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Tips & Tricks 2009

Tips & Tricks

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Tips & Tricks. 2009. u.Select administrator tips. u.Select Header Message. Add to your Header Messages in order to link to web pages both outside u.select (your school website, for instance) and inside u.select . Presentation includes both types of links. Recently added User Message. - PowerPoint PPT Presentation

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Page 1: Tips & Tricks

Tips & Tricks2009

Page 2: Tips & Tricks

U.SELECT ADMINISTRATOR TIPS

Page 3: Tips & Tricks

u.Select Header Message

• Add to your Header Messages in order to link to web pages both outside u.select (your school website, for instance) and inside u.select.

• Presentation includes both types of links

Page 4: Tips & Tricks

Recently added User Message

• Added in late August to all u.select sites on Minnesota Server

• Link to ‘How to use u.select’ captivate presentation

Page 5: Tips & Tricks

Appearance on home page

Page 6: Tips & Tricks

Clicking on link opens new browser window:

Page 7: Tips & Tricks

User Message set up

Page 8: Tips & Tricks

My Courses View Header Message

• On the MY COURSES Page, the goal is to have the student enter their courses and then run a Plan (Degree Audit) in u.select, to see how their courses apply to their intended degree plan. I will show you how to enter a link to another page in u.select.

Page 9: Tips & Tricks

Sample Header Message

Page 10: Tips & Tricks

CREATE A PLAN is an active link the student clicks on to be taken directly to the Create a Plan page.

Page 11: Tips & Tricks

How to add/change Header Message

• Log in as administrator. Click on Administration in top ‘ribbon’.

Page 12: Tips & Tricks

Select Manage Header Message on left menu

Choose Edit for existing header messages. Choose Add button for new messages.

Page 13: Tips & Tricks

Make changes as needed in the message window. Click update button to save changes.

Page 14: Tips & Tricks

My Courses View Header html example:

• <b><p>Go to <a href="https://mn.transfer.org/cas/requestPlanningGuide.htm?">CREATE A PLAN </a>to determine how the courses you have entered in MY COURSES will meet the degree/program requirements for the program you are interested in at Minnesota State Colleges and Universities.</b></p>

Page 15: Tips & Tricks

Glossary Messages in u.select

• Here are copies of questions received from students in our u.select Help Desk:– I was just wondering what this means CHEMT***

Does this mean it does not transfer?– I was doing an equivalent course search and I

found choices to have "TECHT**" and "ENGLT**" as some of the results. I would like to know what is the meaning behind these results?

Page 16: Tips & Tricks

Course Equivalencies – Equivalency by School

• No glossary message for BIOLT***

Page 17: Tips & Tricks

Better glossary

Page 18: Tips & Tricks

Also for generic transfer- ELECT***, TRANT***, TECHT***, REMDT***

Page 19: Tips & Tricks

How to create Glossary Messages

• Click on Courses in top ribbon

Page 20: Tips & Tricks

Click on Manage Glossary Messages – left menu

Page 21: Tips & Tricks

Choose Add

Page 22: Tips & Tricks

Choose Message Type – CEG target course

Page 23: Tips & Tricks

Enter your Message ID and Message

Page 24: Tips & Tricks

Other messages

• Course Equivalencies tables messages– DPMask– Alternate IDs– Flags (You must first let us know you want

those to show)– Effective dates

Page 25: Tips & Tricks

Issue: Why do I see a different audit result on u.select then when I request an audit through DA0001CP?

• COM values on default MNSCU may not be duplicated on the u.select

• The COM on u.select is not directly accessible to institutions.

Page 26: Tips & Tricks

Institution’s COMs

• Institutions have default MNSCU, MNTC , WEB communication tables, as well as others for testing and other special audits.

Page 27: Tips & Tricks

u.select’s COMs

• Each MnSCU and U of M school has a Communication Table.

Page 28: Tips & Tricks

Your COM on u.select

• U.select communication table for your institution contains basic control information copied from your MNSCU COM,

and communication fields necessary for processing on u.select.com

Page 29: Tips & Tricks

Changes on your MNSCU COM, which may affect plans on u.select, should also be changed on u.select COM.

Changes which might produce different audit outcomes: DUPLCTL, REFY

Page 30: Tips & Tricks

• When you make changes to your MNSCU.COM which may impact the plans on u.select, you should contact one of the DARS team so that we can make the change(s) on your u.select COM.

Page 31: Tips & Tricks

DARS AUDIT ENCODING TIPS

Page 32: Tips & Tricks

Repeated courses – GPA effect of Z graded courses

• Problem: Student is now retaking courses to improve their grade. Once registered for these retakes, DARS sees these as duplicates and the original bad grade loses it’s GPA effect. Z grade has no GPA effect, so student sees inaccurate GPA until retaken course is graded.

Page 33: Tips & Tricks

Student is currently repeating 2 F’s, so GPA impact of F grades is removed while still in-progress.

Page 34: Tips & Tricks

Setting a REPLAC value of G for In-Progress (Z) grade on grade table changes that.

Definition of REPLAC value of 'G' = A course with this GMASTER table field value is eligible to replace another duplicate course but WILL NOT eliminate the GPA affect of the course being replaced.

Page 35: Tips & Tricks

Now the repeated courses will not negate the impact of the bad grades until they get a ‘real’ grade

Page 36: Tips & Tricks

COM.CURYT/COM.CURYTSKIP

Using COM fields to affect date range reporting in select

from lists

Page 37: Tips & Tricks

Date Ranges on courses

Page 38: Tips & Tricks

Select From list without COM setDate ranges show on courses

Page 39: Tips & Tricks

COM.CURYT set to Fall 2009

Page 40: Tips & Tricks

Date range suppressed when FYT is earlier or equal to COM.CURYT

and LYT is 9999 99 – Hist 1404 date range suppressed

Page 41: Tips & Tricks

COM.CURYTSKIP set to Y

Page 42: Tips & Tricks

Suppresses courses with old date ranges – LYT is less than COM.CURYT

date – HIST 1333 suppressed

Page 43: Tips & Tricks

COM.REFY – Used for date ranges that change over time

Problem: Courses taken over seven years ago will not count without petition.

Currently have to update every program tracking that date range every year.

Page 44: Tips & Tricks

Current encoding

Page 45: Tips & Tricks

On the audit

Page 46: Tips & Tricks

REFY set to 2009

Page 47: Tips & Tricks

Reference Year encoding – R-07 9

Page 48: Tips & Tricks

R-079 ????

• R = Indicates a relative date range

• + or - = add to or subtract from

• 07 = number to add to or subtract from REFY

• 9 = term (Fall)

Page 49: Tips & Tricks

On the audit

Page 50: Tips & Tricks

AND’d Courses

• Problem – ECON **** is encoded on an A line. The student has taken excess ECON courses yet the sub-requirement will not pick up the additional courses even though the sub-requirement is NOT complete.

Page 51: Tips & Tricks

Encoding includes a set of AND’d courses

Page 52: Tips & Tricks

Plenty of ECON courses taken

Page 53: Tips & Tricks

DARS Rules for AND’d courses

• Courses AND’d together are considered a set for matching and applied as one toward the REQCT

• All other courses in the same sub-req. Select from list are considered a course set (a single course set of one) including wildcards and pseudo courses

Page 54: Tips & Tricks

Solution

• Encode AND’d courses in their own sub-requirement when ever possible.

• Add additional wild card courses or pseudo’s to the sub-requirement.

Page 55: Tips & Tricks

Additional ECON **** added

Page 56: Tips & Tricks

On the audit

Page 57: Tips & Tricks

DARS NAVIGATION TIPS

Page 58: Tips & Tricks

Find Course

Also works to find pseudos

Page 59: Tips & Tricks

Find Condition Code3.5.8 New Feature

Page 60: Tips & Tricks

Tiling Window

Page 61: Tips & Tricks

Tiled VerticallyIn this position, dragging/dropping requirement &

sub-requirements is possible

Page 62: Tips & Tricks

Shortcut Keys

NOTE:F4= Alternate View

F5 = Refresh

Page 63: Tips & Tricks

Add vs InsertSub 2 = Insert

Sub 3 = Add

Page 64: Tips & Tricks

Sorting

Example: By clicking the title header, titles are sorted alphabetically

You can sort alpha or

numeric by clicking on the header name of any

column

NOTE: You can sort or filter on any to the data tables in DARS

&

Page 65: Tips & Tricks

Filtering

You can filter by

entering alpha or

numeric on the fields at the bottom

of the columns

• You can filter by multiple fields…the more you know about what you’re looking for the more refined your filter becomes.

• You can also use the Sort AND Filter options together to locate your data.

Page 66: Tips & Tricks

DARwin Help on CAP server

• DARwin Help Topics is current redLantern on-line resource for encoders

Page 67: Tips & Tricks

Have you seen this message when opening Help Topics?

Page 68: Tips & Tricks

Help Topics does not open from CAP server

Page 69: Tips & Tricks

Solution: copy and paste

• As the browser attempts to open, copy the html

Page 70: Tips & Tricks

Paste html into browser

Page 71: Tips & Tricks

Prompted to add User Name & Password

Page 72: Tips & Tricks

Welcome to DARwin Help

Page 73: Tips & Tricks

TRANSFER ARTICULATION TIPS

Page 74: Tips & Tricks

• New CLEP exams scheduled for July 1, 2010

– College Composition replaces English Composition with Essay

– College Composition Modular replaces English Composition and Freshman College Composition

Page 75: Tips & Tricks

How does this affect you?

CollegeBoard: Colleges granting credit for English Composition with Essay—You may use the same policy, including credit-granting scores and course equivalencies, for College Composition.

Page 76: Tips & Tricks

Add Effective Date to retiring rule

Page 77: Tips & Tricks

Add rule for new examCLEPC41 College Composition

Page 78: Tips & Tricks

Update TA tables • Retire:

– CLEPC04 English Composition with Essay - Computer– CLEPP04 " - Paper and Pencil– CLEPC38 English Composition (w/o Essay) - Computer– CLEPP38 " - Paper and Pencil– CLEPC03 Freshman College Composition - Computer– CLEPP03 " - Paper and Pencil

• Add: – CLEPC41 College Composition - Computer– CLEPP41 " - Paper and Pencil– CLEPC42 College Composition Modular - Computer– CLEPP42 " - Paper and Pencil

Page 79: Tips & Tricks

• Learn more about the new College Composition Exams at:

http://professionals.collegeboard.com/higher-ed/placement/clep/policy/composition

Page 80: Tips & Tricks

Why is this not articulating!!!?

Issue: “Course looks OK in red book blue book and on the student. Why is this not articulating?”

Answer: A missing Target in TA table causes the next rule to be skipped.

Page 81: Tips & Tricks

Transfer Evaluation on student record shows no articulation.

Page 82: Tips & Tricks

Rule in Red book/Blue book • AAS 1201 is encoded accurately

Page 83: Tips & Tricks

Preceding rule is missing Target

Page 84: Tips & Tricks

Insert the missing rule

Page 85: Tips & Tricks

Course correctly articulates

Page 86: Tips & Tricks

New Feature in CollegeSource and TES

• Search CollegeSource or TES

• Transcript legend available on reporting schools.

* * * * All MnSCU institutions displaying legends

Page 87: Tips & Tricks

CollegeSource

Click on the icon to pdf

Page 88: Tips & Tricks

TES Course Finder

Click on the to pdf

Page 89: Tips & Tricks

Icon Opens to pdf

Page 90: Tips & Tricks

TES

Adding Transcript legends is on-going • Updates requested annually • Send transcript legend only if different

– Future Display common course outline Link to common course outlines on school web site.

Page 91: Tips & Tricks

Next….

Lunch at poolside, across the hall.

Sessions resume at 1:00 p.m.