Time Mgt(PKK) 18

8/8/2019 Time Mgt(PKK) 18

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Time management



Importance of Time

Everybody has got 24 hours a day, 7

days a week and 52 weeks a year. Time cannot be saved it can only be

spent wisely.

The amount of time is not important,but how you manage the time is

important.



K eys to Time Mastery

Find out where your time goes.

Sort out what needs to be done now,what can wait until further.

Cut down on time wasting activities.

Be ruthless about distractions.



Contd...

Locate information quickly.

Build a time control plan that fits your job and your own unique personality.

Stop procrastination.

Be creative with the use of your time.

Work smarter instead of harder.



Establishing Priorities for use of

your time.

The FIVE step procedure:

Step 1. Make a list of all the activitiesyou must perform.

Step 2. Rate each listed activity

according to its importance. Rate each activity according to its

urgency.



Contd...

The FIVE step procedure:

Step 4. Rate each task according to its potential for being delegated.

Step5. Rate each task according to its

communication requirement. Important tasks if not attended in Important tasks if not attended in--timetime

becomes urgent.becomes urgent.



Common time wasters

1. Absence of plans

2. Procrastination 3.Indecision.

4. Mistakes

5. Misplaced Materials

6. Paper Shuffling



Common time wasters

7. Ineffective and Unnecessary

Meetings. 8. Misunderstood Communication.

9.Poor Coordination.

10. Unspecified Priorities.

11.Lack of Concrete Goals.



Common time wasters

12. Lengthy procedures.

13. Inefficient filing systems. 14. Clustered work places.

15. Socializing, Gossiping.

16. Failure to delegate.

17. Perfectionism.



Common time wasters

18.Too much memo writing / paper

multiplying. 19.Unselective reading.

20. Failure to Listen.

21.Over concern with details.

22. Conflicting policies.



Common time wasters

23.Telephone interruptions.

24. Unimportant tasks. 25. Day dreaming.

T ime should never be wasted,instead it should be invested.



Cutting down on wasted time

Identify the sources of wasted time-

both in your work and in personalaffairs.

Plan specific actions to reduce the

extent of wasted time. Implement planned actions.

Don¶t say YES without proper thought.





Cutting down on wasted time

Use the waste paper basket.

Act fast on important paper work. Don¶t let paper work pile up.

Leave a clean desk at night.

Have your eye sight checked at

intervals .



Organizational time management.

1. Eliminate a task if it is no longer

needed.

2. Defer it to a more convenient date

when it can be performed better.

3. Reduce the quality standard to whatis actually needed.




4. Reduce the amount of details to

what is actually required .

5. Reduce the frequency of the report

or activity.

6. Make frequent use of moderntechnology like e-mail, fax etc.




M anaging time is an art, themore you develop it, the MORE

Y OU

develop yourself.



P resented by:

S TC INDORE

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Time Mgt(PKK) 18