Petra Ploeg and Hanneke Teunissen February 14th 2019

Tilburg University: Certification of a Dataverse data repository

1. About Tilburg University (TiU) Dataverse2. CoreTrustSeal why and how3. Roadmap to certification4. Deposit procedures5. Q&A

Contents

About Tilburg University

• Managed by Research Data Office (Library and IT Services)• Origin in several ‘enriched publication’ projects 2007-2012 (Samen in

Delen, DatapluS, CARDS, ODaP)• Tilburg and Utrecht -> Dutch Dataverse Network in 2012• First ideas for certification in 2013, actual start in 2016• April 26, 2018 CoreTrustSeal awarded

https://youtu.be/n5vPOo3Uy5I?t=3m44s

About Tilburg University Dataverse

• Awareness raising about digital preservation• Building trust in scientific data• Stakeholder confidence• Academic staff able to comply with funder requirements• Receiving peer feedback on the organizational, technical, financial, and

legal sustainability of your data repository • Improved internal processes, documentation and opportunities to attract

data producers as well as data consumers

Benefits of certification

• Self assessment (with provided evidence) via tool on CoreTrustSeal website.• 16 requirements• Indication of compliance level (0-4). • Two reviewers (assessments in approximately 8 weeks). • Based on the reviewers' recommendation and the Board's decision, the applicant

will be given feedback and may be asked to revise the submission.• CoreTrustSeal is awarded for the span of three years.

CoreTrustSeal In Short

Requirements (16)

Website: coretrustseal.org

Roadmap to certification

1 • Positioning TiU Dataverse

2 • Set up and document procedures

3 • Internal training / testing of procedures

4 • Re-organize TiU Dataverse into 2 dataverses

5 • Communication

• Also datasets without publication • Data deposits also by researchers• No longer data registration• Long term storage (outsourced)• Procedure for quality check

After

• Data linked to publication (Pure)• Data deposits by Library • Data archive & data registration• Medium term storage • No quality check on data sets

Before

Step 1: Positioning TiU Dataverse

1. Instructions for depositing data in Tilburg University Dataverse2. Data deposit procedure and checklist

Step 2: Set up and document procedures

• Workshop SPSS, STATA• Version 0.25 of the researcher’s manual• Adjust existing submission procedures• Checks with Legal Affairs• Consult with DANS on SWORD protocol & file format issues

Step 3: Internal training / testing procedures

Step 4: Re-organize TiU Dataverse into 2 dataverses

data curators

• Do not change too many things at the same time • Good example does follow well• Try not to change existing submission procedures• Researchers were open to feedback on their datasets/report

Conclusions

Slideshare presentation CTS Introduction and Workshop by John B. Howard

Deposit Procedures TiU

Depositor prepares a data package:• Data files• Data report (template: e.g., authors, description, keywords, method, restrictions, file description, …)

• Supplemental material

Deposit Procedures TiU

1. Delivery notification:Two ways to deposit data packages in Dataverse:

• Data package delivered to the Data Curator of LIS • Researcher deposits data package in Dataverse

Deposit Procedures TiU

2. Confirmation of data reception:Data curator sends email to researcher

Deposit Procedures TiU

3. Data deposit check• Files readable and delivered in accepted format (DANS)?• Clear documentation (incl. data report)?• Free of privacy sensitive information? → Feedback

Deposit Procedures TiU

4. Data entryOnly when data package was delivered to Data curator

Deposit Procedures TiU

5. Data entry check• Check by second Data curator• Feedback / adjustments

Deposit Procedures TiU

6. Publication• Data package published: access levels defined in data report• Data report / meta data always open

Deposit Procedures TiU

7. Notification of completion• Researcher informed via email• Including location and handle

Deposit Procedures TiU

Challenges:• Awareness and engagement of researchers• Accepted file formats• Further develop data curation skills • Time investment

Discussion

More information?

dataverse@tilburguniversity.edu

www.tilburguniversity.edu/dataverse-nl/

Contact