Case Study

To demonstrate the usage of the various animal care reports used by the City of Irving Animal Services, a government agency in Texas & PetPoint Shelter since 2009.

Introduction Mission: Animal Services promotes and protects the

health, safety and welfare of Irving residents and

animals.

8,000 intakes/year

30 staff

Focus:

Animal Control

Field Services

City Registration

Live Trap Rental

Public Education

Spay/Neuter

Wildlife

Population Management Case Study

Daily Animal Care Reports

What reports do you use for Daily Animal Care?

Animal: Animal Inventory

Medical: Vaccine Missing

Animal: Memo History

Euthanasia Pending

Population Management Case Study

Daily Animal Care Animal Inventory:

Intake Date From

To check animals that

are currently in the

shelter that came in prior

to X date, to consider animals who have been

there the longest to

provide a list of animals

facing euthanasia.

Group By Location

To do a walk-through

and make sure those are

in this report are actually

here in the shelter.

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Animal Inventory Grouped by Species, Sorted by Intake Date

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Animal Inventory

Animal Inventory:

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Daily Animal Care Medical: Vaccine Missing:

“Although the goal is to

vaccinate every animal

upon intake, this report tells

us which animals were

missed (could have been

because the animal was

fractious at the time of

intake, too busy, etc.)”

Remember, this report has

the multi-select parameter

for the Vaccine Type.

Select a species

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Vaccine Missing

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Daily Animal Care Animal: Memo History

This report is used to view/print memos.

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Daily Animal Care Euthanasia: Pending

Generated from the Outcome Euthanasia process,

these animals are found on Care Final Euthanasia.

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Statistical Reporting Which big-picture reports do you run on a regular

basis to provide statistical information when needed?

Animal: Outcome

Animal: Intake

Animal: Outcome by Intake

Agency Activity

Asilomar

Medical Exam/Surgery: Express

Medical Vaccine: Express

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Statistical Reporting Animal Outcome

Can run this report looking back, even to the beginning

of your PetPoint use.

Used to find out:

Adoption Numbers

Transferred to Rescue

Euthanasia Numbers

Age Groups for outcomes

Species for outcomes

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Animal Outcome Answers the questions:

How many adoptions have we done?

Where are the adopters coming from (jurisdiction)?

How many euthanasia's happen every year?

Are they increasing or decreasing?

What is the reason we are transferring animals out?

Animal Intake:

To find out how many

animals came in during

a specific time frame.

Can be broken down

to show only one

intake type / subtype

or focus on specific

species.

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Statistical Reporting

Animal Intake

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Animal: Outcome by Intake

Report provides important

information on animal visits

based on the categories of

intake and outcome

types/subtypes.

Use this report to find out

what the different outcomes

are for animals brought in

under similar circumstances,

i.e., owner surrendered pets

of a specific age group -

how many were adopted,

transferred, euthanized?

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Statistical Reporting

Animal: Outcome by Intake What is happening to the surrendered (or stray, or

seized) animals?

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Statistical Reporting Agency Activity

To check on a particular rescue group and see how

many animals they have rescued.

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Statistical Reporting Asilomar reports to submit for grants.

www.asilomaraccords.org

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Statistical Reporting Medical Exam/Surgery: Express

How many spays, how many neuters were performed?

Medical Vaccine: Express

How many vaccines are provided to our animals?

How many of a specific vaccine are we going to need?

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Favorite Reports Do you have a favorite or most commonly used

report?

Animal: Intake

Animal Inventory

Animal: Outcome

What are your

favorite Reports

from the Reports

Website?

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How do these reports help? How do these reports help you care for your animals?

“Shows our peak times for intakes to enable us to better

prepare for those times”

Saves time to allow for staff to do other duties. “Reports

are quickly run and easy to use”

“Provides the statistics to show how

we can improve as an operation”

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time & space management

statistics to help

determine improvements

reports readily available

“Keeps our shelter inventory updated”

“Helps us determine what areas need

work on such as updating locations

when animals are being moved.”

How often do

you do Nose

Counts (physical

inventory)?

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How do these reports help?

Impact What impact do these reports have on your overall

shelter operations?

“A huge impact, saves lives and alleviates a lot of stress

on staff; alerts us to problematic areas.”

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A Special Thanks to the City of Irving Animal Services for participating in this PetPoint Case Study

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