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1. Formatting your thesis/dissertation
2. Paperwork to be submitted to the Graduate School with your final copy
This Presentation Has Two Parts
What will this teach you?
a. How to FORMAT your thesis/dissertation
b. How to successfully SUBMIT your thesis/dissertation
c. How to successfully COMPLETE your degree
But before any of that…
1. These formatting requirements are intended for use with “Plan A” thesis submissions, not “Plan B.”
2. These requirements apply to all dissertations.
3. “Plan B” Masters students should contact their department for information regarding submission.
This presentation is only meant to supplement your Formatting Guide.
Available online at: http://www.reg.msu.edu
Available in Room 150 Administration Building
Available online at: http://www.reg.msu.edu/StuForms/GradApp/GradApp.asp
http://www.reg.msu.edu
Deadline dates to submit a Thesis or Dissertation to the Graduate School
Fall 2006 December 15Spring 2007 May 11Summer 2007 August 24Fall 2007 December 14Spring 2008 May 9
Tentative Commencement DatesFall 2006 December 8Spring 2007 May 4Summer 2007 No Commencement
DEGREE COMPLETED
Responsibility of Student
The Office of the Registrar
Responsibility of the DepartmentResponsibility of the Graduate School
DEGREE COMPLETION FLOWCHARTTHE SEMESTER OF INTENDED GRADUATION
DEGREE COMPLETED
Responsibility of Student
The Office of the Registrar
Responsibility of the DepartmentResponsibility of the Graduate School
DEGREE COMPLETION FLOWCHARTTHE SEMESTER OF INTENDED GRADUATION
Responsibility of Student
Responsibility of the Graduate SchoolResponsibility of the DepartmentThe Office of the Registrar•Complete and Submit Application for Graduation
•Check deadline dates
•Completion of program requirements
•Obtain thesis/dissertation submission packet at http://grad.msu.edu/current/packet.htm
•Submit thesis or dissertation to the Graduate School
•Student must review Exit Check List with advisor
•Final acceptance of thesis or dissertation
•Submit title page to Office of the Registrar
•Submit Final Certification Form from the Office of the Registrar certifying student to graduate•Verify approval of Final Certification Form
•Issue diploma
Susie Korkoske
Office of the RegistrarDegree and Certification
Phone: (517) 432-5911
Email: [email protected]
For questions regarding Degree Certification
1. PRELIMINARY PAGES
2. TEXT
3. REFERENCE PAGES
There are three parts to a Thesis/Dissertation
For more information, see
pg. 5 in your formatting guide.
SEQUENCE PAGINATION PAGE NUMBER PLACEMENT
Preliminary Pages Lower Case RomanNumerals
Title Page Count/Do Not Number None
Abstract Count/Do Not Number None
Copyright Notice Count/Do Not Number None
Dedication Count/Number Bottom/Center
Acknowledgments Count/Number Bottom/Center
Preface Count/Number Bottom/Center
Table of Contents Count/Number Bottom/Center
List of Tables Count/Number Bottom/Center
List of Figures Count/Number Bottom/Center
Key to Symbols or Abbreviations Count/Number Bottom/Center
Text Arabic Numbers Starting at 1
Introduction Count/Number Bottom/Center
Body of Thesis/Dissertation Count/Number Bottom/Center
Reference Pages
Cover Sheets for Appendices Count/Number Bottom/Center
Appendices Count/Number Bottom/Center
Cover Sheets for Bibliography Count/Number Bottom/Center
Bibliography Count/Number Bottom/Center
Table 1 - Pagination and Sequencing
Bottom/CenterCount/NumberBibliography
Bottom/CenterCount/NumberCover Sheets for Bibliography
Bottom/CenterCount/NumberAppendices
Bottom/CenterCount/NumberCover Sheets for Appendices
Reference Pages
Bottom/CenterCount/NumberBody of Thesis/Dissertation
Bottom/CenterCount/NumberIntroduction
Arabic Numbers Starting at 1Text
Bottom/CenterCount/NumberKey to Symbols or Abbreviations
Bottom/CenterCount/NumberList of Figures
Bottom/CenterCount/NumberList of Tables
Bottom/CenterCount/NumberTable of Contents
Bottom/CenterCount/NumberPreface
Bottom/CenterCount/NumberAcknowledgments
Bottom/CenterCount/NumberDedication
NoneCount/Do Not NumberCopyright Notice
NoneCount/Do Not NumberAbstract
NoneCount/Do Not NumberTitle Page
Lower Case Roman Numerals
Preliminary Pages
PAGE NUMBER PLACEMENTPAGINATIONSEQUENCE
pg. 5Formatting Guide
(PLEASE USE!)
1 Inch Margins:
Top
Right
Bottom
1.5 Inch Margin:
Left
Double Spaced
Use a 12 pt. font
10
Page number must be centered at least .5 inch from the bottom
(You may use 10 pt. for footnotes and long tables)
.5”Margins and Font
Seepg. 3
Formatting Guide
THE RELATION BETWEEN BIOCHEMICAL AND MORPHOLOGICALDIFFERENTIATION IN BLASTOCLADIELLA EMERSONI
By
James Samuel Lovett
A DISSERTATION(or A THESIS)
Submitted toMichigan State University
in partial fulfillment of the requirements for the degree of
DOCTOR OF PHILOSOPHY(or MASTER OF ARTS or MASTER OF SCIENCE)
Department of Botany and Plant Pathology
2004
Sample Title Page
Instructions for Title Pagepg. 6
Formatting Guide
Sample Abstract
ABSTRACT
2003-06 FORMATTING GUIDEFOR MASTER’S THESES AND DOCTORAL DISSERTATIONS
By
Debra L. Conlin
The Michigan State University policy on Integrity of Scholarship is set forth in
General Student regulation 1.00, cited in the University catalog: “The principles of
truth and honesty are recognized as fundamental to a community of teachers and
scholars…No student shall claim or submit the work of another as one’s own.”
These principles apply to the preparation of master’s theses and doctoral
dissertations as well as to all other academic work. In submitting a
thesis/dissertation in partial fulfillment of the requirements for a master’s or
doctoral degree, a student takes responsibility for the integrity of that work.
Instructions for Abstractpg. 6
Formatting Guide
Copyright byJANE DOE2004
Your copyright should look like this.
You may place it anywhere within the required margins.
Seepg. 7
Formatting Guide
Your final paper should be clean and legible.
Sample Font Size for EquationsSample Font Size for Equations
Seepg.3
Formatting Guide
The font used in this figure is too small to survive the microfilming process.
Attention:
The Computer Center is able to answer technical formatting questions.
120 Computer CenterPhone: 432-6200
Website: http://www.help.msu.edu/index.php
AFTER
IndistinctIndistincttexttext
DistinctDistincttexttext
BEFORE
IndistinctIndistincttexttext
6
Figure 1-1. Sequence and alignment of the gRNA/mRNA substratepairs. The sequence of the unedited mRNA transcript (shaded gray) is shown with the gRNA sequence (underlined) aligned beneath the editing domain. The complementarity between the gRNA and MRNA in the anchor duplex region is shown with : indicating G:U base pairing and ? for Watson-Crick base pairing. Vector sequence located at the 5’- and 3’-end of the mRNA are shown in lower case. (A) 3’A6UT + gA6-14; (B) 5’ND7UMT + gND7-506; (C) 5’CYbUT + gCYb-558.
76
Figure 1-1. Sequence and alignment of the gRNA/mRNA substratepairs. The sequence of the unedited mRNA transcript (shaded gray) is shown with the gRNA sequence (underlined) aligned beneath the editing domain. The complementarity between the gRNA and MRNA in the anchor duplex region is shown with : indicating G:U base pairing and ? for Watson-Crick base pairing. Vector sequence located at the 5’- and 3’-end of the mRNA are shown in lower case. (A) 3’A6UT + gA6-14; (B) 5’ND7UMT + gND7-506; (C) 5’CYbUT + gCYb-558.
1.5” 1.5”
(Blank Page)
5
Facing PagesSeepg. 11
Formatting Guide
Information preserved
in grayscale
Information lostin grayscale
Uni
ts
Time
Group A =
Group B =
Seepg. 10
Formatting Guide
Color images that will not reproduce as true copies whenmicrofilmed may be submitted if the student completes a form provided by the Graduate School. An example of the form is on the next slide.
This form requires 4 signatures:
•Your own
•Major Professor
•The Chair
•Your Associate Dean
Sample Figure
Seepg. 10 & 11
Formatting Guide
Sample Table
Seepg. 10 & 11
Formatting Guide
Oversized Tables and Figures
• If charts, graphs, maps, diagrams, etc. cannot be presented on 8.5” x 11” paper, they may be placed on 11” x 17”
• Paper and margin requirements must be met.
• Instructions for oversized tables and figures are on page 11 in your formatting guide.
If you have any questions regarding oversized tables and figures, call the Graduate School at (517) 355-0301.
Bad Reprint
•Incorrect margins
•Page number is at the top of the page
•The font is less than 10 pt.
Better Reprint
•Correct margins
•Page number is at the bottom of the page
•The font is at least 10 pt.
• A reprint is a copy of a published journal article.
• When including reprints as part of a thesis or dissertation, the student must complete a form provided by the Graduate School.
• The form needs to be signed by the student and the major professor on behalf of the guidance committee.
Seepg. 13
Formatting Guide
Most Common Mistakes•Thesis/Dissertation Agreement Form not completed
•Inappropriate Font Size
•Permission for Color Images not granted
•Permission for Use of Reprints not granted
•Margin requirements are not met
•Wrong Paper
•Type of payment unacceptable
•Blank Page missing
•Incorrect Page Numbering
•Problem with Additional Title Page
•Problem with Additional Abstract
•Poor Copy Quality
•Human or Animal Subject Form unsigned
•Bookplate errors
Seepg. 17
Formatting Guide
Purchase Paper:
A. Most office supply stores
B. UNIVERSITY STORES (Service Rd.) phone (355-1700)
Copy Services:
A. COGS Council of Graduate Students, 316 Student Services Bldg., phone (353-9189)
B. Any other professional copying service
FINAL UNBOUND COPY on white, 25% rag paper, 20 lb. weight, with a watermark
This part of the presentation will review the paperwork that must be submittedto the Graduate School with the final copyof your thesis/dissertation.
The web address for the paperwork is:http://grad.msu.edu/current/packet.htm
Microfilm Agreement Form page A4
Microfilm Agreement Form page A5
You must fill out this form to complete your required paperwork, and submit it with your final draft.
You can find it at this web address:http://grad.msu.edu/current/packet.htm
Copyrighting is OPTIONAL.Registration for copyright may be made through UMI.
Seepg. 14
Formatting Guide
Agreement Form
• Asks for an additional title page and abstract
• No digital submission at M.S.U.
• UMI is granted non-exclusive rights to reproduce and distribute dissertation and abstract
• The sale of each copy will pay a royalty of 10% if the amount exceeds $10.00 in a calendar year
• Optional: UMI will file registration to copyright for a fee of $65.00
Seepg. 14
Formatting Guide
If you used any human or animal subjects, you must check “Yes” for the appropriate box(es).
You’ll need both your signature, and the signature of your major professor.
If you did not use any human or animal subjects, you must check “No” for each box.
You’ll need both your signature,
If you used human subjects, you must provide a copy of this approval letter.
HUMAN SUBJECTS
Attn: Barbara [email protected]
202 Olds HallPhone: 355-2180
Website:www.humanresearch.msu.edu
If you used vertebrate animal subjects, you must provide a copy of this approval letter.
RESEARCH WITH ANIMALS
Attn: Candace Flynn, [email protected]
A620 E. Fee HallPhone: 432-4151
Website:http://www.aucauc.msu.edu
Checklist forLeaving Campus
If you have any questions regarding checklist information, consult your department
A) Survey of Earned Doctorates• While the survey is voluntary, the University
stands to lose funding for research if we lack the information this questionnaire provides. Students’ responses are held in complete confidence, and individuals are not identified in University reports.
Exit Surveys
Seepg. 14
Formatting Guide
Graduate School Exit Survey On-line Instructions(Only students that have applied for graduation have access to this survey
from the 5th week of the semester through one month after the end of the semester)
Your participation in this survey is of importance and it is greatly appreciated by the Graduate School. The survey will ask you questions about your educational experience in your graduate program. The Graduate School uses data from this survey when reviewing graduate programs and to guide decisions about services and initiatives for graduate students.
Only students who have applied for graduation will have access to the online survey and the identity of all respondents will be kept confidential and only aggregate information will be made available to faculty and administrators.
It takes about 10 minutes to complete the online survey. Please follow the following steps.
1. Access the following website address: http://assessment.msu.edu2. Enter your NetID (Login Name) and Password3. Click on “The Graduate School” survey for “Masters” or “Doctorate”4. Complete all the items on the survey. When finished, click “Submit
Answers.”(Note: Once you click “Submit Answers,” you cannot return to
the survey to change your response.)
THE RELATION BETWEEN BIOCHEMICAL AND MORPHOLOGICALDIFFERENTIATION IN BLASTOCLADIELLA EMERSONI
By
James Samuel Lovett
AN ABSTRACT OF A DISSERTATION(or AN ABSTRACT OF A THESIS)
Submitted toMichigan State University
in partial fulfillment of the requirements for the degree of
DOCTOR OF PHILOSOPHY(or MASTER OF ARTS or MASTER OF SCIENCE)
Department of Botany and Plant Pathology
2004
Professor Jon Q. Pub
Additional Title Page Sample
Instructions for Additional Title Page
pg. 15Formatting Guide
Additional Abstract SampleABSTRACT
2003-06 FORMATTING GUIDEFOR MASTER’S THESES AND DOCTORAL DISSERTATIONS
By
Thomas S. Yu
The Michigan State University policy on Integrity of Scholarship is set forth in
General Student regulation 1.00, cited in the University catalog: “The principles of
truth and honesty are recognized as fundamental to a community of teachers and
scholars…No student shall claim or submit the work of another as one’s own.”
These principles apply to the preparation of master’s theses and doctoral
dissertations as well as to all other academic work. If you are reading this right
now, you should probably try to listen to Judy. Why strain your eyes to read
meaningless text? This stuff is only meant to give you a visual representation of
a pretty simple concept. If you are just snapping out of some kind of trance, then
let me get you up to speed. We are currently discussing the fact that an abstract
for a dissertation can spill over onto a second page. Should your abstract do
this? That is a very good question. I suppose if you really need to fit in some
extra information, then go for it. I would try being concise, to avoid redundancy.
Thomas S. Yu
In submitting a thesis/dissertation in partial fulfillment of the requirements for a
master’s or doctoral degree, a student takes responsibility for the integrity of that
work.Instructions for Additional Abstract
pg. 15Formatting Guide
Fees for submitting a Thesis or Dissertation:
(Subject to change)
Master’s Thesis: $78.00 Doctoral Dissertation: $88.00 Copyright: $65.00
If you have any questions regarding the fees, please contact:
The Graduate SchoolMichigan State University
118 Linton HallEast Lansing, MI 48824-1044
517-355-0301
Step 4. Your name will appear on Degree List.
Step 5. We send the unbound copy to ProQuest to be bound and microfilmed.
Step 6. ProQuest sends microfilm and bound copy to the Graduate School.
Step 7. Bookplate is placed on the inside of the bound copy.
Step 8. Microfilm and bound copy is sent to the M.S.U. Library.
After Completing the Formatting Process
Step 1. Bring preliminary copy of thesis/dissertation to the Graduate School to check the formatting.
Step 2. Make final revisions.
Step 3. Submit final unbound copy to the Graduate School.
What You DoWhat We Do
Degree and CertificationContact Person: Susie KorkoskePhone Number: 432-5911E-mail: [email protected]
Human SubjectsContact Person: Barbara DeckerPhone Number: 355-2180E-mail: [email protected]: 202 Olds HallWeb Address: www.humanresearch.msu.edu
Research with AnimalsContact Person: Candace FlynnPhone Number: 432-4151E-mail: [email protected]: A620 E. Fee HallWeb Address: www.aucauc.msu.edu
Provides a Copy ServiceCouncil of Graduate Students (COGS)Phone Number: 353-9189Address: 316 Student Services
ResourcesThe Graduate SchoolPhone Number: 355-0301E-mail: [email protected]: 118 Linton Hall
