Tinus Pulles & Justin Goodwin Guidebook Revision Elements for a Maintenance Plan Consultants view

Tinus Pulles & Justin Goodwin

Guidebook Revision

Elements for a Maintenance PlanConsultants view

26/05/2008Tinus Pulles & Justin Goodwin

Responsibilities

Endorses the Guidebook officially• Upon recommendation by the TFEIP

EMEP Steering Body

Maintains the Guidebook’s content• Updates Guidebook Chapters• Provides new/updated emission factors

TFEIP

Maintains the Guidebook’s presence• Presents the Guidebook on its website• Proof reading of updated chapters ?

EEA

Question:

Could the Guidebook be only present in the virtual reality of the web or are printed copies needed?

What is “TFEIP”?1. The body mentioned in the reporting guidelines?2. The participants to this meeting?3. The expert panels?4. The co-chairs?

Here: option 1.Maintenance plan could explain how


Guidance update Time Line: comparison GHG and Air Pollutants

1996 Guidelines

1996 Guidelines used

Parties report using 1996 GLs

1996 2008 20122006

Emission Factor Database2006 Guidelines

Parties negotiate targetGreenhouse gases:

Air pollutants:

1996 2008 20122006

EMEP/CORINAIR Guidebook EMEP/EEA Guidebook

Protocol Protocol Protocol Protocol Protocol

Parties report, using changing Guidebook

Emission Factor Database ?


Guidance update Time Line: annual cycle would optimally link to procedures

Meetings• EMEP Steering Body meets once a year• TFEIP meets twice a year• Experts meet whenever possible and needed

Deliverables• Updated or new chapters• Updated or new EFs

Questions• Could EFs be updated or new EFs be made available without updating

the relevant chapter(s)?• Formally:

• What is TFEIPs view• What is EMEP Steering Body’s view

• Technically• Depends on availability of Emisison Factor Database


Aspects of Guidebook Maintenance

Following responsibilities as set out above:

• Two maintenance tasks

• Contents• Presence

• Two supporting tasks• Providing support• Manage the system


Maintaining the Guidebook’s contents Mandate

Draft 2007 Reporting Guidelines • Assume the availability of the “latest version” of a Guidebook that is

• prepared by the TFEIP• endorsed by the EMEP Steering Body

• Do not mention anything on Guidebook maintenance

2002 Reporting Guidelines “encouraged” parties to contribute to “regular updates”; this encouragement is not retained in the 2007 Guidelines!

Two possibilities:1. The 2007 Guidelines do not require or expect “regular updates”2. The Guidelines assume that budgets for updates are not a problem

Updates must be funded by parties: Commission and Member States


Maintaining the Guidebook’s contents Recommendation

• Parties to be encouraged to support Guidebook development• To improve budget availability• To improve sense of “ownership”

• Set up a formal annual procedure for updating Guidebook chapters

• Decide on the role of an emission factor database• New and updated EFs to be published in EFDB?• Add footnote to each table in Guidebook, asking to check EFDB for new

and/or update values


Maintaining the Guidebook’s contents Updating process

• TFEIP identifies a need for a Guidebook update• New methods• New “technologies” or “practices”• New or updated Emission Factors

• TFEIP assigns the task (consulting the relevant Expert Panel)• Who?• When?• Deliverable?

• Delivery and Review• Relevant expert panel prepares a draft TFEIP decision• TFEIP decides whether or not to recommend endorsement by EMEP Steering

Body

• Publication and archiving

TFEIP to • Set up a specific (e-mail) address where improvement needs can be submitted• Ensure appropriate response to such submissions


Maintaining the Guidebook’s contents Updating process in practice

• Translate an improvement need into an inprovement task

Start

Agree ?

Improvementneed

PrepareTerms of Reference

Start

Improvementneed

Agree ?

Publish ToR

User

Expert panel

TFEIP chairs

key

EEA



• Assign the task to a team

User

Expert panel

TFEIP chairs

key

EEA

Proposals

Evaluate

Clear ?

Combine to a Project Plan

Publish Project Plan



• Review, accept and publish the update

Draft chapter

Project team

Expert panel

TFEIP chairs

key

EEA

Review

Accept

Integrate into the Guidebook

Publish


Maintaining the Guidebook’s presence Tasks

• Static document • Proof read new chapters• Produce

• PDF• Hyperlinked (?) HTML• Printed copies?

• Ensure the latest version of all chapters is available on the web

• Emission Factor Database (?)• Needs to be decided

• Do users want to have one?• Do TFEIP and EEA want to support it?

• Software maintenance• Database maintenance


Maintaining the Guidebook’s presence Emission Factor Database (EFDB): yes/no ?

No EFDBWith EFDB

Updated chapters to be•Produced•Edited•Published

Updated chapters to be• Produced• Edited• Published

Updated or new Methods

Updated chapters to be•Produced•Edited•Published

Data to be uploaded into the database

Updated or new Emission Factors

Would require all EF tables in the chapters to have a footnote: “please check EFDB for new or updated emission factors”


Maintenance management

TFEIPContents

TFEIPContents

EEAPublishing

EEAPublishing

Userneeds

Userneeds

GuidebookGuidebook


Tasks

• TFEIP: • development and quality of the

information in the Guidebook; supported by:

• Expert Panel leader(s) Review• Expert Panel leader(s) Projections• Expert Panel leader(s) Combustion and Industry• Expert Panel leader(s) Transport• Expert Panel leader(s) Agriculture and Nature

• recommends Guidebook updates for endorsement by the EMEP Steering Body.

• EEA:• publishes the Guidebook as an EEA

report and on its web site, supported by• Copy editors (proof reading)• Database manager• Web Master

Documents

Tinus Pulles & Justin Goodwin Guidebook Revision Elements for a Maintenance Plan Consultants view