Time Management and Project Management

7/29/2019 Time Management and Project Management

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Time management and ProjectManagement

Undergraduate Research Skills

Nayda G. Santiago

ARG - CAHSI


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Outline

Time Management

Project Management


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Why manage your time?

Is this the picture thatrepresents you in yournormal state?


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Or is it more like

We need to managetime because:

? ?

?

What is your reason?


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Understand your time

Time is your most valuableresource.

Analyze your time to understand themost efficient way to use it.


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To understand the value of time

Value Every MinuteAuthor Unknown

To realize the value of one year: Ask a student who has failed a finalexam.

To realize the value of one month: Ask a mother who has given birthto a premature baby.

To realize the value of one week: Ask an editor of a weeklynewspaper. To realize the value of one hour: Ask the lovers who are waiting to

meet. To realize the value of one minute: Ask the person who has missed

the train, bus or plane. To realize the value of one second: Ask a person who has survived an

accident.

To realize the value of one millisecond: Ask the person who has won asilver medal in the Olympics.

Time waits for no one. Treasure every moment you have. You will treasure it even more

when you can share it with someone special.

Taken from: http://www.worldofquotes.com/


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Calculate

Calculate the cost of your time*

Calculate one of my minutes

My salary (secret): $75,000.00 My hours per year (10 months): 1500

$75 per hour, $1.25 per minute

*Taken from [1]

hourpercostyearperhoursworking

salaryannual5.1

minutepercost60

hourpercost


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Analyze your time

Taken from Kathleen Riepe,University of Wisconsin, Parkside,

Time Management presentation

Compute your leisure quotient


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Whats your LQLeisure Quotient?

Sometimes we justdont realize howmuch time we

spent in nonproductive ways.

Here are someexamples ofleisure: Chat Listening to CDs

Watching tv

Daydreaming

What others can

you think of?


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Exercise: Finding your LQ

Keep a close recordeach day of how muchtime you spend onleisure activities.

Divide this number by960* minutes to getyour LQ.

*960 minutesequals 16 waking

hours per day. Leisure activities

are important tohelp you recharge,but too much canbe detrimental.


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Exercise

Fill the document with yesterdaystasks.

Find out your leisure quotient.


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The WADE Method

W Write it down Record everything you have to do

Use a planner or to-do pad

A Add it up Estimate how long your tasks will take

Best, Worst, typical?

D Decide What will you actually do?

Are you overloaded? Delete, delegate, delay,

diminish (to shorter tasks)

E Execute your plan Do not procrastinate, do not do things perfectly

Taken from [2]


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Mark Twain

If you want to kiss a frog, kiss itfast

Do difficult tasks first.

They grow.


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Not sleeping a solution?

Student lag Jet lag

Are you creating the equivalent of jet lag

by keeping an inconsistent sleepschedule? Do you get up at about the the same time each

morning?

Do you almost always get 7-9 hours of sleep

per night? If you answered no to any of the questions,

you are compromising your bodys efficiency.


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Decreased Sleep

Cumulative sleep loss can lead to decreased wakingalertness, impaired performance and worsened mood. Bonnett, 1985; Broughton and Ogilvie, 1992

Decreased performance related to sleep loss has beenimplicated in some major disasters. Exxon Valdez

Sleep deprivation is equivalent to the effects of alcoholintoxication Fatigue Among Clinicians & the Safety of Patients, David M. Gaba,

MD and Steven K. Howard, MD, New England Journal Med;Vol.347 No 16; 10/17/02

24 hrs of sustained wakefulness is equivalent to 0.10 % BloodAlcohol Concentration. Dawson and Reid , 1997

Surgeons awake all night had 20% more errors and took14% longer to complete the task than those who had a fullnights sleep. Lancet, 1998


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Symptoms

Feeling tired; not rested Mood changes

Irritability Affective liability

Impaired Cognitive Functioning Poor concentration and memory Decreased attention Calculation problems

Difficulty in making quick, correct decisions Inability to reliably estimate your

ownalertness due to above symptoms


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Sleep Deprivation

Gilberto Colon Latimer

QEPD


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Are you working youre As off?


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How would prioritize this list of daily tasks?Write the underlined word of the tasks

which would be on your

A ListB List

C List

Buy laundry detergent.

Write a eight page essay for English.Prepare for a Biology quiz.

Dust the videos on the bookcase.

Review for midterm test that counts for 50% ofgrade.

Schedule an appointment with a Professor.

Complete a journal entry.

Email a high school friend on another campus.

Shop for a new pair of athletic shoes.

Armor-al the dashboard of the car.


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Are you working your As Off?

or

Do You Have C-Fever?

A LIST

1 Midterm test that counts for 50% of grade.

2 Write a eight page essay for English.

B LIST

3 Prepare for a quiz in Biology.

4 Schedule an appointment with a Professor.

5 Complete a journal entry.

C LIST

6 Buy laundry detergent.

7 Dust the videos on the bookcase.

8 Email a high school friend on another campus.

9 Shop for a new pair of athletic shoes.

10 Armor-al the dashboard of the car.


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C Fever

Have you ever noticed?

That the videos must be alphabetized

before you can settle in to review for atest.

That rumpled pile of clothes left in thecorner since Thursday night just has toget folded and put away before you canstart that English essay.

If so, you may be suffering from CFever


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Conquer Procrastination


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5. Conquer Procrastination

Why is C fever as common asthe cold?

The A tasks may : Produce minimal endorphins

Be too lengthy

Be too difficult

Be too threatening because of thepossibility of failure

Be too threatening because of thepossibility of success


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Its All about Endorphins - The Feel Good Hormone

Develop a Conditioned Response to the Tasks you

Procrastinate Set a goal to complete a task/project

After completing the task, reward yourself withsomething that is pleasurable for you

The body releases endorphins- the feel goodhormone

Over time with repetition, you will come to associatefeeling good with completing a task/project

You wont procrastinate as much


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Pacing

Athletes know the

phenomenon of running

with someone ahead of

them to increase their

times.

The same effect can be

achieved with studying

and completing

schoolwork.


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Because work expands or contracts to fit the time allotted, make

pacing work for you by doing the following:

Estimate the time needed to complete atask.

Subtract 15% from that estimate.

Set a timer to help you reach the goal

of completing the task in reducedtime.


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Take the Offensive With a Planner


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Take the Offensive with a PLANNER

A planner helpsyou:

See the big picture

Be time efficient

Record deadlines, appointments, etc.


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Be Realistic in your Expectations


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Be Realistic

Examine yourschedule.

Be realistic aboutwhat you canaccomplish.

Dont try to juggle toomany things.

Dont set yourself up

for failure.


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Is The Jar Full?

Stephen Covey in hisbook, First Things First,

"Okay, time for a quiz."He reached under thetable and pulled out awide-mouthed gallon jar.He set it on the tablenext to a platter withsome fist-sized rocks onit. "How many of theserocks do you think wecan get in the jar?" he

asked.


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ROCKS

IS THE JAR FULL?


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IS THE JAR FULL?

Gravel


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Sand

"Is this jar full?"


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Water

Is the Jar Full?

What is the point?

If you work reallyhard you can alwaysfit some more thingsinto your life."


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No, that is not really the point

The point is this:

Put theBig

Rocksin First


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References

1. Tim Hindle, Manage Your Time,Essential Dk Managers, DKPublishing, Inc., 1998.

2. Julie Morgenstern, TimeManagement From Inside Out,Second Edition, Owl Books, 2004.

3. Kathleen Riepe, University ofWisconsin, Parkside, TimeManagement presentation


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Documents

Time Management and Project Management