TimeClock PlusUPDATES & ENHANCEMENTS

TCP Version 7• Beta version now being tested• Compatible with Apple and mobile devices• Different look and numerous changes• Anticipate university wide training before implementation

Lead & Admin Actions• Employees no longer manually added in TCP• All job changes should be accomplished in Banner using the

Personnel Action Form (PAF)• Job changes are uploaded to TCP when PAF is submitted• For new jobs

• Job code is required all wage employees• Job code in TCP made Clockable on midnight of effective date (PAF

must be approved & applied)• For terminated jobs

• Job code in TCP make Unclockable on midnight at end of termination date

• For Work Study jobs• Job code in made Unclockable when funding runs out

Employee Actions• Employees are now prompted to manually enter the time of a

Missed Punches • Employees now have the option to enter total hours worked

using Time Sheet Entry• Employees now have the option to track time worked by Cost

Code

Fixing Missed Punches• Available to all WebClock employees and some using terminals

(by department request)• Entering the time for the missed punch is required to proceed

with the current clock action • Exception: if employee misses a punch out and allows 16

hours to lapse, a missed punch out is automatically recorded• Employees cannot edit recorded missed punches• Supervisors must always approve a missed punch (in addition

to approving the shift)

Time Sheet Entry• Employees enter total number of hours worked for a day• This eliminates the need to clock in at the beginning and out at

the end of a shift• TSE is a great alternative when:• The employee’s work location has no computer or other

electronic device available• The employee’s work expectation is a set number of hours per

week based on the hours estimated to complete a project• Employee can track hours and populate the time sheet as they

are able (within payroll deadlines)• Employees can enter hours for a single day or multiple days at

once

Cost Codes• Used to track time worked at the fund (cost code) level• This allows employee to have one Banner position and one

TCP job code and still track time on multiple projects (funds)• Multiple supervisors can approve the different Cost Code

shifts• When hours are exported to Banner, the exact time

distribution by fund is loaded instead of employee’s default labor distribution

• All sponsored funds automatically loaded in TCP; departments can request to have all funds in TCP

TCP to Banner Interface• Unapproved shifts only prevent the employee’s hours for that

job from exporting• Coming soon – the same will be true for unapproved Missed

Punches

Data Validations• Run regularly by Payroll to ensure data integrity • Continued development to identify data discrepancies between

TCP and Banner• For example:• Verify that employees and users have correct Banner PID in TCP• Verify that employee hours have an active Banner position• Compare total hours in TCP to total hours in Banner• Verify that employees do not have future hours recorded and

approved in TCP• Verify that employees are not able to approve their own hours• Clean up:

• Identify active TCP users that have been terminated in Banner and remove access

• Identify TCP employees that have no active jobs in Banner and have not worked in 90 days and suspend them (licensing requirement)

Time Sheet Demo

EMPLOYEE ACTIONS:• Click the Time Sheet Entry button

EMPLOYEE ACTIONS:• Select Single entry (Time Sheet) to add one shift

EMPLOYEE ACTIONS:• Complete fields as noted above and click the Add button

• Enter Date worked• Enter estimated start Time

Enter total Hours worked• Select appropriate Job Code

EMPLOYEE ACTIONS:• Review data entered, Edit or Delete as needed and click the Save button• Or click the option to Add new record if more shifts need to be added

EMPLOYEE ACTIONS:• Click the OK button

EMPLOYEE ACTIONS:• Select Multiple entry (Time Sheet) to add multiple shifts at once

EMPLOYEE ACTIONS:• Complete fields as noted above and click the Save button

• Enter Anchor Time (est. start time)• Select applicable work Week

• Select appropriate Job Code (can use a difference Job Code per row)

• Enter total hours worked in the Sat – Fri columns

EMPLOYEE ACTIONS:• Click the OK button

SUPERVISOR ACTIONS:• Select Employee .. Approval Manager

SUPERVISOR ACTIONS:• Enter Start and End dates and click the Update button• Review shifts, highlight and grant management Approval as applicable

SUPERVISOR ACTIONS:• Select Employee Edit hours

SUPERVISOR ACTIONS:• Review the shifts, edit and approve as applicable

Cost Code Demo

EMPLOYEE ACTIONS:• Click the Clock In button

EMPLOYEE ACTIONS:• Continue with acknowledged time

EMPLOYEE ACTIONS:• Select applicable Job Code

EMPLOYEE ACTIONS:• Select applicable Cost Code

EMPLOYEE ACTIONS:• Successfully clocked in

MANAGER VIEW:• Edit hours displays Cost Code next to the Total