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2020 Guide2020 Guideto Submitting to Submitting

Tipster ArticlesTipster Articles

TipsterTipster

Photo by Ken Ayers

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Purposes of the Tipster

•Primary source of communication within Sun City Oro Valley

•Used for information sharing within clubs and groups

•Primary recruitment tool for most clubs to attract new members

•Promotes Sun City Oro Valley to potential new residents

In addition to SCOV information, the Tipster contains extended community events, partnered organizations, Town of Oro Valley information and classified ads.

How to Submit Your Tipster Article

The deadline is the 8th of the month.

The Tipster Submission Form is on the SCOV website at:

www.suncityorovalley.com/news-info/the-tipster/submit-article/

Before you submit, please review the Article Standards and be sure that your article fits all the guidelines. Article Standards can be found here:

www.suncityorovalley.com/news-info/the-tipster/

Before you click on Submit, check for accuracy: spelling of names, phone numbers, day, date and time. When writing your article, have on hand a calendar an SCOV Community Phone Directory.

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When and How to Submit• Deadline is the 8th of the month prior to the month of publication.

Publication of late submissions is not guaranteed.• Submit every month, even if there is no change.• Club information not updated by the Article Deadline may be

removed.• Please have only one submitter per club.• Each club may have one article in the Clubs section.• Events or classes open to the community may also be listed in

Coming Events or Workshops and Classes sections. Events open only to club members may be listed under Special Events for Clubs.

Accessing the Tipster Form:

Go to website www.scovaz.com.

Hover cursor over News & Info > Slide to The Tipster; Submit Article is on the right (see picture, page 3).

Click on Submit Article.

The form will open… fill out the form (see picture at right).

Type your email address carefully and confirm that there are no typos. If it’s incorrect, you won’t receive an acknowledgement.

Attach a photo if desired, must be a large JPEG, (see page 10).

Click on Submit button at the very bottom of the form.

Receive a Confirmation from the website system.

Watch for an email notice from Marsha Dean (see sample on page 9). VERY important – if you don’t hear from Marsha in two to three business days of sending your article, email or call her, mdean@suncityorovalley.com, 520-917-8069.

Sample Online Tipster Form

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Specific GuidelinesRefer to the Article Standards for complete guidelines. Listed here are a few common ones.

Acronyms: Use full name followed by acronym in parenthesis. Institute of Learning in Retirement (ILR).

Alcoholic Beverages: Articles should not mention beer, wine or alco-holic beverages for sale or provided free at a SCOV event. (A catering license and liquor license is required.) Use BYOB, refreshments will be served, beverages served, or sodas and beverages included.

Common Abbreviations: per person = pp; single = sgl; double = dbl; couple = cpl; Sun City Oro Valley = SCOV (preferred designa-tion).

Email and Website Designations: email or website (no colon) and the address. Example: email jones@aol.com; website www.hotsheet.com (we have reinstated www so that links in the online Tipster will work).

Emphasis: Do not use exclamation points. Do not use all capitals. Copy submitted as all-capitals has to be re-typed, which increases the chances for errors.

Header: Abbreviate days and months using three letters and a period.

Listings of Events/Activities: Include only essential information; be brief and concise.

Numbers: 1-9 spell out (i.e., one, two, three, etc.), 10 and greater should be numerals. I’m going to check the

Article Standards tomake sure I’ve done

this right.

General GuidelinesDay, Date, Time, Place and Cost: In that order.

Day and Date: Spell out in article text. Example: Saturday, Febru-ary 11, 7 PM, Auditorium. Abbreviate in article header and tables. Example: Sat., Feb. 11, 7 PM, Auditorium.

Times: 6-9 AM; 6 AM-Noon; 6 AM-1 PM; AM or PM all caps; no periods or spaces before/after dash.

Place (Building/Room): Spell out for easy recognition, except commonly abbreviated ones which are listed in the legend on page 2 of the Tipster. Examples: Catalina Vista/Pusch Ridge; AFC; WC1.

Contact and Phone Number: In header: Pres., John Public 520-825-0000, jqpublic@hotmail.com. In article text: Call John Public 520-825-0000 jqpublic@hotmail.com. (Not, “For further informa-tion call John Public at 520-825-0000.”) No comma. Double-check spelling and phone number; use Community Phone Directory for reference.

Article Submission FormWord Limits and Placement

Articles submitted over the designated word length are subject to editing by the Tipster Editorial Committee.Association GM and Board of Directors – 350 wordsAssociation Committees – 150 wordsComing Events – 100 words (must be open to everyone)Special Events for Clubs box – two lines (open to club members only)Workshops and Classes – 75 wordsFor Your Information – 100 wordsCelebrations and Life Events – 100 wordsThank You Corner – 50 wordsIn Memoriam – Name and date of passing only. Please indicate if current resident or former resident.Clubs – 150 wordsTown of Oro Valley – 100 wordsPartnered Organizations – 100 wordsExtended Community – 50 wordsClassified – 50 words ($10 fee)

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Marsha Dean

Marsha Dean

Marsha Dean <mdean@suncityorovalley.com>

Marsha Dean

Marsha Dean <mdean@suncityorovalley.com>

Wednesday, September 02, 2017 1:39 PM

Wednesday, September 02, 2017 11:17 AM

Pres. John Sixstep 520-825-3711 sixstep@gmail.com

Watch for email acknowledgment from Marsha DeanCommon Words or Phrases StandardizedActivity Center LobbyAdministration (SCOV)air-conditionedannual meetingArts and Crafts FairAssociation (SCOV)Auditorium (SCOV)backyardbarbequeBermuda grassBoard (SCOV BOD)books-on-CDbrown-bagbylawclub (but Hiking Club)cul-de-sacemailfall (season)General Manager (SCOV)general meetingget-togetherhappy hourhole-in-onehomeownerhors d’oeuvresInternetListservlong-term (adjective)long term (noun)membershipmeetingnametag

newsletternonmembersnonresidentNoon (capital N)onlineoverseedingpickup (noun or adjective)pick up (verb)potluckPro ShopRSVPryegrassSCOVseasonal residentsShow and Tellsign up (verb)sign-up (noun or adjective)springsubcommitteesummert-shirtstax-deductibleTipster (always italic)UArizonaThe Views Restaurant (the restaurant)websitewinterlog in (verb)login (noun)Welcome Center

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How to Submit a PhotoYou may submit a photo with your Tipster article by attaching it at the bottom of your Tipster Submission Form.

Below the Photo Release Agreement, you must choose one of the three boxes regarding photo terms and conditions.

Karen Koopmans ..................................................ChairCarolene Mitchell .......................................... SecretaryBrad Curtis ......................................................MemberVicki Ettleman ..................................................MemberWanda Johnson ................................................MemberDrew Ludwig ...................................................MemberJudy Martin .......................................................MemberMike McMinds .................................................MemberBarbara McNeill ...............................................MemberPaul Mercer......................................................MemberJane Moody ......................................................MemberJohn Njaa .........................................................MemberAnn Owen .......................................................MemberSuzanne Stiles ..................................................Member

Staff:Marsha Dean, Editor, Communications Coordinator

If you have any questions, please contact the editor.

mdean@suncityorovalley.com(520) 917-8069

Tipster Editorial Committee

Attach photo here. Click on Browse button to search your computer for the photo. Double click on the photo name and that name will be in the box beside the “Browse.”

Sun City Oro Valley TIPSTER ARTICLE STANDARDS

July 2019

WHEN and HOW TO SUBMIT:

1. A separate submission is required for each month an article is to appear in the Tipster. 2. The deadline for all items submitted is the 8th of the month. Early submission is appreciated. 3. Clubs or groups should designate one person to submit Tipster articles each month. Multiple items from the

same club or group will not be accepted. Additional items may be submitted for Workshops/Classes, Coming Events or Special Events for Clubs. Submitters should obtain a “Guide to Submitting Tipster Articles” booklet.

4. Submit using our website: Go to scovaz.com hold your mouse over “News and Info,” a drop down appears; scroll down to “The Tipster” and over to “Submit Article.” Click and complete the form. Click “Submit” at the bottom of the form. You will receive, within two business days, an acknowledgement from the editor, Marsha Dean, that she has received your article. If you do not hear from her, email mdean@suncityorovalley.com or call 917-8069, to advise her that you have not received an acknowledgment of your submission.

WORD LIMITS and PLACEMENT:

1. Articles exceeding word limit may be returned to author for revisions. Resubmit in a timely manner or expect article to be edited. Write articles as specifically and concisely as possible, adhering to the following Article Standards:

• Association: o GM and Board of Directors - 350 words o Specially Commissioned Reports - 250 words o Assistant General Manager - 250 words o Program/Facilities Director - 250 words o Communications Coordinator - 250 words o Community Services - 250 words o Association Committees - 150 words

• Golf o Director of Golf - 250 words o Golf Course Superintendent - 250 words o Golf Advisory Committee - 150 words o Golf Clubs - 150 words

• Feature – 350 words • Restaurant – 250 words • Foundation – 250 words • Coming Events – 100 words. Generally published

no earlier than two months before event including the current month. Must be open to all residents, either be Association sponsored or an annual club event of interest to the entire community.

• Special Events for Clubs – Two lines. Current month events except those that require prepayment.

• Workshops/Classes – 75 words (Must be open to all residents; club membership not required to attend.)

• For Your Information – 100 words • Celebrations and Life Events – 100 words • Thank You Corner – 50 words (Must be general, no

names mentioned.) • Memoriam: Sun City Oro Valley residents and/or

former residents. Name and date of passing only. • Clubs and Groups – 150 words (Political in nature

limited to day, date, time, place and speaker name.) • Town of Oro Valley – 100 words (Published on a

space-available basis.) • Partnered Organizations – 100 words • Extended Community – 50 words (Published on a

space-available basis.) • Resident Classified Ads – 50 words ($10 fee must

be submitted prior to acceptance of ad.)

2. Items submitted which require tuition or fees may be referred to the Tipster fee-based advertising section.

GENERAL GUIDELINES Before submission, check your article for day, date, time, place, any fees, club/meeting contact person (first and last name) and phone number. Submitter is responsible for correct spelling of names and phone numbers using the SCOV phone book.

• Format example for day/date/time/place: Monday, August 13, 1 PM, Catalina Vista/Pusch Ridge. Articles may include this information even when meeting times are listed in headers. Spell out the names of all days and months except in table listings and headers, then abbreviate using three letters and a period.

• Format for time and fees without zeros. Example: 1 PM not 1:00 p.m. Dues are $6 not $6.00. AM or PM caps, no periods or spaces. Examples: 6-9 AM; 6:30 AM-Noon; 6 AM-1PM.

• Format for phone numbers and contact names: Call John Public 520-825-0000. Do not use phrases such as “for more information” or “if you have any questions.” Keep it simple–refer to Guideline for Treatment of Repetitive or Extraneous Words (page 3 of this document).

• Format for officer designations: Officers for 2019-2020: Pres., Ann Jones; VP, Bill Jones; Sec., Carol Jones; Treas., Dan Jones. Use abbreviations except when referring in a sentence to an individual officer in which case the title will be spelled out, not capitalized, and followed by the name (i.e., president John Jones).

Sun City Oro Valley TIPSTER SPECIFIC GUIDELINES

July 2019

1. Abbreviations/Acronyms: (initial letters of title or phrase that make up a pronounceable word) Use full name, followed by initials in parenthesis; thereafter use initials. If initials used only once in article no need to include them unless it’s a commonly used SCOV abbreviation. Example: Institute of Learning in Retirement (ILR).

2. Alcoholic Beverages: Articles should not mention beer, wine or alcoholic beverages for sale or provided free at a SCOV event. (A catering license and liquor license is required.) Use BYOB, refreshments will be served, beverages served, or sodas and beverages included.

3. Classified Ads: Capitalize first few words to create a heading (e.g. FOR RENT); use standard abbreviations (e.g. AZRM, BA, BR, LR, DR, W/D, N/S, N/P, FP, SS). Spell out recreation center, kitchen, garage.

4. Common Abbreviations: Do not use periods or capital letters for the following: extension = ext; per person = pp; single = sgl; double = dbl; couple = cpl. Example: Cost $10 pp or Cost $15/cpl (slash takes the place of “per”). Abbreviate: boulevard, Blvd.; drive, Dr. when used in an address. Sun City Oro Valley = SCOV (preferred designation), Aquatic & Fitness Center = AFC, Welcome Center/Conference Room 1 = WC1, and WC2, WC3 for the other two rooms.

5. Common Words or Phrases Standardized:, Activity Center Lobby Administration

(SCOV) air-conditioned annual meeting Arts and Crafts Fair Association (SCOV) audio books Auditorium (SCOV) backyard barbeque Bermuda grass

Board (SCOV BOD)

brown-bag bylaw club (Hiking Club) cul-de-sac email fall (season) General Manager

(SCOV) general meeting get-together

happy hour hole-in-one homeowner hors d’oeuvres Internet listserv log in (verb) login (noun) long-term

(adjective) long term (noun) membership

nametag newsletter nonmembers nonresident Noon (capital N) online overseeding pick up (verb) pickup (noun or

adjective) potluck Pro Shop (SCOV)

RSVP ryegrass SCOV seasonal

residents Show and Tell sign up (verb) sign-up (noun or

adjective) spring subcommittee summer

t-shirts tax-deductible Tipster (always

italic) U of A The Views

Restaurant (the restaurant)

website Welcome Center winter Woodshop

5. Email and Website Addresses: Use the word email or website (no colon) and the address. Example: email

jones@gmail.com; website www.hotsheet.com. 6. Emphasis: Do not use all capitals, bold or underlining. Do not capitalize unless it's the first word in a sentence, a

title or a proper noun. Do not use quotation marks except as indicated in #16 below. Do not use exclamation points.

7. Financial Designations: List money as $2 or $2.50 (not $2.00); use cent sign for amounts less than $1, 50¢. Use slash (/) for “per,” cost $15/table; dues $3/year; membership $25/household, but $5 pp.

8. Fiscal Year: Use 2019-2020 format. 9. Headers: Clubs are responsible for submitting correct information in headers. Abbreviate days and months using

three letters and a period. See #18 Special Sections for details. 10. Holiday vs. Christmas: Clubs/groups are encouraged to consider the beliefs and feelings of every member when

choosing wording for articles. The Association will use holiday to describe events sponsored in December unless the event is of a specific religious nature.

11. Hyphens or Dashes: Do not use spaces before or after and replace dashes with another form of punctuation wherever possible.

12. Italics: Tipster editors will apply italics to book titles, magazines, newspapers, movies, plays, titles of paintings and sculpture, musical compositions (titles of operas/musicals) ships, aircraft, foreign words/phrases (if unfamiliar). Bible and books of the Bible are not italicized.

13. Items in a Series: Do not use a comma before the and in items in a series (i.e., Mary, John and Tom). 14. Listings of Events/Activities: Include only essential information; be brief and concise (see #17). 15. Numbers: 1-9 spell out (i.e., one, two, three, etc.), 10 and greater should be numeric. Use of 1st, 2nd, 3rd, etc.: should

be spelled out first, second, third, etc. through ninth; 10th and greater should use st, nd, rd or th (i.e., 41st, 42nd, 43rd, 44th, etc.) unless used in a table (listing competition results). Spell out numbers used as the first word of a sentence. Dates, times and page numbers are always numeric.

Sun City Oro Valley TIPSTER SPECIFIC GUIDELINES, continued

July 2019

16. Quotation Marks: Use for pamphlets, radio/TV programs, poems, titles of programs/presentations, song titles (i.e., a

song from a musical), stories, articles in newspapers/magazines, club themes (i.e., photo club contests), and direct quotes. Place punctuation inside quotation marks. Use quotation marks sparingly for emphasis of a word or phrase.

17. Guideline for Treatment of Repetitive or Extraneous Words: Eliminate unnecessary words in commonly used phrases, see examples below:

Contact:

Call Joe Smith. (Delete “for information/questions,” etc., do not repeat phone numbers that are included in headers.

Meetings/Events: Use day, date, time, place format (delete: “on,” “at,” ”from,” “of every month”) Lessons 1 PM, club play 2 PM Happy hour 5 PM, dinner 6 PM, music 7 PM Dues: Dues for 2019-2020 $5 pp (delete “are”) Officers: Officers for 2019-2020: Pres., name; VP, name; Treas., name; Sec., name.

18. Special Sections Treatment:

Workshops and Classes Club items in this section must be open to all and should include complete class information: description, dates (day/date/time/place format), cost, etc. The club article itself should only mention the class and refer readers to the Workshops and Classes section of the Tipster for full details. Coming Events Items in this section must be open to all residents and sponsored by the Association or be an annual club event of interest to the entire community and be no more than two months out. Exceptions may be made for events that require advance ticket purchase. Use entries as a teaser and include details in the club article and direct readers there. Example: See details in Rock & Roll Club, under Dance. Special Events for Clubs Box Two-line limit, abbreviate day and month using three letters with period. No period at end of entry. Limited to current month except events that require prepayment. Example: Day Trippers, Ice Cream Social, Sun., Jun. 18, 2:30 PM, Activity Center/Navajo Club Headers Six-line limit listing club president, secretary, contact, etc. with contact phone number (use area code) and email address in that order. Abbreviate officer titles using periods as appropriate (see under general guidelines). Use a comma to separate two individuals’ information, i.e., Co-Pres. and no commas between phone number and email address. Follow club contacts line(s) with meeting day, date, time, place (use a comma to separate and abbreviate days and months). Last line may be a club website address.

Example: Co-Pres. Andrea Dallas adallas@ut.edu, Co-Pres. Barb Tulsa btulsa@osu.net Monitor Training Jane Allen 555-825-4464 Mentoring Heidi Gibson 555-548-1299 hgibson@yahoo.com Oct.-May, Second Tue., 1 PM, Activity Center/Navajo www.scvgs.org