Time Management Tool #7. Bad news! You cant change time! More time would not help! The tyranny of the urgent A problem of priorities

Time ManagementTool #7

Bad news! You can’t change time!Bad news! You can’t change time!

More time would not help!More time would not help!

The tyranny of the urgentThe tyranny of the urgent

A problem of prioritiesA problem of priorities

A. Set Your Priorities

A. Set Your Priorities

Two factors define an activity:

Urgent and Important

Urgency: Urgent activities require immediate attention (they act on you)

Importance: Important activities require initiative or proactivity (you must act on them)

Two factors define an activity:

Urgent and Important

Urgency: Urgent activities require immediate attention (they act on you)

Importance: Important activities require initiative or proactivity (you must act on them)

What one thing can I do on a regular basis that will make a

great difference in my life?

It is an Important Activity!!!

B. Define Your Mission

B. Define Your Mission

Personal Mission StatementPersonal Mission Statement

1. What do you want to be? Lifetime Noun

2. How can you become this?Impact Verbs

3. Who do you want to impact? People Groups

4. Why do you want to live this life?End Product

1. What do you want to be? Lifetime Noun

2. How can you become this?Impact Verbs

3. Who do you want to impact? People Groups

4. Why do you want to live this life?End Product

verbs of impactverbs of impact

lifetime nounlifetime noun

end-product of impactend-product of impact

people groups to impactpeople groups to impact

Personal Mission StatementPersonal Mission Statement

C. Plan Your WeekC. Plan Your Week

(1) Review your Mission(1) Review your Mission

C. Plan Your Week

C. Plan Your Week

WEEK:

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Sunday

Roles

Goals

Appointments and Commitments

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Mis

sio

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tate

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SHARPEN THE SAW

Physical ____________________

Mental _____________________

Spiritual ____________________

Social ______________________

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Fill in your Mission

(1) Review your Mission

(2) Identify your Roles



C. Plan Your Week

C. Plan Your Week

Fill in your Roles



(3) Create your Goals




C. Plan Your Week

C. Plan Your Week

Fill in your Goals




(4) Schedule your Activities





C. Plan Your Week

C. Plan Your Week

Schedule your Activities





(5) Adapt your Schedule






C. Plan Your Week

C. Plan Your Week

Focus on your Priorities:•Preview your day•Prioritise your activities•Reschedule your activities






(6) Evaluate your Progress






(6) Evaluate your Progress

C. Plan Your Week

C. Plan Your Week

Weekly Evaluation:•What goals did I achieve? •What goals did I not reach? •What kept me from reaching them?•What challenges did I encounter? •Did I protect my priorities? •How much time spent in each quadrant?

•What can I learn from this week?

Monthly Evaluation:•What patterns of success/failure?•Am I setting realistic/challenging goals?

•Am I creating unrealistic expectations?

•If so, can I modify my expectations?

The Workflow Process:

1. Collect – Out your head into a trusted system

2. Process – What is it? Is it Actionable?

If No: Trash, Incubate or File

If Yes: Do it, Delegate it, Defer it

3. Organise – what is collected and processed:

Project, Calendar, Next Action, Waiting for, Reference Material, Someday/maybe,

4. Review – look at lists, do a weekly review

5. Do – Decide what to do at any point in time

Documents

Time Management Tool #7. Bad news! You cant change time! More time would not help! The tyranny of the urgent A problem of priorities