS. Details of these are given below.]

Project SanctionsMineable

coal reserves

Projected mine life

up to

DGMS Mining

Permissionin

Actually Possessed Mining lease

Mine construction completed in

Latest environmental

clearance in

SASTI OC Project [SOCP] PO: Sasti - 442706, Tah. Rajura, District: Chandrapur , Maharashtra

Initial 1 mty – Sept 1989, capital outlay Rs 66.7129 cr.

Expansion 1.4 mty - Nov 2004, capital outlay 16.802 cr

24.067 mt Grades E28.42mtGrade E

Year 20132023

1 10.4.1986

2 25.5.2006

1398.27 Haunder CBA Act 31.031991 17.5.2007

PADMAPUR OC Project [POCP] PO: Padmapur, District: Chandrapur, Maharashtra – 442 404

Initial 1.25 mty – 01.05.1`985, capital outlay 4748.41 Lakh Rupees;

Expansion 2.40 mty - 01.10.2003

43.43 mtGrades E

Year 20252012

No.1972 Dt:24.04

1987761 Ha under LA350 Ha CBA Act (Ongoing) 19.05.2005

DURGAPUR OC Project [DOCP] PO CSTPS District: Chandrapur, Maharashtra – 442 404

Initial 1.8 mty – 1978 capital outlay Rs 3140.31 LakhsExpansion to 2.3 mty. capital Rs 9237.00 Lakh Rupees

46.91 mtGrade D &

E

Year 2012

No. 2190 dt:29.04.

1982Revised

1998

567.72 Ha 1985 April 2007

Neeljay OC and Neeljay South OC Project [NOCP} PO: Bellora, District: Yeotmal , Maharashtra – 445304

Initial 1.9 mty – April 1987 , capital outlay Rs 7689.25 Lakhs

53.45mtGrade E/D

G2017 623

dt:24.4.02787.96Ha

under CBA 1994 19.05.2005

Ukni OC Project [UOCP PO: Ukni, Tah. Wani District: Yeotmal , Maharashtra – 445 304

Initial 1.10 mty – January 1992 , capital outlay Rs 100.23 Crores

23.45mtGrade D 2010 March

1993

821.10Haunder CBA74.49 Ha

under LA Act

31.03.1998 31.10.06

New Majri OC Project Project [NMOCP] PO: Kuchana , District: Chandrapur, Maharashtra –

Initial 1.40 mty – July 1984 , capital outlay Rs

16.52mtGrade E 2018 May 95

Sept 03

774.44 Haunder LA Act 31.03.1985 May 2005

Mugoli OC Project [MOCP} PO: , District: Yeotmal , Maharashtra – 4453 Initial mty – , capital outlay Rs Lakhs

Gauri I & II OC Projects PO: Sasti 442706, District: Chandrapur , Maharashtra Initial mty – April 1987 , capital outlay Rs Lakhs

mt

Rev Effective Date Reason of Change00 22.9.07 Not applicable, since initial issue.

WARDHA VALLEY COALFIELD

BALLARPUR WANI WANI NORTH

SASTI OC GAURI I & II PAUNI OC

PADMAPUR DURGAPUR OC BHATADIH OC

NEELJAY OC NEELJAY SOUTH OC NILJAI OC

NEW MAJRI OC

CHANDRAPUR MAJRI

UKNI OC PIMPALG

AREA

Projects

Projects



Grade EBhatadih OC Project [BOCP} PO: , District: Chandrapur , Maharashtra – 442404Initial mty – , capital outlay Rs Lakhs

Pimpalgaon PO: , District: Yeotmal , Maharashtra – 445304Initial mty – , capital outlay Rs

Lakhs

B. PROJECTS IN UMRER AND KAMPTEE COALFIELDS

[Projects BOLDFACED AND BOXED above are covered under the IMS. Details of these are given below.]


coal reserves

Projected mine life

up to

DGMS Mining

Permission inActually Possessed

Mining lease



clearance in

Umrer OC Project [HNOC] PO: Umrer District: Nagpur, Maharashtra – 441204 Phone- 07116-247032

Initial 1.84 mty – May 79, March 85, Sept., 89capital outlay Rs 214.55 Crores.

Expansion – 1.84+0.50 =2.34

21.35 mt Grades D

Year 2017

1 Oct.1969 807.21 Ha

under MCR 196029.49Ha under LA885.38 Ha under

Private

Feb/March 1966

20.05.2005

KAMPTEE COALFIELD

SAONER UG ADASA UG


Project Sanctions Mineable coal reserves

Projected mine life up to

DGMS Mining

Permission in

Actually Possessed Mining

lease



clearance inGondegaon OC Project [GOCP] PO: Gondegaon District: Nagpur, Maharashtra – 441 404 Phone – 07102-234108Initial 0.75 mty – Aug.04capital outlay Rs 89.34 Crores. 33.81 Grades E

Year 2020

Oct.95 1999 17.10.06


UMRER COALFIELD

UMRER OC

UMRER

GONDEGAON OC

NAGPUR AREA

AREA

Projects

AREA

Projects



C. PROJECTS IN PENCH - KANHAN AND PATHERKHERA COALFIELDS



coal reserves

Projected mine life

up to

DGMS Mining


Mining lease



clearance in

NEHARIA UG Project PO: District: Chhindwara, Madhya Predesh – …… Ha

under …….. Act

TANDSI 1&2 and 3&4 UG Project PO: Rampur Bhata District: Chhindwara, Madhya Predesh –480555Phome- 07160- 267022

Initial- 73.88 Cr. Capacity –0.59mty 55.32 Cr.

15.67mtWG II

22years

CBA- 524.557 HaMCR1756.984 Ha

La Act 143.001Oct.93 Sept.2005

PATHERKHERA COALFIELD



coal reserves

Projected mine life

up to

DGMS Mining


Mining lease



clearance in

SHOBHAPUR UG Project PO: Patharkhera District: BETUL, Madhya Predesh– 460449 Ph- 07146 -244120

Initial – NA Capacity 0.6mty 5.4mtGr. E 2016

Feb

1980

460.844Haunder CBA Act Oct.2006


PENCH & KANHAN COALFIELD

KANHAN

NEHARIA UG

PENCH

PENCH

SHOBHAPUR UG

PATHERKHERA

TANDSI 1&2 AND 3&4 UG



10.2: Annexure-2: Management System Plan (Each box shows a process of IMS, described in this manual under the referred section number – same as the clause no of ISO 9001:2008, while related clause numbers of ISO 14001:2004 are shown in parentheses)

Rev Effective Date Reason of Change Rev Effective Date Reason of Change00 22.9.07 Not applicable, since initial issue. 01 16.2.09 To comply with ISO 9001:2008.

COAL DELIVERY

7.2: Customer Requirements Finalization

7.1, 7.5.1, 7.5.3, 7.5.5, 7.6:

CONTROLS OVER COAL MINING AND SUPPLY

(Details under Annexure-3)

(4.5.1)

Product Realization (Coal Mining & Supply)

6.1: Provision of Resources (4.4.1)

6.2: Competence & Awareness Management (4.4.2)

6.3: Infrastructure Maintenance

6.4: Work Environment Maintenance, including operational safety and employee welfare

Resource Management

7.4: Purchasing of Spares, Materials, Services (4.4.6.c)

7.4: Purchasing of Explosives, POL, Services (4.4.6.c)

5.6: Management System Review (4.6)

4.2.3 and 4.2.4: Control of D

ocuments and R

ecords (4.3.2, 4.4.5, 4.5.3, 4.5.4)(A

pplicable to all the processes)

5.3: Declaration of Management Policy (4.2)

5.4.1: Setting of Management Objectives and Environmental Management Programme (4.3.3)

5.4.2: IMS Planning & Emergency Preparedness (4.4.7)

5.5.1: Responsibility & Authority Allocation (4.4.1)

Apex Management Controls

5.5.3: Arrangement for Communication (4.4.3)

8.1: IMS & Environmental Monitoring, & Compliance Evaluation

(4.5.1, 4.5.2)

8.3: Nonconforming Product Control

8.2.3: Process Monitoring

8.4: Data Analysis

8.2.2: Internal Auditing (4.5.5)

8.2.1: Customer Feedback

Measurement

8.2.4: Product Measurement

8.5.1 & 8.5.2: Improvement Actions through Brainstorming and Correction, Environmental Mitigation, Corrective Actions, and Preventive Actions (4.5.3)

Measurement, Analysis and Improvement

4.1: Establishing IMS, Identifying Environmental Aspects and Related Obligations, and Establishing Environment-related Operational Controls (4.1, 4.3.1, 4.3.2, 4.4.6) (4.2)


Section 10 : Annexure – 3A pp 1/1WCL

10.3: Annexure-3A: Operational Process Flow for Opencast Projects

MAIN PROCESSES SUB-PROCESSES Document Reference

OPERATIONAL PLANNINGAnnual Coal Grade Declaration & Periodic Checking (Coal Grades

Declaration Doc)Annual Operations/ Resources Planning & Benchmarking (Record 9.8-A)Monthly Operations/ Resources Planning Deployment (Record 9.9-A)Daily Operations/Resource Planning & Monitoring (As decided)Environmental Management Programming (Record 9.3)Statutory Recordings and Reporting (CMR 1957)

MINING ARRANGEMENTSMine Surveying OO.1*Mine Preparations & Advance Stripping OO.2*Pit & Dump Slope Stabilization OO.3*Mine Dewatering Arrangement OO.4*Monsoon Preparation OO.5Electrical Power Arrangement OO.6

WORKING FACE PREPARATIONBench Preparation OO.7*Drilling and Blasting OO.8

COAL-OB LOADING/TRANSPORT & QUARRY REARRANGEMENT*Coal & OB Loading & Transportation OO.9Production Monitoring (Record 9.9-A)*Haul Road Making/Modification OO.10*Drain Cutting/ModificationHEMM Relocation OO.11Other Machinery Rearrangement

INFRASTRUCTURE MAINTENANCE & SUPPORTMaterial Storage, Receipt & Issue (CIL Stores Manual)*HEMM Maintenance OMb.1 to OMb.11*Maintenance of Other Machinery OMc.1 to OMc.8*Maintenance of Offices, Workplaces, Utilities and Townships OMa.1 to OMa.6Mine Safety Arrangements (DGMS norms)*Maintenance of support facilities – mining, beneficiating and supply OMd.1 to OMd.4

*Maintenance of support facilities – transport and communication OMe.1 to OMe.2

*Maintenance of support facilities – domestic and community OMf.1 to OMf.8

COAL CRUSHING, HANDLING & STOCKING*Coal Crushing, Handling, Sizing OO.12Coal Grade Identification in Stockyard (Section 7.5.3)Coal Stock Preservation OO.13*Shale Picking from Coal-stock

COAL DELIVERY*Wagon Loading & Dispatch

OO.12*Coal Dispatch by Road/ConveyersSampling of Coal

1. * - indicates that some parts of these sub-processes are outsourced. Details of these and their controls are given in the document specified under last column above.

2. Documents referred under last column above are contained in Operational/Maintenance Manuals; and contain process details, obligatory requirements, resource requirements, operational instructions with related responsibilities/authorities to control associated environmental impacts, and verification/monitoring & recording arrangement.


Coal Crushing, Handling and

Stocking

Coal Delivery

Mining Arrangements

Operational Planning

Working Face Preparation

Infr

ast

ruc

ture

M

aint

enan

ce

and

Supp ort

Coa

l an

d O

B

Load

ing

/Tr

ansp

ort

&

Qua

rry

Rea

rran

gem

ents


Section 10 : Annexure – 3B pp 1/1WCL

10.3: Annexure-3B: Operational Process Flow for Underground Projects

MAIN PROCESSES SUB-PROCESSES Document Reference

OPERATIONAL ARRANGEMENTSAnnual Coal Grade Declaration & Periodic Checking (Coal Grades

Declaration Doc)Annual Operations/Resource Planning & Benchmarking (Record 9.8-B)Monthly Operations/Resource Planning & Monitoring (Record 9.9-B)Daily Operations/Resource Planning & Monitoring (As decided)Environmental Management Programming (Record 9.3)Statutory Recordings and Reporting CMR 1957

MINE ARRANGEMENTSSurveying of Underground Workings UO.1* Mine Dewatering Arrangements UO.2Mine Ventilation Arrangements UO.3Power Supply & Lighting Arrangements UO.4Installation/shifting of P&M UO.5Stabilization of Mined-out Areas UO.6

WORKING FACE ARRANGEMENTSWorking Face Preparation UO.7* Drilling and Blasting of Underground Working Faces UO.8Coal Evacuation from Face to Surface UO.9

MINE MAINTENANCEMaintenance of Mine Entry, Roadways/Tunnels Md.9.UMaintenance of Underground Water Dams Md.10.UMaintenance of Underground Ventilation Stoppings Md.11.UMaintenance of Underground Roof Supports Md.12.UMine Safety Arrangements CMR 1957

INFRASTRUCTURE MAINTENANCE & SUPPORTMaterials Storage, Receipt, and Issue (CIL Stores Manual)Maintenance of Underground Machinery Mb.1.U– Mb.10.UMaintenance of Plants & Installations Mc.1– Mc.8Maintenance of Cap / Safety Lamps and arrangements Md.1.U– Md.2.UMaintenance of other Mine Support Systems Md.3.U– Md.8.UMaintenance of other Utilities and Workplaces Md.1– Md.4Maintenance of Transport/Communication Arrangements Me.1– Me.2

Maintenance of Office, Domestic & Community Infrastructure Ma.1– Ma.6Mf.1– Mf.8

COAL HANDLING AND STOCKINGCoal Crushing, Handling and Sizing O.1Coal Grade Identification in Stockyard (Section 7.5.3)Coal Stock Preservation O.2* Shale Picking from Coal Stock

COAL DELIVERY* Wagon Loading and Dispatch

O.2* Coal Dispatch by Road/ConveyorsSampling of Coal

1. * - indicates that some parts of these sub-processes are outsourced. Details of these and their controls are given in the document specified under last column above.

2. Documents referred under last column above are contained in Operational/Maintenance Manuals; and contain process details, obligatory requirements, resource requirements, operational instructions with related responsibilities/authorities to control associated environmental impacts, and verification/monitoring & recording arrangement.

Rev Effective Date Reason of Change 01 16.2.09 Improvements.00 22.9.07 Not applicable, since initial issue.

Operational Arrangements

Mine Arrangements

Working Face Arrangements

Coal Handling and Stocking

Coal Delivery

Min

e M

aint

enan

ce

Infr

astru

ctur

e M

aint

enan

ce a

nd S

uppo

rt


Section 10 : Annexure – 3C pp 1/1WCL

10.3: Annexure-3C: Operational Process Flow of Quality Control Department

Sl Main Processes Sub-Processes Methodology

(Document reference)Recording

(Serial ref of Annex-5, B.1)

1Facilitating Coal Grade Declaration in WCL

Scrutiny of grade declaration proposals (mine/seam/rail-siding wise) from Areas, and advising DT in the matter. Coal Controller’s guidelines;

Colliery Control Order, 2000.

1 to 5

Periodic checking of declared grades and feedback to concerned Areas.

6

2Facilitating Quality Determination of Coal Supplies

Appointment of third party agency for quality determination of supplied coal. Respective FSAs and/or

MoUs; CIL Sampling policy; IS 436(pt-1, Sec I) 1964; and IS 1350 (Pt 1)

1984

7

Facilitating/participation in joint/third-party sampling and analysis for quality determination of supplied coal.

8

3

Liaising with WCL’s Customers on Coal Quality Matters

Negotiations with customers for finalization of FSAs.

Directives of MoC, SLC, CIL; and model FSAs. 9 to 11

Complaints redressal of customers under FSAs/MoUs, processing of compensation claims of such customers for poor supplies, and advising the Areas/other departments accordingly.

Respective FSAs and/or MoUs; and Price

Notifications.12 to 15

Complaints redressal of customers not under FSAs/MoUs and advising the Areas/other departments accordingly.

- 16

Obtaining and analyzing customer feedback and quality complaints, and forwarding for remedial actions.

This manual’s section 8.2.1. 17

4 Corporate Support Functions

Maintaining and reporting information on delivered coal quality for WCL, including coordination of the analysis of referee samples for disputed analysis results.

- 18 to 32

Maintaining and reporting information on coal dispatch weighment matters. - 33 to 41

Making specifications and coordination for procurement & maintenance of weighbridges in WCL

Indents from the Areas 42

Assessing requirement of equipment in WCL’s coal testing labs in field, and coordinating for their purchase, repair and maintenance.

Case specific IS and other technical standards 43

Promoting coal-quality awareness in WCL through various programs, eg, quality fortnights.

- 44

Administrative control of WCL’s central coal testing lab. - 45

Providing information and support to management, as and when required - 46



Section 10 : Annexure – 3D pp 1/1WCL

10.3: Annexure-3D: Operational Process Flow of Safety Department



1

Apex Planning and Coordination of Safety Measures in WCL

Safety budget preparation CIL/WCL guidelines Office file numbers 5.1; andSafety Budget of WCL

Estimation of mine conditions and safety parameters in WCL’s underground mines.

CMR 1957 and DGMS

circulars

Office file numbers 8.6, 8.8;Related reports, eg, on RMR, Support Design, Gas Survey, Rescue Details.

Liaison with DGMS and other external agencies for updating safety related statutes and technology.

- Office file numbers 4.2, 4.3

Facilitating implementation of recommendations of different safety forums, eg, Safety Conferences, National Dust Prevention Committee, Bi- and Tripartite Safety Committees, Pit Safety Committee

Related recommendations

and minutes

Office file numbers 3.3, 3.4, 3.6, 3.7, and 3.13

2 Apex Monitoring of Safety Measures in WCL

Monitoring the implementation of risk assessment and management plan in WCL mines

CIL/WCL guidelines Office file numbers 8.16

Arranging safety inspections and audits of WCL mines by internal and external experts

CMR 1957 and DGMS circulars

Office file numbers 8.5, 8.17; andSafety Audit Report

Tracking statutory compliance by mines. Office file numbers 8.3; andSSR 1; SSR 2

Preparation of checklists for monsoon preparations, and monitoring monsoon impacts.

Office file numbers 8.10;Rainfall Report; Monsoon Preparedness Report (7.2)

Conducting reviews through safety coordination meetings.

CIL safety policy

Office file numbers 3.6, 3.7; andMinutes of Safety Coord. Meetings


Maintaining statistics on safety and statutory manpower in WCL mines.

Office file numbers 8.2;Report of Statutory Manpower; Accident Statistics of WCL (1.3); and PME Status Report (8.1).

Assessing requirement of safety & survey equipment in WCL, and processing the proposals for their purchase, repair and maintenance.

CIL Purchase Manual

Office file numbers 5.2, 9.1, 9.2; andRelated work orders

Technical scrutiny of safety equipment and materials for use in WCL.

Issued supply orders

Office file numbers 5.3

Promoting safety awareness in WCL through various programs, eg, seminars, safety drives, safety awareness programs, etc.

- Office file numbers 6.1, 6.2

Conducting enquiries into mine accidents CMR 1957 and DGMS circulars

Office file numbers 8.4; andRelated Accident Enquiry Report



Section 10 : Annexure – 3E pp 1/1WCL

10.3: Annexure-3E: Operational Process Flow of Welfare Department



1

Apex Planning and Coordination of Welfare Measures in WCL

Finalizing annual community development and employee welfare program for WCL.

CIL Community Development

Policy

Office file numbers 20 & 190; andAnnual Welfare Program

Preparation of welfare budget for all WCL units.

CIL/WCL guidelines

Office file numbers 41; andAnnual Welfare Budget

Scrutinizing the proposals from Areas for purchase/hiring of materials, equipment, and services for welfare work; and facilitating the procurements.

Indents from the Areas; and

Welfare Revenue Budget

Office file numbers 55 & 58

Facilitating implementation of recommendations of different welfare forums, eg, CIL and WCL welfare boards, WCL-Hq welfare committees, etc.

Related recommendations

and minutesOffice file numbers 62, 75, 76

2Apex Monitoring of Welfare Measures in WCL

Arranging periodic inspections of welfare and community development activities and facilities.

Annual Welfare Program Office file numbers 72

Facilitating review meetings of various welfare boards/committees.

Norms set by Welfare Board

Office file numbers 62, 75, 76


Maintaining statistics on welfare activities and facilities in WCL, and sending reports to CIL.

- Office file numbers 104;Welfare Measures Status Reports

Promoting employee involvement through welfare activities like sports/cultural activities, welfare functions, etc.

Annual Welfare Program

Office file numbers 21, 26, 32, 36, 47, 101, 156, 158,160, 182

Processing the proposals/references and advising the management for grants to external / internal agencies.

Delegated Powers of Competent Authorities

Office file numbers 6, 31, 114, 115, 135, 187

Arranging CIL scholarship disbursement. CIL Scholarship Scheme

Office file numbers 47List of scholarship awardees

Coordination with other departments in WCL having involvement in welfare activities, and other informal groups like clubs, unions, etc.

- Office file numbers 107, 132, 166

Providing information and support to management, as and when required - Office file numbers 25, 88



Section 10 : Annexure – 3F pp 1/1WCL

10.3: Annexure-3F: Operational Process Flow of Executive Establishment Department



1Redressal of Executive Grievances

Resolving grievances on promotionsCommon Coal Cadre, CDA

Rules

Personal File of Concerned Officer

Resolving grievances on pay-fixation

Resolving other grievances

2Processing Claims/Matters of Executives

Processing of applications for outside employment and deputations

Common Coal Cadre

Processing of applications for employment and/or compensation in case of death in harness

Common Coal Cadre; and Workmen

Compensation Act

Processing applications for higher education Common Coal Cadre

Processing of applications for house rent allowance HRA Rules

Processing of applications for marriage advance for Hq employees Internal directives

Processing cases of resignation, VRS, retirement, group insurance, and gratuity.

Common Coal Cadre,

Insurance Scheme, Gratuity Act

Sanctioning of regular/special leaves, and leave encashment.

Leave Rules, Leave Encashment Rules

Issuing of ‘no objection certificates’ for passport/visa -

Changing of home town address of executives

Leave Travel Rules

Handling legal cases with appropriate controlling/appellate authority Received notices

Handling disciplinary cases, departmental enquiries, etc CDA Rules


Arranging intra-company postings and transfers.

Common Coal Cadre, and WCL Circulars 26 (dt 26.4.02) & 18 (dt 22.4.03)

Facilitating management for promotions of executives.

Common Coal Cadre

Conducting examinations for recruitment and/or promotions of executives.Processing for promotion from non-executive to executive grades.Liaison with officers’ associations. -Management of Executive Evaluation Reports EER Guidelines EER Dossier of

Concerned OfficerManagement of returns by executives, eg, property returns CDA Rules Return File of

Concerned OfficerProviding information and support to management, as and when required - Concerned office

files



Section 10 : Annexure – 3H pp 1/1WCL

10.3: Annexure-3G: Operational Process Flow of Mines Rescue Establishments

Sl No Main Processes Sub-Processes Responsibility

1 Apex Coordination

Rescue material budget preparation MRSRescue manpower budget preparation MRSProvision of rescue personnel to rescue units MRSCoordination with different rescue units MRSPeriodic inspection of rescue units MRSLiaison with DGMS MRSPreparation of training schedules for rescue personnel MRSPreparation medical examination schedule for rescue personnel MRS

Tracking statutory compliance MRSOrganizing rescue competitions MRS

2 Provision of Rescue Equipment

Assessing requirement and arranging procurement of rescue equipment, spares and consumables MRS

Distribution of rescue equipment, spares and consumables to rescue units MRS

Calibration of rescue apparatus & equipment MRS, RRRT, RRPeriodic testing of rescue apparatus and equipment MRS, RRRT, RRMaintenance of rescue apparatus, equipment and other facilities MRS, RRRT, RR

Arranging hydraulic testing of gas cylinders MRS, RRRT, RR

3 Provision of Rescue trained persons

Provision of rescue personnel to rescue units MRSProviding induction training to rescue personnel MRSProviding refresher trainings to rescue personnel MRS, RRRTProviding revalidation training to rescue personnel MRSOrganizing mock rehearsals for rescue personnel MRS, RRRT

4 Undertaking Rescue & Recovery Work

Operating control room MRS, RRRT, RRDeployment of rescue brigade during emergencies MRS, RRRT, RRProviding assistance to mines for reopening/recovery of sealed off portions of UG mines

MRS, RRRT, RR

Assistance to other organizations outside WCL for rescue work, if requisitioned

MRS, RRRT, RR

1. Abbreviations used under the last column of the above table areMRS – Mines Rescue Station;RRRT – Rescue Room & Refresher Training CenterRR – Rescue Room

2. Methodology to undertake all the above activities are through the following.a. Mines Act, 1952b. Mines Rescue Rules, 1985c. DGMS Circularsd. Maintenance Manuals by Equipment Manufacturers e. CIL Purchase Manualf. Hydraulic Stretch test, Gas Cylinder rules 1981

3. Heads of all units maintain the list of all the office records, files, registers, etc, for their respective units.



Section 10 : Annexure – 3H pp 2/1WCL

10.3: Annexure-3H: Generic Operational Process Flow for Repair and Overhaul of Mining Machinery

1. The above process flow is generically applicable to Central Workshop Tadali and all other concerned workshops of Projects.

2. Further elaborations of this generic process-flow for different product realization processes are detailed under Operational Manual.


Main Process Sub-Process

WORK PLANNINGReceipt of Work Order

Initial InspectionAllocation of Job Number

PREPARATIONCleaning/Dismantling of Parts and Components

Material RequisitioningIdentification of Parts/Components Through Job Number

REPAIRING AND FABRICATIONRepairing, Machining, Welding, Gas Cutting, Heat Treatment, Etc

ASSEMBLINGCollection of Parts and Components

Assembling

TRIAL TESTINGTesting of Components / Sub-assemblies

Trial-runRepairing & Adjustments

FINISHINGFinal Adjustments

Painting, Etc

FINAL TESTINGFinal Testing

Repairing, Calibration, and Adjustments

PRESERVATIONPreservation of Float Stock

Preservation of Ready Stock

DELIVERY AND POST DELIVERY SUPPORTDelivery

Commissioning and/or Usage-Support at SiteRepairs and Adjustments at Site

Condition Based Monitoring

WORK PLANNING

PREPARATION

Repairing and Fabrication

ASSEMBLING

TRIAL TESTING

FINISHING

FINAL TESTING

DELIVERY & POST-DELIVERY SUPPORT

PRESERVATIONFloat Stock Ready Stock

Pass

Pass

Fail

Fail


Section 10 : Annexure – 3I pp 1/1WCL

10.3: Annexure-3I: Generic Operational Process Flow for Employee Training

Main Process Sub-ProcessANNUAL PLANNING

Preparation of annual training planObtaining competent approvals

TRAINING ANNOUNCEMENTAnnouncing the training with all detailsObtaining participant namesFinalization of participant list and batches

PREPROGRAMME ARRANGEMENTSIssuance of Faculty invitation letterRequisition and procurement of required inputsEnsuring adequate class room arrangementsEnsuring adequate support facilities

PROGRAMME DELIVERYParticipant RegistrationIssuance of Training KitDaily attendanceField – visits/ Practical training as necessaryMidcourse correction if anyObtaining feedbacks on trainingIssuance of release orders

PROGRAMME ASSESSMENTEvaluation of received feedbackPreparation of training conformance report

MAINITAINING TRAINING RECORDSCompleting and closing program fileSending necessary communications, eg for updating training data base, etc

Rev Effective Date Reason of Change00 Not applicable, since added new.

TRAINING ANNOUNCEMENT

ANNUAL PLANNING

PREPROGRAMME ARRANGEMENTS

PROGRAMME DELIVERY

PROGRAMME ASSESSMENT

MAINTAINING TRAINING RECORDS


Section 10 : Annexure – 4 pp 1/3WCL

10.4: Annexure-4: List of ‘Norms and Standards’ (External Documents)

(Internal support documents are contained in Operational Manual and Maintenance Manual)

DocumentID Name of External Document (Norm & Standard) Created By

A. Statutes and Regulationsa. Mining and Allied Operations Related

Aa.1 Permission/conditionalities for establishing mines / other concerned units DGMSAa.2 Explosive Storage and Usage License for the Project Explosives Controller

Aa.3 Mines Act, 1952

Govt of India

Aa.4 Mines Rules, 1955 Aa.5 Coal Mines Regulations, 1957Aa.6 Colliery Control Order, 2000; and related guidelinesAa.7 Mines Vocational Training Rules, 1966Aa.8 Mines Rescue Rules, 1985 (For underground mines)

Aa.9 Coal Mines (Conservation and Development) Act, 1974Aa.10 Coal Mines (Conservation and Development) Rules, 1975Aa.11 Indian Explosives Act, 1884 Aa.12 Indian Explosives Rules, 1983Aa.13 Indian Electricity Act, 1910Aa.14 Indian Electricity Rules, 1956Aa.15 All DGMS Circulars (issued against the Mines Act 1952) DGMSAa.16 Recommendations of all conferences on safety in minesAa.17 Coal Controller’s Guidelines Coal ControllerAa.18 IS 436, Pt-1, Sec-I:1964 – Methods for sampling of coal and coke; sampling of coal; manual sampling

BISAa.19 IS 436, Pt-1, Sec-II:1976 – Methods for sampling of coal and coke; sampling of coal; mech sampling

Aa.20 IS 1350, Pt-1:1984 – Methods of test for coal and coke; proximate analysis

Aa.21 Mines Rescue Rules, 1985Govt of India

Aa.22 Hydraulic Stretch Test Gas Cylinder Rule, 1981

b. Environment RelatedAb.1 Environmental clearance and conditionalities for the Project MoEF

SPCBAb.2 Consents to operate and conditionalities for the Project under Air & Water Acts Ab.3 Environment (Protection) Act, 1986

Govt of India

Ab.4 Environment (Protection) Rules, 1986Ab.5 Indian Forest Act, 1927Ab.6 Forest Conservation Act, 1980Ab.7 Forest Conservation Rules, 2003Ab.8 Water (Prevention and Control of Pollution) Act, 1974Ab.9 Water (Prevention & Control of Pollution) Rules, 1975Ab.10 Water (Prevention and Control of Pollution) Cess (Amendment) Act, 2003Ab.11 Water (Prevention and Control of Pollution) Cess Rules, 1978Ab.12 Air (Prevention and Control of Pollution) Act, 1981

Contd….

Rev Effective Date Reason of Change 01 24.08.10 Addition of new units.00 22.9.07 Not applicable, since initial issue.



DocumentID Name of External Document (Norm & Standard) Created By

Ab.13 Air (Prevention & Control of Pollution) Rules, 1982

Govt of India

Ab.14 Hazardous Wastes (Management and Handling) Rules, 1989Ab.15 Batteries (Management & Handling) Rules – 2001Ab.16 National Ambient Air Quality Standards, 1994Ab.17 Noise Pollution (Regulation and Control) Rules, 2000Ab.18 Municipal Solid Waste (Management and Handling) Rules, 2000Ab.19 Central Motor Vehicles Rules, 1989Ab.20 MoEF Schedule VI:1996 – Water quality standards for effluent water MoEFAb.21 IS 2216:1982 – Water quality standards for surface water bodies

BISAb.22 IS 10500:1991 – Water quality standards for drinking water

c. Establishment RelatedAc.1 Coal India (Regulation of Transfer and Validation) Act, 2000

Govt of India

Ac.2 Coal Bearing Areas Acquisition and Development Act, 1957, and related notifications

Ac.3 Land Acquisition Act, 1894Ac.4 Land Acquisition (Mines) Act, 1885Ac.5 Industrial Disputes Act, 1947Ac.6 Workmen’s Compensation Act, 1923Ac.7 Trade Union Act, 1926Ac.8 Companies Act, 1956Ac.9 Mines Maternity Benefit Act, 1941Ac.10 Contract Labour (Regulation and Abolition) Act, 1970Ac.11 Payment of Gratuity Act, 1972Ac.12 Child Labour (Prohibition and Regulation) Act, 1986Ac.13 Mines Creche Rules, 1966Ac.14 Coal Mines Pithead Bath Rules, 1959 (For underground mines)

Ac.15 Coal Mines Provident Fund & Miscellaneous Provisions Act, 1948

Ac.16 Coal Mines Provident Fund, Coal Mines Family Pension, Coal Mines Deposit Linked Insurance Schemes

B. Rules/Procedures of CIL, WCL, Others as subscribed

a. Mining and Allied Operations Related (In addition to OEM manuals mentioned under Maintenance Manual)

Ba.1 Schedule of Rates Book – CPWD and SR CPWDBa.2 Safe Usage of Explosives (in Hindi)

CMPDI

Ba.3 Guidelines for Support Plans and Designs in UG Mines (in Hindi)Ba.4 Code of Practice for Rear Dumper Operators (in Hindi)Ba.5 Code of Practice for Safety and Support of Roof and Sides in UG (in Hindi)Ba.6 Do’s and Don’ts for Belt Conveyors (both in English and Hindi)Ba.7 Do’s and Don’ts for Crushers (both in English and Hindi)Ba.8 Mine Winders and Winding SystemsBa.9 Mine Pumps for UG DrainageBa.10 Mine Fans and Their Use in Mine VentilationBa.11 Electricity in UG Coal MiningBa.12 Environment in UG Coal MinesBa.13 UG Mine Fire and ExplosionsBa.14 Manual on Colliery Survey – Code 75.21:75.52.231 (017.22)

Ba.15 Code for Uniform System of Maintenance, Control, and Verification of Coal Stock in All Mines of CIL ( ie, Surveying Yellow Book) – Jan 1992

CIL

Ba.16 Code for Uniform System of Maintenance, Control, and Verification of OB Removal in OC mines of CIL ( ie, Surveying Yellow Book) – Aug 1993




Ba.17 CIL Note on OBR Accounting As In Vogue in CIL - 1995Ba.18 Community and Peripheral Development Policy of CILBa.19 Occupational Health & Safety Policy of CILBa.20 Coal Sampling PolicyBa.21 Approved PRs /RPRs /RCEs of the Project

WCLBa.22 Coal Price NotificationsBa.23 Annual Coal Grades DeclarationsBa.24 CIL Purchase Manual

CIL

Ba.25 CIL Stores ManualBa.26 CIL Contract Management ManualBa.27 CIL Resettlement and Rehabilitation PackageBa.28 CIL Finance ManualBa.29 CIL Civil Engineering Manual

b. Environment Related

Bb.1 File containing CIL/WCL circulars, which set out some procedure or criteria on environmental controls, etc CIL/WCL

c. Establishment RelatedBc.1 CIL Conduct Discipline and Appeal Rules

CIL

Bc.2 CIL Leave RulesBc.3 CIL House Building Advance RulesBc.4 CIL House Rent Allowance RulesBc.5 CIL Leave Travel RulesBc.6 CIL Traveling Allowance RulesBc.7 CIL Conveyance Allowance RulesBc.8 CIL Conveyance Advance RulesBc.9 CIL Pension SchemeBc.10 CIL Leave Encashment RulesBc.11 CIL Medical Attendance RulesBc.12 CIL Common Coal CadreBc.13 CIL Cadre Scheme for Non ExecutivesBc.14 CIL Scholarship Scheme, 2001Bc.15 CIL EER GuidelinesBc.16 CIL Gratuity Rules




10.5: Annexure-5: List of Operational Records[Formats of all records listed below are available with the concerned functionary as under.

If of ‘external origin’: Under the copy of related statute, rule, regulation, etc. If of ‘internal origin’: Under a specific office folder.]

(A) For use in Projects * - for OC Projects; ** - for UG Projects; others common for both

Sl Name of the Record Periodicity Maintained by Sent to

I. COAL MINING AND ENVIRONMENT RELATED OPERATIONAL RECORDS

A. Records prescribed by CIL or WCL

1 Contractual Production Report Monthly SH (Survey) CGM/GM, SAM, Mine Manager

2 Feeder Breaker Performance Report DailySH (E&M) SAM,

Area Office3 CHP Report Shift wise

4 Production, Dispatch & Manpower Report Daily Mine Manager CGM/GM

5 HEMM Performance Report* Monthly SH (EXC)

Hq, Area Office6 SDL/LHD/PSLW Performance Report ** Monthly

SH (MIN)7 POL Consumption Report Monthly

8 Statement of Tyres, Engines, Transmission, Sub-assemblies and Drill bits*

Monthly SH (EXC)

9 Cost sheet Monthly SH (FIN) Area Office

10 Rake Report Rake wise

Dispatch Officer Area Office11 Dispatch Report Shift wise

12 Analysis Result of coal samples collected jointly with major (linked) customers Daily

13 Monthly Safety ReportMonthly

SH (Safety) SAM, CGM/GM (Safety)14 Systematic Support Rule-II Report

15 Monthly Stowing Report SH (MIN) SAM, CGM/GM

B. Internal records of Projects operations:1 Drilling / Blasting Record Daily

SH (Blasting)

SAM

2 Explosive Consumption Record Daily

3 Vibration Monitoring Record MonthlySH (Safety)

4 Mobile Water Tanker Trip Register * Daily

5 Air, Water and Noise Quality Monitoring Report Monthly PEO

6 Excavators Maintenance Record*

Daily, Weekly, Monthly SH (EXC)

7 Dumper Maintenance Record*

8 Drill Maintenance Record*

9 Dozer Maintenance Record*

10 Auxiliary Equipment Maintenance Record/Log Book (Grader, Crane, Pay Loader, Tyre Handler, Vehicles)*

11 HEMM lubricants, Filters, Batteries issue, Recovery Record* Monthly

12 Conveyor Maintenance Record Daily SH (E&M)

13 Crusher/Feeder Breaker Maintenance Record




Sl Name of the Record Periodicity Maintained by Sent to14 Transfer House / Bunker Maintenance Record SAM, SH (E&M)

15 Mine Discharge Pump Running Hours Record

16 Sub-station Oil Change Issue, Testing, and Recovery Record Monthly

17 Auto Section Lubricants, Filters, Batteries Issue, Recovery Record Monthly SAM, SH (E&M)

18 Haul Road Maintenance Record* As and when required SH (CIV)

SAM

19 Automatic Sprinkler Maintenance & Operation Record Daily

20 Plantation Record Monthly PEO

21 CHP Oil Recovery Record Monthly

SH (E&M)

22 Winder System Maintenance Record**

Daily, Weekly, Monthly

23 Main Fan Maintenance Record**24 Rope Haulage Maintenance Record**

25 UG Fans Maintenance Record**26 Tipper Maintenance Record**

27 Tub Maintenance Record**28 UG Stoppings Inspection Report** SH (SAF)

29 Wagon Loading Statement Register

Daily SH (CDS)

30 Wagon Loading Register for Contractual Loading

31 Coal Transport Register for Contractual Movement of Coal

32 Local Sales Register

33 Coal Sampling Register34 Sedimentation Tank Maintenance and Operation Record*

As & when reqd SH (CIV)35 Oil and Grease Trap Maintenance and Operation Record*

36 Civil Contract Works Register

37 Mine Survey Register Monthly SH (SUR)38 Monsoon Preparation Plan Yearly SHs (CIV) & (E&M)

39 Magazine Register Daily Magazine ClerkMine Manager

40 Explosive Transit Slip Daily SH (BLS)

41 Explosive Van Log Book* Daily Van Driver SH (BLS)42 Monthly HEMM Flitting Program/ Report* Monthly SH (EXC)

SAM43 Monthly Other P&M Rearrangement Program/Report* Monthly SH (E&M)

44 Shale Picking Register (where needed) Daily SH (CDS)45 Land Acquisition Register

Continuing

PEO SAM and CGM/GM (ENV)46 Land Losers Compensation Register

47 Stores Receipts Register

Storekeeper SH (STO)48 Stores Issue Register49 Material Inspection Report As & when

needed50 Routine Site Visit Register All SH SAM

II. STATUTORY RETURNS AND RECORDS:




Sl Name of the Record Periodicity Maintained by Sent toA. Statutory Diaries, Registers and Records maintained with the Projects

1 Manager’s charge reportOn charge

assumption & relinquishment Mine Manager

DGMS, DTs, CGM/GM

2 Manager’s diary Daily SAM

3 Safety officer’s diary Daily Safety Officer Mine Manager

4 Assistant manager’s diary Daily Asst Manager

5 Overman’s report Shift-wise Overman6 Mining Sirdar’s report Shift-wise Mining Sirdar

7 Shot firer’s report Shift-wise Shot firer Sirdar8 Workmen Inspector’s report Twice a week Workmen Inspector

9 Surveyor’s diary Daily Surveyor

10 Magazine Record Daily SH (BLS)

11 Welfare Officer’s Report Annual Welfare Officer

12 Gas Testing Record (CMR 145)** Weekly Ventilation Officer

13 Water Danger Inspection Record (CMR 126, 127)** MonthlySafety Officer

14 Fire Area Inspection Report (CMR 119)** Daily

15 Gas Emission Register (CMR 118)** Monthly Ventilation Officer

16 Old Workings Inspection Register (CMR 118)** Monthly Safety Officer

17 Ventilation Officer’s Diary** Daily Ventilation Officer

18 Attendance Register Shift wise Attendance Clerk

19 Cap Lamps & Safety Lamps Register

Continuing

Cap Lamp Cabin Incharge

20 Ventilation Plan** Ventilation Officer

21 Surface Plan**

SH (SUR)22 UG Plan**23 Vertical Projection Plan**

24 Water Danger Plan**

25 UG Machinery Inspection Register (CMR 186)**Weekly

SH (E&M)

Mine Manager

26 Shaft / Incline Inspection Record (CMR 70)**

27 Winder Rope Maintenance Record (CMR 80)**

Monthly28 Winder System Inspection Report (CMR 83)**

29 Haulage Inspection Report (CMR 93, 94)**

30 Automatic Contrivances Test Register (CMR 76) ** Weekly, Qtrly

31 Shaft Sinking Signals Test Register (CMR 79) ** Daily

32 Winding Rope Recapping Register (CMR 80, 82) ** Half Yrly

33 Suspension Gear Inspection Register (CMR 81) ** Monthly

34 Tub Examination Register (CMR 89) ** FortnightlySH (E&M)

35 Haulage/Traveling Roadways Inspection Register (CMR 94) ** Weekly

36 Contraventions Register (CMR 103) ** When needed SH (MIN)

37 Airborne Respirable Dust Test Register (CMR 123) ** Fortnightly Ventilation Officer

38 Dust Suppression Measures Inspection Register (CMR 123) ** Weekly

39 Dust Control Plan (CMR 123) ** Continuing




Sl Name of the Record Periodicity Maintained by Sent to40 Dust Cleaning and Treatment Register (CMR 123) ** Daily

41 Air Quantity and Temperature Register (CMR 130) ** Monthly

42 Main Fan Inspection Register (CMR 133) ** Weekly SH (E&M)

43 Air Crossings, Ventilation Stoppings and Doors Inspection Register (CMR 135) **

Fortnightly

Ventilation Officer44 Old Area Reopening Gas Inspection Register (CMR 141) ** When needed

45 Inflammable Gas Removal Register (CMR 142) ** When gas detected Mine Manager

46 Old Workings (unsealed) Gas Testing Register (CMR 143) ** Weekly till sealed

47 Explosives & Detonators Register (CMR 162) Continuing Magazine Clerk

48 Compressors and Pressure Equipment Inspection Register (CMR 183) **

On repairs and 3 yrly SH (E&M)

49 Manpower Survey Plan (CMR 193) ** Monthly SH (PER)

B. Statutory returns sent to regulatory bodies:

1 Notice of opening, closing or change in ownership of mine

1 month before opening, closing

or change in ownership of mine

Sub Area Manager/

Mine Manager

Indian Bureau of Mines, Chief &

Regional Inspectors of Mines, District

Magistrate

2 Notice regarding hours of work in form-A Not less than 7 days before start of work

Chief Inspector of Mines

3 Notice of abandonment or discontinuance for period > 60 days

Not less than 40 days before such abandon-ment

Sub Area Manager/

Mine Manager

Chief Inspector of Mines, Regional

Inspector of Mines

4 Notice of reopening in Form-I, after abandonment or discontinuance for a period more than 60 days

One month before such reopening

Chief & Regional Inspectors of Mines, District magistrate

5 Notice of change in name, address, or ownership of a mine Within 7 days of such change Chief Inspector of

Mines, Regional Inspector of Mines6

Notice of appointment or termination of employment of an Agent, Mine Manager, Assistant Manager, Engineer, Safety Manager and Surveyor

Within 7 days of such appoint-

ment or termination

7 Notice of accident/occurrence in Form-IVA Within 24 hrs

Mine Manager

As above, plus District Magistrate, Coal Mines Labour

Welfare Commissioner

8 Notice of Occupational Diseases in Form-V 3 days of being informed

All above, plus Inspector of Mines

(Medical)

9 Notice of New Installations ** Within 60 days Chief Inspector of Mines, Regional

Inspector of Mines10 Systematic Support Rules ** Within 30 days of start of Operation

11 Notice of initial/periodical medical examination in Form-M

While seeking employment; or 20 days before examination

Safety Officer To the concerned employee

12 Monthly Return in Form-II On or before 14th

of every month

Mine Manager


Inspector of Mines

13 Annual Return in Form-III On or before 20th of Feb. every year


Inspector of Mines, District Magistrate




Sl Name of the Record Periodicity Maintained by Sent to14 Particulars of deceased/injured persons in Form-IVB Within 7 days Mine Manager Chief Inspector of Mines

15 Printing out contraventions by CIM/RIM in Form-VI For every mine inspection

Safety Officer

Mine’s notice board; Mine Manager

16 Return of accidents in Form-J Once in a Quarter Chief Inspector of Mines17 Return of accidents in Form-K

Once in a year18 Renewal of Magazine license Blasting Officer Controller, Explosives

19 Air Consent Form-I 120 Days before Lapse

SAM State Pollution Control Board

20 Water Consent Form-IV

21 Hazardous Waste Authorization Form-1Before expiry of each authorize-

ation

22 Water Consumption Report Form-I 5th day of succeeding month

SAM

State Pollution Control Board23 Environmental Statement Form V Yearly by 30th

Sept

24 Environmental Monitoring Report Quarterly

25 EMP Compliance 6 Monthly ReportHalf yearly by 31

Jan & 31 July

MOEF

26 Return for Bulk Consumer of New Batteries, Form-VIIISRO, SPCB

27 Return for Recycling of Used Batteries Form IX

28 Water Cess PaymentUpon Receipt of

Assessment Order Within one week

Member Secretary, SPCB

29 Monitoring of Hazardous Wastes at Factory, Form-3Annually

SRO, SPCB30 Information Regarding Handling of Hazardous Wastes

& their Disposal Form-431 Accident Reporting, Form-5 When accident

32 Compliance of Consent Conditions As per need

33 Environmental Aspect & Pollution Control Measures in Mine Half yearly

34 Safety Committee Minutes Monthly Mine Manager DGMS, CGM (S&R)




(B) For use in Hq-departmentsSl No Name of Record Periodicity Format

UnderRecord Maintained

by Record Sent to

I: QUALITY CONTROL DEPARTMENT (Under column 4, file reference codes are given, each starting with WCL/HQ/)

1 Area wise Grade Declaration Proposals Yearly QC-1/.. (Area)

Concerned Officer

[Work allocation list maintained by PA to CGM/GM

(QC)]

(Departmental Record)

2 Consolidated Grade Declaration Proposal Yearly QC-2 DT3 Mine/seam Opening Permission Correspondence As and when QC-3 Concerned, as required

4 Correspondence with Coal Controller As and when QC-4 Concerned, as required

5 Misc Correspondence on Grade Declaration As and when QC-5 Concerned, as required

6 Check Sampling & Related Correspondence As and when QC-6 Concerned, as required

7 SEB wise Third Party Tendering / Appointment / Work Orders and Related Correspondence As and when QC-7/.. (SEB) Concerned, as required

8 Misc Correspondence on Quality Determination As and when QC-8 Concerned, as required

9 SEB wise FSA / MoU Matters As and when QC-9/.. (SEB) Concerned, as required

10 FSA/MoU Matters of SAIL As and when QC-10/SAIL Concerned, as required

11 FSA/MoU Matters of other customers As and when QC-11/Others Concerned, as required

12 Powerhouse wise Stone Compensation Claims and Related Correspondence As and when QC-12/.. (Power

House) Concerned, as required

13 Powerhouse wise Moisture Analysis Results As and when QC-13/.. (Power House) Concerned, as required

14 General Correspondence regarding Moisture As and when QC-14 Concerned, as required

15 Powerhouse wise General Quality Complaints and Related Correspondence As and when QC-15/.. (Power

House) Concerned, as required

16 Quality Complaints and Related Correspondence from Customers not under FSAs/MoUs As and when QC-16/Others Concerned, as required

17 Customer Feedback Records and Related Correspondence Quarterly QC-17 Concerned, as required

18 Powerhouse wise Third-party/Joint Sampling Analysis Results As and when QC-18/.. (Power House) (Departmental Record)

19 Sampling/Analysis Results of Supplies to SAIL As and when QC-19/SAIL Concerned, as required

20 SEB wise Third Party Sampling / Analysis Reports Monthly QC-20/.. (SEB) (Departmental Record)

21 SEB wise Analysis Results Reconciliation As and when QC-21/.. (SEB) Concerned, as required

22 SEB wise Referee Analysis Results As and when QC-22/.. (SEB) (Departmental Record)

23 SEB wise Correspondence with Referee Agencies As and when QC-23/.. (SEB) Concerned, as required

24 SEB wise Referee Agencies’ Bill Processing As and when QC-24/.. (SEB) (Departmental Record)

25 MIS Reports for GM Coordination Meets Monthly QC-25 Concerned, as required

26 MIS Reports for CMD Meets Monthly QC-26 Concerned, as required

27 Sampling/Analysis Status Reports of Grade Slippages and Referee Sampling Status for CIL Monthly QC-27 DT and CIL

28 Sampling Coverage Report for CIL Quarterly QC-28 CIL29 Quality Complaints Reported to CIL Weekly QC-29 CIL30 Ash % Report of Coal Supply to Powerhouses having

MoEF Impositions Monthly QC-30 DT and CIL31 Clean Coal Production and Dispatches form Nandan Washery Weekly, Monthly QC-31 CIL32 Raw Coal Analysis Results and Other Matters of Nandan Washery As and when QC-32 Concerned, as required

33 Under-loading/Overloading Reports and Related Correspondence Monthly QC-33 Concerned, as required

34 Weighbridges/Weighment MIS Reports Monthly QC-34 Head MIS Cell35 CIL Correspondence About Weighbridges / Weighment As and when QC-35 Concerned, as required

36 Exception Reports on Weighbridges Breakdown Daily QC-36 DT and CMD37 EPO Status Report Daily QC-37 DT and CMD38 Weighbridges, Feeder Breakers, Crushers & Belt-weigher Status

Register Daily QC-38 (Departmental Record)

39 Weighbridges Correspondences, Agency wise As and when QC-39/.. (Agency) Concerned Officer

[Work allocation list maintained by PA to

CGM/GM (QC)]

Concerned, as required

40 Weighbridges Correspondences, Area wise As and when QC-40/.. (Area) Concerned, as required

41 Weighbridges/Weighment Miscellaneous Correspondence As and when QC-41 Concerned, as required




Sl No Name of Record Periodicity Format

UnderRecord Maintained

by Record Sent to

42 Weighbridges Indents, Supply / Maintenance Orders, Specifications and Related Correspondence As and when QC-42

Concerned Officer[Work allocation list maintained by PA to

CGM/GM (QC)]

Concerned, as required

43 Laboratory/Sampling Equipment Requirements, and Related Standards and Correspondence As and when QC-43 Concerned, as required

44 Quality Fortnights & Awareness Programmes As and when QC-44 Concerned, as required

45 Matters Relating to CCTRL Indora As and when QC-45 Concerned, as required

46 Misc Information to Management, eg, Parliament Questions As and when QC-46 Concerned, as required

II: SAFETY DEPARTMENT1 Safety Audit Report 2-yearly Office Folder CGM/GM (S&R) Area CGM/GM2 Safety Budget of WCL Yearly Office Folder CGM/GM (S&R) DT

3 Information for National Dust Prevention Committee Meeting

Yearly Office Folder CGM/GM (S&R) CIL

4 Information for CIL Safety Board Meetings Yearly Office Folder CGM/GM (S&R) CIL5 Monsoon Preparedness Report Yearly Office Folder CGM/GM (S&R) DT

6 Information for Standing Committee on Safety

Yearly Office Folder CGM/GM (S&R) Ministry of Coal, Ministry of Labour

7 Minutes of Bipartite Safety Meetings Half-yearly Office Folder CGM/GM (S&R) DGMS

8 Minutes of Tripartite Safety Committee Meetings

Half-yearly Office Folder CGM/GM (S&R) DGMS, Unions

9 Information for Safety Review Meeting at CIL Half-yearly Office Folder CGM/GM (S&R) CIL10 Report on Accidents Statistics of WCL Monthly Office Folder CGM/GM (S&R) CIL11 Monthly Performance Report of Department Monthly Office Folder CGM/GM (S&R) DT12 Safety Status Reports for UG Mines (SSR-1) Monthly Office Folder CGM/GM (S&R) CIL13 Safety Status Reports for OC Mines (SSR-2) Monthly Office Folder CGM/GM (S&R) CIL14 Minutes of Safety Coordination Meetings Monthly Office Folder CGM/GM (S&R) (Internal office record)15 Rescue Details Report Monthly Office Folder CGM/GM (S&R) DT and DGMS16 Report of Statutory Manpower Monthly Office Folder CGM/GM (S&R) DGMS17 PME Status Report Monthly Office Folder CGM/GM (S&R) DT, CIL, DGMS18 Rainfall Report Daily Office Folder CGM/GM (S&R) DT19 Accident Enquiry Report When Required Office Folder CGM/GM (S&R) DT, Area CGM/GM20 RMR and Support Design Report When Required Office Folder CGM/GM (S&R) DGMS21 Gas Survey Report When Required Office Folder CGM/GM (SAF) DGMS

III: WELFARE DEPARTMENT1 Welfare Measures Status Report Yearly Office Folder CGM/GM (WLF) Ministry of Coal2 Welfare Measures Status Report Monthly Office Folder CGM/GM (WLF) CIL

IV: EXECUTIVE ESTABLISHMENT DEPARTMENT(This Department prepares no specific reports/returns. Only office files are maintained, as mentioned under Annexure-3F.)

(C) For use in Mines Rescue Station and its Field UnitsA Operational Records Lists maintained by respective units, as mentioned under Annexure-3G

B Statutory Diaries and Records Periodicity Maintained by Sent to1 Rescue Superintendent Diary Daily Rescue Suptd. -2 Rescue Practice/Medical Register Contd. In-charge, Rescue -

3 Self Contained Breathing Apparatus Testing Record As per periodicity by manufacturer In-charge, Rescue -

4 Annual Report Annually Rescue Suptd. DGMS

5 Mine Emergency/Eventuality Operation Completion Report

Within 3 days of completion of operation Rescue Suptd. DGMS

(D) For use in Central Workshop TadaliLists maintained by respective Sections of CWS, as mentioned under related documents in Operational Manual




10.6: Annexure-6: Personnel Competence RequirementsNote: Apart from the training requirements shown below under last column, all technical workers are statutorily

required to undergo refresher training, relating to their respective skills and mine safety, at least once every 3 years at vocational training centers.

Sl No Functionary Minimum RequiredEducation

Minimum Required Experience

Minimum Required Skills

Minimum Required Training

For Project and Sub Area Functions:A. Overall Project Management:

1 Sub Area Manager (SAM) Matriculation 3 yrs in E-5 grade

1st class Mine Manager’s

Competency Certificate (Coal)

Management training

B. Mining Section:1. For Mining Operations

1 Mine Manager/SH (MIN)

Matriculation

3 yrs in E-3 grade 1st Class Mine Manager’s

Competency Certificate (Coal) Management training

2 Quarry In-charge

3 years in E-2 grade3 Assistant Manager

4 Under Manager2nd Class Mine

Manager’s Competency

Certificate (Coal)5 Jr. Mining Engineer 5 years in E-2 grade Overman’s

Competency Certificate, Gas

Testing Certificate, First Aid Certificate

-6 Subordinate Min. Engr 5 yrs as Overman -

7 Overman 3 years as Mining Sirdar

-8 Mining Sirdar 3 years in coal mine

Mining Sirdar’s Competency

Certificate, Gas Testing Certificate, First Aid Certificate

9 Tanker Operator

Class VIII

2 yrs as helper

HMV Driving License

Training at company’s VTC

10 Shovel Operator 2 yrs as helper

11 Dumper Operator 2 yrs as helper

12 Dozer Operator 3 yrs as helper

13 Drill Operator 3 yrs as helper

14 Grader Operator 5 yrs as helper

15 Pay Loader Operator 2 yrs as helper

16 Tipper Driver1 yr post training

17 Haulage Khalasi/Trippler Operator/Compressor Operator -

18 Winding Engine Operator 3 yrs as Haulage Khalasi

2nd Class Winding Engine Khalasi

Certificate19 Drill Helper 3 yrs as Cat-I -

20 Wireless Operator 3 yrs in Cat-IV -21 Lamp Mistry 3 yrs as Lamp

Mazdoor22 Lamp Mazdoor -

23 Lamp Fitter 3 yrs as Lamp Mistry

24 Lamp Issue ClerkMatriculation

3 yrs in Company

25 Lamp Room In-charge 3 yrs as Lamp Fitter -26 Miner Loader

Class VIII- -

27 Trammer - -28 Timber Mistry - -

2. For Surveying:1 Survey Incharge Matriculation 3 years as Asst Survey

OfficerCoal Mines Surveyor’s

Certificate Management training








2 Asst Survey Officer7 years post qualification experience

3 Chainman 2 yrs as survey mazdoor - -

4 Survey Mazdoor Class VIII - - -

5 Draftsman Matriculation 3 yrs as tracer - -

3. For Safety Functions:1 Safety Officer Same as for Asst Manager2 Overman - Safety Same as for Mining Operations3 Mining Sirdar- Safety

4. For Blasting Operations:

1 Blasting In-charge

Matriculation

1 yr in E-1 grade

2nd Class Mine Manager’s


Management training

2 Blasting Overman 3 years as Mining Sirdar

Overman’s Competency

Certificate, Gas testing Certificate, First Aid

Certificate

-

3 Shot Firer Sirdar 3 yrs in coal mine

Shotfirer’s Certificate, Gas Testing

Certificate, First Aid Certificate

-

4 Explosive Carrier Mazdoors Class VIII - - VTC Training

5. For Ventilation:

1 Ventilation Officer Matriculation 1 yr in E-1 grade



Management training

2 Overman – Ventilation Same as for Mining Operations3 Mining Sirdar – Ventilation4 General Mazdoor Class VIII - - VTC Training

6. For Stowing Operations:

1 Stowing Officer Matriculation 1 yr in E-1 grade



Management training

2 Overman – Stowing Same as for Mining Operations3 Mining Sirdar – Stowing4 Fitter

Class VIII3 yrs as Cat-II helper -

VTC Training5 Helper 3 yrs as Cat-I -

C. Electrical and Mechanical Engineering Section:1 Sectional Head (E&M) Diploma in Electrical/

Mechanical Engg3 years in E-5 grade -

Management training2 Engineer In-charge 3 years in E-2 grade -3 Foreman/Asst Foreman

Class VIII

4 yrs as Asst Foreman/Fitter -

Training in company’s VTC

4 Mechanical Fitter 3 yrs as Cat-II helper -5 Mechanical Fitter Helper 3 yrs as Cat-I -6 Electrical Fitter/Electrician 3 yrs as Cat-II helper -7 Electrician Helper 3 yrs as Cat-I -8 Machinist 3 yrs as machinist

helper -

9 Welder 4 years as welder helper -

10 Sub Station Attendant 3 yrs in Cat-I -

11 CHP Operator 3 yrs as helper

12 Pump Khalasi - -

13 Crane Operator3 yrs as helper

HMV License

14 Crusher Attendant -








15 Truck Driver 1 yr post training HMV License

16 Conveyor Khalasi 3 yrs as conveyor mazdoor -

17 Tub Repairing Mazdoor 3 yrs as Cat-I -


18 Hammerman 3 yrs as Tub Mazdoor -19 Bit Sharpener 3 yrs as Cat-III -20 Blacksmith 3 yrs as Hammerman -21 Line Man (Telephone) 3 yrs as Cat-II -

D. Coal Dispatch Section:1 Sectional Head (CDS)

Matriculation3 yrs in E-2 grade - Management Training

2 Dispatch Clerk 3 yrs in company - -

3 Technical Inspector B.Sc.(Chem) 1 yr in company - Training in company’s VTC

4 Siding Clerk Matriculation 3 yrs in company - -

5 Lab AssistantClass-VIII

3 yrs as Sampling Mazdoor - Training in company’s

VTC6 Coal Sampling Mazdoor - - -

E. Excavation Section:1 Sectional Head (EXC) Diploma in Electrical/

Mechanical Engg/ Mining Machinery

3 yrs in E-5 grade -Management training

2 Shop/Site Engineer 3 yrs in E-2 grade -

3 Foreman/Asst Foreman

Class VIII

4 yrs as Asst Foreman/Sr fitter -


4 Excavation Plant (EP) Fitter 4 yrs as EP helper -

5 Electrician 4 yrs as helper -

6 Auto Electrician 4 yrs as helper -

7 Machinist 4 yrs as helper -

8 Welder 4 years as welder helper -

9 Blacksmith 3 yrs in helper -

10 EP General Helper 4 yrs as EP mazdoor -

11 Electrical Helper 4 yrs as helper -

12 Crane Operator 5 yrs as helper

HMV License13 Fork Lift Operator 2 yrs as helper

14 Dumper Driver 2 yrs as helper

15 Truck Driver 1 yr post training

16 HEMM Washing Attendant - -

F. Civil Engineering Section:1 Sectional Head (Civil) Diploma in Civil Engg 3 yrs in E-4 grade - Management training

2 Engineering AssistantCivil Engg Diploma

3 yrs as Sr Overseer -


3 Overseer - -

4 ETP OperatorClass VIII

- -

5 ETP Attendant - -

G. Personnel Section:1 Sectional Head (PER) PG Diploma in labor

welfare

3 yrs as Personnel Officer -

Management training2 Welfare Officer 2 yrs post qualification -

3 Office Superintendent Matriculation 5 years as Sr Clerk - -H. Finance Section:

1 Sectional Head (FIN)Graduation

3 yrs as Accounts Officer -

Management training2 Finance Officer 2 yrs as Asst Accounts

Officer -








3 Accounts ClerkMatriculation

- - -

4 Asst Cashier 3 years in clerical grade III - -

I. Stores Section:1 Sectional Head (Stores) Graduation in Engg 1 year as JET - Management training

2 StorekeeperMatriculation

3 years as Asst Storekeeper - -

3 Stores Issue/Receipt Clerk 3 years - -

J. Environment Section:

1 Project Environment Officer (PEO)

Degree in any Engg discipline; or PG

degree in Geology3 yrs in E-2/3 grade -

Environment management training

(CIL approved)

K. Medical Section:1 Medical Officer MBBS Degree - - -

2 Compounder

Matriculation

10 yrs in grade E - -

3 Pharmacist Experience as Pharmacist - -

4 Staff Nurse 1 year A grade Nursing Certificate -

5 Dresser 1 year as dresser trainee - -

FOR AREA FUNCTIONS:1 Area CGM/GM Matriculation

Working in M-1/2 grade in mining

discipline- Management training

2 Area Environment Officer (AEO)

Degree in any Engg discipline; or PG

degree in Geology3 yrs in E-2/3 grade -

Environment management training

(CIL approved)

3 Area Sales Officer (ASO)Any Engg Degree; or

PG degree in Science/Commerce/Ec

onomics

2 yrs in E-2/3 grade - Management training

4 Area Training Officer (ATO) Degree in any Engg discipline 2 yrs in E-2/3 grade - Management training

FOR HQ FUNCTIONS:1 CGM/GMs Matriculation

Working in M-1/2 grade in related

discipline- Management Training

FOR MINES RESCUE STATION AND ITS FIELD UNITS, AS APPLICABLE:

1 Rescue Superintendent Matriculation5 years practical

experience of below ground work in mines

1st Class Mine Manager Competency Certificate (coal); and First-aid

Certificate

A medically fit ‘rescue trained person’ with

regular statutory refresher practices

2 Officer In-charge Matriculation 3 years practical experience of below

ground work in mines

Mine Manager Competency Certificate (coal) as per DGMS permission; and

First-aid Certificate

3 Instructor MatriculationAs per DGMS

permission; and First-aid Certificate

4 Rescue Room In-charge / Brigade Captain

Matriculation1 years practical

experience of below ground work in mines

Overman ‘s competency certificate; Gas testing

certificate; First aid certificate

5 Brigade member - - -

FOR CENTRAL WORKSHOP:Same as under ‘C’ and ‘E’ to ‘K’ above for Project Functions; and under Area Functions as relevant.




10.7: Annexure-7: Data Analysis Plan

Data to be analyzed Data Source Analysis Method/Technique (for unit-wise analysis) Responsibility

A. Relating to Performance against Quality Objectives – for all units (Achievements against quality objectives – section 5.4.1; and field units’ monthly performance)

i. Achievement against quality objectives Record 9.2 Every month, plotting line graph for each objective / parameter, to show trends of monthly achievements over the year.

Unit Headsii. Operational cost of concerned Project/field-unit Cost sheet Unit Heads

B. Relating to Customer Satisfaction – for all units (section 8.2.1)

i. Satisfaction of major coal customersAs listed under

procedure 8.2.1.A, i to iv

Every quarter, plotting bar charts separately for each of the five questions under Customer Feedback Record (refer procedure 8.2.1.B), to show percentage of positive feedback every quarter over the year.

CGM/GM (QC)

ii. Satisfaction of other customers All collected/received feedbacks/complaints

Every quarter, plotting bar charts separately for percentages each undertaken action over the total (refer procedure 8.2.1.D), to show trends of every quarter over the year. Unit Heads

C. Relating to Conformity of Coal Supply to Requirements – for Projects (sections 8.2.4 & 8.3)i. Penalty payment for overloading/under-loading of

railway wagons Sales Registers Every month, plotting line graphs to separately show trend of penalty payments and grade slippages in the monthly coal supplies by the Project over the year

SH (CDS)ii. Percentage of samples where grade slippage was seeniii. Actual sales realization as compared to declared grade

of coalCoal dispatch register & customer payments

Every month, plotting line graphs to show trend of the ratio of sales realization against value of coal dispatched – taking declared grade into account over the year.

D. Relating to Process Performance during Mining and Allied Operations – for all concerned units (sections 6.2, 6.3, 6.4, 7.1, and 7.5.1)

i. HEMM utilization, and productivity (only for OCPs) Monthly HEMM performance reports

Every month, plotting line graphs to show trends of monthly utilization, and productivity of HEMM over the year. SH (EXC)

ii. Reasons for HEMM break-downs (only for OCPs) Every month, plotting pie charts to show the trends of different causes of breakdowns of HEMM over the year.

iii. Explosive Utilization (for OCPs and UGPs) Blasting Reports Every month, plotting bar charts to show the trend of average monthly value of powder factor over the year.

SH (MIN)iv. Reasons of UG production losses (only for UGPs) Daily Production

ReportsEvery month, plotting pie charts to show the trends of different causes of production-losses in underground mining Projects over the year.

v. Percentage of goaved area stowed (only for UGPs) Stowing Reports Every month, plotting bar charts to show the trend of % of goaved area covered/filled-up by stowing in underground mining Projects over the year.

vi. Ratio of average quantity of ventilation air at pit bottom and last working face (only for UGPs)

Gas monitoring records

Every month, plotting line graphs to show trend ratio of air quantity at pit-bottom to air quantity at the last working coalface in underground mining Projects over the year.




Data to be analyzed Data Source Analysis Method/Technique (for unit-wise analysis) Responsibilityvii. Average production (TPD) per SDL/LHD/PSLW

Equipment (only for UGPs) Production Reports Every month, plotting line graphs to show the trend of productivity (in tonnes per day – TPD) of SDL/LHD/PSLW equipment in underground mining Projects over the year. SH (MIN)

viii. Percentage utilization of CHP (for OCPs and UGPs) CHP operations registers/log-books

Every month, plotting line graph to show trend of % running hours of CHP during the month against standard running hours. SH (E&M)

ix. Manpower utilization (for all field-units) Manpower reports Every month, plotting bar chart to show trend of OMS (in case of Projects) / productivity (in case of other field-units) over the year.

SH (PER)

x. Environmental performance (for all field-units)Air, Water, Noise

Quality Monitoring Report

Every month, plotting a bar chart to show the number of instances when the measurement results exceed the statutory limits. AEO

xi. Diesel consumption (for all field-units) POL consumption report Every month, plotting a bar chart to show trend of diesel consumption during the year. SH (EXC)

xii. Inventory control (for all field-units) Stores Receipt/Issue Register

Every month, making data sheet to show the trend (over the year) of percentage of inventory against the norms for optimum inventory SH (STO)

xiii. Industrial relations (for all field-units) Personnel department office-files

Every month, making a data sheet to show the trend (over the year) of man-hours lost due to strike/ dharnas, etc. SH (PER)

ivx. Cost and budgets (for all field-units) Finance department office-files

Every month, making a data sheet to show the variations in budgeted and actual expenditures. SH (FIN)

xv. Training provision (for all field-units) Personal competence record

Every month, making a bar-chart to show the trend (over the year) of number of persons actually trained against the target. SH (SAF)

xvi. Mine safety performance (for OCPs and UGPs) Record 9.9 Every month, making a data sheet to show the number of reportable accidents. SH (SAF)

E. Relating to Suppliers’ Performance – for all units (sections 7.4.1 & 7.4.3)

i. Conformity of purchased materials Stores Receipt/Issue Register

i. Every month, making a data sheet to show percentage of rejected supplies (in terms of numbers) over the month for each major supplier.

ii. Every month making a data sheet to show the number of times suppliers failed to supply the material in time (full lot/module) - for each major supplier.

Unit Heads

ii. Conformity of outsourced servicesContractual works

registers and payment records

Every month, making a data sheet to show percentage of unsuitable/inadequate services (in terms of rupee value or volume of work, as suitable) over the month for each major service contractor.

Unit Heads
