I.T. Department

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Tirumala Tirupati Devasthanams

Open Tender for

OUTSOURCING OF DESKTOP PUBLISHING & DATA

ENTRY WORKS OF TTD

TENDER NO.27 /EDPM/TTD/Tpt/2017-18

Prepared by: Information Technology Department,

T.T.Devasthanams, Tirupati

I.T. Department

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I N D E X

NO DETAILS Page No.

1. NOTICE INVITING TENDER (NIT)

2. DECLARATION OF TENDERER

3. ELIGIBILITY CRITERIA

4. INSTRUCTIONS TO TENDERERS.

5. GENERAL TERMS AND CONDITIONS OF CONTRACT

6. SPECIAL CONDITIONS FOR INCOME TAX AND VAT/CST

7. FORCE MAJEURE

8. INDEMNIFICATION

9. CONFIDENTIALITY

10. INTELLECTUAL PROPERTY RIGHTS

11. SCOPE OF WORK

12. DURATION OF THE CONTRACT

13. PRICE BID FINALIZATION

14. PAYMENT

15. SPECIAL CONDITIONS OF CONTRACT

16. ANNEXURE

17. PRICE BID

I.T. Department

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TIRUMALA TIRUPATI DEVASTHANAMS

INFORMATION TECHNOLOGY DEPARTMENT

*** *** ***

1. NOTICE INVITING TENDERS (NIT)

1. DEPARTMENT NAME : EDP Manager

2. CIRCLE : IT, TTD, TIRUPATI

3. NIT NUMBER : 27/EDPM/TTD/Tpt/2017-18

4. NAME OF WORK : Outsourcing of Desktop Publishing

& Data Entry Works of TTD

5. ESTIMATE CONTRACT VALUE : Open tender

6. PERIOD OF COMPLETION : Volume based 50,000 pages

approx

7. FORM OF CONTRACT AND CLASS OF

CONTRACT : ITEM WISE

8. BIDDING TYPE : offline

9. BID CALL NO. : 4th call

10 TYPE OF QUOTATION : Schedule wise

11 TRANSACTION FEE PAYABLE TO The

M.D, APTS, Hyderabad : Will be generated while bidding

and accordingly the Bidder has to

pay

12 PROCESSING FEE : -----------

13 PROCESSING FEE DD PAYABLE TO : -----------

14. EMD/BID SECURITY (Accepted only

scanned D.D.

No NEFT/RTGS/Challan to any account

will be accepted. D.D. drawn in favour

E.O., TTD. alone shall be uploaded in

the place provided for B.G.)

: Rs. 10,000-00

15. EMD/BID SECURITY DD PAYABLE

TO : E.O., TTD, Tirupati.

16. BID DOCUMENT DOWNLOADING

START DATE : 28.08.2017 from 3.00 P.M.

17. BID DOCUMENT DOWNLOADING

END DATE : 08.09.2017 up to 1.00 P.M.

18. LAST DATE AND TIME FOR RECEIPT

OF BIDS : 08.09.2017 up to 3.00 P.M.

19 BID VALIDITY : 3 months

20. PRE QUALIFICATION/TECHNICAL

BID OPENING DATE : 08.09.2017 at 4.00 P.M.

21. COMMERCIAL BID OPENING DATE : 11.09.2017 at 3.00 P.M.

22. OFFICER INVITING BIDS : EDP Manager, TTD, Tirupati

23. BID OPENING AUTHORITY HOD, I.T. Department, TTD,

Tirupati

24. ADDRESS Office of the EDP Manager,

R.No.81, 2nd floor TTD. Admn.

Building, K.T. Road, Tirupati.

Chittoor Dt., A.P., India.

25 CONTACT DETAILS 0877-2264115,

26 e-mail edpm@tirumala.org

I.T. Department

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2. DECLARATION BY THE TENDERER

The Executive Officer,

Tirupati Tirumala Devasthanams,

Tirupati – 517501.

Dear Sir,

Sub : Outsourcing of Desktop Publishing & Data Entry Works of TTD

Ref :

***

1. We expressly declare and acknowledge that we have carefully read / understood

and followed the Guidelines.

2. We will not make any claim or demand upon TTD based upon or arising out of

any alleged misunderstanding, misconception or mistake.

3. We shall keep the offer open for a period of 3 (Three) Months and not modify or

alter the whole or any part of the offer submitted for the above period.

4. In the unlikely event of the withdrawn during the agreement period by us, the

EMD Earnest Money Deposit amount of Rs.10,000/- paid at the time of tender

may be forfeited by TTD.

5. If our offer is accepted the EMD will be retained by TTD for further fulfillment of

the contract.

6. If our offer is not accepted the EMD shall be returned on application, after we

receive the notice or rejection of our tender.

7. We understand and agree that TTD is not bound to accept the highest offer that it

receives under this offer.

8. We also understand and agree that TTD reserves the right to cancel all or any

applications under this offer without assigning any reasons or explanations and if

necessary call for tenders.

9. If our offer is accepted, we agree to enter into a formal agreement with TTD for

Outsourcing of Desktop Publishing & Data Entry Works of TTD.

10. We declare and accept that a mere submission of the offer by us does not

constitute any relationship with TTD in any manner whatsoever.

Yours truly,

(Seal & Signature of Tenderer)

Name & Address of Tenderer.

I.T. Department

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TIRUMALA TIRUPATI DEVASTHANAMS, TIRUPATI

O/O.EDP MANAGER

3. ELIGIBILITY CRITERIA:

The tenderer shall fulfill the eligible criteria for participation in the tender and the

tender will be evaluated adhering to the following mandatory eligible criteria:

3.1 License for supply of labour obtained from the appropriate Officer of the

Labour Department, Govt. of A.P.

3.2 Bidder should have a turnover of Rs.30 lakhs per annum during the

preceding 3 years.

3.3 All Registrations / permissions/ clearances of Service Tax, EPF, ESI,

Labour License etc., are to be possessed by the prospective bidder prior to

participation in the bid. Copies of the same shall be submitted.

3.4 Bidder should have executed at least two similar works with value of work

of Rs.1,00,000 during last 3 years.

3.5 The firm has to submit a letter duly stating that they have not been black-

listed in the past by an institution/ organization on non-Judicial stamp paper

being purchased by the tenderer as per prevailing rates under the stamp act.

3.6 The tenderer should furnish copy of Permanent Account Number (PAN)

card.

3.7 EMD in the form of Demand Draft in favour of Executive Officer, T.T.D,

Payable at Tirupati for Rs.10,000/-.

3.8 Cost of Tender document in the form DD in favour of Executive Officer,

TTD for Rs.1,000/-

4 INSTRUCTIONS TO TENDERERS

4.1 The EDP Manager, TTD, Tirupati, invites tenders for the above work vide

Adv.No: 02/ C2/12053/EDPM/TTD/Tpt/2017 Dt. 26.08.2017 The bids will

be opened by the H.O.D.(IT), TTD, Tirupati or his nominee at his office, on

the dates mentioned in NIT. If the office happens to be closed on the dates,

the opening of tenders gets automatically postponed to the next working date,

the time being unaltered, unless extended by a notification published in News

papers or through Amendment on TTD’s Web site i.e. www.tirumala.org.

4.2 Tender shall download the tender document from the TTD website

www.tirumala.org. Cost of the tender document of Rs.1,000/- (Rupees One

thousand only) shall be paid in the form of D.D. drawn from any scheduled

bank in favor of the Executive Officer, TTD payable at Tirupati and the same

shall be submitted along with the Bid at the time of bid submission.

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4.3 The successful tenderer is expected to complete the work within the time

period specified in the NIT. The tenderer shall furnish all the document proofs

as specified in Check-list

4.4 Qualification/Disqualification of the Tenderer:

4.4.1 The tenderer must fulfill the eligibility criteria prescribed in the

tenderer with all the supporting documents as per the eligibility

criteria. If tenderer fails to produce documentary evidences of the

eligibility criteria, the tenderer will be disqualified. All the

documents must be stamped and signed.

4.4.2 Even though the Tenderers meet the qualifying criteria, they are

liable to be disqualified / debarred / suspended / blacklisted if they

have

a) Furnished false / fabricated particulars in the forms, statements and

/ annexures submitted in proof of the qualification requirements

and/or

b) Not turned up for entering into agreement, when called upon.

c) Record of poor progress such as abandoning the work, not properly

completing the contract, inordinate delays in completion, litigation

history or financial failures etc. and/or

d) Even while execution of the work, if found that the work was

awarded to the Contractor based on false / fake certificates of

experience, the Contractor will be blacklisted.

e) If the rates quoted by a tenderer is found to be either abnormally

high or with in the permissible ceiling limits prescribed but under

collusion or due to unethical practices adopted at the time of

tendering process, such tenders shall be rejected.

f) A tenderer submitting a Tender which the tender accepting

authority considers excessive and or indicative of insufficient

knowledge of current prices or definite attempt of profiteering will

render himself liable to be debarred permanently from tendering or

for such period as the tender accepting authority may decide.

4.4.3 One Tender per Tenderer: Each Tenderer shall submit only one

Tender for the work. A Tenderer who submits more than one Tender

will cause dis-qualification of all the Tenders submitted by the

Tenderer.

4.5 TENDER DOCUMENT

4.5.1 Contents of Tender document.

One set of Tender document, comprises of the following:

Technical bid

Notice inviting tender (nit)

Declaration of tenderer

Eligibility criteria

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Instructions to tenderers.

General terms and conditions of contract

Special conditions for income tax and vat/cst

Force majeure

Indemnification

Confidentiality

Intellectual property rights

Scope of work

Duration of the contract

Price bid finalization

Payment

Special conditions of contract

Annexure

Price Bid

Schedule -A

4.5.2 Clarification on Tender Documents

A prospective Tenderer requiring any clarification on Tender document may

contact the Tender Inviting Officer at the address indicated in the NIT or

thorough email edpm@tirumala.org. Tender Inviting Officer will also respond

to any request for clarification and will post the clarification in

www.tirumala.org.

4.5.3 Amendment to Tender Documents

4.5.3.1 Before the last date for submission of Tenders, the Tender

Inviting Officer may modify any of the Contents of the Tender

Notice, Tender documents by issuing amendment / Addendum.

4.5.3.2 Any addendum/amendments issued by the Tender Inviting

Officer shall be part of the Tender Document and it shall either

be communicated in writing to all the tenderers, or notified in the

News Papers in which NIT was published or on

www.tirumala.org website.

4.5.3.3 To give prospective Tenderers reasonable time to take an

addendum into account in preparing their bids, the Tender

Inviting Officer may extend if necessary, the last date for

submission of tenders.

4.6 PREPARATION OF TENDERS

4.6.1 Language of the Tender.

All documents relating to the tender shall be in the English Language

only.

4.6.2 Bid Submission:

4.6.2.1 Tenderer is advised to study the Bid document carefully.

Submission of the Bid shall be deemed to have been done after

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careful study and examination of the Bid document with full

understanding of its implications. Failure to furnish all

information required by this Bid document or submission of a

Bid not substantially responsive to the Bid document in every

respect will be Tenderers risk and may result in the rejection of

its Bid.

4.6.2.2 Submission of bid will be in the form of two bids with Technical

and Financial Bids. Technical Bid and Financial Bid must be

submitted in separate sealed envelope. The envelope cover in

each case should be super scribed with “Technical Bid for

Outsourcing of Desktop Publishing & Data Entry Works of

TTD” and “Financial Bid for Outsourcing of Desktop

Publishing & Data Entry Works of TTD” respectively.

Tenderer name, address and NIT No should also be super scribed

on each envelop. Both Technical and financial envelops shall be

placed into single cover and submitted super scribed with

“Tender for Outsourcing of Desktop Publishing & Data

Entry Works of TTD with NIT No:” along with D.D. drawn

towards cost of Tender document.

4.6.2.2.1 Technical Bid: This envelope shall be sealed and super

scribed as “Technical Bid for Outsourcing of Desktop

Publishing & Data Entry Works of TTD”. This

envelope shall contain following documents:

4.6.2.2.1.1 Full Tender Document duly signed by Authorized

Signatory on each and every page. It shall be

expressly agreed therein that the Bidder has read

and understood the entire Tender Document and

shall comply with the same without any

deviations.

4.6.2.2.1.2 Eligibility Criteria: ANNEXURE –I CHECKLIST

TO ACCOMPANY THE TENDER with

supporting documents

4.6.2.2.2 Financial Bid: This envelope shall be sealed and super

scribed as “Financial Bid for Outsourcing of Desktop

Publishing & Data Entry Works of TTD”. This

envelope shall contain Price Bid.

4.6.2.3 The application with over-writing, alternations etc. will not be

admitted unless they are attested by the Tenderer. Tender

document should be neatly typewritten and every correction

should be invariably attested by full signature with date before

submission of tender to the authority concerned, failing which the

tender will not be eligible for further consideration. Errors, if

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any, will be corrected / accepted by the tender accepting

authority at its discretion. Telegraphic and Pencil Quotes will not

be accepted. Unsigned application forms will be rejected.

4.6.2.4 All duties, taxes, and other levies payable by the contractor as

per State / Central Government rules, shall be included in the

quoted rate by the tenderer.

4.6.2.5 Bids may be sent by registered post/ speed post/courier or by

hand delivery, so as to reach the Purchaser at the address

specified in BDS on or before date and time mentioned in BDS.

Bids submitted by telex/telegram/fax/e-mail shall not be

considered under any circumstances.

4.6.3 Validity of Tenders

4.6.3.1 Tenders shall remain valid for a period of not less than three

months from the last date for receipt of Tender specified in NIT.

4.6.3.2 During the above mentioned period no plea by the tenderer for

any sort of modification of the tender based upon or arising out

of any alleged misunderstanding of misconceptions or mistake or

for any reason will be entertained.

4.6.3.3 In exceptional circumstances, prior to expiry of the original time

limit, the Tender Inviting Officer may request the bidders to

extend the period of validity for a specified additional period.

Such request to the Tenderers shall be made in writing. A

Tenderer may refuse the request without forfeiting his E.M.D. A

Tenderer agreeing to the request will not be permitted to modify

his Tender, but will be required to extend the validity of his

E.M.D. for a period of the extension.

4.6.4 Earnest Money Deposit

4.6.4.1 The Tenderer shall furnish, Earnest Money Deposit as specified

in NIT. The tenderer shall deposit an EMD deposit for an amount

of Rs. 10,000/- (Rupees Ten thousands only) in the form of

Demand draft drawn on any scheduled bank in favor of the

Executive Officer, TTD and payable at Tirupati which will be

returned after the expiry of the contract.

4.6.4.2 Demand Drafts furnished towards EMD for BIDDING the tender

shall be valid for a period of six months from the date of tender

notice.

4.6.4.3 Successful Tenderer shall pay total EMD of 2.5% of the value of

the tender in the form of Demand Draft drawn on any scheduled

bank in favour of the Executive Officer, TTD which may include

the EMD already paid during the bid submission.

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4.6.4.4 The Earnest Money Deposited by the successful tenderer will not

carry any interest and it will be dealt with as provided in the

conditions stipulated in the tender.

4.6.4.5 EMD will be forfeited, in the case of a successful tenderer, if he

fails to sign the Agreement for whatever the reason or with-

drawing his tender at his instance within the said validity period

of three months.

4.6.5 PERFORMANCE GUARANTEE IN THE FORM OF SECURITY DEPOSIT

4.6.5.1 Successful Tenderer shall provide an unconditional Bank

Guarantee of 7.5% of the value of the tender within 4 weeks from

the date of Purchase Order from TTD from any scheduled bank

valid for 30 days after the completion of contract period and shall

execute an agreement for faithful and satisfactory performance of

contract. The TTD will supply the specimen of the agreement.

The Bank Guarantee will be returned only after successful

completion of contract.

4.6.5.2 If the Successful Tenderer fails to lodge the Bank Guarantee

within the period of 4 weeks from the date of issue of PO, such

failure will constitute a breach of terms and conditions of the

tender and the Earnest Money deposited by him will be withheld

in addition to recovery of any loss sustained by the Institute.

4.6.5.3 Bank Guarantee will be forfeited for any non-performance of the

equipment or default during warranty period.

4.6.6 LAST DATE / TIME FOR SUBMISSION OF THE TENDERS

4.6.6.1 Tenderers must submit the tender not later than the date and time

specified in NIT. The EDP Manager, TTD, may extend the dates

for issue and receipt of Tenders by issuing an amendment in

which case all rights and obligations of the EDP Manager, TTD

and the Tenderers will remain same.

4.7 TENDER OPENING AND EVALUATION

4.7.1 Tender opening

4.7.1.1 The tender opening authority or his nominee / committee shall open the

bids online on the stipulated date and time of opening specified in NIT.

4.7.1.2 Tenders which are not in accordance with the specifications mentioned

shall be rejected.

4.7.1.3 Technical bid: On the due date and time of opening of Bids, The

tender opening authority or his nominee / committee shall open

technical bid of all the received bids in the presence of Authorised

Representatives of the Bidders.

4.7.1.4 Price bid: The tender opening authority or his nominee / committee will

open financial/price bid of those who were qualified in technical

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evaluation only will be opened. The date, time and place for opening of

financial/price bid will be communicated to the qualified Bidders. Only

Authorized Representatives of qualified Bidders will be allowed to

attend the opening of financial/price bid. The decision of the Purchaser

shall be final and binding in this regard.

4.7.1.5 Tenders shall be scrutinized in accordance with the conditions

stipulated in the Tender document. In case of any discrepancy of non-

adherence Conditions the Tender accepting authority shall communicate

the same which will be binding both on the tender Opening authority

and the Tenderer. In case of any ambiguity, the decision taken by the

Tender Accepting Authority on tenders shall be final.

4.7.2 Tender Evaluation and Comparison of Price Bids

4.7.2.1 Technical Evaluation:

4.7.2.1.1 Technical evaluation of bids shall be done based on the

information furnished by the bidder.

4.7.2.1.2 Initial Evaluation will be done with prequalification criteria i.e.

eligibility criteria. If the bidder fulfill the all eligibility criteria

and then only financial bids will be opened.

4.7.2.2 Financial/Price bid Evaluation Criteria

4.7.2.2.1 The EDP Manager/Committee will evaluate and compare the

financial/price bids of all the qualified Tenderers.

4.7.2.2.2 The bidder shall quote the price for every item in the price bid. If

the bidder leaves any item without quoting the price may lead to

disqualification of the tender.

4.7.2.2.3 If there is a discrepancy between the unit price and the total

price, which is obtained by multiplying the unit price with

quantity, the unit price shall prevail and the total price shall be

corrected. If the Bidder does not accept the correction of errors,

its bid will be rejected.

4.7.2.2.4 If there is any discrepancy between words and figures, the amount

in words will prevail.

4.7.2.2.5 In case any of the information is found to be incorrect / false, the

bid shall be considered as non-responsive.

4.7.2.2.6 TTD may contact and verify bidder's information, references and

data submitted in the bid without further reference to bidders.

4.7.2.2.7 The L1 bidder will be finalized based on the overall L1 price

of the tender.

4.7.2.2.8 TTD reserves the right to use and interpret the bids as it may, in

its discretion considers appropriate, when selecting bidders for

granting the letter of intent/ notification award of contract.

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4.7.2.2.9 TTD may seek clarification in writing from bidder by mail.

Bidder shall promptly reply by mail within the time limit

specified in the clarification letter from TTD.

4.7.1 Tender Process to be confidential.

4.7.1.3 Information relating to the examination, clarification, evaluation and

comparison of Tenders and recommendations for the award of a

contract shall not be disclosed to Tenderers or any other persons not

officially concerned with such process until the award to the

successful Tenderer has been announced by the tender accepting

authority. Any effort by a Tenderer to influence the processing of

Tenders or award decisions may result in the rejection of his Tender.

4.7.1.4 No Tenderer shall contact the EDP Manager or any authority

concerned with finalization of tenders on any matter relating to its

Tender from the time of the Tender opening to the time the Contract is

awarded. If the Tenderer wishes to bring additional information to the

notice of the EDP Manager, it should do so in writing.

4.7.1.5 Tenders will be finalized by the HOD, EDP Dept. / Executive Officer

/ TTD Board according to the powers vested with them.

4.7.1.6 Before recommending/accepting the tender, the tender

recommending/accepting authority shall verify the correctness of

certificates submitted to meet the eligibility criteria and specifically

experience. The authenticated agreements of previous works executed

by the lowest tenderer shall be called for.

4.8 AWARD OF CONTRACT

4.8.1 Award Criteria

4.8.1.1 The EDP Manager, TTD will award or recommend to the competent

tender accepting authority for award of the contract to the Tenderer

who is found technically qualified and L1 in the evaluation of

Tenderers.

4.8.1.2 The tender accepting authority reserves the right to accept or reject

any Tender or all tenders and to cancel the Tendering process, at any

time prior to the award of Contract, without thereby incurring any

liability to the affected Tenderer or Tenderers or any obligation to

inform the affected Tenderer or Tenderers of the reasons for such

action.

4.8.2 Notification of Award and Signing of Agreement

4.8.2.1 The Tenderer whose Tender has been accepted will be notified of the

award of the work by the EDP Manager, TTD, prior to expiration of

the Tender validity period by registered letter. This letter (hereinafter

and in the Conditions of Contract called “Letter of Acceptance”) will

indicate the sum that the T.T.Devasthanams will pay the Contractor in

consideration of the execution, completion, and maintenance of the

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Works by the Contractor as prescribed by the Contract (hereinafter

and in the Contract called the “Contract Amount”).

4.8.2.2 When a tender is to be accepted the concerned tenderer shall attend

the office of the EDP Manager, TTD concerned on the date fixed in

the Letter of acceptance. Upon intimation being given by the EDP

Manager, TTD, of acceptance of his tender, the tenderers shall make

payment of the balance E.M.D., and additional security deposit

wherever needed by way of Demand Draft or unconditional and

irrevocable Bank Guarantee obtained from a Nationalized / Scheduled

Bank with a validity period of months, and sign an agreement in the

form prescribed by the department for the due fulfillment of the

contract. Failure to attend the EDP Manager, TTD office on the date

fixed, in the written intimation, to enter into the required agreement

shall entail forfeiture of the Earnest Money deposited.

4.8.1.3 The written agreement to be entered into between the contractor and

the T.T.Devasthanams shall be the foundation of the rights and

obligations of both the parties and the contract shall not be deemed to

be complete until the agreement has first been signed by the contractor

and then by the proper officer authorized to enter into contract on

behalf of the T.T.Devasthanams.

4.8.1.4 The successful tenderer should execute an agreement on non-judicial

stamp paper being purchased by the tenderer as per prevailing

rates under the stamp act. If the successful tenderer fails to execute

the agreement within the time specified or withdraw the tender after

the intimation of the acceptance of his tender by TTD or he is unable

to undertake the contract due to any other reason, his contract will be

cancelled and his E.M.D. shall be forfeited and he will also be liable

for all damages sustained by the TTD.

4.9 ARBITRATION

4.9.1 The TTD and the contractor shall make every effort to resolve amicably by direct

in formal negotiation and disagreement or dispute arising between them under or

in connection with the contract.

4.9.2 In case of a dispute / difference arising between the TTD and the contractor

relating to any matter arising out of or connected with this contract , such dispute

or difference shall be referred to the venue of arbitration at place from where the

contract is signed i.e. jurisdiction of Tirupathi courts only.

NOTICE:-Any notice by one party to the other pursuant to the contract

shall be sent in writing or by telegram or telex / fax and

confirmed in writing to the address specified for the purpose in

the contract. A notice shall be effective when delivered or on the

notice’s effective date, whichever is late.

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4.10 TTD’S RIGHT.

4.10.1 TTD will have the right to increase or decrease the quantity of goods specified in

the Price bid without any change in the unit price or other terms and conditions at

the time of award of contract.

4.10.2 In the case of failure by the firm to perform qualitative and effective work

,the concerned officer or any other officer authorized by him shall have the

powers to reject such service and to utilize the service from any other firm

and excess of cost so incurred by the concerned officer, TTD, over the

contract price together with all charges and expenses attached to the work

shall be recoverable by the concerned officer, TTD., from the contractor’s

EMD s/Security deposits available with TTD.

5 COMMERCIAL CONDITIONS OF CONTRACT

5.1 DEDUCTIONS

5.1.1 Payments shall be subject to deductions of any amount for which

the contractor is liable under the agreement against this contract.

5.1.2 In case of over payments or wrong payment if any made to the

contractor due to wrong interpretation of the provisions of the

contract, or Contract conditions etc., such un authorized payment

will be deducted in the subsequent bills or final bill for the work or

from the bills under any other contracts with the T.T.Devasthanams

/ Government or at any time thereafter from the deposits available

with the T.T. Devasthanams.

5.1.3 Any recovery or recoveries advised by the Government

Department either state or central, due to non-fulfillment of any

contract entered into with them by the contractor shall be recovered

from any bill or deposits of the contractor.

5.1.4 The Tenderer should quote most competitive rate as there will be

no negotiations. The quoted rate is final and once accepted. No

enhancement of price will be allowed. Tenderer shall not withdraw

from the contract.

5.1.5 TTD is not authorized to issue Form “C” or “D”.

5.1.6 No Tender may be withdrawn in the interval between the deadline

for submission of tenders and the expiration of the period of tender

validity specified by the tenderer in the tender form. Withdrawal of

a tender during this interval may result in the Tenderer’s forfeiture

of its EMD.

5.1.7 Tirumala Tirupati Devasthanams, Tirupati does not bind itself to

accept the lowest offer or tender for any specific item or all items

and reserves to itself the right to accept or reject any tender or all

tenders without assigning any reason thereof.

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5.1.8 Bidder shall be entirely responsible for all taxes, duties, license fees,

etc, incurred until delivery of the Contracted Goods & services to

the TTD. No tax or duty will be payable by the TTD.

5.2 TERMINATION FOR DEFAULT :

5.2.1 The TTD may, without prejudice to any other remedy for breach of

contract, by written notice of default, sent to the tenderer, terminate

his contract in whole or in part if :-

5.2.1.1 The contractor / vendor fails to perform any other

obligation(s) under contract.

5.2.1.2 The contractor / vendor does not remedy his failure within

a guarantee period after receipt of the default notice from

TTD.

5.2.2 TTD reserves the right to charge penalty as decided by the

Executive Officer or withhold payment for any unsatisfactory

quality in work by the agency without prejudice to its other rights.

In this regard, the decision of the Executive Officer is final. The

agency is further liable to reimburse/compensate the TTD or third

party for any loss, damage etc., caused or arisen out of the

negligence, or breach of contract.

5.2.3 If the Tenderer, in the opinion of TTD, fails or neglects to be

complied with any of the terms and conditions of the contract or

with any orders issued, then in such a case, the TTD shall without

prejudice to any other right or remedies under this contract has a

right and be entitled to cancel the contract by giving a notice in

writing to the contractor without being liable to pay any

compensation for such cancellation.

5.3 BREACH OF AGREEMENT CONDITIONS

5.3.1 In the event of any breach of agreement at any time by the

contractor, the Contract will be terminated by the concerned officer

TTD., Tirupati without any compensation to the contractor. The

contract may also be put to an end at any time by the officer

concerned, TTD, Tirupati on giving (7) seven days notice to the

contractor. Further any dispute arising will be subjected to the

jurisdiction of Tirupati only.

5.3.2 For breach of any of the Tender conditions, the Security deposits are

liable to be forfeited duly blacklisting the firm. Further, non-

performance of any of the contract provision to the satisfaction of

TTD will disqualify the tenderer to participate in the tender for the

next three years.

5.3.3 The contract or any part, shares or interest of the contract is not to be

transferred or assigned by the contractor directly or indirectly to any

person whomsoever.

I.T. Department

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6 SPECIAL CONDITIONS FOR TDS AND VAT/CST

6.1 During the currency of the contract deduction of Income tax at 2.00% will be

applicable &VAT/CST is payable by the vendor himself as in force and the

rates of various items shall remain unaffected by any change in the rate of sales

tax that may be announced from time to time by the Government. The rate at

which such tax is payable will be deducted from the running bills of the

manufacturer /Vendor as per the instructions issued by the Government from

time to time.

6.2 VAT/CST is payable by the vendor himself as in force and the rates of various

items shall remain unaffected by any change in the rate of sales tax that may be

announced from time to time by the Government. The rate at which such tax is

payable will be deducted from the running bills of the manufacturer /Vendor as

per the instructions issued by the Government from time to time.

6.3 The rate quoted is inclusive of VAT/CST payable no claim for VAT/CST

payable will be admitted at a later stage and on any ground whatever,

irrespective of the supplier mentioning and recording anything contrary to the

above in the tender. After the implementation of VAT and even after any

changes contemplated in the tax structure and the rate of taxes to be levied by

the state Government the rates quoted to TTD should be constant and it should

be applicable to all supply orders placed by TTD.VAT is payable by the

vendor himself as in force and the rates of various items shall remain

unaffected by any change in the tax that may be announced from time to time

by the Government.

7 FORCE MAJEURE

7.1 If, at any time, during the continuance of this contract, the performance in

whole or in part by either party of any obligation under this contract is

prevented or delayed by reasons of any war or hostility, acts of the public

enemy, civil commotion, sabotage , fires, floods, explosions, epidemics,

quarantine restrictions, strikes, lockouts or act of God (hereinafter referred to

as events) provided notice of happenings of any such eventuality is given by

either party to the other within 21 days from the date of occurrence thereof,

neither party shall by reason of such event be entitled to terminate this

contractor shall either party have any claim for damages against other in

respect of such non-performance or delay in performance, and deliveries under

the contract shall be resumed as soon as practicable after such an event come to

an end or cease to exist, and the decision of the Purchaser as to whether the

deliveries have been so resumed or not shall be final and conclusive.

8 INDEMNIFICATION: Each Party agrees to indemnify the Aggrieved Party, their

directors, employees, agents and contractors against any third party claim arising out

of or in relation to infringement of any third party’s copyright, trade secret, patent,

trade mark or any other propriety rights, provided that the Aggrieved Party promptly

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notifies the other Party of the claim and tenders the other Party the full control to

respond / process and/or settle the claim.

9 CONFIDENTIALITY:

Both the Parties agree that neither party would disclose to third parties any

confidential information which is provided before, during and after the execution of

this agreement. Confidential information which includes, prices, quotations,

negotiated issues made before the execution of the agreement, server configuration,

design and other related information and information relating to the contents to be

transmitted to and from the servers of TTD or service provider and is or

conspicuously marked as confidential shall be termed as Confidential.

9.1 Each Party agrees not to disclose any of the confidential information obtained

from the other under any circumstances to any third party unless it is so

required by law to be disclosed. Any disclosure to be made by the Service

provider as per the requirements of law shall be so disclosed on providing

advance notice to TTD with the reasons for such disclosures.

9.2 TTD reserves the right to disclose the information of the Service provider in

situations where it reasonably believes that the service provider is provided in

such a manner which is contrary to the law for time being in force. If in such

situations TTD shall have no option by law but to disclose such information as

required by law giving no prior notice to the service provider, it is entitled to

do so.

10 INTELLECTUAL PROPERTY RIGHTS:

TTD reserves the rights of Intellectual Property against the provisioned infrastructure

for TTD during the service / agreement period. Infrastructure provisioned for TTD

shall be exclusive and shall not be utilized/ shared for any other purpose other than

TTD. Each party acknowledges and agrees that the other party retains exclusive

ownership and rights in its trade secrets, inventions, copyrights, and other intellectual

property and any hardware provided by such Party in relation to this Agreement.

11 SCOPE OF WORK:

All the hardware infrastructure / Software / work location required for Data

Publishing / Data entry will be provided by TTD. The service provider shall deploy

only the manpower for attending the Desktop publishing / Data Entry works

location.

Part A: Desktop Publishing Works.

11.1 Desktop publishing scope of work includes typing work, page design,

proof reading and providing of error free printing ready pages.

11.2 The publication work may be in English / Telugu / Kannada / Tamil /

Hindi / Sanskrit and pages will vary from title to title. The Font Size &

font of the Text may be in 11 or 12 pt. 13 or 14 pt using Anu or other

required scripts as specified by TTD.

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11.3 Line drawings and Black & White photographs may be required to be

scanned and placed at appropriate places in the pages.

11.4 Error-free proofs on paper to be provided for our checking (2-3 times) and

approval. Final prints may be required on paper, along with the back-up of

the composed/formatted matter in computer CD/Pen Drive/DVD if

required.

11.5 Knowledge of DTP tools like Photoshop, Page maker, Core redraw,

Creating Pdf files is a must.

11.6 Heading in bigger point size. Folio heading, footnotes, Captions, Tables

etc. may be in 9 pt. 10 pt. or 12 pt.

11.7 Type face/ font would be selected by TTD.

11.8 Page designing / Cover page designing is also required and is part of

scope.

11.9 Cost shall be quoted per completed DTP Page in full shape.

11.10 On an average 25 lines shall be covered in A4 size paper.

Part B: Data Entry Work

11.11 Data entry scope of work includes data entry through the softwares

developed internally specific to the needs of internal user department.

11.12 Data entry work includes entry into the fields of given applications

software personal details like name, age contact details, address,

qualifications bank details etc., and may vary from 15 to 25 fields

depending upon the application software.

11.13 Cost shall be quoted per screen basis when in each screen may contain

around 15 to 25 fields.

12 DURATION OF THE CONTRACT

This Contract comes into effect from the date of agreement / date of receipt of

work order as specified for a period of one year.

13 PRICE BID FINALISATION:

13.1 The bidder shall quote the price for every item in the price bid. If the

bidder leaves any item without quoting the price may lead to

disqualification of the tender.

13.2 The rate quoted shall be valid for one year and TTD reserves right to

place order on the same throughout the year and the tenderer is bound

to supply on the same rates for one year/until the agreement is valid

13.3 The L1 bidder will be finalized based on the overall L1 price of the

tender.

14 PAYMENT:

14.1 The standard payment terms of TTD are applicable and all statutory

deductions applicable shall be deducted from the payment.

14.2 No advance will be paid against the order and agreed offer will be

valid during the currency of the contract.

14.3 The payments are made by TTD through Online payments.

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14.4 TTD shall make payment on the basis of running Bills submitted by

the service provider from time to time upon the receipt of claim

towards the executed work.

14.5 The total work value shall be paid quarterly based on the completed

volume of work or pages completed in full shape duly certified by the

respective user department.

15 SPECIAL CONDITIONS OF CONTRACT

15.1 Statutory provisions relating to minimum wages as payable to different

types of workers in respect of the persons deployed. This office shall

have no liability whatsoever in this regard.

15.2 The Service Provider shall also be liable for depositing all taxes,

levies, cess etc. from time to time, as per the rules and regulations in

the matter. Attested Xerox copies of such documents shall be furnished

to TTD

15.3 The Service Provider shall maintain all statutory registers under the Law

and shall produce the same, on demand, to the TTD.

15.4 The Tax deduction at Source (TDS) shall be done as per the provisions of

Income Tax Act/Rules as amended, from time to time and a certificate

to this effect shall be provided by the Department of office concerned.

15.5 In case, the Service Provider fails to comply with any liability under

appropriate law and a result thereof, the TTD put to any loss /obligation

monetary or otherwise, this office will be entitled to get itself

reimbursed out of the outstanding bills or the performance security

Deposit of the Service Provider, to the extent of the loss obligation in

monetary terms.

15.6 The agreement is liable to be terminated because of non-performance,

deviation of terms and condition of contract, non-payment of

remuneration of employed persons and non - payment of statutory dues.

The TTD will have no liability towards nonpayment of remuneration to

the persons employed by the Service Provider and the outstanding

statutory dues of the service provider to statutory authorities. If any loss

is caused to the TTD by the person deployed, the same shall be

recovered from the unpaid bills or adjusted from the Performance

Security Deposit.

15.7 TTD being a religious institution and a place of public religious worship,

the persons to be supplied by the successful bidder shall be only from

‘Hindu’ community.

15.8 The persons supplied by the successful bidder shall not do any acts or

undertake or cause to undertake any activity contrary to the belief and

sentiments associated with the religious activities of Tirumala Tirupati

Devasthanams, Tirupati.

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15.9 The persons provided by the successful bidder should work under the

respective user department as directed by the EDP Manager, TTD,

Tirupati.

15.10 The service provider is informed that TTD may find if necessary to

postpone or cancel the assignment and or shorten the extension of its

duration. However, every effort will be made to give as early as

possible notice of any changes. In the event of termination the amount

shall be paid for the services rendered for carrying out the assignment to

the date of termination and report or parts thereof or any other

information and documentation gathered under this contract prior to the

date of termination shall be handed over to TTD.

I.T. Department

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16 ANNEXURE

ANNEXURE –I: CHECKLIST TO ACOMPANY THE TENDER

(QUALIFICATION INFORMATION)

S.No Description Remarks

1 License for supply of labour obtained from the appropriate Officer of

the Labour Department, Govt. of A.P.

Yes/No

2 Bidder should have a turnover of Rs.30 lakhs per annum during the

preceding 3 years.

Yes/No

3 All Registrations / permissions/ clearances of Service Tax, EPF, ESI,

Labour License etc., are to be possessed by the prospective bidder

prior to participation in the bid. Copies of the same shall be

submitted.

Yes/No

4 Bidder should have executed at least two similar works with value of

work of Rs.1,00,000 during last 3 years.

Yes/No

5 The firm has to submit a letter duly stating that they have not been

black-listed in the past by an institution/ organization on non-Judicial

stamp paper being purchased by the tenderer as per prevailing rates

under the stamp act.

Yes/No

6 The tenderer should furnish copy of Permanent Account Number

(PAN) card.

Yes/No

7 EMD in the form of Demand Draft in favour of Executive Officer,

T.T.D, Payable at Tirupati for Rs.10,000/-.

Yes/No

8 Cost of Tender document in the form DD in favour of Executive

Officer, TTD for Rs.1,000/-

Yes/No

17 SCHEDULE ‘A’ (PRICE BID)

NIT No :: 27/EDPM/TTD/Tpt/2017-18

Name of work :: Outsourcing of Desktop Publishing & Data Entry Works of TTD

Period :: 1 year

Name of the Bidder / Firm ::

C.S.T. / VAT No. ::

S.No. Particulars.

Approximate

number of pages /

Screen in a year

Quoted Price Amount

(inclusive of all taxes)

Amount in words

1 Desktop Publishing work with

scope of work as explained in

Clause 11.0 Part-A per page of

(A4 size)

50,000

2 Data Entry work with scope of

work as explained in Clause 11.0

Part-B per interface containing

around 25 fields.

50,000

(Total cost to be quoted both in figures & in words).

In each of the above cases, price to be quoted inclusive of all applicable Taxes.

I.T. Department

Bidder

Note:

1. If there is a discrepancy between the unit price and total price THE UNIT PRICE

shall prevail.

2. The cost of items in price bid may be quoted along with all taxes applicable.

3. For the sake of uniform comparison bidder should not add any condition and such of

those tenders, which stipulate any condition, will summarily be rejected.

4. The quantities mentioned in Price bid is Tentative.

Place ::

Date ::

E.M.D. amount of Rs. 10,000/- D.D.No …………………. dt. ………..

Signature of the bidder

with full address

(To be signed by an authorized signatory

with full address of the bidder)

Phone No. :

Fax No. :

I.T. Department

Bidder

DECLARATION

Name of the Bidder :

Address of the Bidder :

(To be filled in by the Bidder)

I/ We hereby agree to abide all the terms and conditions of the contract. I/ We do hereby

agree that I / We shall keep my / Our offer open for a period of Sixty days from the date of opening of the

tender for the extended period as desired by TTD in addition to the period of Sixty days mentioned above in

the event of my / our offer being accepted. I / We shall abide by and give my / our acceptance to the above

terms and conditions (Sl.No.1 to 17) which are this supply contract governing and shall execute an

agreement in the prescribed form, in the event of my / our offer being accepted by TTD. Yours faithfully,

Signature of the bidder with full address

(To be signed by an authorized signatory

with full address of the bidder)