Tips and Information Microsoft Outlook 2010. Quick Steps: Quick Steps are available to use from the Home tab. Outlook 2010 has a number of predefined

Tips and Information

Microsoft Outlook 2010

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Quick Steps

Quick Steps are available to use from the Home tab Outlook 2010 has a number of predefined quick steps which you can start using immediately

Conversation view

Now your email replies will be easier to track With Outlook conversation view enabled it organize everything by date but also who it is from along with whether the email was a reply This feature can be viewed by check rdquoShow as conversationrdquo under View tab

Resend or Recall Messages

From Sent Items folder double click on the e-mail which you want to recall and click on recall option which is under Actions menu in the message tab Outlook will try to report back to you on the success or failure of the resend or recall

Outlook Options

To find the button that opens the Outlook Options dialog box in Backstage view under file tab

SearchNow you can easily search for users by organization using organization tab

While writing a message you can create a reminder for yourself to follow up on the message later Go the Ribbons Message tabgt Tags groupgt click Follow UpFrom the dropdown menu select a time for the follow-up

Flag Outgoing Messages

Search TabWhen you click on the Search field at the top of Outlooks message list the Ribbon displays a new tab labeled Search Tools In the Search Tools tab find the icon labeled Search Tools click the down arrow and choose Advanced Find to open a dialog that lets you fine-tune your search

Set Out of Office MessageYou can easily set an Out of Office message if yoursquore going to be away for a few daysSelect the File tabgtClick Infogt Click Automatic Replies (Out of Office) Fill out the information as needed

Recover deleted itemsMS Outlook 2010 has a build in option to recover mails deleted even after the Deleted Items folder is emptied To recover deleted items click on the folder from which the item was deleted or on the Deleted Items foldergt click Folder tabgt click Recover Deleted Items Click an item and then click Recover Selected Items

Add you pictureMS outlook 2010 comes with new features where you can add your picture in the profileTo add your picture just send an email to IT helpdesk (hdservicesknpccom)

Automatically Close An Email Message After ReplyingTo make sure that the email message is closed after it has been replied or forwarded click the File tabgt click Options gt click on Mail locate the Replies and forwards category in the right side of the dialogue box Here make sure to check the Close original message window when replying or forwarding option)

Sync your smart phone with the outlookYou are able to sync your smart phone with mails contact and calendar and reminders as shown in the figureExample iPhoneGo to mail contacts calendar in the settings gt click add Accountgt click Microsoft Exchange gt enter your email Domain (main) and your username and passwordgt click nextThen you can enable the items that required to be sync

Quick Steps

Quick Steps are available to use from the Home tab Outlook 2010 has a number of predefined quick steps which you can start using immediately

Conversation view

Outlook Options

Conversation view

Outlook Options

Documents

Tips and Information Microsoft Outlook 2010. Quick Steps: Quick Steps are available to use from the Home tab. Outlook 2010 has a number of predefined