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Time Management
FYA101Fall 2012
There are 168 hours in every week.How are you spending yours?
SleepingGoing to the GymGetting ready for classWorking on campusShopping for groceriesCaring for family membersGoing out with friendsCultivating a relationshipMeeting new peopleGoing to office hoursVolunteeringGoing to classStudying for testsDoing library research
Taking a napExercisingCatching up!CommutingGetting around campusPlaying an instrumentTrying to unwindAttending events on campusHelping a friendChecking emailRevising your essayGetting coffeeChatting with friendsKeeping in touch with family
How Does Everything Get Done ???
Time management is nothing but common sense. I do well in school, so I must be managing my time
effectively.
Time management? I
work better under pressure.
It takes all the fun out of life!!!
No matter what I do, I won’t have
enough time!
Yes!
As college students, you are very busy people, and to make those 168 hours effective, you have to do some planning.
The Benefits of Time ManagementYou are more productive.You reduce your stress.You improve your self-esteem.You achieve balance in your life.You avoid meltdowns.You feel more confident in your ability to get things done.You reach your goals.
Why is Time Management Important???
“The Time Famine
Bad Time Management = Stress
This is life advice
People waste about 2 hours per day. Signs of time wasting:Messy desk and cluttered (or no) filesCan’t find thingsMiss appointments, need to reschedule them, late and/or unprepared for meetingsVolunteer to do things other people should doTired/unable to concentrate
The Problem is Severe
Being successful doesn’t make you manage your time well.
Managing your time well makes you successful.
Hear me Now, Believe me Later
Steps to Managing Your Time
Set goals
Make a schedule
Revisit and revise your plan
Goal Setting
Academic Goals: goals related to your role as a student Example: What grades do you want/need?
Social Goals: goals related to you as a social being Example: How will you connect to the university community?
Career/Work Goals: goals related to your ambitions in the world of work
Example: Where do you want to be (job-wise) in 10 years?
Goal Setting
Make your goals specific and concrete. Don’t be vague.
Set long-term and short-term goals.
Set a deadline for your goals.
Integrate your goals: academic, social, and career.
Realize goals change and know which goals to stick to!
Go for the
goal!
From your goals, set priorities.
Goal Setting
What’s important and what isn’t? What order do things need to be done in? Once you know what your priorities are, you
need to plan out a schedule for the semester, the week and the day.
Planning may seem hard at first, but the more you do it, the easier and more natural it gets.
Make a Schedule Schedules help us organize and plan our
time.
Schedules also keep us on track by reminding us where we need to be or what we planned to do at a particular time.
Schedules help us plan our work and they help us work our plan!
Schedules help us reduce the amount of procrastination we engage in!
Make a Schedule
Planning
Failing to plan is planning to fail
Plan Each Day, Each Week, Each Semester
You can always change your plan, but only once you have one!
Make a ScheduleThere will never be enough time to
get everything done.
But there will always be enough time to get the most important things done.
Make a Schedule
School is a Full Time Job!
Full time student spends 15 hours in class per week
Full time student spends a minimum of 30 hours per week studying
15 plus 30 equals 45 hours per week
Make a Schedule
The Two to One Thumb Rule
For every hour you are in class, you should study at least two hours
=
Make a Schedule
Look at the syllabus for the class schedule. Begin with blocking all class and lab times. Block all other set time obligations:
Work, church, meetings, athlete’s schedule, etc. Highlight all exams and project due dates. Identify routine homework days. Work backwards from exams and papers and
map out study/writing time. Don’t forget to take a break once in a while.
Set Up Your Semester Calendar
All W
ork a
nd
No P
lay W
ill Driv
e Y
ou
N
uts!
Make a Schedule
Remember to Expect the UnexpectedSpend 30 minutes or so mapping out the week.Ask yourself these questions about the week:
What do I expect to accomplish?What will I have to do to reach these goals?What tasks are more important than others?How much time will each activity take?When will I do each activity?How flexible do I have to be to allow for unexpected
things?
Set Up Your Weekly Plan
Where does the time
go?
Make a Schedule
With everything that I’m juggling, I need to use
some major time management skills!
Make a Schedule
“Work smarter, not harder.”- Alan Lakein
Set realistic goals, there are only 24 hours in a day.
Use spare time to review. Study at the same time each day: make it a habit Divide study time into 50-minute blocks. Don’t forget to reward yourself when you do
something right!
Take it One Day at a Time
Make a Schedule
Break things down into small steps
Like a child cleaning his/her room
Do the ugliest thing first
To-Do List
Make a Schedule
The Four-Quadrant To-Do List
1 2
3 4
Important
Not Important
Due Soon Not Due Soon
Make a Schedule
Complete a term assignment preview. Use a “week at a glance” organizer. Enter in due dates and social events as soon as
you can. Review your calendar daily for the current week
and upcoming week. It just takes a moment to review your calendar
and it relieves stress to know you are on top of things.
Use a Daily Planner
Make a Schedule
Be Tough With Your Time!Now that you’ve been paying attention to your schedule, how are you actually using your time?Which tasks were you able to do? What didn’t get done? Was your energy level appropriate? Your stress level? What changes need to be made to your weekly schedule? What are persistent time wasters? Could better communication have helped you stick to your plan?Was procrastination an issue?
Review and Revisit Your Plan
Procrastination
Forms of ProcrastinationIgnoring the task, hoping it will go awayUnderestimating how long it will takeOverestimating your abilities and resourcesTelling yourself that poor performance is okayDoing something else that isn’t very importantBelieving that repeated “minor” delays won’t hurt youTalking about a hard job rather than doing itPutting all your work on only one part of the taskBecoming paralyzed when having to make choices
“Never do today what you can put off ‘till tomorrow!”
Procrastination
Doing things at the last minute is much more expensive than just before the last minute!
Deadlines are really important: establish them yourself!
Avoiding Procrastination
Use lotsof
Sticky Notes
Procrastination
Win the mental battle by committing to being on time.
Set and keep deadlines. Organize, schedule & plan. Divide a big job into smaller ones. Find a way to make a game of your work or make
it fun. Reward yourself when you’re done. Tell your friends and room mates to remind you of priorities and deadlines. Learn to say “no” to time wasters.
How to Overcome Procrastination?
ProcrastinationAre you working your “A’s” Off?
Do You Have C-Fever?“A” LIST
1 Midterm test that counts for 50% of grade.
2 Write a eight page essay for English.
“B” LIST
3 Prepare for a quiz in Biology.
4 Schedule an appointment with a Professor.
5 Complete a journal entry.
“C” LIST
6 Buy laundry detergent.
7 Dust the videos on the bookcase.
8 Email a high school friend on another campus.
9 Shop for a new pair of athletic shoes.
10 “Armor-al” the dashboard of the car.
Procrastination
Divide and Conquer Procrastination
A father gave his son a bundle of sticks and asked him to break it. After the boy struggled, the father took the bundle, untied it and broke one stick at a time.
Procrastination
We procrastinate because the “A” tasks seem too lengthy or too difficult
We procrastinate because we fear FAILURE.It is easier to accept that we failed because we didn’t even attempt a project than to fail at doing the project.
We procrastinate because we fear SUCCESS.If I get all “A’s” this semester, everyone will expect the same next semester.If I do an outstanding job on this project, my boss will just pile on more work.
Fear of Success and Failure
Effective Study Habits
Find a place to study that is best for you. Have everything you need to study, nearby while
you study. Reward yourself for hard work. Create a checklist of all the tasks you need to do
before you begin to study.. Keep a “worry pad” while you study.
Study Time
Effective Study Habits
Break Assignments such as essays and research papers into smaller tasks
Study least difficult subjects first Take Breaks Join Study Groups
Use a Study System
Be Wary of Distractions!
Questions?
Thank You