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Language Policy and Leadership Office Update Bilingual Coordinators Network Meeting September 21, 2012 Sacramento, CA. Title III Program and Funding James Shields Education Programs Consultant. Cash Management Data Collection System. Most recent reporting period July 10–31, 2012 - PowerPoint PPT Presentation
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CALIFORNIA DEPARTMENT OF EDUCATIONTom Torlakson, State Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction Language Policy and
Leadership Office Update
Bilingual Coordinators Network Meeting September 21, 2012
Sacramento, CA
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
2
Title III Program and Funding
James ShieldsEducation Programs Consultant
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
33
Cash Management Data Collection System
• Most recent reporting period– July 10–31, 2012
• Next reporting period– October 10–31, 2012
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
44
Cash Management Data Collection System Resources
and Contacts• For more information on the data collection
system, including instructions, reporting dates, and frequently asked questions, please visit the California Department of Education (CDE) Federal Cash Management Web page at http://www.cde.ca.gov/fg/aa/cm/.
• For program questions, please contact Karen Almquist, Education Fiscal Services Assistant, by phone at 916-327-4406 or by e-mail at [email protected].
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
55
2012–13 Applications
Applications for 2012–13 Limited English Proficient (LEP) and Immigrant Education Student Subgrant Programs have been submitted by local educational agencies (LEAs). Any LEAs who missed the application deadline will have to wait until 2013-14 to determine their eligibility and apply.
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
66
2012–13 Private School Participation
• Private school requests to participate (Immigrant) and private school reports via the Con App (LEP) have been completed.
• A memorandum of understanding should be completed by October 31, 2012, for any participating private schools.
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
77
2012-13 Awards
• The 2011–12 Title III estimated per pupil amounts are:
– LEP: $104.05
– Immigrant: $100.00
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
88
2012–13 Awards
• Title III sub-grantees no longer receive an award letter from the Language Policy and Leadership Office (LPLO).
• Funding information is available on the Title III Immigrant and LEP Entitlement Listing page at: http://www.cde.ca.gov/sp/el/t3/tiiiapportnotify11.asp.
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
99
End of Year Expenditure Reports
• End of Year (EOY) expenditure reports for Direct Funded and Consortia LEAs are projected to be available via CARS online October 2012.
• Consortia leads will only report for the year(s) they were the lead.
• The LPLO will not be sending the notification-LEAs will receive notice via CARS.
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
1010
End of Year Expenditure Reports
• LEAs must report all obligations on the EOY expenditure report.
– According to the California State Accounting Manual, “Legal obligations are commitments made by an LEA to purchase goods or services immediately or in a future period.”
– To determine whether a financial commitment should be reported as an obligation, please refer to Title 34, Part 76, Section 707 from the Code of Federal Regulations (CFR): Retrieve by CFR citation Web page at http://www.gpoaccess.gov/cfr/retrieve.html.
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
1111
End of Year Expenditure Reports
All obligations must be liquidated no later than 90 days after the funding period ends. FY 2010–11 subgrant obligations need to be liquidated by December 30, 2012.
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
1212
Federal Guidance: Supplement, not Supplant
Webinar May 4, 2011
– Archived on the WestEd Title III Funds: Supplement, Not Supplant in California Web page at http://www.webdialogues.net/cs/TitleIII-casupplement-home/view/di/248?x-t=home.view.
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
13
Federal Guidance: Private School Participation
Equitable Services Requirements- Services to Limited English Proficient Students in Private Schools Webinar
– July 20, 2011
– PowerPoint presentation available by request to Jim Shields by phone at
916-319-0267 or by e-mail at [email protected]
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
1414
Federal Guidance: Funding for Translation of Documents
• Annual letter will be mailed September 2012
• General translation of documents:
– May not use Title III for translation of general handout documents
– May use Title I for translation of parental notifications
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
15
Federal Guidance: Funding for Translation of Documents
May use Title III for translation of specific documents:
– Reason for identification
– Method of assessment and level of English proficiency
– Description of program settings
– Program placement and rationale
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
16
Federal Guidance: Funding for Translation of Documents– Exit requirements
– Coordination with objectives of Individualized Education Program (if appropriate)
– Parental rights
– Failure to make progress on the Annual Measurable Achievement Objectives (AMAOs) (if appropriate)
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
1717
Title III LEP Program and Fiscal Contacts
LEP Student Subgrant Fiscal Questions: Patty Stevens, Associate Governmental ProgramsAnalyst, by phone at 916-323-5838 or by e-mail [email protected].
LEP Student Subgrant Program Questions: Jim Shields, Education Programs Consultantby phone at 916-319-0267 or by e-mail [email protected].
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
1818
Title III Immigrant Program and Fiscal Contacts
Immigrant Student Subgrant Fiscal Questions:
Patty Stevens, Associate Governmental Programs
Analyst, by phone at 916-323-5838 or by e-mail at
Immigrant Student Subgrant Program
Questions:
Jim Shields, Education Programs Consultant, by
phone at 916-319-0267 or by e-mail at
TOM TORLAKSONState Superintendent of Public Instruction
19
Title III Accountability Requirements
Lilia G. SánchezBilingual/Migrant Education Consultant
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
Title III Accountability
• Title III under the federal Elementary and Secondary Education Act (ESEA) provides supplemental funding to LEAs and consortia
• Funds are to be used to implement programs designed to help English learners (ELs) attain English proficiency and meet the state’s academic and content standards
20
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
Title III Accountability
• Is a series of annual academic performance goals established for each LEA or consortia of LEAs to hold them accountable for progress and performance of ELs
• LEAs are determined to have met their accountability goals if they meet or exceed each year’s accountability targets and criteria
21
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
Title III Accountability
Title III, Part A, Subpart A, Sections 3121 and 3122, of the ESEA requires that each state:
– Establish English language proficiency standards
– Conduct an annual assessment of English language proficiency
– Define two Annual Measurable Achievement Objectives (AMAOs) for increasing the percentage of EL students’ developing and attaining English proficiency
– Include a third AMAO relating to meeting the Adequate Yearly Progress (AYP) for the EL subgroup at the LEA or consortium level
– Hold LEAs and consortia accountable for meeting the three AMAOs (ESEA Section 3122)
22
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
California’s Definition of Annual Measurable
Achievement Objectives• An Annual Measurable Achievement Objective (AMAO)
is a performance objective, or target, that Title III subgrantees must meet each year for their EL populations
• All LEAs and consortia receiving a Title III-LEP grant are required to annually meet the two English language proficiency AMAOs
• All LEAs must also meet a third academic achievement
AMAO based on AYP information
23
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
Title III Annual Measurable Achievement Objectives
Title III AMAOs Assessments
AMAO 1: Percentage of ELs Making Annual Progress in Learning English CELDT
AMAO 2: Percentage of ELs Attaining the English Proficient Level on the CELDT CELDT
AMAO 3: AYP Requirements for EL Subgroup at the LEA or Consortium Level
CST, CMA, CAPA, CAHSEE
24
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
25
Consequences of Not Meeting Annual Measurable
Achievement Objectives
If a Title III or consortia does not meet any one or more of the three AMAOs in any year, it must:
• Inform the parents of all ELs in the LEA or the consortia as a whole, that the AMAOs have not been met
• This notification should be provided within 30 days of the public release of the Title III Accountability Report
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
26
Development of a Title III Year 2 Improvement
PlanPursuant to requirements of ESEA, Section 3122(b)(2):
– LEAs and consortia that fail to meet one or more AMAOs for two consecutive years
(FY 2010–11, and FY 2011–12) must also
develop an improvement plan that will ensure all AMAOs are met
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
Development of a Title III Year 2 Improvement
Plan• The improvement plan shall specifically address the
factors that prevented the LEA or consortium from achieving the AMAO targets
• This requirement can be addressed via the Title III Year 2 Improvement Plan (IP) on the California Accountability and Improvement System (CAIS)
• More information on the IP is available at the CDE Accountability Requirements Web page at http://www.cde.ca.gov/sp/el/t3/t3amaotargets12asp.
27
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
28
Projection of Year 2 LEAs in Improvement Status
• Based on 2010-11 data, up to 96 LEAs will be identified as not having met one or more AMAOs for two consecutive years
• A more accurate number will be available upon release of the 2011-12 Accountability Reports
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
29
Consequences of Not Meeting AMAOs for 4 Years
Pursuant to requirements of the ESEA,Section 3122 (b)(4), and approved by the State Board of Education:
– LEAs and Consortia failing to meet one or more AMAOs for four consecutive years
(2008–09, 2009–10, 2010–11, and 2011-12) are also required to modify their curriculum, program, and method of instruction
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
Development of a Title III Year 4 Improvement
Plan• This requirement can be addressed via the
Title III Year 4 IP on CAIS
• More information on the improvement plan is available in the CDE Accountability Requirements Web page at http://www.cde.ca.gov/sp/el/t3/t3amaotargets.asp.
30
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
31
Projection of Year 4 LEAs in Improvement Status
• Based on 2010-11 data, up to 66 LEAs will be identified as not having met one or more AMAOs for four consecutive years
• A more accurate number will be available upon release of the 2011-12 Accountability Reports
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
Notice of Improvement Status
LEAs and consortia that are identified as not meeting AMAOs for two or four consecutive years will be notified by the CDE of further action that needs to be taken
32
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
33
Accountability Requirements Information
Title III Accountability Requirements 2012
http://www.cde.ca.gov/sp/el/t3/t3amao
targets12.asp
2011-12 Title III Accountability Report Information Guide
http://www.cde.ca.gov/ta/ac/t3/
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
34
Title I, II, and III CoordinatedTechnical Assistance
• Notification Letter: common letter to LEAs notifying them of their improvement status under Title I, II, and III, and action that needs to be taken
• Based upon data from the 2012 AYP Report and the 2011-12 Title III Accountability Report
• Technical Assistance: Forums, Webinars, Web pages
• Title I LEA Program Improvement Requirements, CDE Web page at http://cde.ca.gov/ta/ac/ti/leapireq.asp
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
35
Title I, II, and III CoordinatedTechnical Assistance
Archived 2009-10 technical assistance presentations available at the California Comprehensive Center (CACC) at WestEd Web page at http://www.cacompcenter.org/cs/cacc/print/htdocs/cacc/esea-requirements.htm
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
36
Title III Technical Assistance for Year 2 and Year 4
Forums
Tentative Dates and Sites
• November 2, 2012, Long Beach
Westin Long Beach
• November 7, 2012, Sacramento
Woodlake Hotel
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
37
Technical Assistance for Year 2 and 4
County Office of Education Leads
• The CDE and the County Office of Education (COE) Leads, in partnership with the CACC at WestEd provide technical assistance to LEAs to support the development, implementation and monitoring of the Year 2 and Year 4 Plans
• In fiscal year 2012–13 the CDE will disburse $2 million in Title III local assistance funds to eleven County Offices of Education
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
38
County Office of Education Leads
Region 1 Annette Murray Sonoma County Office of Education 707-524-2817, [email protected]
Nancy Rogers-ZegarraMendocino County Office of Education707-467-5101, [email protected]
Stephanie WaymentLake County Office of Education 707-262-4163, [email protected]
Region 2 Holly AhmadiButte County Office of Education
530-532-5713, [email protected]
Rindy DeVollButte County Office of Education 530-532-5806, [email protected]
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
39
County Office of Education Leads
Region 3 Jan Mayer Sacramento County Office of Education
916-228-2619, [email protected]
Region 4 Charlotte Ford Contra Costa County Office of Education,
925-942-3357, [email protected]
Denise GiacominiSan Mateo County Office of Education
650-802-5348, [email protected]
Cynthia Medina Alameda County Office of Education:
510-670-4549, [email protected]
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
40
County Office of Education Leads
Region 5 Yee Wan
Santa Clara County Office of Education
408-453-6825, [email protected]
Region 6 Olivia Sosa
San Joaquin County Office of Education
209-468-4865, [email protected]
Region 7 Guadalupe SolisTulare County Office of Education 559-651-3831, [email protected]
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
41
County Office of Education Leads
Region 7 Laura A. GonzalezTulare County Office of Education559-651-3046, [email protected]
Laura VoshallTulare County Office of Education 559-651-0516, [email protected]
Region 8 Elva HennesseeKern County Superintendent of Schools Office661-636-4239, [email protected]
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
42
County Office of Education Leads
Region 9 Antonio Mora
San Diego County Office of Education
858-569-3114, [email protected]
Karla Groth
San Diego County Office of Education
858-569-3104, [email protected]
Region 10 Maritza Rodriguez Riverside County Office of Education
951-826-6434, [email protected]
Fermin JaramilloSan Bernardino County Superintendent of
Schools909-386-2608, [email protected]
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
43
County Office of Education Leads
Region 11 Magdalena Ruz-Gonzalez Los Angeles County Office of Education562-922-6332, [email protected]
Silvina RubinsteinLos Angeles County Office of Education562-940-8817; 562-922-6291,
TOM TORLAKSONState Superintendent of Public Instruction
TOM TORLAKSONState Superintendent of Public Instruction
44
Title III Accountabilty Requirements
Contact Information
Lilia G. SánchezBilingual/Migrant Programs Consultant