Thursday, September 10, 2015 6:00 p.m. - Brampton Compens… · 2015 07 21 Page 5 of 7 CCC007-2015 That the presentation by Shirley Gannon, Director, Treasury Services, dated July

For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending (some advance notice may be required), please contact: S. Danton

Telephone (905) 874-2116 TTY 905-874-2130, [email protected]

Note: Some meeting information may also be available in alternate formats, upon request.

Thursday, September 10, 2015

6:00 p.m.

Boardroom CH-2F – City Hall, 2nd Floor

Members: Philip Varickanickal (Chair) Jessica Phinn (Vice-Chair)

Lynn Dobson Joy Gordon-Adams Frank Lodhar Staff: Peter Simmons, Chief Corporate Services Officer Peter Honeyborne, Executive Director, Finance, Treasurer

Dave Wilson, Executive Director, Human Resources Shirley Gannon, Director, Treasury Services Debra King, Manager, Compensation & Benefits, Human Resources Peter Fay, City Clerk, Corporate Services

Shauna Danton, Legislative Coordinator, Corporate Services

Note: Please ensure all cell phones, personal digital assistants (PDAs) and other electronic

devices are turned off or placed on non-audible mode during the meeting.

Agenda

Council Compensation Committee Committee of the Council of

The Corporation of the City of Brampton

mailto:[email protected]

Agenda Council Compensation Committee

2015 09 10 Page 2 of 2

A. Approval of Agenda B. Declarations of Interest under the Municipal Conflict of Interest Act C. Previous Minutes C 1. Minutes of the Meeting held on July 21, 2015.

The minutes are pending consideration by Corporate Services Committee on September 9, 2015, and approval by Council on September 16, 2015. The minutes are included on this agenda for information only.

D. Delegations / Presentations D 1. Report from Shirley Gannon, Director, Treasury Services, and Debra King,

Manager, Compensation and Benefits, dated August 14, 2015, re: Discussion Paper – Benchmarking Analysis Results (File BC.x)

E. Discussion / Business Items F. Public Question Period

15 Minute Limit re. any item discussed as part of this agenda G. Adjournment Next Meeting: Thursday, September 17, 2015, at 6:00 p.m.

For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending (some advance notice may be required), please contact: S. Danton

Telephone (905) 874-2116 TTY 905-874-2130, [email protected]

Note: Some meeting information may also be available in alternate formats, upon request.

Tuesday, July 21, 2015

Members Present: Philip Varickanickal – Chair (See Item E 1) Jessica Phinn – Vice-Chair (See Item E 1)

Lynn Dobson Joy Gordon-Adams Frank Lodhar Staff Present: Peter Honeyborne, Executive Director, Finance, Treasurer Shirley Gannon, Director, Treasury Services Debra King, Manager, Compensation and Benefits Earl Evans, Deputy City Clerk Shauna Danton, Legislative Coordinator

Minutes

Council Compensation Committee Committee of the Council of

The Corporation of the City of Brampton

C 1 - 1

mailto:[email protected] BoxCOUNCIL COMPENSATION COMMITTEEDate: September 10, 2015

Minutes Council Compensation Committee

2015 07 21 Page 2 of 7

The meeting was called to order at 6:02 p.m., and adjourned at 8:06 p.m. After due consideration of the matters placed before this Committee, the members beg leave to present its report as follows: Item Recommendation A. CCC005-2015 Approval of Agenda B. Declarations of Interest under the Municipal Conflict of

Interest Act C. Previous Minutes D 1. CCC006-2015 Council 1/3 Tax Exemption D 2. CCC007-2015 Retirement Pensions – Retirement Savings and OMERS D 3. CCC008-2015 Insurance Coverage – Liability and Errors & Omissions D 4. CCC009-2015 Benefits at a Glance E 1. CCC010-2015 Appointment of Chair and Vice-Chair E 2. CCC011-2015 Scheduling of Next Two Committee Meetings E 3. CCC012-2015 Placement of Committee Minutes F. Public Question Period G. CCC013-2015 Adjournment ______________________________ Philip Varickanickal, Chair

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2015 07 21 Page 3 of 7

A. Approval of Agenda The following motion was considered: CCC005-2015 That the agenda for the Council Compensation Committee

Meeting of July 21, 2015, be approved as amended as follows:

To add: E 3. Committee discussion re: Placement of Committee

Minutes Carried Re: Item D 2 - Staff noted that the correct title of the

presentation is Retirement Pensions – Retirement Allowance and OMERS.

B. Declarations of Interest under the Municipal Conflict of Interest Act - nil C. Previous Minutes C 1. Minutes of the Meeting held on July 6, 2015.

The subject minutes were included on the agenda for information. Committee clarified the following: Re: Item E 1 – Committee Orientation

In the absence of a job description, Committee will not conduct an evaluation of the Mayor and Councillors’ current workload

Re: Item F – Public Question Period

Staff outlined the process for publication of the previous Committee minutes

D. Delegations / Presentations

D 1. Presentation by Shirley Gannon, dated July 21, 2015, re: Council 1/3 Tax Exemption

C 1 - 3


2015 07 21 Page 4 of 7

Shirley Gannon, Director, Treasury Services, referenced the presentation included in the printed agenda and provided a brief background on the subject matter.

Committee consideration of the matter included:

Oversight procedures regarding expense policies Inclusion of car allowance and taxable benefits in the 1/3 tax

exemption Elimination of the 1/3 tax exemption and its implications Request for yearly compensation information, including

municipal comparators and benchmarking information in order to make fair and informed decisions

In response to questions from Committee, staff provided details on the

current situation, affected earnings and deductions, compensation calculations, and the available options and results with respect to eliminating the 1/3 tax exemption. Staff confirmed that compensation comparators will be provided at the next meeting.

The following motion was considered:

CCC006-2015 That the presentation by Shirley Gannon, Director, Treasury Services, dated July 21, 2015, to the Council Compensation Committee Meeting of July 21, 2015, re: Council 1/3 Tax Exemption be received.

Carried

D 2. Presentation by Shirley Gannon, dated July 21, 2015, re: Retirement Pensions – Retirement Allowance and OMERS

Shirley Gannon, Director, Treasury Services, referenced the presentation

included in the printed agenda and provided a brief background on the subject matter.

In response to questions from Committee, staff provided clarification on

OMERS enrollment and the formula for contributions for City and Regional Councillors.

Committee consideration of the matter included the contribution rate,

years of service, and dual OMERS membership for regional councillors. The following motion was considered:

C 1 - 4


2015 07 21 Page 5 of 7

CCC007-2015 That the presentation by Shirley Gannon, Director, Treasury Services, dated July 21, 2015, to the Council Compensation Committee Meeting of July 21, 2015, re: Retirement Pensions – Retirement Allowance and OMERS be received.

Carried

D 3. Presentation by Shirley Gannon, dated July 21, 2015, re: Insurance Coverage – Liability and Errors & Omissions

Shirley Gannon, Director, Treasury Services, referenced the presentation

included in the printed agenda and noted that Committee was not required to make a recommendation on the matter.The presentation was provided for information only.

The following motion was considered:

CCC008-2015 That the presentation by Shirley Gannon, Director, Treasury Services, dated July 21, 2015, to the Council Compensation Committee Meeting of July 21, 2015, re: Insurance Coverage – Liability and Errors & Omissions be received.

Carried D 4. Presentation by Debra King, dated July 21, 2015, re: Benefits at a

Glance Debra King, Manager, Compensation and Benefits, referenced the

presentation included in the printed agenda and provided a brief background on the subject matter.

In response to questions from Committee, staff provided details on the

benefits calculations and roll-over policies. Confirmation was provided that that the Mayor and Councillors’ current benefits package is comparable to city staff

The following motion was considered: CCC009-2015 That the presentation by Debra King, Manager,

Compensation and Benefits, dated July 21, 2015, to the Council Compensation Committee Meeting of July 21, 2015, re: Benefits at a Glance be received.

Carried

C 1 - 5


2015 07 21 Page 6 of 7

E. Discussion / Business Items E 1. Committee discussion re: Appointment of Chair and Vice Chair Note: deferred from the July 6, 2015, meeting, pursuant to

Recommendation CCC002-2015

Earl Evans, Deputy City Clerk, explained the process for the election of a Chair and Vice-Chair and called for nominations for the positions. Philip Varickanickal put forward his name for Chair, and Jessica Phinn put forward her name for Vice-Chair. No other Members expressed interest for the positions.

The following motion was considered: CCC010-2015 That Philip Varickanickal be appointed Chair, and Jessica

Phinn be appointed Vice-Chair of the Council Compensation Committee, for the term ending November 30, 2018, or until successors are appointed.

Carried

E 2. Committee discussion re: Scheduling of Next Two Committee Meetings

Committee consideration of the matter included consensus that the next two meetings be scheduled for August 20, 2015, at 6:00 p.m., and September 10, 2015, at 6:00 p.m. The following motion was considered:

CCC011-2015 That the next two Council Compensation Committee meetings be scheduled for Thursday, August 20, 2015, at 6:00 p.m., and Thursday, September 10, 2015, at 6:00 p.m.

Carried E 3. Committee discussion re: Placement of Committee Minutes In response to questions from Committee, staff clarified the following:

Minutes of the previous Council Compensation Committee were submitted to Council for approval with the final report

Minutes from this Committee’s previous meetings are included in the agenda as Item C – Previous Minutes, and are listed for

C 1 - 6


2015 07 21 Page 7 of 7

information only; Committee members and the public may access the minutes through the City’s Web Portal

After Council approval, all Committee minutes are posted on the City’s Web Portal under their respective minutes page

Committee consideration of the matter included:

Suggestion to seek Council approval of the minutes on an on-going basis rather than all at once with the final report to Council

Posting Committee minutes on the City’s Web Portal following Council approval

The following motion was considered: CCC012-2015 That the minutes of the Council Compensation Committee be

forwarded for Council for approval following every meeting. Carried F. Public Question Period

In response to questions from George Startup, Brampton resident, staff provided clarification with respect to the current calculation of benefits coverage, and agenda and minute publication.

G. Adjournment CCC013-2015 That the Council Compensation Committee do now adjourn

to meet again on Thursday, August 20, 2015, at 6:00 p.m. Carried

C 1 - 7

Di

Council Compensation Committee

Discussion Paper - Benchmarking Analysis Results

August 14, 2015

Discussion Paper Prepared by: Shirley Gannon, Director, Treasury Services

Debra King, Manager, Compensation & Benefits, Human Resources

Council Compensation

n°arittee5^emJ2^/a 20B

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Hi BRAMPTON btonvtMu Flower City

Benchmarking information was requested by the Council Compensation Committee on July 21, 2015 to highlight the total compensation details for Elected Officials.

Refer to Appendices for detailed analysis as follows:

Analysis Appendix

Mayor - Total Cash Compensation Appendix A Councillor - Total Cash Compensation Appendix B

Salary Adjustment Frequency Appendix C Car Allowance Appendix D

1/3 Tax Free Option Summary Appendix E Business Expense Budget/Allowance Comparison Appendix F

Active Elected Officials Benefits Appendix G Pre-65 Elected Officials Early Retirement Benefits Appendix H

Post-65 Elected Officials Retirement Benefits Appendix

Detailed analysis is provided to the Council Compensation Committee using our custom comparator group.

The City of Brampton uses this custom group for standard benchmarking requests:

Comparator Municipal Population FT Employee Headcount

City of Brampton 523,911 2,795 Town of Caledon 64,237 307 City of Hamilton 540,000 5,155

City of Mississauga 759,000 4,012 Region of Peel 1,420,000 7,130 City of Ottawa 930,000 13,130 City of Toronto 2,790,000 50,759

City of Vaughan 319,893 1,659

Note: Population and headcount details provided by each comparator.

1| Page Discussion Pape August 14, 2015

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M BRAMPTON btompionio Flower City

Salary Background: Current Elected Officials Base Salary as of August 1, 2015:

Elected Official COB Salary Regional Salary Total Salary Notes

Mayor $112,307 $ 53,543 $165,850 Resolution C317-2014 Note 1

Regional Councillor

$ 78,713 $ 53,543 $132,256 Resolution C016-2010

City Councillor $ 78,713 Not applicable $ 78,713 Note 2

Note 1: The salary for the Mayor was adjusted to $165,850 being a combination of the City of Brampton and Region of Peel. This was effective January 1, 2015.

Note 2: The Councillors are at 96% of the Grade 4 job rate or at the 8th installment. Current Grade 4 job rate for 2015 is $81,993. Last incremental increase was effective December 1, 2014 and the salaries were increased from $75,435 to $78,713.

In 2006, Council approved the Council Compensation Committee's recommendation to place the Mayor in the non-union Grade 10 salary range and the Councillors in the non-union Grade 4 range. Effective December 1, 2006, the salaries reflected the job minimum of each respective Grade. Effective December 1, 2007, the salaries started the progression to job rate over the next 10 years. The 10 year plan ends December 1, 2016.

The above Total Salary amounts do not reflect additional salaries for serving on Boards/Committees.

2|Page D i s i o n P a August 14, 2i

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H BRAMPTON brompion to Flower City

Resolution

The Council of the Corporation of the City of Brampton passed the following resolution at its meeting of January 27, 2010:

C016-2010

7. That the salaries for the Mayor and Members of Council effective for the next term of Council, commencing from December 1, 2010 to November 30, 2014, continue to be based on the approved non-union salary grid including equal annual increments through the salary range to job rate on December 1 of each year, as previously approved by Resolution CW132-2009, and with annual salary market adjustments made on January 1 of each year in accordance with Resolution CWB24-2006.

3 I P a g e i 1 4 , /0 15

Pl-S

Resolution

The Council of The Corporation of The City of Brampton passed the following resolution at its meeting of December 10, 2014:

C317-2014 Whereas in previous terms of Council, decisions have been made by Council to establish a remuneration structure for the Mayor and Councillors, in accordance with the Municipal Act, 2001, and based on recommendations received from a citizen-based Council Compensation Committee;

Whereas Section 283 of the Municipal Act, 2001, authorizes a municipal council to establish its own remuneration structure;

Whereas it is deemed appropriate for the Mayor to demonstrate leadership and fiscal restraint to establish a new remuneration scale for

the position of Mayor that reflects other comparable municipal, regional, provincial and federal leaders and representatives, as well as prevailing economic conditions, and which is more appropriate for the Mayor of Canada's ninth largest municipality;

Now Therefore Be It Resolved That the salary for the position of Mayor of The Corporation of the City of Brampton be $165,850 being a combination of the City of Brampton and Region of Peel Salaries and remuneration effective January 1, 2015;

And Further That any changes to the salary for the position of Mayor after 2015 be subject to further consideration and approval by Council during 2015.

4 | P a g e D i s i o n P a

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M BRAMPTON bm^icnio Flower City

Additional Council Resolutions Providing Instructions re. the Establishment of and Mandate of the Committee

Council Resolution C326-2014 (as approved by Council at its Special Meeting held on December 17, 2014)

Council Compensation

14. That authority be delegated to a City staff committee, comprised of the Chief Corporate Services Officer, Treasurer, Executive Director of Human Resources, or their respective delegates (with any necessary support from the City Clerk's Office) to recruit, interview and appoint a Council Compensation Committee of 5 citizens, in accordance with Council's approved committee terms of reference and the Citizen-based Advisory Committee Guideline and Appointment Procedure.

15. That staff be requested to work with the Council Compensation Committee, once established, to conduct a review of Council's current compensation structure and benefits program (including necessary benchmarking), and that the Committee report back to Council with its recommendations, and that any additional work necessary to complete the Committee's mandate be authorized, subject to budget approval as part of the 2015 budget process.

16. That the current salary rate for all Councillors be maintained at the existing compensation level until such time as Council considers the compensation recommendations from the Council Compensation Committee.

17. That the following report, presented to the December 10, 2014 Council meeting and referred to the December 15 and 16, 2014 Council Workshop, be further referred to the new Council Compensation Committee, once established, for consideration as part of the overall Mayor and Member of Council compensation and benefits framework:

Report from P. Honeybome, Executive Director, Finance/Treasurer, dated December 5, 2014, to the Council Meeting of December 10, 2014, re: Elected Officials Compensation - One-Third Tax Exempt Status (File FA.a)

age Discussion P '015

Dl-T-

Council Resolution C113-2015

(as approved by Council at its Special Meeting held on April 8, 2015)

One-Third Tax Exempt Status That the following motion along with Clause 27 below be referred to the Council Compensation Committee for a recommendation to Council for a decision on this matter before the end of 2015:

That the following be added to the final paragraph of Clause 27:

"as long as the amount does not exceed the compensation paid to Councillors in the City of Mississauga."

(27) Whereas the One-Third Tax Exempt status has been discussed pre and post the 2014 Municipal Election;

Whereas both the City of Mississauga and the Region of Peel eliminated the One-Third Tax Exempt status in previous terms of Council;

Whereas removing the One-Third Tax Exempt Status will bring transparency to Council salary disclosure, to ensure the public is aware of the complete compensation package of all members of Council;

Whereas the One-Third Tax Exempt Status was intended for incidental expenses associated with duties as a Councillor which are not subject to statutory deductions such as income tax;

Whereas the City of Brampton strives to attract the best and the brightest to seek political office;

Whereas Council strives to provide a compensation package equal to a comparable municipality;

Whereas Council recognizes the need for sound fiscal management;

Therefore Be It Resolved that the Mayor and Council permanently repeal the One-Third Tax Exempt Status effective January 1, 2016 and that the By-law confirming the proceeding of these budget deliberations be considered the necessary authority to repeal the One-Third Tax Exempt Status pursuant to the requirements of subsection 283 (6) of the MunicipalAct, 2001 and

>| P a g e DscussionPap A u 1 4 . 2 0 1 S

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H BRAMPTON b.ompton.c FlOWef Gty

Therefore Be It Further Resolved that the salary and car allowance be increased such that there is no impact to Council Members' net pay as a result of the elimination of the One-Third Tax Exempt Status.

Mayor and Council Wage Freeze

(28) Whereas a motion has been put forward to 2015 Budget Committee that a wage freeze be imposed for all non-union employees at the management level and higher pending a completion and council consideration of the core services review;

Whereas throughout the 2015 BudgetSub-Committee the Mayor and Council have been discussing a non-union management wage freeze to show the citizens of Brampton that City Hall is willing to take on some of the fiscal burden to ensure the public dollars are spent wisely;

Whereas Mayor Linda Jeffrey has shown leadership by reducing her salary by $50,000 immediately upon taking office;

Whereas Council recognizes the need for sound fiscal management;

Whereas this Council believes they should lead by example;

Therefore be it resolved that the Mayor and Council immediately freeze their salaries for a period to be determined by this council in the 2016 Budget process.

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a BRAMPTON biQinpion.co Flower City

City of Brampton Elected Official Compensation Comparison

1/3 Tax Exempt 100% Taxable • 100% Taxable atSGross-up Councillor Mayor Councillor Mayor | Councillor Mayor

Salary $78,713.00 $112,307.00 $78,713.00 $112,307.00 $102,310.00 $153,400.00 Car Allowance $12,956.40 $12,956.40 $12,956.40 $12,956.40 $14,927.52 $14,927.52 Total Earnings $91,669.40 $125,263.40 $91,669.40 $125,263.40 $117,237.52 $168,327.52 Income Tax $10,242.18 $18,725.72 $18,671.64 $33,187.70 $27,656.46 $49,406.76 OMERS $5,975.90 $9,269.05 $10,437.15 $15,365.24 $14,186.45 $21,681.11 CPP $2,479.95 $2,479.95 $2,479.95 $2,479.95 $2,479.95 $2,479.95 Net Pay $72,971.37 $94,788.68 $60,080.66 $74,230.51 $72,914.66 $94,759.70

Other City Costs:

Group Life $337.92 $481.20 $337.92 $481.20 $438.36 $656.52 Ad&D $38.88 $55.44 $38.88 $55.44 $50.52 $75.60 Health Tax $1,199.05 $2,479.95 $1,794.90 $2,453.10 $2,295.66 $3,296.44

$1,575.85 $3,016.59 $2,171.70 $2,989.74 $2,784.54 $4,028.56

Other Incremental City Costs :

Salary $23,597.00 $41,093.00 Car Allowance $1,971.12 $1,971.12 OMERS $4,461.25 $6,096.19 $8,210.55 $12,412.06 Total $4,461.25 $6,096.19 $33,778.67 $55,476.18

2 0 15

http:55,476.18http:33,778.67http:6,096.19http:4,461.25http:12,412.06http:8,210.55http:6,096.19http:4,461.25http:1,971.12http:1,971.12http:41,093.00http:23,597.00http:4,028.56http:2,784.54http:2,989.74http:2,171.70http:3,016.59http:1,575.85http:3,296.44http:2,295.66http:2,453.10http:1,794.90http:2,479.95http:1,199.05http:94,759.70http:72,914.66http:74,230.51http:60,080.66http:94,788.68http:72,971.37http:2,479.95http:2,479.95http:2,479.95http:2,479.95http:2,479.95http:2,479.95http:21,681.11http:14,186.45http:15,365.24http:10,437.15http:9,269.05http:5,975.90http:49,406.76http:27,656.46http:33,187.70http:18,671.64http:18,725.72http:10,242.18http:168,327.52http:117,237.52http:125,263.40http:91,669.40http:125,263.40http:91,669.40http:14,927.52http:14,927.52http:12,956.40http:12,956.40http:12,956.40http:12,956.40http:153,400.00http:102,310.00http:112,307.00http:78,713.00http:112,307.00http:78,713.00http:biQinpion.co

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Discussions and Decisions:

1) 1/3Tax Exemption - Recommendation required

• Keep

• Eliminate - Option A or Option B

2) Pension/Severance - No action required

• OMERS

• Retiring Allowance and pension cash

3) Retirement Health Benefit Programs

• Continue Programs

• Modify Programs

• Cancel Programs *

Note

If cancelling Programs, determine retro-activity or go-forward effective date.

U i n9 | P a g e •, s o August 14, 2015

Council Compensation Benchmarking Summary

Conducted by City of Brampton

August 20, 2015

Flower City is our heritage. City-building is our business.

Appendix A

2015 Council Compensation Review Results

Mayor/Regional Chairman Compensation

Organization Scope Data

Organization Municipal Population FT Employee Headcount Salary

Caledon 64,237 307 $66,700

Brampton 523,911' 2,795 $112,307

Vaughan 319,893 1,659 $122,849

Hamilton 540,000 5,155 $128,285

Mississauga 759,000 4,012 $139,374

Peel Region 1,420,000 7,130 $173,177

Ottawa 930,000 13,130 $174,775

Toronto 2,790,000 50,759 $181,937

1 Brampton population according to 2011 censusreport.

2The salary range for Hamilton's elected officials is for 2014 as the 2015 salary range is unknown. ' Ranked lowest to highest based on annual base salary.

Mayor receives $53,543 (regional amount) and $13,236 from serving on the Peel Police Services board.

The data provided is based on responses received from benchmark municipalities.

Mayor Total Cash Compensation

Supplemental

Salary

$70,980

$53,543

$13,2364

currently serving on Regional

Council & Hydro boards

receives $62,020

n/a

$53,543

The Region pays $100 per month for

expenses to Council and Provincial

appointees to the Peel Regional Police

Services Board, subject to Provincial

statutes.

n/a

n/a

$137,680

$179,086

$184,869

$128,285

$192,917

$174,377

$174,775

$181,937

City of Brampton Confidential 2015/08/13

i

Appendix B

2015 Council Compensation Review Results

Councillor Compensation

Organization Scope Data

Municip FT EmployeesOrganizatioi

Population Headcount

Caledon 64,237 307

Peel (Region] 1,420,000 7,130

Hamilton 540,000 5,155

Vaughan 319,893 1,659

Brampton 523,911 2795

ississauga 759,000 4,012

Ottawa 930,000 13,130

Toronto 2,790,000 50,759

Ranked lowest to highest based on annual base salary.

The data provided is based on responses received from benchmark municipalities.

Annual Base

Salary3

$29,508

$53,543

$72,641

$76,636

$78,713

$84,495

$97,730

$108,032

Councillor Total Cash Compensation

Supplemental Salary

$0

The Region pays $100 per month for

expenses to Council and Provincial

appointees to the Peel Regional

Police Services Board, subject to Provincial statutes.

n/a

currently serving on Regional

Council & Hydro boards

receives $62,020

$53,543

$53,543

n/a

n/a

$29,508

$54,743

$72,641 V

$138,656

$132,256

$138,038

$97,730

$108,032


Denary Majusiment t-requency ana ivietnoaoiogy Appendix C

Organization

Brampton

Caledon

Hamilton

Mississauga

Ottawa

Peel

(Region]

Toronto

Vaughan

Jected Officials Salary Adjustment Frequenc

Annually

Annually

Annually

Annually

Annual review with

management & professional

exempt (MPE) employee

group

Reviewed annually with

budget

Elected Official salaryadjustments methodology

Linked to Non Union COLA

Linked to Non union COLA

Linked to Non-Union COLA

As per the By-Law: "Ifan economic increase is awarded in any year to full time non-union staff of the Corporation of the City of Mississauga, the salaries for the Mayor and for the members of Council shall be paid by the Corporation of the City of Mississauga".

Note: Council may elect to waive the increase on a year to year basis. 2015: Mayor chose not to accept the salary increase.

2010-2011-2012-2013: Mayor & Council voted not to accept the salary increase.

Linked to MPE economic increase, which is linked to the unionized CIPP (Professional Personnel) increase.

Adjusted by the same extent as the non-union salary structure.

Municipal Code C. 223 - The remuneration paid to the Mayor and to other Members of Council shall be increased annually on January 1 of each year by the increase in Statistics Canada'sToronto Consumer Price Index, as calculated bythe DeputyCity Manager and Chief Financial Officer and based on the previous year's average.

Historically adjustment to

salaries occurs based on union

agreement cycle Linked to Non Union COLA.


Appendix D

Council Members Vehicle Allowance

Organizations

Do you provide Annual Vehicle Allowance?

If yes, please provide the allowance amount ($)

Mayor/ Regional Chairman Councillors

Brampton $l,079.69/month $1,079.69/month

Caledon n/a n/a

Hamilton n/a n/a

Mississauga (City vehicle provided) $l,442/month or $17,304/Yr. 01

Ottawa Uses City Car and driver $575/month


Organizations

Peel (Region^

Toronto

Vaughan

Appendix D

Do you provide Annual Vehicle Allowance?

If yes, please provide the allowance amount ($)

Mayor/ Regional Chairman Councillors

No. Acar is provided to the Chair with all expenses paid; a portion of these expenses are considered a

taxable benefit."Car allowance at standard rate" is

the transportation cost reimbursement rate as set

by Canada Customs and Revenue Agency, in n/aaccordance with the Region's Business Expense

Accounts Policy. This rate is currently $0.55 per kilometre up to 425 kilometres per month and $0.49 per kilometre for any remaining kilometres per month.

No - reimburse kilometre. Current rate is $0.55 per km up to 5,000 km annually and $0.49 thereafter (as per CRA rates and policy for non-union employees).

n/a - Mayor receives a leased city vehicle $768/monthor$9,216/yr.


Appendix D

How often do you adjust Vehicle allowance and what is the adjustment

based on?

Mayor/ Regional Chairman

& Councillors

Adjusted for CPI every year

n/a

n/a

Adjusted on January 1 of each year based f

on the most recent information available

from Runzheimer on Dec 31 of the 5 preceding year.


Appendix D

How often do you adjust Vehicle

Allowance and what is the adjustmei based on?

Mayor/ Regional Chairman

& Councillors

Reviewed annually


Appendix E

1/3 Tax Free Option Summary

Organizatio. rax Free Allowance

Brampton 1/3 tax free

Caledon 1/3 tax free

Hamilton 1/3 tax free

Mississauga n/a

Ottawa n/a

Peel (Region] n/a

Toronto n/a

Vaughan n/a

City of Hamilton Council voted 8-5 in favour ofeliminating 1/3 tax-free which will be ratified at an August 14th Council meeting.


Appendix F

Business Expense Budget/Allowance Comparison

Municipality General Policy Parameters

Brampton • Mayor and Council Business Expense Policy, covers categories including business office expenses, community involvement, professional development, hospitality and entertainment

• Standard office equipment and office furniture is paid corporately. Non-standard equipment and home office equipment and furniture

are eligible to be paid by Councillor's term budget but must return to the City upon exit, or purchase by personal funds

• AMO and FCM are paid corporately if Council members

representing the City, but otherwise can be paid out of term budget if approved by a Council Resolution

Burlington • Terms comparable to Brampton, covers travel, business meeting

• Policy clearly states what's eligible vs non eligible expenses

Hamilton • Expenses incurred to discharge Elected Official's duties related to

communication with constituents, business entertainment, staff

recognition, local travel and attendance at functions on City business

• Sponsorship of groups or organization paid by grant program • Minor capital equipment

• Equipped with standard computer equipment, to be returned to

the City when the elected official is no longer in office

Markham • Policy terms comparable to Brampton

Annual Expense Budget

• $45K per 4 year-term of Council for Councillors, annual budget allocation is %of the term budget ($ 11,250 peryear); reduced from $60K prior to current term of Council • Mayor $42K for 2015 budget

• Permitted to carry forward unspent $ one year to the other.

\• 2011-14 term $9K per year for Councillor, • $32K for Mayor, o • not permitted to transfer from one year to the other

• Budget allocation is $.5/capita per ward/year, • Some wards are allocated inner City allowance and geographic allowance

• $25K contingency funds available upon approval

• Councillor $8K,

• Mayor $12K


Appendix F

Business Expense Budget/Allowance Comparison

Municipality General Policy Parameters

Mississauga • Policy terms comparable to Brampton, with some variations with respect to eligible expense but minor in nature

• Non-standard equipment and furnishing can be purchased by discretionary budget but must be returned when no longer in office • Annual budget approved by Council for discretionary expenses per policy

Oakville • Provide councillors with a computer, access to the internet, and

their cell phone bill. Seminars/conferences are handled separately but are more or less included.

• Comparable to Brampton, in general expenses to discharge official

duties are covered corporately, standard offering of equipment and furniture are covered by Corporate budget

• The approved annual budget will include an annual allowance for

each Member of Council to cover the cost of attendance at

conferences and seminars. Expenses related to maintaining a community profile, such as: attending community events, annual

general meetings (AGM), fund-raising and events, advertising and sponsorship of local community group brochures and literature are

included in the allowance.

Richmond Hill • Terms comparable to Brampton,

• Policy clearly states what's eligible vs non eligible expenses

Vaughan • Policy terms comparable to Brampton

Annual Expense Budget

• $26,800 to $29,000 per year

• Each councillor receives $3,700 per year for their PD and community outreach. This includes m leage (except for the mayor

• Other eligible expense

covered corporately 3 i

N

• $10,800 per Councillor

• $14,500 for Mayor

• Councillor's expense budget ranging from$24Kto53K • Mayor$68K


APPENDIX G

| Active Elected Officials Benefits j

Active ELO Benefits (While in Office) Brampton Caledon Hamilton Mississauga Ottawa Peel Toronto Vaughan

Are benefits available to Elected Officials? Yes Yes Yes Yes Yes Yes Yes Yes

Is there Cost-Sharing of benefit costs ?

(Health, Dental, Vision)

No - 100% paid by City No - 100% paid by Town Mo - 100% paid by the City Yes, 100% paid by the City No - 100% paid by City No - 100% paid by Region No - 100% paid by City No - 100% paid by City

Dental:

Current ODA fee Schedule

Dentures S Major Restorative

Orthodontics

Health:

Yes

50% • unlimited coverage

50% - S3500 lifetime maximum

2013 Fee Guide

50% to $1700 max

N/A

80% - $1,500 per calendar year

80% - $2,500 lifetime maximum

2013 Fee Guide

50%-$2,500 Combined CYM : $4,000 LTM

for dep children only

80%dentures, 50%major, $1500/calendar

year

50%, S3000/lifetime

Health Care Spending Account Only - See Below

No, one year lag

80%. $5,000 annual max

50%. $5,000 lifetime max

Yes

80% - S3000 per year max.

60% - unlimited

Hospitalization Private Room Semi-private Ward Semi-Private 100% Semi-private Semi-Private Semi Private

Drug Coverage

Emergency Travel

Medical Supplies a Services

$.35 per prescription with benefit card

Yes - Emergency Travel Assistance

Yes

100%; $2 deductible

Yes - Emergency Travel Assistance

Yes

Mandatory Generic - $7 dispensing fee

Yes - Emergency Travel Assistance is not

included

Yes

Tier 1 - 100% drugs eligible under ODB plan;

80% all other drugs that legally rquire a Rx;

$8 dispensinp, fee cap

90% with S2per script, $7 dispensing fee

max applied

Yes - 60 day limit $1,000,000 LTM Yes medical services up to 5 million lifetime

and dncillian, bens

Yes 90%

$9 dispensing fee cap

Yes - emergency only

Yes

S2 deductible per prescription

Yes - Emergency Travel Assistance - first 60

Yes

Private Duty Nursing S10.000 per 12 months per condition $10K max/year. Unlimited 90% up to $25,000 per calendar yr $25,000 max/3 benefit years $25,000 per calendar year

Hearing Aids Every 5 years S500/60 months S350 in any 36 consecutive months $500 every 2 benefit years 90% up to $1,000 every 7 yrs $1,600/3 benefit years $750 every 4 years

Orthotics / Orthopaedic Shoes

Paramedical Services:

- is Doctor's note required?

S450 every 12 months

Doctor's referral is not required

$45 per visit

- Includes Chiropractor, Physiotherapist

Podiatrist, Osteopath, Naturopath, Speech

Therapist, Massage Therapist, Psychologist

- No coverage for Acupuncturist

$500/year

Doctors note required for RMT and

psychologist. Covered $500 each for: chiropractor, osteopath, podiatrist, RMT,

naturopath, speech therapist,

phsiotherapist, psychologist

$500 per year

Dr note required for massage and speech

pathologist. Coverage is provided for

Chiropractic, Massage, Speech Pathologist,

Physiotherapist and Clinical Psychologist

$500 CYM

S40 per visit With a combined $1,000

Combined CYM for Chiropractor,

Physiotherapist, speech therapist, massage

therapist, naturopath, osteopath

audiologist, podiatrist, chiropodist,

dietician, acupuncturist. $75 per visit for

Social Worker or psychologist up to a

$1,000 combined CYM

90% up to $300 per calendar yr

Physiotherapist, massage therapist (with

referral), chiropractor, psychologist,

acupuncturist, speech therapist, osteopath,

chiropodist, podiatrist, naturopath, and

dietician

Combined annual maximum of $1250 for all

paramedical practitioners

1 per yr/1 evry 2 years modifications only

Doctor's referral not required

$500/person/benefit year includes

chiropodist/podiatrist, chiropractor,

masseur, osteopath, psychologist or speech

therapist

MoOrthotics - Yes Orthopedic shoes max 1

pair per calendar year unlimited

Doctor's referral is not required, max. per

classification of practitioner is $1000 in any calendar year. Max. $65 per hour per visit

Chiropractor, Osteopath, Podiatrist or

Chiropodist, Naturopath, Massage Therapist, Acupuncturist, Physiotherapist

Vision:

Coverage $450 per 24 months

• glasses / contact lenses / eye exam

$350/24 months * $50/24 months for eye

exams. $50/12 months for exams if

dependent is under 18.

S300 per 24 months. Includes glasses,

elective contact lenses, laser eye and eye

exam

$400 every 24 months for glasses, contacts,

aser eye surgery prescription sunglasses

and lenses following cataract surgery. Eye

exams covered up to $75 per benefit year

or dependent children and every 2 benefit

years for employee and spouse

100% inside vision care maximum of S3 50

every 2 consecutive calendar years 5475/24 months - eyeglasses, contact enses, eye exam

350 any 2 consecutive calendar years

Laser Eye Surgery Yes - one time S900 payment available

toward laser eye surgery

- no further vision entitlement for 48

May use the above $350 towards laser eye

surgery.

res included in the $300 per 24 months. see above Yes. included in above maximum.

Yes, included in the max coverage above

$1,500

months

to City of 8rampton Confidential N

32

APPENDIX G

|] Active Elected Officials Benefits

Active ELO Benefits (While in Office) Brampton Caledon Hamilton Mississauga Ottawa Peel Toronto Vaughan

Life Insurance 2x annual salary 2x annual salary |$200K max] 2.5x annual earnings. Life insurance remains 2 times annual basic earnings rounded to 2x annual basic salary, taxable, available Under age 70 - Basic Life coverage 2x annual salary (taxable benefit), reduced 4x annual salary to max. $300,000 - Life Insurance remains intact while in intact while in office. next higher S1.000. Plus Supplementary while in office - 3x annual salary with option to reduce to to $20,000 from age 69 office. Life Insurances 10,000 paid by City 2x (combined maximum coverage for basic

and optional is $1,250,000)

at age 70-74 • 1 l/2x salary with the option

to reduce to lx

-at 75-Flat $2,500

Optional Life Insurance Employee Paid Premiums • terms at age 65 EE paid premiums. Available for ELOand Employee Paid Premiums - terms at age 70 Employee paid purchased in units of Employee and spouse in units of S10.000 to Optional Benefits available according to Employee Paid Premiums - terms at age 65 Employee Paid Premiums - terms at age 65 Employee and/or Spouse: Spouse only. S10K increments to max. Employee only: 5X annual earnings $10,000 to a maximum of 20 units subject max of $700,000 Available until age 70 specifications and paid by Elected Offical: Employee S500.000 max in $10,000 Employee and/or Spouse: - $200,000 max in $10,000 increments S200K. Evidence of insurability required. to medical evidence. Optional Dependent - Optional Life, Spousal life. Dependent life increments - $500,000 max in S10.000 increments Child Life: Life Insurance provides $10,000 for spouse -Optional AD8iD Spouse $300,000 max in $10,000 Child Life: • $25,000 max in S5.000 increments and $5,000 for each dependent child - Optional Critical Illness increments Child Life: -$2,500

- flat amount $20,000 Spouse SS.OOO

Accidental Death 8. Dismemberment Loss of life due to accident 2x annual earnings $100,000 flat amount 2 x annual basic earnings rounded to next 2 x annual basic salary until end of term in Under age 70 - Basic AD8.Dcoverage Loss of life due to accident 1 x - life, both Hands, Feet, Entire Sight (AD&D) - 2x annual salary higher $1,000. office - 2x annual salary - 2x annual salary. S20.000 from age 69 75% One: Arm, Leg, Eye Sight

- Loss/Dismemberment Schedule - maximum $500,000 - Loss/Dismemberment Schedule

at age 70 - 74 - Basic AD&D

- lx annual salary

- at age 75 - No coverage

Employee 8, Family Assistance Program Yes - Elected Officials are eligible Yes Yes - Elected Officials areeligible |Yes Yes •Elected Officials areeligible Yes - Elected Officials are eligible Yes Yes - Elected Officials are eligible (EFAP)

Pension / Retirement Plan (OMERS or RSP) - Pre: December 2014, Cash RSP payments OMERS Yes OMERS eligible until age 6S - OMERS - Employer portion Mandatory OMERS participation Mandatory enrollment in OMERS (equivalent to OMERS) was provided to

Elected Officials.

- Effective December 2014, all tlected

Officials must join OMERS

- Re-elected Elected Officials were given the

option to join OMERS or continue to receive

the cash RSP payments

Health Care Spending Account (HCSA) No No No Yes N/a Yes Yes No

Eligibility N/A N/A N/A Credit of $500 provided to all active n/a N/A

employees eligible for benefits at January

1st. 'HSA credits are prorated in the first

vear of office

Entitlement N/A N/A N/A One year carryover permitted; unused $750.00 per calendar year $50 for single/$100 per family every benefit credits are forfeited /ear


(A)

APPENDIX H

* Region of Peel, Caledon and Mississauga do Not offer Retiree Benefits to ELOs

Pre-65 Retirement ELO Benefits Brampton Hamilton Ottawa Toronto Vaughan

Are benefits available to Elected Officials? Yes, based on Eligiblity: Yes Yes based on eligibility - age 55,10 Yes, must retire on on an immediate No changes

- mimimum age: 55 consecutive years and be receiving an pension and served 9 years as Member of

- 3 consecutive terms in office immediate pension. Health only Council Is there Cost-Sharing of benefit costs? No -100% paid by City No -100% paid by the City No - 100% paid by City No -100% paid by City No -100% paid by City

! Do ELO Retirement Benefits mirror ELO Yes - Health, Dental, Vision. Travel Yes - retiree benefits available are Health, No and only health coverage possible at No No Active Benefits No - Life, AD&D end at Retirement Dental and Life only. Retirement

Dental:

Current ODA Fee Schedule Yes Yes No Coverage Yes Yes

Dentures & Major Restorative 50% - unlimited coverage 80% - $1,500 per calendar year No Coverage Dentures 50%, life max $3,000; Major 80% - $3000 per year max.

50%, max $2,000 per year Orthodontics 50% - $3500 lifetime maximum 80% - $2,500 lifetime maximum No Coverage 50% life max $3,000 60% - unlimited Health:

Hospitalization Private Room Ward Semi Private Hospital Room 120 days/year semi-private/private max $120/day Semi Private

Drug Coverage $.35 per prescription with benefit card Mandatory Generic - $7 dispensing fee 90% with $2. per prescription, $2 deductible per prescription$10/$20 deductible, 90% after deductible

$7 dispensing fee maximum Emergency Travel Yes - Emergency Travel Assistance No - must pay up front and submit for re No coverage under core plan Yes - Emergencies only Yes - Emergency Travel Assistance - first 60

imbursement days Medical Supplies & Services Yes Yes Yes at 90% Yes Yes Private Duty Nursing $10,000 per 12 months per condition Unlimited Yes at 90% to $25,000 annual max $25,000 every 3 years $25,000 per calendar year Hearing Aids Every 5 years $350 in any 36 consecutive months $500/5yrs $1,200 every 4 years $750 every 4 years Orthotics / Orthopaedic Shoes $450 every 12 months $500 per year 90% to $300 per year 3 pairs per year; 3 pairs per yr at 75% No Orthotics - Yes Orthopedic shoes max.

1 pair per calendar year unlimited Paramedical Services: Doctor's referral is Not required Dr. Note required for massage and speech Physiotherapsists, Chiropractors, Massage Doctor's referral Not required. Doctor's referral is Not required, max. per - is Doctor's Note required? $45 per visit pathologist. Coverage is provided for Therapy, Acupuncturist, Chiropodist, $750/person/benefit year includes classification of practitioner is $1000 in any

- Includes Chiropractor, Physiotherapist. Chiropractic, Massage, Speech Pathologist, Podiatrist, Osteopath, Naturopath, chiropdost, podiatrist, chiropractor, calendar year, Max. $65 per hour per visit: Podiatrist, Osteopath, Naturopath, Speech Physiotherapist and Clinical Psychologist. Psychologist and Speech Therapist masseur, naturopath, osteopath or Chiropractor, Osteopath, Podiatrist or

Therapist, Massage Therapist, Psychologist physiotherapist. Psychologist and speech Chiropodist, Naturopath, Massage - No coverage for Acupuncturist therapist $25 per 1/2 hour max $1,400 Therapist, Acupuncturist, Physiotherapist

each per year.

|o


i

APPENDIX H

1 Pre-65 Retirement ELO Benefits

* Region of Peel, Caledon and Mississauga do Not offer Retiree Benefits to ELOs

Pre-65 Retirement ELO Benefits Brampton Hamilton Ottawa Toronto Vaughan

Vision:

Coverage

Laser Eye Surgery

$450 per 24 months

- glasses / contact lenses / eye exam Yes - one time $900 payment available toward laser eye surgery

- No further vision entitlement for 48

months

$300 / 24 months. Includes glasses, eye exam, elective contact lenses, laser eye

Yes included in the $300 per 24 months.

No Coverage

No Coverage

$340/24 months - eyeglasses, contact lenses, eye exam Yes, included in the max coverage above

$350 any 2 consecutive calendar years

$1,500

Life Insurance No. Ends at Retirement.

Convertible within 31 days without

evidence of insurability.

Coverage at the time of Retirement.

Coverage terminates at age 65.

No Coverage $2,000 $10,000

Optional Life Insurance

Accidental Death & Dismemberment

(AD&D)

No. Eligibility ends at Retirement and/or

age 65.



No. Eligibility ends at Retirement.



No. Terminates at Retirement.


No Coverage

No Coverage

Yes, up to 3x salary to age 65 only,

employee paid premium

No



Employee & Family Assistance Program

(EFAP)

No ends at Retirement No - ends at Retirement No

Health Care Spending Account (HCSA) No No No No No

!

N 0)


APPENDIX I

Post-65 Elected Officials Retirement Benefit

* Caledon, Hamilton, Mississauga, Peel, Toronto do not provide Post-65 Retirement Benefits

Post-65 Retirement ELO Benefits

Are benefits available to Elected Officials?

Is there Cost-Sharing of benefit costs?

Do ELORetirement Benefits mirror ELOActive Benefits (Benefits available while in office)

—

Dental:

Current ODA Fee Schedule

Dentures & Major Restorative

Orthodontics

Health:

Hospitalization

Drug Coverage

Emergency Travel

Medical Supplies & Services

Private Duty Nursing

Hearing Aids

Orthotics / Orthopaedic Shoes

Paramedical Services:

- is Doctor's note required?

Brampton

Yes, HCSA Only, based on Eligibility:

- 4 consecutive terms in office

No - HCSA funded by the City to annual maximum

No. HCSA Only, based on Eligibility

...

No Coverage.

Health Care Spending Account only.

No Coverage.


Only Vaughan offers Post-65 Retirement Benefits

Yes- Core Benefits based on Eligibility:

No -100% paid by City

.

Yes - Health, Dental, Vision - reduced coverage levels No - Life Insurance, AD&D end at Retirement.

2002 Dental Fee Guide

Dental 2 - Periodontics, Endodontics 100%

Dental 3 - Removal and Fixed Prosthodontics, Crowns, Veneers 50% Max, $3,000 per calendar year

None

Semi Private

$100 deductible per year for over 65. Reimbursement 90%

Yes- Emergency Travel Assistance for first 2 weeks of trip only

Yes

$10,000 per calendar year

$500 every 4 years

No - Orthotics

Yes - Orthopedic shoes max. 1 pair per calendar year unlimited Max. $500 per calendar year, per classification of practitioner Max. $65 per hour per visit: Chiropractor, Osteopath, Podiatrist or Chiropodist, Naturopath, Massage Therapist, Acupuncturist, Phvsiotheraoist


APPENDIXI

Vision:

Coverage

Laser Eye Surgery

Life Insurance

Optional Life Insurance

Accidental Death & Dismemberment (AD&D)

—

Employee & Family Assistance Program (EFAP)

Health Care Spending Account (HCSA)

Eligibility

Entitlement

Details of HCSA Program

No Coverage.



Convertiblewithin 31 days without evidence of insurability. No. Eligibility ends at Retirement and/or age 65.


Convertible within 31 days without evidence of insurability.


Yes

- Minimum age 65

- Minimum 4 consecutive terms in office

One year HCSA per 2 years in office, i.e.18 years in office = 9 years HCSA

- initialyear pro-rated based on join date i.e. 50%if joiningJuly1st

$5,000 per year (starting in 2014) - indexed annually

- claims re-imbursement based on CRA guidelines for eligiblemedical expenses

- roll-over: 1 year only as per industry standards

$250 in any 2 consecutivecalendar years

None

$10,000

No.Eligibility ends at Retirement and/or age 65.


Convertible within 31 days without evidence of insurability.

No - ends at retirement

3 \

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Thursday, September 10, 2015 6:00 p.m. - Brampton Compens… · 2015 07 21 Page 5 of 7 CCC007-2015 That the presentation by Shirley Gannon, Director, Treasury Services, dated July