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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
TimeControl Industrial
& Hard Dollar’s HD PCM
Integrating Cost Control and
Field Data Collection
®
ineight.com
© 2014 Heuristic Management Systems Inc. and BASEMETHOD
Introductions
Chris Vandersluis
President HMS Software
HMS: Founded in 1984
TimeControl released to market in 1994
Partners with:
Microsoft since 1995
Oracle-Primavera since 1997
Deltek (Welcom) since 1985
Hard Dollar since 2012
Erik Marthinsen
President, BASEMETHOD
Founded in 1998
Integrator
Partners with:
Hard Dollar
Microsoft
ViewPoint Software
HMS Software (TimeControl)
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
The Challenge Field Data Collection
100% Subcontract tracking of approximately 47 contractors per project
Track estimated actuals on a day to day basis
All data capture is subcontractor, PO and scope centric
Due to the amount of detail in the breakdown, needed ways to filter to ‘in
progress’ work
All data entry is done by Tracking Code and use multiple other elements for
reporting (examples: AFE, Discipline, Area)
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
The Challenge Time & Expense contracts capture man-hours and equipment hours per
resource classification against the contracted rates.
Tracking of unit rate and lump sum contractors
Progress tracking against 100’s of scope items
Reconciliation of 1000’s of timesheets against contractor summary billing each
month
Reporting
Work breakdown structure needs to support reporting for three stakeholders:
Contract Management, Project Controls and Corporate Cost Control
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
The Challenge – data volume SAGD Projects 3 concurrent project
AFE’s per Project:
12 separate AFE’s with 15 different Areas
for tracking scope
Total number contractors per project:
47 contractors. Most with multiple
Purchase Orders
Total man-hours per project: 500,000 man-hours
Total WBS / CBS breakdown per project: 1385 lines
Cost tracking per project: $110 – 135 million
Sub-contractor invoice reconciliation effort: 100’s of LEM’s to contractor invoices
Forecasting per project 165 unique Forecasting lines using
multiple forecasting methods
Corporate Accruals per project 50 plus accruals per period
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
TimeControl Industrial
HR Systems and Payroll
Finance and Billing systems
Project Management Field data collection:
Timesheets, Materials, Equipment, Production
Timesheets
TimeControl
Industrial
©
ineight.com
© 2014 Heuristic Management Systems Inc. and BASEMETHOD
TimeControl Industrial
TimeControl Industrial includes full timesheet functionality for both back-office personnel and field data collection function for field personnel to collect:
Crew timesheet entry
Material Consumption
Equipment Usage
Production Accomplished
Extended rates
A single system with multiple interfaces to fulfill multiple needs
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
TimeControl and Hard Dollar
TimeControl Industrial Field data collection of crew timesheets,
material consumption, equipment usage and
production values
Hard
Dollar’s HD
PCM Estimating,
pricing and
planning
Hard Dollar’s HD PCM
& Primavera’s P6 Variance reporting, cost
control, pricing validation,
schedule updates and
replanning
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
Demonstration
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
Flexible and multi-leveled approvals
Timesheet Approvals
HMS’s unique Matrix Approval Process for Labor Actuals™
Unlimited automatic Validation Rules are user-definable, flexible and can be applied globally or to any group or even an individual
Unlimited manual validation levels in which each crew, employee, material, equipment or production entry, can have a unique approval routing
Non Labor Approvals
Material, Equipment and Production entries can have multiple multi-level approval structures.
Alternately the Crew approval paths can be mandated as an approval path for all entries including non-labor
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
TimeControl
Finance, HR Payroll
Cost Control
Scheduling
The Matrix Approval Process
Tasks
Resources
Custom Codes
Timesheet Entry
Automated Validation Rules
Billing, Payroll, HR, Systems
Primavera (P3-P6)
Project Manager Validation
Hard Dollar’s HD PCM
Administrative Approval
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
Subcontractor approvals
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
TimeControl Industrial Approvals
TimeControl Industrial
Takedown sheets generated in the field for Time, Materials, Equipment and Production
Crew Timesheet Entry
Automated Approvals
Corporate Systems: Payroll, HR, Billing, Contractor reconciliation
Project Management Systems: e.g. Primavera/Microsoft Project
Multiple Approval levels
Project Manager Validation
Material Consumption Entry
Equipment Usage Entry
Entry of Production Accomplished
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
Data flow: HD PCM to TimeControl and Back
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
Hard Dollar HD PCM / TimeControl
TimeControl Industrial
HD PCM
HD PCM Jobs into TimeControl Projects
HD PCM Cost Items into TimeControl Charges
HD PCM Resources into TimeControl Resources
TimeControl Crew Entry Timesheet
TimeControl Material, Equipment, Production Entry
Payroll, Invoicing, Project Management and other external systems
TimeControl Approvals
TimeControl returns to HD PCM:
labor hours/cost per cost item
Material quantity/cost
Equipment usage/cost
Quantity completed
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
Hard Dollar HD PCM / TimeControl
TimeControl Industrial
HD PCM
HD PCM Jobs into TimeControl Projects
HD PCM Cost Items into TimeControl Charges
HD PCM Resources into TimeControl Resources
TimeControl Crew Entry Timesheet
TimeControl Material, Equipment, Production Entry
Payroll, Invoicing, Project Management and other external systems
TimeControl Approvals
TimeControl returns to HD PCM:
labor hours/cost per cost item
Material quantity/cost
Equipment usage/cost
Quantity completed
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
TimeControl/Hard Dollar/Primavera
TimeControl can even
link to HD and
Primavera’s P6
simultaneously.
www.timecontrol.com
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
The TimeControl Advantage
Individual employee timesheet TimeControl Industrial includes both a Crew Timesheet for Field Data
collection and a weekly timesheet for back office personnel in the same
system
Assign tasks to employees TimeControl allows tasks to be assigned to an employee
Capture time-in and time-out of each employee TimeControl includes an optional time-in/time-out entry with an unlimited
number of time-ins/time-outs per day.
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
The TimeControl Advantage
Diary entry TimeControl allows a narrative for the entire timesheet or each line where
weather, safety and other working conditions can be recorded.
Multiple rates TimeControl supports an unlimited number of rates per employee such as
overtime, double time, unbillable time and for each rate code, up to 9 values
per default.
Associate rates to individuals Rates can be associated and/or restricted to a project, individual, resource
group or any combination
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
The TimeControl Advantage
Payroll validation rules
An unlimited number of TimeControl’s Validation Rules can be applied globally or by group even to the individual employee level
Approvals
Supervisor approval with multiple levels
Approval by line item project control
Approval by line item for billable control
Reporting
Exception reports such as missing timesheets, timesheets awaiting approval, hours under or over threshold etc.
Custom report writer
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
The TimeControl Advantage
Security to allow certain users to see and manipulate only certain data
such as rate values
Constrain data entry so users can only see the appropriate data
selections for the right employees
Allow employees to become inactive if they are not on the job
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
Smartphone / Tablet Support
Back office personnel can enter
timesheets on a
Blackberry
iPhone
Android
Windows7 Mobile
iPad
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
Timesheet Approvals
HMS’s unique Matrix Approval Process for Labor Actuals™
Unlimited automatic Validation Rules are user-definable, flexible and
can be applied globally or to any group or even an individual
Unlimited manual validation levels in which each crew, employee,
material, equipment or production entry, can have a unique approval
routing
ineight.com
© 2014 Heuristic Management Systems Inc. and BASEMETHOD
Non-labor approvals
Material, Equipment and Production entries can have multiple multi-
level approval structures.
Alternately the Crew approval paths can be mandated as an approval
path for all entries including non-labor
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
Benefits
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
HD / TC Industrial Benefits
Benefits of Integrating TimeControl Industrial and Hard Dollar’s HD PCM include:
Highly detailed visibility into project performance available on a weekly basis
Complex reporting is simplified through integration of level of detail for tracking
Simplified reconciliation of billing to daily contractor LEMS
Significant reduction in the number of spreadsheets used and level of effort to
maintain
Time, time, time, time and time!
Administrators, Project Controls and other stakeholders all get access to data
incredibly quickly to analyze
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
TimeControl back office features
Easy web interface
Multi-browser support
Multilingual
Install onsite or subscribe in the cloud
Expense tracking
Automated Approvals
Matrix Approvals
Vacation Approvals
Flexible Reporting
Flexible architecture
SQL Server, Oracle, MySQL
Links to Project Management
Hard Dollar’s HD PCM
Microsoft Project, Project Server
Oracle-Primavera
Deltek OpenPlan and Cobra
Links to ERP/Finance
Dynamics
SAP
Oracle
Others…
Government compliance such as
DCAA, R&D Tax Credits, SOX
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
Links to Project Costing, Project Management, HR and Finance HMS Software is a Technology Integration Partner with
Hard Dollar, an Oracle Gold Partner and a Certified
Microsoft Partner
TimeControl includes direct integration with Hard Dollar’s
HD PCM as well as popular project management systems
such as Microsoft Project and Project Server,
Oracle-Primavera’ P6 and Deltek’s Open Plan and Cobra.
You can move data on a scheduled or on-demand basis
You can integrate with multiple project management
systems and versions simultaneously
Customizable import/export function to interface with
virtually any Finance, Billing, HR, Payroll software or
service or ERP system including Microsoft Dynamics,
SAP, Oracle Financials, PeopleSoft and more…
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
Some more HMS clients
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
TimeControl works in many industries Engineering/Construction
Aecon Construction
AeroInfo
Koch Business Solutions
Kongsberg Devotek
Thompson Beta
Gas / Utilities
Gulf South Pipeline
Acergy
Petrocon
VenCorp
Manufacturing
Alcan
Parker Hannifin
Dofasco
Georgia Pacific
John Deere
Mercury Marine
Tennant
Wagner Spray Tech
Vision Systems
Defense / Aerospace
Bombardier Inc.
CAE Electronics
General Motors Diesel
Lockheed Martin
Rolls Royce
SAAB
Government
Dutch Railways
Government of Saskatchewan
Railway Procurement Agency (UK)
Technology
Arivia
CSI Piemonte
DRS Power Control Tech
EDS
Face Technology
Fuel Plus Software
GE Access
Lockheed Martin
Positron
Psion Techlogix
DRUCK Ltd
Telecommunications
Cable & Wireless Bartel
Ericsson
EXFO
Motorola
Philips Semiconductors
SARA Amsterdam
Stratos Global
Financial
Standard Life
Development Bank of One
Health/Pharmaceutical
Boehringer Ingelheim
Azko Nobel (Organon)
RTS Thurnall
Canadian Institute for Health Info
Iogen
Registrat
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
TimeControl Industrial highlights
Crew Timesheet entry
Material/Equipment/Production entry
Extended Rates support
Highly flexible and multi-leveled approvals
Existing link to both HD and P6
Links to Finance, Billing, Payroll, HR, SharePoint, Excel and other
Project Management systems and more…
Back office and Field Data Collection
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
Thank you! For more information:
To find out more about TimeControl Industrial: industrial.timecontrol.com
To find out about the TimeControl/HD solution: industrial.timecontrol.com/solutions/harddollar
To reach Chris Vandersluis:
To reach Erik Marthinsen: [email protected]
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
Crew Entry
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
Material
Equipment
Production
Entry
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
Extended Rates
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
Manage
Crews
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
Manage
Crew
Options
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
Hard Dollar
Project Table
options
You can bring in
Jobs, Cost Items but
also Resource
definitions and
assignments
Decide what Hard
Dollar user defined
cost categories to
send labor and non-
labor entries to
Decide on the rate
value from
TimeControl that will
be sent back to Hard
Dollar for labor
Decide on the rate
value from
TimeControl that will
be sent back to Hard
Dollar for non-labor
or just move the
quantities have Hard
Dollar do the costing
for you
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
Hard Dollar
Interface
Definition
Align Hard Dollar
User Defined Tags
with TimeControl
user defined fields
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
Hard Dollar
Connection
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© 2014 Heuristic Management Systems Inc. and BASEMETHOD
Charge Table
Cost item tab