EDUCATION SESSION a tutorial

TIPS TRICKS & SECRETS OF EPOHOA’s WEBSITE Presented by Nance Briscoe, EPOHOA’s Volunteer Webmaster

7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC. 1

EPOHOA’s MAIN MENU CONTENT - HOME

7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

EPOHOA’s website is volunteer maintained. Content has been provided for continuing research, e.g. SHARING INFORMATION INCREASING KNOWLEDGE

TIP: WITHIN THIS TUTORIAL

PASSWORD PROTECTED

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EPOHOA’s MAIN MENU

7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

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EPOHOA’s MAIN MENU CONTENT - MEMBERSHIP

7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

• GRADUATED MEMBERSHIP FEE SCHEDULE • The three levels of membership are available Membership Application • Membership Renewal • Password • Documents • EPOHOA uses membership funds for the following purposes

Each of these headings includes an explanation and/or links or assistance

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EPOHOA’s MAIN MENU MEMBERSHIP > ABOUT US

7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

• 5-Member Board of Directors • Terms • Contact • The idea and the need, for this organization … • EPOHOA SEAL • Background • §31E-8-806. Terms of directors generally • §31E-8-807. Staggered terms for directors • Past EPOHOA Directors/Officers:

Each of these headings includes an explanation and/or links

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7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

EXPRESSLY INTENDED FOR THE EPOHOA BOARD OF DIRECTORS

EPOHOA’s MAIN MENU MEMBERSHIP > DIRECTORY

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7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

EPOHOA’s MAIN MENU MEMBERSHIP > GOALS

• LONG TERM GOALS • PASSED Senate Bill 54 effective June 2016 - §11-15-9o • PASSED House Bill 614 effective June 2016 - §46A-2-115 and §46A-2-121 • PASSED House Bill 2801 effective June 2016 - adding a new section, §8-12-16d • SHORT TERM GOALS – aka our to-do lists: • §17F-1-3. Local government authority to regulate (ATVs) • Resurrecting an HOA that has been revoked by the WV Secretary of State

Each of these headings includes status, an explanation and/or links

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7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

EPOHOA’s MAIN MENU MEMBERSHIP > DOCUMENTS

• CERTIFICATE OF INCORPORATION • BUSINESS REGISTRATION CERTIFICATE • NON PROFIT STATUS • NAME CHANGE • BYLAWS • POLICY

Each of these headings include a definition and links to the individual EPOHOA document

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7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

EPOHOA’s MAIN MENU MEMBERSHIP > EPOHOA APPLICATION

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7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

EPOHOA’s MAIN MENU MEMBERSHIP - CAI APPLICATION

• One of the major goals of EPOHOA is to be recognized as a Community Associations Institute Chapter [CAI] in West Virginia. At this time there are no WV chapters. • CAI APPLICATION – Download ONLINE • Procedure for Establishing New CAI Chapters • FACT: WV Chapter of CAI • The requirement of CAI is 50 individual members from one state to qualify; the following are current individual members who have joined CAI in support of our goal:

Bentwood Estates, Representative Robert Ryan Breckenridge North Breckenridge Owners Association, Representative Craig Daniel Carriage Park, Representative Kathy Knight Clagett Management Cloverdale Heights, Representative Nance Briscoe Coventry Group Doody Calls Gap View Secretary Gap View, President Gap View, Treasurer Gap View, Vice President

Property Management People Rees Broome Stonebridge Property Owners, Member at Large Stonebridge Property Owners, President Stonebridge Property Owners, Secretary Stonebridge Property Owners, Treasurer Stonebridge Property Owners, Vice President Stoneleigh Homeowners Association, President Stoneleigh Homeowners Association, Vice President Stoneleigh Homeowners Association, Treasurer Stoneleigh Homeowners Association, Secretary Stoneleigh Homeowners Association, Director The Townes of Inwood, Representative Mary Mclean

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7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

EPOHOA’s MAIN MENU MEETINGS

TIP: CALENDAR CARD IS HOT, it links to an image that can be printed

TIP it’s FREE: Location updates will be broadcast frequently - be sure to Register to subscribe for news updates & information

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7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

EPOHOA’s MAIN MENU MEETINGS > MINUTES MEETINGS > AGENDAS

• EPOHOA minutes, discussion notes and agendas are provided solely for informational purposes, and no reader should rely on or use them as legal advice or counsel. •Members are encouraged to review the most recent reflecting the next EPOHOA Meeting where you may offer corrections to the minutes when applicable.

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7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

EPOHOA’s MAIN MENU CONTENT – EDUCATION

WORKSHOPS & SEMINARS • RSVP •TUTORIALS • HOMEOWNERS SURVEY • PUBLIC EVENTS

• EXTRAS Candid Photographs Laughter

Puzzles: Crossword Word Search

Each of these headings includes an explanation and link to individual pages NOTICE: Education Sessions are archived in Workshops & Seminars

Password Protected: EPOHOA Members in Good Standing Only

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7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

EPOHOA’s MAIN MENU CONTENT – LIBRARY

ARCHIVES: • LEGISLATION • LATEST NEWS HOMEOWNER DOCUMENTS: • HOA GUIDANCE • ORDINANCES COURT OF LAW: • ACRONYMS & ABBREVIATIONS • DISCLAIMER - COPYRIGHT - TERMS & CONDITIONS:

Each of these headings includes an explanation and link to individual pages

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7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

EPOHOA’s MAIN MENU FAQ

That’s right – Frequently Asked Questions (FAQ) has become the go-to place for answers. EPOHOA has received more than 100 questions. The most recent is last.

TIP: to print ALL the questions & answers

open ALL the signs, load a lot of your own paper in your own printer and go ahead and print.

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7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

EPOHOA’s MAIN MENU CONTENT - PUBLIC DATABASE

• Supreme Court of Appeals of West Virginia – Opinions • Through the West Virginia Secretary of State

Federal Offices - State Offices - Judicial Offices - County Offices Municipal Offices - Other Contacts - Staff Directory

• County Taxes, Real Estate (RE) and/or Personal Property (PP), and • County Documents, Deeds, Licenses, etc. :

Berkeley - Berkeley - Grant - Hampshire - Hardy - Jefferson - Mineral Morgan - Pendelton - Tucker

• Information related to Homeowner Associations and the citizens of West Virginia: Lawyers in Major Cities in West Virginia (Reference Only – EPOHOA does not provide or recommend legal council.) State Government Directory - WV Code – searchable database Members of the Senate - Members of the House of Delegates - FAQ – WV Legislature - Secretary of State – searchable database - Department of Transportation - EASTERN PANHANDLE

Each of these headings link to external individual pages

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7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

EPOHOA’s MAIN MENU PUBLIC DATABASE > SOS

http://epohoa.org/public-database/secretary-of-state/ TIP: image is an external link directly to the

West Virginia Secretary of State’s business organization SEARCH DATABASE

To find out the STATUS of your HOA if current or revoked enter your HOA’s name, business name or organization’s name in whole or part – the results will return with pertinent information regarding the type of business, dates and the Executive Board.

You must contact the SOS’s office for copies of recorded documents – TIP: SOS’s Eastern Panhandle satellite office in Martinsburg Caperton Train Station Building 229 E Martin St & Caperton Station, First Floor Telephone 304-356-2652 – the current contact is Amanda Brown abrown@wvsos.com

image

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7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

EPOHOA’s MAIN MENU PUBLIC DATABASE > SOS

TIP: when filing with the West Virginia Secretary of State HOAs BUSINESS PURPOSE is:

8134 - Other Services (except Public Administration) - Religious/Grantmaking/Prof/Like Organizations - Civic and Social Organizations Reference Guide to Business Organizations Data Systems ALPHABETICAL INDEX OF FIELD NAMES-ABBREVIATIONS-DESCRIPTIONS

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7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

EPOHOA’s MAIN MENU PUBLIC DATABASE > COUNTY PROPERTY TAX

TIP: it is YOUR responsibility to remain current with WV state and/or county “IF” either requires common area tax.

TIP: Enter YOUR last name, first initial to locate YOUR real estate (RE) tax owed and personal property (PP) tax owed.

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7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

EPOHOA’s MAIN MENU PUBLIC DATABASE > COUNTY DOCUMENTS

JEFFERSON COUNTY County Clerk Document Inquiry Old Court House at 100 East Washington Street Charles Town, WV 25414 Mailing Address: P.O. Box 208 Charles Town, WV 25414 Phone: 304-728-3215 TIP: FREE Locate your own deeds, plats, and more filed with your county

clerk. Not all counties currently provide an open/available database. Counties listed are those counties relative to EPOHOA Members. ALWAYS IN PROCESS [August 1, 2017 Berkeley County charges a nominal fee with your application for online recorded document access “Virtual Courthouse”]

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7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

EPOHOA’s MAIN MENU PUBLIC DATABASE > WEB LINKS

Lawyers in Major Cities in West Virginia Reference Only – EPOHOA does not provide or recommend legal counsel. State Government Directory WV Code – searchable database Members of the Senate Members of the House of Delegates FAQ – WV Legislature Secretary of State – searchable database Department of Transportation EASTERN PANHANDLE – Wikipedia Through the WV Secretary of State: Federal Office State Offices Judicial Offices County Offices Municipal Offices Other Contacts Staff Directory

West Virginia Commissioners especially important for advocating amendment suggestions to WV Code 36B Uniform Common Interest Ownership Act (UCIOA) of 1984 County Commissioners’ Association of West Virginia www.ccawv.org National Association of Counties www.naco.org West Virginia Association of Counties www.wvaco.org

EPOHOA MEMBER COUNTIES: Berkeley Grant Hampshire Hardy Jefferson Lewis Mineral Morgan Pendelton Tucker others added when joining

TIP: assembled in one place

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7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

EPOHOA TIPS

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Can't find what you're looking for?

PICK-A-PICTURE

7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

EPOHOA TRICKS and sometimes secrets

LINKED pinwheel is located at the foot of every EPOHOA online page

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7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

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7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

EPOHOA SECRETS

search, find, seek, YOU know YOUR key leadership qualities – And yes, on request we’ll provide an answer sheet … shhh it’s a secret

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7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

EPOHOA SECRETS Can YOU remember Keywords used in EPOHOA’s education sessions –

on request we’ll provide an answer sheet … BUT it’s another secret

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7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

INTERNET BROWSER TIPS

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7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

INTERNET BROWSER HELP

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7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

DISCLAIMER EPOHOA does not provide or endorse legal counsel, businesses or political parties.

The information provided by the Eastern Panhandle Organization of Homeowners Associations is for academic and non-commercial use, the following disclosure must be recognized.

The images and text on EPOHOA’s website have been developed, published and/or donated by a variety of private individuals and through public & private corporations, businesses and organizations. Although images and portions of the reference material are protected by copyright, we encourage you to use them for academic and non-commercial pursuits.

The information presented within EPOHOA’s website is not the official text of any item accessible through EPOHOA’s website. Although extensive efforts were undertaken to obtain comprehensive information, EPOHOA makes no assurance that the complete collection of data are represented.

It is the responsibility of users of this information to determine whether references accessible through EPOHOA’s website have been amended, revised, repealed or otherwise impacted by HOAs, their elected boards and/or officers, developers, declarants, local & state governmental, legislative and/or legal actions. EPOHOA’s website content is for your convenience and expressly understood as a source for reference. In all instances the official recorded document shall prevail. 29

LEGAL DISCLAIMER: Community associations (HOAs) are governed by state law, which can vary widely from state-to-state. The content provided in EPOHOA’s EDUCATION SESSION is intended to be used for general educational and informational purposes only. Although we try to keep the information up-to-date, content within any education session may not reflect the most recent developments.

Legal information is not legal advice.

7PM Wednesday July 18, 2018 EASTERN PANHANDLE ORGANIZATION OF HOMEOWNERS ASSOCIATIONS, INC.

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