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OSC Closes Period. Acctg & Budget Dates Moved to Day #1of New Month. OSC Bursts Unposted Voucher Rpt to Agencies. Agencies Enter Vouchers. CORE Runs Daily Processes. CORE Runs Monthly Processes. First Day of New Month. Last Day of Month 3pm. Last Day of Month later pm (Step#1). - PowerPoint PPT Presentation
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Timeline
Two Bus Days Prior to Month-End
OSC BurstsUnposted Voucher Rpt
to Agencies
Agencies’Last Chance to
“Clean Up”
Last Dayof Month3pm
OSC ClosesPeriod
Last Dayof Monthlater pm(Step#1)
CORE RunsDaily
Processes
First Dayof NewMonth
AgenciesEnter
Vouchers
Last Dayof Monthlater pm(Step#2)
CORE RunsMonthly
Processes
Acctg & Budget Dates Movedto Day #1ofNew Month
Accounts Payable Impacts
At 3pm on Last Business Day…
You CANNOT:
Enter New Vouchers
Edit Existing Vouchers
You CAN:
Match Vouchers
Approve Vouchers
Budget Check Vouchers
Run Reports
Unposted Vouchers
Prior to Period Close: Bursted Report will identify Unposted Vouchers for a period that will be closing.
After Period Close: Accounting Date/Budget Date in a closed period will be updated with the first date of the next period.
This will be done through a Central AP process. These vouchers will be re-Budget Checked.
New Vouchers
Agencies cannot enter or edit any vouchers online after 3:00pm on the last BUSINESS day of the month.
Reversal Vouchers
Reversal Vouchers Accounting Date and Budget Date defaultin with the current date.
Accounting Date is read only.11/27/2006
AP Payment Cancellation
Cancellation Date is used asthe Accounting Date.
Payment Cancellations do not affect Commitment Control, unless the voucher is closed.
Cancellation Date must fallwithin an open period.