QUILT SHOP BUSINESS FORMS

In this document, you will find all of the forms included in the book, “How to Start Your Own Quilt Shop.” Please feel free to use these forms for your quilt shop business.

They are in Word for Windows format, which is the most popular word processing program on the planet. Just open this file up in Word for Windows, and you should be able to modify these forms for your own business.

TIME SHEET

Date/Day Start Time End Time Total Break Total

MONTHLY GOAL WORKSHEET

This Month’s Goal $____________

January $__________

February $__________

March $__________

April $__________

May $__________

June $__________

July $__________

August $__________

September $__________

October $__________

November $__________

December $__________

EQUIPMENT INVENTORY

Item: ____________________________________________________

Description: ____________________________________________________

Model: ____________________________________________________

Manufacturer: ____________________________________________________

Serial Number: ____________________________________________________

Purchase Price: ____________________________________________________

Purchase Date: ____________________________________________________

Purchaser: _____________________________________________________

Location of Item: _____________________________________________________

EQUIPMENT SUPPLIER INFORMATION

Supplier: ___________________________________________________

Address: ___________________________________________________

City: ___________________________________________________

State and Zip Code: ___________________________________________________

WARRANTY INFORMATION

Original Warranty: _________________________________ Exp. Date: ________

Extended Warranty: _________________________________ Exp. Date: ________

OFFICE SUPPLIES INVENTORY

Item: _________________________________________________________

Description: _________________________________________________________

Cost Each: _________________________________________________________

MONTHLY PURCHASES OF ITEM DURING 20___

January: How Many Purchased: ________ Total Cost: $___________________

February: How Many Purchased: ________ Total Cost: $___________________

March: How Many Purchased: ________ Total Cost: $___________________

April: How Many Purchased: ________ Total Cost: $___________________

May: How Many Purchased: ________ Total Cost: $___________________

June: How Many Purchased: ________ Total Cost: $___________________

July: How Many Purchased: ________ Total Cost: $___________________

August: How Many Purchased: ________ Total Cost: $___________________

September: How Many Purchased: ________ Total Cost: $___________________

October: How Many Purchased: ________ Total Cost: $___________________

November: How Many Purchased: ________ Total Cost: $___________________

December: How Many Purchased: ________ Total Cost: $___________________

TOTAL YEARLY COST FOR ITEM ABOVE: $__________________

SUPPLIES INVENTORY

Item: ____________________________________________________________

Decription: ____________________________________________________________

Cost Each: $___________________________________________________________

MONTHLY PURCHASES FOR ITEM IN 20____

January: How Many Purchased: _________ Total Cost: $_____________________

February: How Many Purchased: _________ Total Cost: $_____________________

March: How Many Purchased: _________ Total Cost: $_____________________

April: How Many Purchased: _________ Total Cost: $_____________________

May: How Many Purchased: _________ Total Cost: $_____________________

June: How Many Purchased: _________ Total Cost: $_____________________

July: How Many Purchased: _________ Total Cost: $_____________________

August: How Many Purchased: _________ Total Cost: $_____________________

September: How Many Purchased: _________ Total Cost: $_____________________

October: How Many Purchased: _________ Total Cost: $_____________________

November: How Many Purchased: _________ Total Cost: $_____________________

December: How Many Purchased: _________ Total Cost: $_____________________

TOTAL YEARLY COST FOR ITEM ABOVE: $__________________

SUPPLIERS INFORMATION SHEETS

SUPPLIERS COMPANY INFORMATION

Name of Company: ___________________________________________________

Name of Contact: ___________________________________________________

Position: ___________________________________________________

Phone Number: ___________________________________________________

Address: ___________________________________________________

City: ___________________________________________________

State/Zip: ___________________________________________________

Credit Terms: ___________________________________________________

WHAT THE COMPANY OFFERS AND PRICING

Supplies They Offer: Price:

_______________________________________________ $____________

_______________________________________________ $____________

_______________________________________________ $____________

_______________________________________________ $____________

_______________________________________________ $____________

_______________________________________________ $____________

Company Rating (Excellent, Good, Average, Fair Poor) ______________________

CUSTOMER AND CLIENT ADDRESS SHEETS

Title: _______________________________________________________

First Name: _______________________________________________________

Last Name: _______________________________________________________

Address: _______________________________________________________

Work Phone: _______________________________________________________

Home Phone: _______________________________________________________

ORDERS

Date of Order: _______________________________________________________

Date Filled: _______________________________________________________

Date Shipped: _______________________________________________________

SERVICE

Description: ______________________________________________________

Description Cont: ______________________________________________________

Quote Amount: $______________________________________________________

Any Services They May Want at a Later Date: _______________________________

MILEAGE LOG

Date Beg. Mileage From To End Mileage

BUSINESS STRUCTURE FORMS

In this section, you will find a sample Certificate of Incorporation and a sample Partnership Agreement. Feel free to modify these forms for your own use. If you are unsure about how to modify the forms, or the requirements in your state, please consult an attorney to work with you on these forms.

ARTICLES OR CERTIFICATE OF INCORPORATION: GENERAL FORM

ARTICLES/CERTIFICATE OF INCORPORATION

OF

Name of Your Business Here, Inc.

ARTICLE ONE – NAME - The name of this corporation is Put Name of Your Business Here, Inc.

ARTICLE TWO – CAPITALIZATION- The total number of shares of all classes of stock which the corporation shall have authority to issue is on hundred (100) divided into one hundred (100) shares of common stock and zero (0) shares of preferred stock.

ARTICLE THREE – REGISTERED OFFICE; REGISTERED AGENT-

The address of the initial registered office of the corporation is

Your Street Address HereYour City Here

Your County HereYour State Here Zip Code Here

and the name of its initial registered agent at such address is Your Name Here.

ARTICLE FOUR – MAILING ADDRESS – The mailing address of the corporation’s principal office is

Your Street Address HereYour City Here

Your County HereYour State Here Your Zip Code Here

ARTICLE FIVE – INCORPORATORS – The names and addresses of the incorporators are:

Your Name Here Name of Next IncorporatorYour Street Address Here Their Street AddressYour City Here Their CityYour County Here Their CountyYour State Here Your Zip Here Their State Their Zip

ARTICLES/CERTIFICATE OF INCORPORATION: General Continued

Name of Next Incorporator Name of Next IncorporatorTheir Street Address Here Their Street AddressTheir City Here Their CityTheir County Here Their CountyTheir State Their Zip Their State Their Zip

ARTICLE SIX – Directors – (a) The number of directors constituting the initial board of directors is three (3) and the names and addresses of the persons who are to serve as directors until the first annual meeting of the shareholders or until their successors are elected and qualified are:

Your Name Here Name of Next IncorporatorYour Street Address Here Their Street AddressYour City Here Their CityYour County Here Their CountyYour State Here Your Zip Here Their State Their Zip Name of Next Incorporator Name of Next IncorporatorTheir Street Address Here Their Street AddressTheir City Here Their CityTheir County Here Their CountyTheir State Their Zip Their State Their Zip

(b) The number of directors of the corporation set forth in Clause (a) of the Article shall constitute the authorized number directors until changed by an amendment of these articles of incorporation or by a bylaw duly adopted by the vote or written consent of the holders of a majority of the then outstanding shares of stock in the corporation.

ARTICLE SEVEN – PURPOSES – The purpose for which this corporation is formed is to perform … Here is where you tell about your business and what you plan on doing. For example: machine quilting for quilts, bedspreads, pillows, or any other items someone might want to have machine quilted. You will want to put down anything you plan on doing with the business in the future. Put down anything you can think of. You do not have to do all of the businesses that you put down right now, but if you start something different and do not have it in your articles, you will need to redo your articles and file them again.

ARTICLE EIGHT – POWERS OF THE CORPORATION – The designations and powers, preferences, and rights, and the qualifications, limitations, or restrictions of the classes of stock are as follows: one (1) voting right per share.

ARTICLES/CERTIFICATE OF INCORPORATION: General Continued

This corporation will not commence business until it has value of (Here you put the value for example: $100.00) one hundred Dollars ($100.00), consisting of money, labor done, or property actually received, which sum is not less than (Example Again) one hundred Dollars ($100.00). This Article can be amended only by the vote or written consent of the holders of (Example Again) (50%) of the outstanding shares.

ARTICLE NINE – PAR VALUE FOR AUTHORIZED SHARES – Par value each for common stock is (Example) one Dollar ($1.00).

ARTICLE TEN – DURATION - The period of this corporation’s duration is perpetual duration.

In witness whereof, for the purpose of forming a corporation under the laws of the State of Your State Here, we, the undersigned, have personally executed these articles of incorporation on Date Corporation Starts Here.

You Sign Here Next Incorporator Sign Here

Next Incorporator Sign Here Next Incorporator Sign Here

STATE OF: [YOUR STATE HERE]

COUNTY OF: [YOUR COUNTY HERE]

The foregoing instrument was acknowledged before me on [PUT DATE HERE]. Here is where notary signs and stamps the Articles.

Name of Notary Here: My commission expires:

In witness whereof I have hereunto set my hand and seal.

Partnership Agreement

This Partnership Agreement is entered into and effective as of [MONTH DAY, YEAR] by: [YOUR NAME AND YOUR PARTNER’S NAME], the partners.

1. NAME

The name of the partnership business shall be [NAME OF YOUR BUSINESS].

2. TERM OF THE PARTNERSHIP

Lasts Until Dissolved on Death of Partner

The partnership shall last until it is dissolved by all the partners, or a partner leaves, for any reason, including death. The remaining partner still living shall inherit the business.

3. PURPOSES OF THE PARTNERSHIP

The purpose of the partnership is: Here is where you explain what the purpose of your business is. For example: To offer the service of machine quilting to any person that desires this service. Also, this partnership may sell quilts, pillows, stuffed animals, or other products of this type. (You will want to put down anything that you plan or think you may plan to do with your business in the future). The partnership of Your Name & Your Business Partners Name will apply to any business venture they may enter into together.

Statement of the Partners’ Goals

The specific purposes of the partnership are set out above. In addition, the goals and dreams of each partner are set out below. The partners understand that this clause is not legally binding, but include it in the Partnership Agreement as a record of their hopes and intentions: Put any goals that you have for the business here for example: Our goal and dream, is to have a full-time home based business of a machine quilting service, etc.

PARTNERSHIP AGREEMENT: Continued

4. CONTRIBUTIONS

Contributions of Cash

Unequal Cash Contribution

The initial capital of the partnership shall consist of cash to be contributed by the partners in the following amounts:

Name Amount[PUT YOUR NAME HERE] [EXAMPLE - $1,000][YOUR PARTNER’S NAME HERE] [EXAMPLE - $1,000]

Each partners contribution has been paid in full.

Each partner’s ownership share of the business shall be:

Name Amount[PUT YOUR NAME HERE] [EXAMPLE - $1,000][YOUR PARTNER’S NAME HERE] [EXAMPLE - $1,000]

5. PROFITS AND LOSSES

Distribution of Profits and Losses

Unequal Share: Set Percentages

The partnership profits and losses shall be shared among the partners as follows:

Name Amount[PUT YOUR NAME HERE] [EXAMPLE – 50%][YOUR PARTNER’S NAME HERE] [EXAMPLE – 50%]

Salaries to Partners

Partners can be paid reasonable salaries for work they perform in the partnership business.

PARTNERSHIP AGREEMENT: Continued

6. MANGEMENT POWERS AND DUTIES

Retention of Profits for Business Needs

General Limitation on Distribution to retain Cash Business needs

In determining the amount of profits available for distribution, allowance will be made for the fact that some money must remain undistributed and available as working capital as determined by Your Name and Your Partners Name.

Meetings

For the purpose of discussing matters of general interest to the partnership, together with the conduct of it’s business, partners shall meet __________ (Example: Once per Month), or at such other times agreed upon by the majority of the partners.

Outside Business Activities

Permitted, Except for Direct Competition. Any partner may be engaged in one or more other businesses as well as the business of the partnership, but only to the extent that this activity does not directly and materially interfere with the business of the partnership and does not conflict with the time commitments and other obligations of that partner to the partnership under this Agreement. Neither the partnership nor any other partner shall have any right to any income or profit derived by a partner from any business activity permitted under this section.

Business Name

The partnership business name of [NAME OF YOUR BUSINESS] shall be partnership property. In the event of the departure of a partner and/or dissolution of the partnership, control and ownership of the partnership business name shall be determined pursuant to this Agreement.

Ownership of Business Assets

Trade Secrets

All trade secrets used or developed by the partnership, including customer lists and sources of supplies, will be owned and controlled by the partnership.

PARTNERSHIP AGREEMENT: Continued

Patents

Any ideas developed by one or another of partners pertaining to partnership business that are the subject of an application for a patent shall be partnership property.

Copyrights

All copyrighted materials in the partnership name are, and shall remain, partnership property.

7. BUY-OUTS

Specific Buy-Out Methods

Asset-Valuation Method

Except as otherwise provided in this Agreement, the value of the partnership shall be made by determining the net worth of the partnership as of the date a partner leaves, for any reason. Net worth is defined as the market value, as of that date, of the following assets:

All tangible property, real or personal, owned by the business;

All the liquid assets owned by the business, including cash on hand, bank deposits and CD’s or other monies;

All accounts receivable;

All earned but unbilled fees;

All money presently earned for work in progress;

Less the total amount of all debts owned by the business.

Insurance proceeds: disability or death of a partner

If a partner becomes disabled or dies, the value of his or her interest in the partnership, including for estate purposes, shall be the proceeds paid by the disability or death insurance policy maintained by the partnership [or other partners] for that partner.

PARTNERSHIP AGREEMENT: Continued

Cash Payment

Whenever the partnership is obligated or chooses to purchase a partner’s interest in the partnership, it shall pay for that interest in cash within [Example: 90 days].

8. CONTINUITY OF PARTNERSHIP BUSINESS

Partnership Continues

In the case of a partner’s death, permanent disability, retirement, voluntary withdrawal, expulsion from the partnership or death, the partnership shall not dissolve or terminate, but its business shall continue without interruption and without any break in continuity. On the disability, retirement, withdrawal, expulsion or death of any partner, the others shall not liquidate or wind up the affairs of the partnership, but shall continue to conduct a partnership under the terms of this Agreement.

Partnership Continues To Own Name

The Partnership business name of Name of Your Business Here is owned by the partnership. Should any partner cease to be a member of the partnership, the partnership shall continue to retain exclusive ownership and right to use the partnership business name.

9. GENERAL PROVISIONS

State Law

The partners have formed this general partnership under the laws of the State of [YOUR STATE HERE], intending to be legally bound thereby.

Agreement Is All Inclusive

This Agreement contains the entire understanding of the partners regarding their rights and duties in the partnership. Any alleged oral representations of modifications concerning this Agreement shall be of no force or effect unless contained in subsequent written modification signed by all partners.

Binding on ALL Successors and Inheritors

This Agreement shall be binding on and for the benefit of the respective successor, inheritors, assigns and personal representatives of the partners, except to the extent of any contrary provision in the Agreement.

PARTNERSHIP AGREEMENT: Continued

Severability

If any term, provision, or condition of this Agreement is held by court of competent jurisdiction to be invalid, void or unenforceable, the rest of the Agreement shall remain in full force and effect and shall in no way be affected, impaired or invalidated.

10. ADDITIONAL PROVISIONS

Here is where you put any other provisions that you have concerning the partnership.

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

Signature: ________________________________________Dated: _____________

Signature: ________________________________________Dated: _____________

The foregoing instrument was acknowledged before me this ______day of ________

20____ by: _____________________ . In witness whereof I have hereunto set my

hand and seal. My commission expires ____________________.

(Above is where you have a notary sign and put their seal).