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Time & Attendance
Al-Amthal For Consultancy & Software
Optimum Solutions ǀ E-ERP ǀ 1
OPTIMUM Time & Attendance Management system is the most widely used system of its kind in the region. This Microsoft certified product has been designed to manage the manifold and complex processing of employees’ time and attendance data of any organization, irrespective of its size. The system efficiently records, controls, and processes employees’ attendance data with little effort as well as generates required reports with ease - all in the language of their choice; Arabic and/or English.
The OPTIMUM Time & Attendance Management is a fully-fledged system that enables the users to set up their own shifts for groups of employees and map the company’s policies into the system. Approvals for attendance-related actions can be given in a paperless environment through predefined workflows. The system finally sends the processed results to the payroll for further action.
Core Time and Attendance Management FunctionalitiesAccess Control and Monitoring
Scheduling Management
Late in Monitoring
Early Out Monitoring
Break Monitoring (Absence during Working Hours)
Absence Monitoring
Overtime Monitoring
Reports and Inquiries
Main features of OPTIMUM Time & Attendance
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Employee Personnel records
Multi-Shift designation
Auto Shift Rotation
Check-In / Check-Out policy
Overtime / Break time policy
Easy user-definable report generation
Bilingual Arabic - English
Powerful and user-friendly data search
RDBMS technology for highest level of data integration & safety
Multi-Company, Multi-Branch, and Multi-Consolidations
Audit trail
Multi-level access & central security control
Option of total integrated solution or installation of separate module
The Time & Attendance Management module may be
linked to the OPTIMUM Personnel Administration and Payroll
modules or any other similar systems, to work as an
integrated system.
The OPTIMUM Time and Attendance system offers many beneficial features to it’s users. It works with any data capturing machines. The entire setup is so user-friendly that the users can customize the system with ease and accuracy, to suit their own requirements.
The main features of the OPTIMUM Time and Attendance system are:
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i Clock 500
The Optimum Time Card & Attendance System uses the Optimum I Clock 500 Multimedia Fingerprint T&A Terminal for its data capture and processing. Optimum I Clock 500 uses 3.5 ubcg TFT, 65,000 Vivid Colors and high resolutions which enables the users to enjoy high visual images.
Optimum I Clock 500 is suitable for regulating and monitoring entry and exits for produ-cion reports at the end of the day. The machine has a capacity of 6000 templates and 50,000 transaction records can be kept in the machine at any given time.
Technical Specifications
Display TFT Color Display
Finger Print Capacity 6000 FP Templates
Record Capacity 50,000 Records
Network Interface TCP/IP, RS232, RS485, USB
Operation Mode ID card, PIN, FP
Dimension 187(L) x 135(W) x 35(D)
Standard Schedular Bell, USB host, USB Client, Short massage, Work code, T9 input
Optional ID/HID/Mifare card, WIFI, Printer, Photo ID
The Machine supports TCP/IP, USB port or RS485/RS232 com-munication. It can work either as a standalone unit or connected with a PC. The optional fuctions such as HID card, MIFARE card
and make multi-application more convenitent.
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i Clock 680
The OPTIMUM iClock 680 machines are one of the most sophisticated Access Control and Time and Attendance system that can work either as a standalone unit, as a main work station, or work as a part of a full-fledged network of door access systems, card readers and alarms.
The iClock 680 machines have professional access control function such as: 50 time zones, 5 groups, 10 open door combinations, multi users entry, embedded relay contacts alarm, bell, lock etc. The Wiegand input&output enables anti-pass back.(see the drawing).
The OPTIMUM iClock 660/680 machines offer many
advanced features such as:
3.5’’ TFT Screen and integrated camera
User-friendly photo ID function enabling users’ photo display
Rugged scratch-resistant optical sensor
Multi authentications: FP, PIN, FP+PIN
8 User-defined function keys
Embedded web server, support via browser
Built-in USB port
Multi Language: English/Arabic
Optional integrated proximity or smart card reader for multiple requirements
Optional integrated Wi-Fi or GPRS module available for wireless communication
SDK available for OEM customers and software developers
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The OPTIMUM iClock 680 machines can store 3000 templates and up to 100,000 transactions at any given time; optional from 5000-50,000 templates. It has more helpful functions like word code, T9 input method, short messages, bell scheduling, daylight saving, self-service inquiry etc as standard.
i Clock 680
Technical Specifications
User Capacity 3,000
Transaction Capacity 100,000
Platform ZEM510
CPU 32 bit ZK6001 Microprocessor
Memory 256 M Flash, 64M Ram
Image Area 18mm x 22mm
Allowable Finger Rotation ±180 ˚
Identification 1:1 or 1:N
Verification speed 3000 match in 1 second
Display 3.5 inch TFT, 320 x 240
I/O Interface RS 232, RS 485, TCP/IP,
USB Client, USB Host
Standard Function Photo-ID, webserver, workcode,
SMS, Schedule Bell,
Daylight saving
T9 input, Function keys
Options WIFI, GPRS, ID Card, Mifare Card,
HID Card, HID iClass Card,
12V UPS
Size 205mm(L) x 150mm(W) x 42mm(H)
Access Control Wiegand 26 I/O, TTL I/O
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SC 402
Technical Specifications
CPU 64 Bit ZK6001 MicroprocessorDisplay LCD with 4 line, 16 character each LineRegister Capacity 10,000 cardsLog Capacity 30,000 recordsRead Range 10 cm approxNetwork Interface TCP/IP or RS232 or RS 485Housing Material ABSEthernet 10 / 100 MbsOperation Mode ID Card, PINAccess Control AvailableStandard ID Card, Wire doorbell, Wiegand OUTOptional HID/Mifare card, webserver, Wiegand IN, Short message, Workcode, Printer, Antipass-back
SC 402 Proximity Card T&A Terminal is a stable and reliable Proximity access control system widely used in the region.
The system has a capacity of 1500 cards and 30,000 transaction records can be kept in the machine at any given time. The records can be downloaded by USB Flash disk.
The machine supports TCP/IP communication.
It can work either as a standalone unit or con-
nected with a PC. SC402 can work together with
access control software and T&A software where-
by the user can derive the benefits of both systems.
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OPTIMUM Time and Attendance system uses the state-of-the-art technology to provide a reliable and accurate access control and monitoring system to its users.
The employees’ time and attendance may be tracked by any type of data capturing machine, such as swipe cards and/or finger prints that can also be linked to door access/ main gates.
The system provides accurate and up-to-date attendance data based on the shifts of each employee. These reports will be automatically sent through the workflow and by email to the concerned managers, which can be viewed, edited and processed individually, or on the basis of a date range or department. The management can take appropriate decisions on them on a case by case basis, if necessary.
Access Control and Monitoring
Daily closing and processing
Daily attendance reports
Facility to edit swipes for late-in, breaks, early-out etc.
Facility to sort out irregularities and wrong data
Facility to undo the processing and reprocess, if necessary
Automatic clock-in and clock-out for entering data in bulk
Approval for actions through predefined workflows
Upload the data to the payroll system, if attached.
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Scheduling Management
The OPTIMUM Time and Attendance system has been designed to automate the attendance scheduling. The system provides comprehensive but user-friendly procedures for defining shift rotations and assigning schedules for each employee.
The different shift timings as laid out by the company requirements can be defined by the user. The combinations of shifts that make up one day are defined by the company procedures and requirements, and different types of shift combinations per day can be created.
The system user may assign different shift types for an employee on a rotation basis. The Rotation Group concept allows to assign a number of employees to a specific group that works on the same shift rather than having to enter the shift details for each individual employee.
Shift set up based on the Company’s
requirements
Shift assignment in groups
Shift rotations set up
Manage Shift rotations
Swapping of shifts between employees
Rescheduling of shifts
Cancellation of Shifts
Facility to view shifts through internet/ Intranet
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The OPTIMUM Time and Attendance Management system is your reliable tool to monitor late-coming data pertaining to your employees.
The system provides accurate and up-to-date reports of the late comers, based on the shifts of each employee. These reports will be automatically sent through the workflow and by email to the concerned managers. The management can take appropriate decisions on them on a case by case basis.
Late-in monitoring
Daily Late-in reports
Daily Late-in processing
Management decisions on late-in cases such as:
Salary deduction
Annual Leave deduction
Sick Leave deduction
No action, etc.
Approval through the workflow system
Facility to add notes on individual basis
System-generated emails to the employees with details of actions
Early-out Monitoring
The OPTIMUM Time and Attendance Management system efficiently monitors the early departure of any employees during their stipulated duty hours.
The system provides accurate and up-to-date reports of the early-out cases, based on the shifts of each employee. These reports will be automatically sent through the workflow and by email to the concerned managers. The management can take appropriate decisions on them on a case by case basis.
Daily Early-out reports
Daily Early-out processing
Management decisions on Early-Out cases such as:
Salary deduction
Annual Leave deduction
Sick Leave deduction
No action, etc.
Approval through the workflow system
Facility to add notes on individual basis
System-generated emails to the employees with details of actions
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Break Monitoring (Absence during Working Hours)
The OPTIMUM Time and Attendance system records and monitors the employees’ absences during working hours. Once the daily closing is over, the managers and/or HR department can view the data regarding their employees’ absences during duty hours.
The system provides accurate and up-to-date reports of the absences during working hours, based on the shifts of each employee. These reports will be automatically sent through the workflow and by email to the concerned managers. The management can take appropriate decisions on them on a case by case basis.
Daily Break reports
Daily Break processing
Management decisions on breaks such as:
Salary deduction
Annual Leave deduction
Sick Leave deduction
No action, etc.
Approval through the workflow system
Facility to add notes on individual basis
System-generated emails to the employees with details of actions
Absence Monitoring
The OPTIMUM Time and Attendance system monitors and processes the absence records of all employees. Absence is recorded when the system recognizes an existing shift for a staff but no clocking is found. OPTIMUM Time and Attendance system will consider leaves and holidays upon calculating absence of an employee.
The system provides accurate and up-to-date absenteeism reports, based on the shifts of each employee. These reports will be automatically sent through the workflow and by email to the concerned managers. The management can take appropriate decisions on them on a case by case basis.
Daily absence reportsDaily absence processing Management decisions on absences such as: Salary deduction Annual Leave deduction Sick Leave deduction No action, etc.Approval through the workflow systemFacility to add notes on individual basisSystem-generated emails to the employees with details of actions
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The OPTIMUM Time and Attendance system provides a very helpful administrative tool by monitoring the Overtime working hours of employees. Managers can decide whether that overtime is to be paid or not-paid.
The system provides accurate and up-to-date overtime reports based on the shifts of each employee. These reports will be automatically sent through the workflow and by email to the concerned managers. The management can take appropriate decisions on them on a case by case basis.
Overtime Monitoring
Daily Overtime reportsDaily Overtime processing Management decisions on Overtime work such as: Add to Annual Leave Add to sick leave Payment-Normal rate Payment-Enhanced rate No action, etc.Approval through the workflow systemFacility to add notes on individual basisSystem-generated emails to the employees with details of actions
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The OPTIMUM Time and Attendance system produces a full set of formatted reports in the Report Generation menu through which every single detail of the company’s employee time and attendance may be traced.
Reports may be produced for the entire company or based on filtering criteria such as em-ployee name, department, action taken authorized person etc. In all reports a date range can be specified by the user. In other words the attendance history of any employee is at the fingertip of the management. Also, reports may be generated before and after processing the data.
Reports and Enquiries
Daily Swipes Reports
Attendance Summary Reports
Overtime Reports
Absence (with or without leave) Reports
Leave Reports
Late-in or Early-out Reports
Break Reports
Monthly Statistics Report
And many more
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Extensive Help System
The OPTIMUM Time and Attendance system provides an extensive help system wherein the users get context-sensitive help at the press of the F1 key. The users may view online or print the relevant topics for future reference.
In addition we provide printed help manuals which impart step-by-step instructions to the user to tackle any task.
Both the help screens and users’ manuals are available in English and Arabic.
Manuals
Online helps
Subject helps
We provide in-depth training to the users at their premises. In addition, the services of our fully trained
technical crew are available at any time for any techni-cal support or trouble shooting, around the clock.
REGIONAL OFFICE
HEAD OFFICEBAHRAIN
AL-AMTHAL GROUP, P.O. Box 2949, Manama, Kingdom of BahrainTel. +973-17-29-7227, Fax. +973-17-29-7337, E-mail: [email protected]
SAUDI ARABIAAL-AMTHAL AL-KHALEEJI, P.O. Box 3674, Al Khobar,Kingdom of Saudi ArabiaTel.+966 3 8890022, Fax +966 3 8898085, E-mail: [email protected]
QATARAL-AMTHAL GROUP, P.O. Box 31122, Doha, State of Qatar
Tel. +974 4913232, Fax +974 4913231, E-mail: [email protected]
BAHRAIN
SAUDI ARABIA
QATAR