Title I, Part A Foundations for New Coordinators Dr. Lynn Sodat Gabie Frazier Virginia Department of Education Office of Program Administration and Accountability

Title I, Part AFoundations for New Coordinators

Dr. Lynn SodatGabie Frazier

Virginia Department of Education Office of Program Administration and

AccountabilityJuly 2015 Coordinators’ Academy

2015 Coordinators’ Academy

Session Overview

• Introduction and Background• Major Landmarks in Federal Education Reform• Definition and Purpose of Title I, Part A• Fiscal Considerations

• Instructional Delivery Programs• Targeted Assistance• Schoolwide Programs


Session Overview

• Supporting Components• Application Information• Reimbursement Request• Parental Involvement• Professional Development• Equitable Services to Private Schools• Title I Comparability• Federal Program Monitoring

• Title I University


Landmarks in Federal Education Reform

1964 1965 1975 19881983


1989 20001994 2001

Landmarks in Federal Education Reform


Title I Defined

What is Title I?

• Federal law intended to support the educational needs of disadvantaged students

• Elementary and Secondary Education Act of 1965 (ESEA), as amended by the No Child Left Behind Act of 2001 (NCLB)

• Federal funding source


Ensure that all children have fair, equal, and significant opportunity to obtain high-quality education and

reach, at a minimum, proficiency on challenging state academic achievement standards and assessments.

Improving the Academic Achievement of the Disadvantaged

The purpose of Title I is to:

Purpose of Title I, Part A


Fiscal Considerations:Eligibility for Title I Funding

Federal allocation is made to VDOE based on poverty data from

the US Census

Divisions make school level

allocations using a per pupil formula for low-income students

VDOE awards subgrants to divisions based upon federal allocation and other

adjustments

Title I eligibility is based on student poverty.


Use of Title I Funds

Federal funds can be used to:

Fund supplementary programs;

Fund supplementary materials and staff; and

Fund programs and services that specifically support students with the greatest academic need.


Use of Title I Funds

Title I funds are to be used to directly impact student achievement by:

• Providing additional services that increase the amount and quality of instructional time;

• Providing students with an enriched and accelerated academic program;

• Significantly elevating the quality of instruction; and

• Affording parents substantial and meaningful opportunities to participate in the education of their children.


Supplement, Not Supplant

What does “Supplement, Not Supplant” mean?

• Federal funds must enhance or increase the level of funding which is normally available from state or local sources

• Federal funds must not replace state and local funds


Supplement, Not Supplant

State and Local: ice cream and

cone

Title I: sprinkles


Supplement vs. Supplant

Targeted AssistanceA school division may use Title I funds only to supplement and, to the extent practical, increase the level of funds that would, in the absence of Title I funds, be made available from non-federal sources for the education of students participating in Title I programs. In no case may Title I funds be used to supplant, i.e., take the place of, funds from non-federal sources. To meet this requirement, a division is not required to provide Title I services using a particular instructional method or in a particular instructional setting. [ESEA, Section 1120A(b)]



Schoolwide Unlike a targeted assistance program, a schoolwide program school is not required to select and provide supplemental services to specific children identified as in need of services . . . A schoolwide program school, however, must use Title I funds only to supplement the amount of funds that would, in the absence of the Title I funds, be made available from non-federal sources for that school, including funds needed to provide services that are required by law for children with disabilities and children with limited English proficiency. [ESEA, Section 1114(a)(2)]



Supplanting is presumed in the following instances:

•Title I funds are used to provide services that are required under other federal, state, or local law.

•Title I funds are used to provide services that were provided with non-federal funds in the prior year(s).

•Title I funds are used to provide services for children participating in a Title I program that are provided with non-federal funds to children not participating in Title I.


Considerations for Planning the Use of Title I Funds Ask yourself, is it . . .

• Not prohibited or required by other state or local regulations • Supplemental to the basic education program•Necessary and reasonable for proper and efficient performance and implementation

• Not exceeding sensible limits; not exorbitant• Market cost for comparable goods

•To meet a clear and documented need•To carry out an approved program/activity or for the success of

an approved/adopted initiative•To increase access, improve quality, support students, etc.

•Appropriate infrastructure in place to support the activity•Aligned with current division initiatives, strategic direction,

policies, etc.•Sufficient time, personnel, funding to fully carry out the initiative

2015 Coordinators’ Academy17

Virginia Department of Education

Carryover Provisions

• Total period of grant award is 27 months

• 85 percent of funds must be obligated within 15 months

• Up to 15 percent can be carried over for the remaining grant award period

• Refer to Superintendent’s Memo #085-15 – Title I, Part A Carryover Provisions and Reallocation Procedures Under the Elementary and Secondary Act of 1965 (ESEA) for more information.

http://www.doe.virginia.gov/administrators/superintendents_memos/2015/085-15.shtml



Carryover Timeline

Year of Grant Award

Total Grant Award Period

Deadline to Obligate 85% of Award*

Deadline to Obligate 100% of Award

Deadline to Request Reimbursement for ALL funds

FFY 2015(2015-2016)

July 1, 2015- Sept. 30, 2017

Sept. 30, 2016 Sept. 30, 2017 Nov. 15, 2017

FFY 2014 (2014-2015)

July 1, 2014 – Sept. 30, 2016

Sept. 30, 2015 Sept. 30, 2016 Nov. 15, 2016

FFY 2013 (2013-2014)

July 1, 2013 – Sept. 30, 2015

Sept. 30, 2014 Sept. 30, 2015 Nov. 15, 2015

*Some divisions may receive a waiver to carry over more than 15% of award

http://www.doe.virginia.gov/federal_programs/esea/title1/part_a/guidelines_procedures/definition_of_obligation.pdf

http://www.doe.virginia.gov/federal_programs/esea/title1/part_a/guidelines_procedures/definition_of_obligation.pdf


Targeted Assistance Model (TA)

ESEA, Section 1115

Schoolwide Program (SWP)

.

ESEA, Section 1114

Instructional Delivery Programs

Supplemental instructional services to targeted

students

Instructional services to enhance entire academic

program


Targeted Assistance Program

• This delivery model provides supplemental assistance to targeted

schools to assist eligible students (failing or most at risk of failing)

to meet the state’s challenging academic achievement standards.

• Multiple, educationally related, and objective criteria established

by the school division are used to determine the eligibility of

children within the TA school.


Title I, Part A, Required Instructional Qualifications

Targeted Assistance SchoolAll teachers and paraprofessionals being paid with Title I, Part A, funds must be highly qualified as defined by ESEA.


Schoolwide Programs• 40 percent low-income or greater (or identified

as Focus or Priority school)• Whole school reform strategies• All students may receive services • Focus is on students with greatest academic

need• Annually evaluate and revise schoolwide plan• Federal, state, and local funds may be combined

to create whole school reform (reimbursed to appropriate source)


Title I, Part A, Required Instructional Qualifications

Schoolwide SchoolAll content teachers and all instructional paraprofessionals regardless of funding source must be highly qualified as defined by ESEA.

10 Components of a Schoolwide Plan


Comprehensive Needs Assessment at a Glance


Schoolwide Planning Resources on the Title I Web Site*

* These resources are located in the “Technical Assistance and Program Monitoring folder on the Title I Web site.


Application Information

• Due July 1, 2015, in Online Management of Education Grant Awards (OMEGA) through Single Sign-on for Web Systems (SSWS) portal.

• Changes are revisions until approved status.• Changes to approved application are amendments.• Budget Transfer Requests (BTR) follow amendments• Refer to Superintendent’s Memo #112-15: 2015-2016

Applications for Federal Program Funds under the Elementary and Secondary Education Act of 1965 (ESEA), as Amended by the No Child Left Behind Act of 2001 (NCLB), for more information.


Application Information


Reimbursement Requests

• For applications submitted by July 1, 2015, 2015-2016 funds will be available on a reimbursement basis as of July 1, 2015.

• For applications submitted after July 1, 2015, 2015-2016 funds will be available on a reimbursement basis as of the date the application is received at the Department.

• Reimbursements should be requested regularly – quarterly or monthly.

• Work closely with budget/finance staff to ensure the accuracy of reimbursement requests.


Title I, Part A, Parental Involvement

As a condition of receiving Title I, Part A, funds, a school division must:

• Develop a Title I School Parent Involvement Policy for each school;

• Develop a Title I Division Parent Involvement Policy;• Build capacity for parental involvement; and• Reserve one percent of award for parent involvement

if the total award is $500,000 or greater.


Title I, Part A, Professional Development

• Trainings supported with Title I, Part A, funds should be high quality, sustained, intensive, and classroom-focused in order to have a positive and lasting impact on classroom instruction and teacher’s performance in the classroom.

• Professional development trainings should be aligned with and directly related to state academic content standards, student academic achievement standards, and assessments.

Additional definitions of professional development can be found in Title IX-General Provisions, Part A, Definitions, Section 34, The No Child Left Behind Act (NCLB), 2002


Equitable Services to Private Schools

• Under Sec. 1120 of Title I, a school division is required to provide eligible children attending private elementary and secondary schools Title I services or other benefits that are equitable to those provided by the division to eligible public school children.

• Refer to Superintendent’s Memo #018-15: Eligibility of Private Schools to Participate in Federal Programs, for more information.


Title I, Part A, Comparability

• A school division may receive Title I, Part A, funds only if it uses state and local funds to provide services in Title I schools that are at least comparable to services provided in non-Title I schools.

• Demonstrating comparability is required to receive Title I, Part A, funds.

• Refer to Superintendent’s Memo #327-14: 2014-2015 Title I, Part A, Comparability Report, for more information.


Federal Program Monitoring (FPM)

• FPM is conducted to monitor compliance with federal and state requirements and to ensure the correction of deficiencies in program operations.

• Beginning with the 2014-2015 school year, Title I programs are monitored on a three year cycle.

• Refer to Superintendent’s Memo #259-14: 2014-2015 Federal Program Monitoring Schedule for more information.


Federal Program Monitoring: LEA Process


Title I University

• During the 2015-2016 school year, Title I staff will facilitate training sessions focused on specific and timely topics.

• Participation is open to any and all interested division staff.• Topics for this year include:• National Title I Distinguished Schools Application Process• Successful Program Implementation: Meeting Compliance Requirements• Application Amendments and Budget Transfers• Comparability• Equitable Services, Part I and Part 2• Community Eligibility Provision• Maintenance of Effort• Monitoring and Revising the Schoolwide Plan

• Refer to presentation schedule for session dates.


Resources

No Child Left Behind Act of 2001, Title I, Part A Section 1114. Schoolwide ProgramsSection 1115. Targeted Assistance Schools

Title I Fiscal Issues, Non-Regulatory Guidance, February 2008

Designing Schoolwide Programs, Non-Regulatory Guidance, March 2006

Title I, Part A, Schoolwide Plan Template


VDOE Contact Information: Title I, Part A, Specialists


VDOE Contact Information: Title I, Part A, Coordinator

Dr. Lynn Sodat, Title I, Part A, [email protected]

804-371-2934

VDOE Title I, Part A, staff contact information, including specialists’ assigned divisions, is posted on the VDOE Web site: http://www.doe.virginia.gov/federal_programs/esea/title1/part_a/index.shtml


Questions?

Documents

Title I, Part A Foundations for New Coordinators Dr. Lynn Sodat Gabie Frazier Virginia Department of Education Office of Program Administration and Accountability