Tim McCarthyNovember 4, 2014

8:30 - 10:00 am Room 207

Objectives/How we will proceed...Objectives- Participants will Explore various features of Google Docs by completing 9 activities Evaluate the professional value of Google Docs Explain how some of the features can be applied in your

professional area

How we will proceed- Why Google Docs? Microsoft Office vs. Google Docs Activity 1- Filling out a Google form Activity 2- Signing into your Google account Activity 3- Accessing a document shared with you to view/edit Activity 4- Uploading an existing Word, Excel, or PowerPoint

document Activity 5- Creating a Document, Spreadsheet, or Presentation Activity 6- Sharing a Document, Spreadsheet, or Presentation for

viewing Activity 7- Sharing a Document, Spreadsheet, or Presentation

with editing capabilities Activity 8- Collaborating on a shared document Activity 9- Creating and sharing a Google form

Why Google Docs?Microsoft Office vs. Google Docs

Microsoft Office(Personal Use)

Google Drive(Collaborative

Use)Word DocumentExcel Spreadsheet

PowerPoint PresentationPaint Drawing

--- Form

Activity 1- Filling out a Google form

Google Forms- You can use this tool to plan events, make a survey or poll, give students a quiz, or collect other information in an easy, streamlined way with Google Forms.

Google Forms can be connected to spreadsheets.

If a spreadsheet is linked to the form, responses will automatically be sent to the spreadsheet.

You completed this activity at the beginning of this presentation or before you arrived.

Activity 2- Signing into your Google accountPlease visit google.com and sign into your

Google Account (top right of screen)User= OBEN Computer log in namePassword = password

Click on Google Apps (top right of screen)

Click on Drive

Activity 3- Accessing a document shared with you to view/edit

In Google Drive on the left, click on “Shared with Me”

Click on the folder “Google Drive 101”In this folder you will find:

To view- “How to get started with Drive”To view- PowerPoint from today to use as a referenceTo view- Google 101 QuestionnaireTo view- Google 101 Questionnaire (Responses) To edit- “Google 101 Collaboration”

We will work with editing this in Activity 8

Activity 4- Uploading an existing Word, Excel, or PowerPoint document

In Google Drive next to the “Create” button, click on the upload symbol

Select the document that you would like to uploadYour document will be uploaded to your Google

DriveDouble click to open the documentClick “open with Google Docs” to edit

NOTE- you will see two documents in DriveTo edit, you must use the Google Doc, not Microsoft

Google Doc

Microsoft Document

Activity 5- Creating a Document, Spreadsheet, or Presentation

In Google Drive click on the “Create” button

Select the Doc that you would like to create(Folder, Document, Presentation, Spreadsheet, Form,

Drawing)

Your Doc will be in your Google Drive

Activity 6- Sharing a Document, Spreadsheet, or Presentation for viewingIn Google Drive, click on “My Drive”Right click on the document you would like to

share and select the options:ShareEmail collaboratorsEmail as attachmentPrivacy settingsSelect “can view”

Activity 7- Sharing a Document, Spreadsheet, or Presentation for editing In Google Drive, click on “My Drive”Right click on the document you’d like to

share and select the options:ShareEmail collaboratorsEmail as attachmentPrivacy settingsSelect “can edit” (see Detention Log)

Add eranaldo@obenschools.orgDecide who can add editors

Activity 8- Collaborating on a shared document

Click on “Shared with Me”Click on the folder “Google Docs 101”Click on “Google 101 Collaboration”

This was shared with editing capabilities Please type a question that you would like to

have answered by the end of today’s sessionPractical use: Detention Log

Once you have given editing capabilities to another person (or vice-versa), each collaborator can edit the document(s) from any computer when logged into Google Drive

Activity 9- Creating and sharing a Google form

In Google Drive click on the “Create” button

Select FormCreate your form

Form optionsEditing (view live form)Send form (copy link) Sample Form LinkWhere does this information go?

Objectives RevisitedObjectives- Participants will

Explore various features of Google Docs by completing 9 activities

What is the professional value of Google Docs?

How can some of the Google Doc features be applied in your professional area?

What are your Questions?Visit the Google 101 Collaboration Document

Thank you for your time and participation today!

Please feel free to contact meBy phone: ext. 3294 By email: tmccarthy@obenschools.org

Have a great day!!!