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Tips for a successful video conference. Good video conferencing practices are a combination of common courtesy and basic presentation skills. Read through these tips for successful conferencing. Arrive before the start of your conference. Be sure you are comfortable with the arrangement and equipment. Place the microphone and keypad in the centre of the table. Mute the microphone until you are ready to start the call. Can you be seen? Check self-view or picture-in-picture (PIP) to make sure you and any other participants can be seen. Lighting should be on your face; not coming from behind (close any curtains or blinds). The remote control is all you need. Don’t adjust any of the actual equipment or cables in the room; your conference will start automatically at its scheduled time, and you can use the remote to adjust the volume or camera angle if needed. Speak clearly and act naturally. There is no need to shout. Don’t tap the table or rustle papers unnecessarily. Address participants clearly by name. Look at the camera, not the display screen. This will allow for “eye contact” and a stronger connection with your participants. Don’t be distracted. Try not to be distracted by phone calls, emails, or people walking by your room. Need to talk privately? Be sure to use the mute button and make sure that you aren’t unintentionally discourteous during muted periods. BT Conferencing video helpdesk. UK Toll Free +44 800 77 88 77 UK Toll +44 20 7402 0303 US Toll Free +1 866 766 8777 US Toll +1 888 947 3663 APAC Toll Free +61 1800 234 799 APAC Toll +61 2 9231 1130 Singapore +65 6295 6237 Hong Kong +852 2312 9999 Malaysia +60 (0)3 7712 4597 BT Conferencing email support. [email protected] Reservations email support. [email protected] Offices worldwide The services described in this publication are subject to availability and may be modified from time to time. Services and equipment are provided subject to British Telecommunications plc’s respective standard conditions of contract. Nothing in this publication forms any part of any contract. © British Telecommunications plc 2015. Registered office: 81 Newgate Street, London EC1A 7AJ. Registered in England No: 1800000 0800 800 152 bt.com/globalservices52 Audio only participants? For optimum sound quality, ensure that the speakerphone is placed in a central position on the table. Need to extend your meeting time? Call the help desk at least 10 minutes before the scheduled end of your video conference to arrange an extension (subject to room availability) or use your engage control function to check availability and extend your meeting online. If you have issues. Call the helpdesk right away. Do not attempt to adjust any of the equipment or cords on your own. At the end of your meeting. Select end call on your remote. Please do not unplug the video equipment. In summary, treat your video conference as you would any other face-to-face meeting. Be polite and don’t get distracted by the equipment around you.

Tips for a successful video conference. - BT MeetingsTips for a successful video conference. Good video conferencing practices are a combination of common courtesy and basic presentation

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Page 1: Tips for a successful video conference. - BT MeetingsTips for a successful video conference. Good video conferencing practices are a combination of common courtesy and basic presentation

Tips for a successful video conference.Good video conferencing practices are a combination of common courtesy and basic presentation skills. Read through these tips for successful conferencing.

Arrive before the start of your conference.Be sure you are comfortable with the arrangement and equipment. Place the microphone and keypad in the centre of the table. Mute the microphone until you are ready to start the call.

Can you be seen? Check self-view or picture-in-picture (PIP) to make sure you and any other participants can be seen. Lighting should be on your face; not coming from behind (close any curtains or blinds).

The remote control is all you need. Don’t adjust any of the actual equipment or cables in the room; your conference will start automatically at its scheduled time, and you can use the remote to adjust the volume or camera angle if needed.

Speak clearly and act naturally. There is no need to shout. Don’t tap the table or rustle papers unnecessarily. Address participants clearly by name.

Look at the camera, not the display screen. This will allow for “eye contact” and a stronger connection with your participants.

Don’t be distracted. Try not to be distracted by phone calls, emails, or people walking by your room.

Need to talk privately? Be sure to use the mute button and make sure that you aren’t unintentionally discourteous during muted periods.

BT Conferencing video helpdesk.UK Toll Free +44 800 77 88 77UK Toll +44 20 7402 0303US Toll Free +1 866 766 8777US Toll +1 888 947 3663APAC Toll Free +61 1800 234 799APAC Toll +61 2 9231 1130Singapore +65 6295 6237Hong Kong +852 2312 9999

Malaysia +60 (0)3 7712 4597

BT Conferencing email support. [email protected]

Reservations email support. [email protected]

Offices worldwide

The services described in this publication are subject to availability and may be modified from time to time. Services and equipment are provided subject to British Telecommunications plc’s respective standard conditions of contract. Nothing in this publication forms any part of any contract. © British Telecommunications plc 2015. Registered office: 81 Newgate Street, London EC1A 7AJ. Registered in England No: 1800000

0800 800 152 bt.com/globalservices52

Audio only participants? For optimum sound quality, ensure that the speakerphone is placed in a central position on the table.

Need to extend your meeting time? Call the help desk at least 10 minutes before the scheduled end of your video conference to arrange an extension (subject to room availability) or use your engage control function to check availability and extend your meeting online.

If you have issues. Call the helpdesk right away. Do not attempt to adjust any of the equipment or cords on your own.

At the end of your meeting. Select end call on your remote. Please do not unplug the video equipment.

In summary, treat your video conference as you would any other face-to-face meeting. Be polite and don’t get distracted by the equipment around you.