Tips From The RoadMelissa Zolla, Senior Leadership Consultant

Liz D’Orsa, Fraternity Development Coordinator & Past Leadership Consultant

Goal of Session

● Prepare you for upcoming visits

● Maximize your time with your Consultant

● Improve the overall experience of having a Leadership Consultant

Before Your Visit

● Receive an email from the LC Coordinator ● Be in contact with your Consultant

● Create her schedule

Resources!

● Theta Phi Alpha websiteo Leadership Consultant tab on

yellow toolbar

o Brief profiles of each consultant

o LC Preparation Guides

Resources!

● LC Planning guide

o Gives you step-by-step instructions on what to expect for your visit

o We will cover the majority of the information in here

You just picked up your LC...

● Welcome us! We are really excited for the visit!

● Provide us with our schedule, information on where we are staying, and other documents we need.o A chapter roster, chapter bylaws, Standards

Board and Academic Excellence programs, and a campus map.

Scheduling

● Free time is appreciated!○ It’s okay to leave us by ourselves

● Travel days, if possible, no meetings or presentations

● Be mindful of everything that is on the schedule○ Look at it and say “Would I be tired at the end of the day?”

Scheduling

● We’ve made these same mistakes when we were in the chapter

● Do not be offended if we ask to change around the schedule

Activities ● What makes your town/school unique?

● Sporting events are a good time

● Sisterhood events where we get to interact with others who we haven’t met yeto Think recruitment bumping

Activities

● Try not to overload us with activities every night o Benefits us as well as the chapter

● Movie nights are always good

● Please don’t be insulted if we don’t attend every activity on the schedule.

Meals● Hard on the road to get a good meal

● Do NOT have to eat out for every meal

● We all have inside jokes but try to refrain because we will have no idea what’s going on

Meals

● Include us in your conversations

● This is the time we get to spend w/ the majority of the chapter in a laid back setting

● Try and have different sisters at each meal so we can get to know the entire chapter

Lodging

● Your chapter does not need to spend money on a hotel but please make sure we have a private room.

● Please provide:○ Towels, clean pillows, sheets, and blankets.○ Clean desk○ Laundry facilities and detergent ○ Bottled water and snacks

Meetings● 10-15 minute breaks between meetings is very

appreciated

● When meeting with anyone that has a program it should be sent to us before we get there○ Standards Board, New Member Education, Academic

Excellence● Some meetings might run long, others might be

short; prepare to be flexible○ Generally 1 hour for executive board and ½ hour for

chairpersons

Meetings

● Do NOT have to meet with every chairperson unless we discuss it beforehand○ Reason why the visits are more focused

● Space should be private, not a lounge or coffee shop

● Try not to do meetings over meals; unable to take notes and eat!

Meetings

● Come prepared to meetings

● Notebook/pen/binder/laptop

● Don’t care if you actually use it, show us you’re making the effort.

Let’s see what you’ve learned...

● Work with two or three people around you to create a schedule for your Leadership Consultant

● One day’s worth of meetings and activitieso Meetings with the Treasurer,

Fundraising chair, Sisterhood chair and Vice President

Example...Day 2, Wednesday September 5, 20139:00 AM: Breakfast with sisters in Dining Hall, escorted by Erin C. (555) 555-0000.

There are snacks and juice in your room if you want to skip breakfast. Please let Erin know.

10:30-11:30 AM: Meeting with Tracey Treasurer in Meeting Room on Campus UC23412:00 PM: Lunch with sisters at Sub Shop and quick campus tour. Escorted by Mindy R

555-555-00001:00-1:30 PM: Meeting with Felica Fundraising in Meeting Room 555-555-00001:45-2:45 PM: Meeting with Vicky Vice President 555)555-00003:00-3:30: Meeting with Sandy Sisterhood in Meeting Room 555-555-00003:30-5:30 Personal time to drop off belongings in room and change. Escorted by

Sandy. 555-555-00006:30-7:30 PM: Dinner with sisters, home cooked meal at Taylor G.”s. Linda P. will escort

you home after. 555-555-00008:00 PM-Rest of the Night: Movie night with sisters at Taylor G.’s apartment

(optional) Linda P. will escort you home after.

Presentations

● Specialized workshops to fit your chapter’s needs

● We put time and effort to come with the best one for your chapter, give us the courtesy of being involved

● We will call you 2 weeks before to discuss the area you might need most help with

Presentations

● Be honest with us!

● Not trying to get you in trouble, trying to help you out as much as possible

● If things have changed since the request was made, let us know

● What will benefit your chapter the most

Wrap up

Fall visit information were in chapter registration packets that President’s received

Types of visits available:

- Recruitment- Standards Board- Sisterhood- Philanthropy- New Member Education- Alumnae Relations- Chapter Operations- Academic Excellence

- Communication- Responsibility/Accountability- Risk Management- Financial - Ritual