THURSDAY, NOVEMBER 14, 2019 · 2019-11-11 · TRANSPAC Agenda Page 3 of 4 November 14, 2019 BART TOD Public Access Improvements (#10001- 08) (Project). INFORMATION ITEM ֎ Page 47

Transportation Partnership and Cooperation

Clayton, Concord, Martinez, Pleasant Hill, Walnut Creek, and Contra Costa County 1211 Newell Avenue, Suite 200, Walnut Creek, CA 94596

(925) 937-0980

TRANSPAC Transportation Partnership and Cooperation

Meeting Notice and Agenda

THURSDAY, NOVEMBER 14, 2019

REGULAR MEETING 9:00 A.M. to 11:00 A.M.

Pleasant Hill City Hall – Community Room 100 Gregory Lane, Pleasant Hill

TRANSPAC reserves the right to take formal action on any item included on this agenda, whether or not a form of resolution, motion, or other indication that action will be taken is included on the agenda or attachments thereto. 1. CONVENE REGULAR MEETING / PLEDGE OF ALLEGIANCE / SELF-

INTRODUCTIONS

2. PUBLIC COMMENT: At this time, the public is welcome to address TRANSPAC on any item not on this agenda. Please complete a speaker card and hand it to a member of the staff. Please begin by stating your name and address and indicate whether you are speaking for yourself or an organization. Please keep your comments brief. In fairness to others, please avoid repeating comments.

ACTION ITEMS

3. CONSENT AGENDA

a. MINUTES OF THE OCTOBER 10, 2019 MEETING ֎ Page 5 Attachment: Minutes of the October 10, 2019 meeting END CONSENT AGENDA 4. MEASURE J LINE 20A FUNDS PROGRAM - WALNUT CREEK SENIOR MINI

BUS PROGRAM FUNDING. The CCTA Measure J line 20a program provides funds for Transportation Services for Seniors & People with Disabilities in the TRANSPAC area. TRANSPAC is responsible for recommendations on how the Line Item 20a funds are to be used. The City of Walnut Creek is requesting Line 20a funds for the Senior Mini Bus program project. Through the last grant cycle (providing funding for operations through June 30, 2020), the City included a new supplemental transportation network company (TNC) trip component to the program, providing an option for seniors to make

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TRANSPAC Agenda Page 2 of 4 November 14, 2019

evenings or weekend trips. The TNC component of the program has been successful with an increasing trend in use and ridership levels of almost 4 times of initial projections. The City is requesting an additional Line 20a funds to offset the additional costs of the TNC component of the Walnut Creek Senior Transportation program. ACTION ITEM ֎ Page 9

ACTION RECOMMENDATION: Approve the programming of $40,000 of Measure J Line 20A funds to the City of Walnut Creek Senior Mini Bus Program. Attachment: Staff Report 5. TRANSPAC WORK PLAN, CONTRACTED SERVICES FOR MANAGING

DIRECTOR, AND SECRETARY/CLERK OF THE BOARD SERVICES, AND BUDGET FOR FISCAL YEAR 2019/2020. The TRANSPAC Bylaws specify the Board shall appoint a Managing Director to administer the day-to-day activities of TRANSPAC and adopt a budget that includes operational expenses and the proportional amount each agency will be required to pay. The Board deferred the actions on the work plan/budget/contracts until this time to devote time to discuss, evaluate and agree upon a new set strategies for TRANSPAC. The Board is requested to consider the FY 2019/2020 work plan that has factored in the latest strategic planning discussions, the contracts for the Managing Director and Clerk of the Board, and the budget. ACTION ITEM ֎ Page 17

ACTION RECOMMENDATION: A. Approve the TRANSPAC DRAFT 2019 / 2020 Work Plan; B. Consider approval of a proposal for providing Managing Director and Clerk of the Board services; C. Consider approval of a FY 2019/2020 TRANSPAC Budget, based upon the proposal for Managing Director and Clerk of the Board proposals approved in the aforementioned recommendation B. Attachment: Staff Report 6. APPROVE AUDIT SERVICES CONTRACT FOR FY 2018/2019 AND FY

2019/2020. The TRANSPAC JPA specifies that an independent audit is to be made by a certified public accountant to assure compliance with requirements of Government Code Section 6505 regarding the strict accountability of all funds. Based on the estimated value of work of under $5,000 annually, staff worked with the City of Pleasant Hill Finance director to identify three accounting firms located in the TRANSPAC subregion and requested proposals for the TRANSPAC financial reviews and audit (services). ACTION ITEM ֎ Page 29

ACTION RECOMMENDATION: Award the TRANSPAC JPA financial reviews and audit (services) contract to Cropper Accountancy Corporation. Attachment: Staff Report

INFORMATIONAL ITEMS 7. WALNUT CREEK BART TOD PUBLIC ACCESS IMPROVEMENTS PROJECT

STATUS REPORT (#10001-08). BART staff will provide a status on the Walnut Creek

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BART TOD Public Access Improvements (#10001- 08) (Project). INFORMATION ITEM ֎ Page 47

Attachment: Staff Report 8. 2020 TRANSPAC MEETING CALENDAR. The TRANSPAC Board is requested to

review and comment on the proposed meeting schedule. INFORMATION ITEM ֎ Page 51

Attachment: Staff Report 9. TRANSPAC COMMITTEE APPOINTMENT – CCTA CBPAC APPOINTMENT

FOR THE TERM JANUARY 1, 2020 TO DECEMBER 31, 2021. TRANSPAC has an appointed resident (i.e. non-agency staff) position on the Contra Costa Transportation Authority (CCTA) Countywide Bicycle and Pedestrian Advisory Committee (CBPAC). The two-year term of Tony Phillips, a resident of Walnut Creek, will end December 31, 2019. TRANSPAC is reviewing options to fill this appointment. INFORMATION ITEM ֎ Page 53

Attachment: Staff Report 10. TRANSPAC QUARTERLY FINANCIAL REPORTS. The TRANSPAC JPA calls for

the reporting of certain financial information on a quarterly basis. INFORMATION ITEM. ֎ Page 55

Attachment: Staff Report 11. 2020 TRANSPORTATION EXPENDITURE PLAN STATUS. The Contra Costa

Transportation Authority (CCTA) has developed a new Transportation Expenditure Plan (TEP) for placement on the March 2020 ballot. INFORMATION ITEM ֎ Page 59

Attachment: Staff Report 12. TRANSPAC CCTA REPRESENTATIVE REPORTS 13. CCTA EXECUTIVE DIRECTOR’S REPORT REGARDING AUTHORITY

ACTIONS/DISCUSSION ITEMS ֎ Page 61 Attachment: CCTA Executive Director Randell H. Iwasaki’s Report dated October 16, 2019. 14. ITEMS APPROVED BY THE CONTRA COSTA TRANSPORTATION

AUTHORITY FOR CIRCULATION TO THE REGIONAL TRANSPORTATION PLANNING COMMITTEES AND RELATED ITEMS OF INTEREST

֎ Page 65 Attachment: CCTA Executive Director Randell H. Iwasaki’s RTPC Memo dated October 18, 2019. 15. TAC ORAL REPORTS BY JURISDICTION: Reports from Clayton, Concord,

Martinez, Pleasant Hill, Walnut Creek, and Contra Costa County, if available.

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֎ Page 67 • TRANSPAC – Meeting summary letter dated October 10, 2019. • TRANSPLAN – The regularly scheduled meeting was not held in October. • SWAT – Meeting summary letter dated October 9, 2019 and November 8, 2019. • WCCTAC – The regularly scheduled meeting was not held in October.

• Street Smarts Programs in the TRANSPAC Region can be found at:

https://streetsmartsdiablo.org/events/ • County Connection Fixed Route Monthly Report: http://countyconnection.com/wp-

content/uploads/2019/10/Fixed-Route-Reports.pdf • County Connection Link Monthly Report: http://countyconnection.com/wp-

content/uploads/2019/10/MOPS.pdf • CCTA Project Status Report may be downloaded at: https://www.ccta.net/wp-

content/uploads/2019/10/QPSR-July-September-2019.pdf • The next meeting of the CCTA Board is scheduled for November 20, 2019. The agenda

is not yet available. • The CCTA Administration & Projects Committee (APC) meeting for November 6,

2019 may be downloaded at: http://ccta.granicus.com/AgendaViewer.php?view_id=1&event_id=400

• The CCTA Planning Committee meeting for November 6, 2019 has been canceled. Information related to the planning items that will be carried forward to the CCTA Board may be downloaded at: http://ccta.granicus.com/AgendaViewer.php?view_id=1&event_id=619

• The CCTA Calendar for October 2019 to December 2020, may be downloaded at: https://ccta.granicus.com/MetaViewer.php?view_id=1&clip_id=488&meta_id=46951

16. BOARDMEMBER COMMENTS 17. MANAGING DIRECTOR’S REPORT 18. ADJOURN / NEXT MEETING

The next meeting is scheduled for December 12, 2019 at 9:00 A.M. in the Community Room at Pleasant Hill City Hall unless otherwise determined.

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https://streetsmartsdiablo.org/events/

http://countyconnection.com/wp-content/uploads/2019/10/Fixed-Route-Reports.pdf

http://countyconnection.com/wp-content/uploads/2019/10/Fixed-Route-Reports.pdf

http://countyconnection.com/wp-content/uploads/2019/10/MOPS.pdf

http://countyconnection.com/wp-content/uploads/2019/10/MOPS.pdf

https://www.ccta.net/wp-content/uploads/2019/10/QPSR-July-September-2019.pdf

https://www.ccta.net/wp-content/uploads/2019/10/QPSR-July-September-2019.pdf

http://ccta.granicus.com/AgendaViewer.php?view_id=1&event_id=400

http://ccta.granicus.com/AgendaViewer.php?view_id=1&event_id=619

https://ccta.granicus.com/MetaViewer.php?view_id=1&clip_id=488&meta_id=46951

TRANSPAC Committee Meeting Summary Minutes MEETING DATE: October 10, 2019 MEMBERS PRESENT: Sue Noack, Pleasant Hill (Chair); Carlyn Obringer,

Concord (Vice Chair); Julie Pierce, Clayton; Loella Haskew, Walnut Creek; Mark Ross, Martinez; Karen Mitchoff, Contra Costa County;

PLANNING COMMISSIONERS PRESENT: John Mercurio, Concord; Bob Pickett, Walnut

Creek; STAFF PRESENT: Ruby Horta, County Connection; Eric Hu, Pleasant

Hill; Abhishek Parikh, Concord; Robert Sarmiento, Contra Costa County; Andy Smith, Walnut Creek; Kirsten Riker, 511 Contra Costa; Matt Todd, TRANSPAC Managing Director; and Debby Chernila, Gray Bowen Scott

GUESTS/PRESENTERS: None MINUTES PREPARED BY: Debby Chernila CLOSED SESSION The Board convened into Closed Session at 8:30 A.M. 1. Public Employee Performance Evaluation Pursuant to Government Code §54957 Title: Managing Director

Conference with Labor Negotiators Pursuant to Government Code §54957.6. Agency Designated Representative: Sue Noack, Chair Unrepresented Employee: Managing Director

RECONVENE IN OPEN SESSION 2. Report on Action Taken in Closed Session Chair Sue Noack reconvened the meeting at 9:03 A.M. and reported that the Board discussed the priorities and tasks that TRANSPAC would like to pursue in the future and that she will work

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through the Managing Director to have a contract and work scope proposal for consideration at the next Board meeting. 3. Convene Regular Meeting/Pledge of Allegiance/Self Introductions Chair Sue Noack led the pledge of allegiance; introductions followed 4. Public Comment There was no comment from the public. 5. Consent Agenda

a. Minutes of the September 12, 2019 Meeting b. Appointment to the CCTA Vision Zero Working Group c. Appointment to the CCTA Accessible Transportation Strategic Plan Study TAC

On motion by Director Haskew, seconded by Director Pierce to adopt the Consent Agenda, as submitted. The motion was adopted by unanimous vote of the members present (Noack, Obringer, Pierce, Haskew, Ross, Mitchoff). Commissioner Pierce requested the format of the minutes be reviewed to ensure they are meeting requirements to note the members present and the votes of all members. 6. TRANSPAC Strategic Planning Discussion Implementation Plan Chairperson Noack introduced the item. Mr. Todd referenced the Summary of the TRANSPAC Strategic Planning Discussion included in the agenda material and that the TAC reviewed Proposed Action Items to move TRANSPAC forward regarding the priorities identified. Strategic planning themes that emerged throughout the discussion included priority projects, regionally significant corridors and schools, and how to work better to improve transportation to schools. The discussion at the TAC centered around the proposed action items and what can be done to work on these themes, how to prioritize these themes and to start building up partnerships. Mr. Todd reviewed the corridors theme as an initial priority item. He noted the discussion included identifying priorities through a CIP process and identifying projects goals as short, medium and long term. He noted that the Ygnacio Valley Road/Treat corridor continues to come up and would be a priority corridor. It was discussed that TRANSPAC agencies should work with CCTA as they have an interest in this corridor related to the Innovate 680 Project. It was noted that we could start by making a formal request to CCTA for assistance in developing improvement plans for the corridor, starting with a joint Concord/Walnut Creek staff meeting to discuss the project, and ultimately pursue grants. The City of Concord is also putting together a grant application for a small arterial program for a segment of Ygnacio Valley Road.

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Abhishek Parikh said the application is due next week. He said the City is also proposing local funds as part of that proposal. Commissioner Pierce suggested that Walnut Creek and Concord should work together the Ygnacio corridor. Mr. Todd next covered the school themed discussion and the proposed focus on regionally significant projects that benefit traveling on major corridors. Capital and operational projects should be included in the process. As part of the regional coordination, Mr. Todd covered the discussion to date regarding school district participation in a TRANSPAC meeting. Topics could include improving relationships and trip patterns of the school based trips. Commissioner Mitchoff suggested inviting the new superintendent to a TRANSPAC meeting. Chair Noack said she will be meeting with him on October 23rd. Carlyn Obringer said she will be reaching out to the new superintendent for a meeting. Chair Noack suggested inviting the President of Diablo Valley College (DVC) as well. It was noted that DVC trips are a huge contributor to congestion. Ms. Mitchoff commended Pleasant Hill for the major traffic improvements they have made in the DVC area. She noted the valet parking that DVC is now offering, so students can drop off their cars and get to class and the crosswalk has also been very helpful. Mr. Todd reviewed the discussion to date regarding coordination with our subregional neighbors, TRANSPLAN and SWAT. Items of interest that could be discussed with TRANSPLAN included the Concord Naval Weapons Station and the Highway 4 Corridor (including parallel arterial routes). Items of interest identified for SWAT included the 680 Corridor, Taylor/Pleasant Hill Road Corridor, the Iron Horse Trail Corridor, and school bus pass programs. It was noted that SWAT has been discussing bus pass programs and that Bill Churchill of County Connections talked about the bus pass program at the last TAC meeting. Commissioner Mitchoff raised the “Spare the Air” program, and that it does not seem to have the impact it did in the past. She noted there used to be financial incentives for people to take other modes of transportation that are no longer provided. Commissioner Pierce stated that people used to be able to get a free bus bass on those days. Commissioner Ross noted he was a supporter of fare free BART on those days, and suggested incentives for carpools. Mr. Todd also noted that looking ahead, TRANSPAC will need to look at the SB743/action plans issues in the future. Commissioner Pierce recommended adding a cover page to the agenda items in the packet to help the public better understand the contents. Commissioner Mitchoff added that it would be helpful to notate after each item whether it is an action item or a discussion item.

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7. 2020 Transportation Expenditure Plan (TEP) Status Mr. Todd received information from CCTA that through October 8th, 11 of 20 cities approved the TEP. Antioch and Richmond will vote on October 22nd. There will be a special meeting at CCTA on October 30, 2019. Commissioner Obringer noted that City of Concord staff was evaluating possible impacts to Concord extending local Measure Q. 8. TRANSPAC CCTA Representative Reports Commissioner Pierce provided a report on Administration and Projects Committee, including the legislative update the 2020 STIP Report. 9. CCTA Executive Director’s Report Regarding Authority Action/Discussion Items There were no reports. 10. Items Approved by The Contra Costa Transportation Authority for Circulation to the Regional Transportation Planning Committees and Related Items of Interest There were no reports. 11. TAC Oral Reports by Jurisdiction There were no reports. 12. Board Member Comments. There were no comments. 13. Managing Director’s Report Mr. Todd reported that there is ongoing work being done on community-based transportation plans and noted there are meetings next week for both the Concord Monument Corridor and Downtown Martinez plans. He also noted that CCTA has created a task force to review items related to updating the Growth Management Plan (GMP) and Mr. Todd will be attending that meeting later today. 14. Adjourn/Next Meeting The meeting adjourned at 9:32 A.M. The next meeting is scheduled for November 14, 2019 at 9:00 A.M. in the Community Room at Pleasant Hill City Hall unless otherwise determined.

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TRANSPAC Board Meeting STAFF REPORT

Meeting Date: November 14, 2019

Subject: MEASURE J LINE 20A FUNDS PROGRAM - WALNUT CREEK SENIOR MINI BUS PROGRAM FUNDING

Summary of Issues Recommendations Financial Implications Options Attachment(s)

The CCTA Measure J line 20a program provides funds for Transportation Services for Seniors & People with Disabilities in the TRANSPAC area. TRANSPAC is responsible for recommendations on how the Line Item 20a funds are to be used. The City of Walnut Creek is requesting Line 20a funds for the Senior Mini Bus program project. Through the last grant cycle (providing funding for operations through June 30, 2020), the City included a new supplemental transportation network company (TNC) trip component to the program, providing an option for seniors to make evenings or weekend trips. The TNC component of the program has been successful with an increasing trend in use and ridership levels of almost 4 times of initial projections. The City is requesting an additional Line 20a funds to offset the additional costs of the TNC component of the Walnut Creek Senior Transportation program. Approve the programming of $40,000 of Measure J Line 20A funds to the City of Walnut Creek Senior Mini Bus Program. TRANSPAC is responsible for recommendations on how the Line Item 20a funds are to be used in Central County. There are sufficient funds in the program balance to accommodate the funding request. The programming request will reduce the amount of carryover balance of CCTA Line Item 20A funds in the next 2 year programming cycle (call for projects for the next cycle to occur in the first part of 2020). The TRANSPAC Board could direct staff or City of Walnut Creek to consider other options for securing audit services. A. Measure J Line 20A Program – Fund Estimate (Approved

December 7, 2017) B. Walnut Creek Senior Program Summary C. Measure J Line 20A Program – FY 2018/2019 and FY

2019/2020 Program

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Background The Measure J Expenditure Plan includes a program, line 15: Transportation for Seniors & People with Disabilities. The name generally self-describes the activities that the program funds. There is an additional program in Measure J, line 20a: Additional Transportation Services for Seniors & People with Disabilities, which provides the TRANSPAC area an additional 0.5% for these types of services (approximately $450,000 per year). TRANSPAC is responsible for recommendations on how the Line Item 20a funds are to be used. The City of Walnut Creek is requesting Measure J Line 20a funds for the Senior Mini Bus program project. In the last funding cycle, 2 years of program funding approved in Spring 2018, TRANSPAC approved $157,000 of Measure J Line 20a funds for the City of Walnut Creek to provide the Senior Mini Bus, a door-to-door program for members of the Walnut Creek Seniors Club and participants with developmental disabilities for the FY 2018/2019 and FY 2019/2020. The program provides rides anywhere within the City of Walnut Creek with most common destinations being medical appointments, trips to the grocery store/errands, other activities and to the Civic Park Community Center/Walnut Creek senior center. Through the last grant cycle (providing funding for operations through June 30, 2020), the City of Walnut Creek included a new supplemental transportation network company (TNC) trip component to the program, providing an option for seniors to make evenings or weekend trips, including $20,000 of the aforementioned grant funds to support this new pilot component of the program. Overall, the city has maintained ridership on the Mini Bus program. The TNC component of the program has been successful with an increasing trend in use over the initial 15 months of service and ridership levels of almost 4 times that projected in the application. Initial projections estimated about 800 TNC rides a year, with the actual rides provided in FY 2018/2019 at almost 3,200. The City is requesting an additional $40,000 of Measure J Line 20a funds to offset the additional costs of the TNC component of the Walnut Creek Senior Transportation program. The TAC discussed the Walnut Creek program and TNC services and how they will supplement transportation services now and in the future for transportation for seniors and people with disabilities. TRANSPAC TAC discussion included policies that could further prioritize trips on the Walnut Creek TNC program component, to get to a well used and sustainable program. The service fare structure was discussed and that the City could consider a fare contribution from the rider. The City discussed program administration challenges they have been reviewing regarding how to implement that. It was also discussed that the current policies require that a passenger initially request a mini bus ride prior to consideration for a TNC ride, but there are not limitations on rides per month on the TNC aspect of the program. The TRANSPAC TAC also discussed the Line 20A program in general, and the need to review pilot program information for TNCs when we consider the next programming cycle. The TRANSPAC TAC recommended the Board approve the requested funding.

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TRANSPAC

Approved December 7, 2017

Measure J Line 20a Program - Fund Estimate

TRANSPAC has $1,072,802 of unallocated Measure J line 20a funds projected through June 30, 2018, and another $880,000 of funds projected to become available in the following two fiscal years, resulting in a total of $1,952,802.

It is proposed to identify the following levels of funding for the use of the projected Measure J Line 20a funds projected through June 30, 2020.

• $880,000 of funds available for operations type projects in FY 18/19 and FY 19/20o Represents 2 years of new revenueo About $725,000 approved for programs in last two year cycle.o Assuming Measure J revenue collections are not reduced, provides for a sustainable

level of programming

For the remaining funds, it is proposed:

• $500,000 for Cash Flow Reserve (represents about 110% of annual revenue)o Will provide “cash flow” balance to approve 2 year program cycleso May need to adjust in future years based on annual revenue levelo Upon exhaustion of fund balances below, could still be used in certain circumstances to

provide programming for unforeseen off cycle requests• $270,000 for Operations Programming Reserve (represents about 30% of new two year

programming capacity)o Provides funds to maintain program operations funding levels in the event of an

economic downturno This level of funds represents the amount of the additional Contra Costa transportation

sales tax revenue that would have been devoted to the Line 20a program, but was notcollected, due to the economic downturn starting in FY 2007/2008

o Could be used provide programming capacity for unforeseen off cycle requests• $300,000 Capital Fund

o Propose to fund capital requests from this portion of the program fundso Allows for a higher level of funding to operational projects in the near futureo Over the life of the program, capital requests have received less than 5% of overall Line

20a programmingo Upon exhaustion of the funds, will need to evaluate, including:

Strategy to identify additional funds for capital projects, and/or Revise programming strategy for how to address capital requests

Staff suggests revaluating these fund levels upon completion of 2018/2019 and 2019/2020 programming cycle. At that point, TRANSPAC will have just evaluated a set of program requests and the Board may want to consider adjustments regarding unprogrammed funds and how to structure and proceed with remaining unprogrammed funds.

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City of Walnut Creek Senior Transportation Program SummaryUpdated 8.29.19

Minibus Lyft Total Minibus Lyft TotalRides 4,710 3,188 7,898 4,710 4,320 9,030Avg Cost per Ride $18.29 $9.67 $14.81 $18.58 $9.67 $14.32

Expenditures* $86,131 $30,827 $116,958 $87,500 $41,773 $129,273

Funding SourcesTRANSPAC Funding $68,500 $10,000 $78,500 $68,500 $10,000 $78,500JMH Funding 0 0 $0 0 $10,000 $10,000Fare Revenues $2,252 $0 $2,252 $3,000 $0 $3,000Individual Donations 0 $1,437 $1,437 $0 $400 $400Planned Amt from City of WC General Fund $8,000 $8,000 $8,000 $8,000Balance of City Support** $7,379 $19,390 $26,769 $8,000 $21,373 $29,373

FY19 Actual FY20 Anticipated

*Minibus expenses include $21,600 vehicle maintenance IDT and replacement fund, approx. $64,500 in staff overhead and program supplies and marketing. Staff time is used to manage the program, coordinate volunteer drivers and volunteer dispatch, as well as assist seniors in understanding and using the program. Lyft expenses include payment to Lyft for rides only. If Lyft were to continue without Minibus, there would need to be an increase in Lyft expenses by $64,000 to account for staff overhead/program supplies and marketing.

Separately, TRANSPAC fully funded the purchase of an electric vehicle with a capital grant of $38,000.**City of Walnut Creek has paid the balance even though the City only planned for an $8,000 per year contribution towards the program from

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City of Walnut Creek Transportation Program Goal:

MonthMonthly Cost of Lyft Fares # Lyft Rides

Average Cost per Lyft

RideJuly 2018 $989 121 $8.18Aug $1,442 159 $9.07Sept $2,478 260 $9.53Oct $2,672 272 $9.82Nov $2,528 257 $9.84Dec $1,793 187 $9.59Jan 2019 $2,320 242 $9.59Feb $2,606 271 $9.62Mar $3,177 329 $9.66Apr $3,094 333 $9.29May $3,475 339 $10.25June $4,253 418 $10.18July $4,446 402 $11.06Aug $4,599 443 $10.38Sept (1) $4,234 396 $10.69Total 15 Months $44,106 4,429

(1) No Lyft rides last 5 days of Sept due to Lyft issue

Expand transportation services to seniors and individuals with developmental disabilities, particularly during time the City's Minibus Program does not operate, such as evenings and weekends.

Lyft Pilot Program Summary Statistics*407 individuals applied to participate in Lyft pilot since program launch*281 indiviudals actively using program *56%, or 157, individuals schedule their own rides*44%, or 124, individuals rely on City staff to assist with scheduling rides "concierge serves"

*Monthly cost per ride has increased from $8.18 to $10.69, a 30.7% increase. This increase relates to time of day, availability of drivers in the pickup area, general increase in program usage (market demand & supply)*Appointment waiting time to onboard new Lyft users is 5-6 weeks out due to

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0

50

100

150

200

250

300

350

400

450

500

# Lyft Rides

Lyft Rides per Month

July 2018 Aug Sept Oct Nov Dec Jan 2019 Feb

Mar Apr May June July Aug Sept (1)

(1) Lower rides due to Lyft issue (no rides for 5 days)

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NOTE: Demand-based pricing is a major factor in driving the costs upward. As more individuals get onboarded in Walnut Creek, price will continue to grow.

$0

$500

$1,000

$1,500

$2,000

$2,500

$3,000

$3,500

$4,000

$4,500

$5,000

July 2018 Aug Sept Oct Nov Dec Jan 2019 Feb Mar Apr May June July Aug Sept (1)

Cost of Lyft Fares by Month

(1) Lower rides due to Lyft issue (no rides for 5 days)

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Resolution 18-33-G (Rev 1)

October 17, 2018

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Exhibit 1

Project Name

Caring Hands Volunteer Caregivers Transportation Service Mt. Diablo Mobilizer

Green Line Route On-Demand Micro Transit Pilot Program Senior Mini Bus (includes TNC Operation Component) Senior Mini Bus (Vehicle Replacement) Rides for Seniors Program, Rides 4 Veterans Program George Miller Center Transportation Project County Connection Link Service TOTAL

Funds Sponsor Approved*

John Muir Health Foundation/Caring $100,000 Hands Volunteer Caregiver Program Cholce in Aging $90,000

Golden Rain Foundation/Rossmoor $198,800 Golden Rain Foundation/Rossmoor $63,400

$157,000 City of Walnut Creek

$38,000 City of Walnut Creek

$190,000 Mob11ity Matters

$41,170 Contra Costa ARC County Connection $250,000

$1,128,370

* Amounts are not-to-exceed and will be payable upon invoice from the respective

jurisdictions with appropriate back-up documentation.

2.B.4-7

NOTE - Funding to County Connection was based on and fund exchange that provides for a like amount of funding that supports the Monument Corridor Shuttle

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Subject: TRANSPAC WORK PLAN, CONTRACTED SERVICES FOR MANAGING DIRECTOR, AND SECRETARY/CLERK OF THE BOARD SERVICES, AND BUDGET FOR FISCAL YEAR 2019/2020

Summary of Issues Recommendations Financial Implications Options

The TRANSPAC Bylaws specify the Board shall appoint a Managing Director to administer the day-to-day activities of TRANSPAC and adopt a budget that includes operational expenses and the proportional amount each agency will be required to pay. The Board deferred the actions on the work plan/budget/contracts until this time to devote time to discuss, evaluate and agree upon a new set strategies for TRANSPAC. The Board is requested to consider the FY 2019/2020 work plan that has factored in the latest strategic planning discussions, the contracts for the Managing Director and Clerk of the Board, and the budget. A. Approve the TRANSPAC DRAFT 2019 / 2020 Work Plan. B. Consider approval of a proposal for providing Managing

Director and Clerk of the Board services. C. Consider approval of a FY 2019/2020 TRANSPAC Budget,

based upon the proposal for Managing Director and Clerk of the Board proposals approved in the aforementioned recommendation B.

The costs associated with the Managing Director and Clerk of the Board services will directly impact the level of funds required, including member contributions, to be included in the TRANSPAC FY 2019/2020 Budget. The method to determine the proportional amount each agency would be required to pay of any member contribution would be based on the information specified in the TRANSPAC JPA. Options include: • Direct staff to modify the workplan. • Request revisions to proposals for service • Recommendations A and B can be considered independently,

though any action regarding recommendation C would be based on the result of recommendations A and B

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Attachment(s)

A. TRANSPAC DRAFT 2019 / 2020 Work Plan B. Summary of TRANSPAC TAC Strategic Planning Discussion

Action Items C. Managing Director Contract Scope of Work D. Clerk of the Board Contract Scope of Work E. TRANSPAC FY 2018/2019 BUDGET

Background The TRANSPAC Bylaws specify the Board shall appoint a Managing Director to administer the day-to-day activities of TRANSPAC and report to the Board, and that TRANSPAC shall adopt a budget that includes operational expenses and the proportional amount each agency will be required to pay. In spring 2019, TRANSPAC initiated the process to review the work plan/budget/contracts for the upcoming year. Through that discussion, it was decided to devote additional time to review the work that TRANSPAC has been focusing on, and how the Board wanted to proceed in future. The Board deferred the actions on the work plan/budget/contracts. TRANSPAC conducted a series of meetings though the summer to focus on Strategic Planning for TRANSPAC, including defining priority issues for TRANSPAC and actions to move forward on the priorities, with that effort concluded in October 2019. The Board is now requested to consider the following information related to the work plan/budget/contracts for FY 2019/2020. Work Plan TRANSPAC considers the annual work plan in conjunction with review of an annual budget. The work plan is based on the recent discussion and identified priorities, as well as some items that TRANSPAC would perform in any event (i.e. Measure J Line 20a programming cycle). The workplan priority tasks are also intended to be evaluated on an annual basis to allow for the affirmation or revision of priorities. Included in the attached material is a proposed FY 2019/2020 work plan. Managing Director and Clerk of the Board Gray Bowen Scott (GBS) was selected to perform the Managing Director duties in late 2016, through a procurement process, with options for TRANSPAC to extend the contract on an annual basis. TRANSPAC had a separate contract to provide Clerk of the Board services with Anita L. Tucci-Smith, LLC., who declined to continue on as the Clerk of the Board into FY 2019/2020. The strategic planning discussion resulted in items for TRANSPAC to focus on and actions to move them forward. At the October TRANSPAC meeting, GBS was requested to submit a proposal for providing the Managing Director services, as well as a proposal to provide the Managing Director and Clerk of the Board services in a combined contract. For a combined Managing Director / Clerk of the Board contract, GBS is proposing to continue to have Matt Todd serve in the Managing Director Role, as well as an additional GBS staff

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person that would serve in the role of Clerk of the Board. GBS has identified an individual with experience with regional transportation agencies (i.e. congestion management agencies) and public boards / meetings. The proposal assumes benefits of having the Managing Director and Clerk both working from the same location, and that the individual proposed to perform the Clerk of the Board position has the ability to assist in preparing agenda items and coordinating and assisting with program administration (i.e. line 20a program tasks), as well as the traditional Clerk of the Board tasks such as coordination with Board members, meeting minutes, form 700 process, and packet preparation. The proposal considers the tasks included in the proposed work plan for FY 2019/2020 and the Managing Director position completing the tasks required in the work plan as well as billing rates escalated to the current year. GBS has also included a proposal to continue only the Managing Director role. It includes the same work plan as the combined proposal, with additional scope to bring on board a new Clerk of the Board as a stand alone contract, and assumption of hours for on boarding, training and initial year coordination. A stand alone Clerk of the Board contract involves multiple unknown factors that may require adjustment to assumptions of scope required once the individual is identified. Information in the table below includes some assumptions for scope and hours. TRANSPAC Managing Director and Clerk Services Summary

FY 17/18 FY 18/19 FY 19/20 PROPOSAL OPTIONS Managing Director $135,000 $135,000 * $172,000 ** Clerk of the Board $69,000 $75,000 TBD *** Combined Managing Director/Clerk of Board Contract

$230,000

Total $204,000 $210,000 $230,000 TBD * Budget was identified at $135,000 with only about $122,000 expended. This was based on focusing efforts on a minimum required tasks and resulted in utilizing reduced hours for TRANSPAC during the Board review of Managing Director service contract at the end of FY 2018/2019. The remaining budget capacity was used to offset Managing Director service costs in the initial part of FY 2019/2020. ** Assumes increased hours need to coordinate with new Clerk of the Board. *** This cost would be based on procuring a new contract for Clerk of the Board services. Assuming the same number of hours as the contract for the Clerk of the Board in FY 18/19, and a billing rate of $100-$125 per hour translate to $100,000 to $125,000 range. **** For the Managing Director line and the Combined Managing Director/Clerk of Board Contract lines, expenses already incurred through FY 19/20 have been assumed. FY 2019/2020 TRANSPAC Budget The approved FY 2018/2019 budget is included as an attachment for your information. The FY 2019/2020 budget is expected to be similar to the previous year, with any variances to be from the Managing Director and Clerk of the Board position contracts. Staff will provide additional information at the meeting regarding a FY 2019/2020 budget based on the result of the Managing Director and Clerk of the Board position contracts. Additional information will be available at the meeting.

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TRANSPAC DRAFT 2019 / 2020 WORK PLAN

November 14, 2019 Page 1 of 1

Strategic Planning Discussion Identified Work

• Corridors o Identify regionally significant priorities through a CIP process

Identify actions for short, medium and long term, and review of potential funding sources

• Schools o Identify regionally significant priorities through a CIP process

Include review of potential funding sources • Regional Coordination

o Facilitate and coordinate with partner agencies to review and discuss items of interest, with agencies including: School District(s) TRANSPLAN SWAT

• Review priority tasks annually to affirm or revise

Ongoing / Existing Tasks

• Measure J Line 20A o FY 2020/2021 and FY 2021/2022 programming

• 680/Monument Bike/Pedestrian Improvements Feasibility Study o Initiated in FY 2018/2019 and ongoing into FY 2019/20

• General Programming Tasks o Measure J

Line 10 (BART Parking, Access, and Other Improvements) Line 19a (Additional Bus Service Enhancements) Line 20a (Additional Senior and Disabled Transportation)

• Other potential items o Action Plan tasks o Project update/status reports

Administrative Tasks

• Quarterly and Year End Financial Report • Appointments

o CCTA Board Representative o CCTA CBPAC Representative

• FY 2018/2019 Audit • 2020 Meeting Schedule • Conflict of Interest Form 700 • 2020/2021 Workplan and Budget

o Including required contract documents • Administration of Contracts and Invoices

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TRANSPAC October 10, 2019

Summary of TRANSPAC TAC Strategic Planning Discussion Action Items From September 26, 2019 Meeting

• Corridors o Identify regionally significant priorities through a CIP process

Identify actions for short, medium and long term • Include review of potential funding sources

Ygnacio Valley / Treat Corridor will be a priority • Request support from CCTA for items including but not limited to

funding, project development / delivery, data, analysis, inclusion in the Innovate 680 Project

• Initiate a multi-jurisdictional process to discuss and define “vision” of corridor improvements

• City of Concord planning to submit a grant application for the Program for Arterial System Synchronization (PASS)

• Schools o Identify regionally significant priorities through a CIP process

Prioritize improvements that benefit the regional transportation system • May include capital and operational (including TDM) improvements • Include review of potential funding sources

• Regional Coordination o School District(s)

Request School district participation at TRANSPAC • Initial items of interest could include improving relations,

understanding of needs, and trip patterns o RTPCs – Joint meetings / coordination

TRANSPLAN • Initial items of interest could include Concord Naval Weapon Station

information, Highway 4 Corridor (including parallel arterial routes), SWAT

• Initial items of interest could include 680 Corridor, Taylor/Pleasant Hill Road Corridor, Iron Horse Trail Corridor, bus pass programs

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EXHIBIT A Scope of Services

TRANSPAC Agency Management & Administration

Gray-Bowen-Scott {GBS) will provide Agency Management & Administration services for Transportation Partnership and Coordination {TRANSPAC), essentially providing the Executive Director staff for the organization. The scope of services is further detailed below by task.

1. TRANSPAC

a. Attend and facilitate TRANSPAC Board meetings

b. Attend and facilitate TRANSPAC TAC meetings

c. Board Member support including communication with TRANSPAC Board

Members

d. Attend other meetings representing TRANSPAC. Other meetings could include,

but are not limited to:

i. CCTA Board

ii. CCTA Planning Committee

iii. CCTA Administration and Projects Committee

iv. CCTA Technical Coordinating Committee

v. Other meetings as required (such as MTC, ABAG, BAAQMD or other RTPC

meetings in Contra Costa County)

2. TRANSPAC support includes preparation and/or analysis of material for the

consideration of TRANSPAC, including but not limited to:

a. Annual Work Plan

b. Monthly Board Agenda and Staff Reports

c. Monthly TAC Agenda and Staff Reports

d. Meeting minutes

e. Monthly TRANSPAC summary to CCTA

f. Other tasks

i. Coordination with RTPCs/CCTA/Other Stakeholders

ii. Review of CEQA Docs./ Traffic Studies/ Other Studies

3. Other tasks of interest to TRANSPAC as required to be responded to, including funding

opportunities, project specific efforts, or policy issues that may not occur on a regular

basis.

a. 2016-17 OBAG 2/TLC/PBTL call for projects

b. Central County Action Plan Update

c. Other tasks as identified by TRANSPAC

4. TRANSPAC Administrative Duties

5. Other tasks as identified by TRANSPAC

13 38043.00000\29396763.1

TRANSPAC MANAGING DIRECTOR CONTRACT SCOPE OF SERVICES

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EXHIBIT "A"

SCOPE OF SERVICES

TRANSPAC

Secretary /Clerk of the Board

Consultant will provide Secretary/ Clerk of the Board services for Transportation Partnership

and Coordination (TRANSPAC). The scope of services is further detailed below by task.

1. TRANSPAC Board

a. Attend meetings and record minutes

b. Contact Board Members in advance of the meeting regarding attendance

c. Provide support for the meeting including meeting location preparation and tear

down and meeting materials ( copies of agenda, name cards, sign in sheets,refreshments)

d. Preparing draft agendas and agenda packets and other required tasks including:

1. Appointments,11. Minutes from the prior meeting(s), and

m. Regular information from the CCTA in the form of the CCTA ExecutiveDirector's monthly report

1v. Executive Director's report to the RTPCs v. Status and summary letters provided by the other RTPCs

vi. Updated web links to County Connection, the CCTA's PlanningCommittee and Administration & Projects Committee, and the CCTA'scalendar.

e. Prepare final agenda and packet incorporating input from Managing Director and:i. Distribute material by mail and email

ii. Post to website2. TRANSPAC TAC

a. Attend meetings and record minutes

b. Contact Members in advance of the meeting regarding attendance

c. Provide support for the meeting including meeting location preparation and tear

down and meeting materials ( copies of agenda, name cards, sign in sheets,

refreshments)

d. Preparing draft agendas and agenda packets and other required tasks including:

38071.00001 \29540454.1

i. appointments,ii. minutes from the prior meeting(s), and

4

TRANSPAC SECRETARY/CLERK OF BOARD SCOPE OF SERVICES

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m. regular information from the CCTA in the form of the CCTA ExecutiveDirector's monthly report

iv. Executive Director's report to the RTPCsv. Status and summary letters provided by the other RTPCs

vi. Updated web links to County Connection, the CCTA's PlanningCommittee and Administration & Projects Committee, and the CCTA'scalendar.

e. Prepare final agenda and packet incorporating input from Managing Director and:i. Distribute material by mail and email

ii. Post to website3. Admin Support

a. Assist Managing Director with tasks to complete other TRANSPAC businessb. Preparation of draft status letter of the TRANSPAC meeting to be submitted to

the CCT A through Managing Director)c. Work required as part of the Action Plan updatesd. Maintain contact list ofTRANSPAC Officials, Planning Officials, TAC Staff, and

other officialse. Maintain annual meeting schedule and manage the meeting room availability

(Board and TAC Meetings)f. Routine website work including updating calendar and posting agenda materialg. Maintain electronic file of all agenda packets, and all other TRANSPAC and TAC

documents, as well as a chronological binder of the complete packets and anyhandouts at the meetings, and any prepared correspondence.

h. Coordinate Form 700 Conflict oflnterest submittals, including maintaining thefiles

1. Research of prior TRANSPAC agenda items and actions as requiredj. Research for Public Records Act requests as required

4. Other tasks as identified by TRANSPAC

38071.00001\29540454.1 5

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TRANSPAC 2018/2019 BUDGETApproved June 14, 2018Page 1 of 3

2017-2018 2018-2019Managing Director (time and material based expenses) 135,000$ 135,000$ Admin Support Contract - Secretary / Clerk of the Board (includes printing, postage & supplies)(time and material based expenses)

65,000$ 72,000$

Legal Services - expenses would be incurred on a time and material basis

5,000$ 5,000$

Web Site - Maintain / Enhance (time and material based expenses)

5,000$ 10,000$

Audit Services 8,000$ 15,000$ City of Martinez - Pacheco Transit Hub / Park & Ride Lot Maintenance

10,000$ 10,000$

Subtotal 228,000$ 247,000$

Pleasant Hill City/Fiscal Administration 3,000$ 3,000$ Subtotal 3,000$ 3,000$

Costs subtotal 231,000$ 250,000$

Contingency 22,733$ 16,500$

Project Reserve - This line represents a cumulative carryover balance, to fund a plan/study to for project development. The Board approved I-680 / Monument Blvd. Bicycle and Pedestrian Improvement Project (Nov. 2017).

220,000$ 220,000$

Total 473,733$ 486,500$

2017-2018 2018-2019

2017/2018 Member Agency Contributions 229,956$ 225,000$ Carryover Balance 243,777$ 261,500$

Total 473,733$ 486,500$ NOTES:

-TRANSPAC does not have any direct employees, with staff positions provided through contract-TRANSPAC is not a member of CalPERS

EXPENDITURESTRANSPAC 2018-2019 BUDGET

REVENUES

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TRANSPAC 2018-2019 BUDGET

PART A 112,500$

PART B 112,500$

PART A

50% SHARE OF ANNUAL MEMBER AGENCY PER JURISDICTION

JURISDICTION CONTRIBUTION BUDGET EQUALSPER JURISDICTION (R)

1/6 18,750$

1/6 18,750$

1/6 18,750$

PLEASANT HILL 1/6 18,750$

WALNUT CREEK 1/6 18,750$

CONTRA COSTA COUNTY 1/6 18,750$

TOTAL 112,500$

CONCORD

MARTINEZ

CLAYTON

ALLOCATION FORMULA FOR MEMBER AGENCY CONTRIBUTION REVENUE BUDGET

TRANSPAC MEMBER AGENCY CONTRIBUTION ALLOCATION FORMULA METHODOLOGY

Each jurisdiction contributes 50% of the TRANSPAC Member Agency Contributions based on an equal (1/6) share of the annual budget amount.

The remaining 50% share of the TRANSPAC Member Agency Contributions is calculated on the most recent percentage of Measure J "return to source" funds received by each jurisdiction.

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TRANSPAC 2018-2019 BUDGET

PART B MEASURE J MEASURE J $ TotalRTS $s RTS % FROM RTS for

JURISDICTION Allocation PART B PART A Jurisdiction

CLAYTON 250,599$ 5.63% 6,334$ 18,750$ 25,084$

CONCORD 1,541,746$ 34.64% 38,968$ 18,750$ 57,718$

MARTINEZ 548,467$ 12.32% 13,863$ 18,750$ 32,613$

PLEASANT HILL 561,660$ 12.62% 14,196$ 18,750$ 32,946$

WALNUT CREEK 925,231$ 20.79% 23,386$ 18,750$ 42,136$

CONTRA COSTA COUNTY ^ 623,251$ 14.00% 15,753$ 18,750$ 34,503$

TOTAL 4,450,954$ 112,500$ 112,500$ 225,000$ ^Estimated at 25% of allocation ($2,493,002)Based on "DRAFT - FY 2017-18 Distribution of 18% Funds to Local Jurisdictions to Street Maintenance"

ALLOCATION FORMULA FOR MEMBER AGENCY CONTRIBUTION REVENUE BUDGET

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Subject: APPROVE AUDIT SERVICES CONTRACT FOR FY 2018/2019 AND FY 2019/2020

Summary of Issues Recommendations Financial Implications Options Attachment(s)

The TRANSPAC JPA specifies that an independent audit is to be made by a certified public accountant to assure compliance with requirements of Government Code Section 6505 regarding the strict accountability of all funds. Based on the estimated value of work of under $5,000 annually, staff worked with the City of Pleasant Hill Finance director to identify three accounting firms located in the TRANSPAC subregion and requested proposals for the TRANSPAC financial reviews and audit (services). Two of the firms declined to submit a proposal due to the relatively small scale of the TRANSPAC JPA audit work required. Cropper Accountancy Corporation submitted a proposal. Cropper Accountancy Corporation completed the FYs 2016/2017 and 2017/2018 financial reviews and audit (services) for TRANSPAC. Award the TRANSPAC JPA financial reviews and audit (services) contract to Cropper Accountancy Corporation. The proposed contract terms would require $4,250 to be identified annually in the TRANSPAC Budget through FY 2020/2021, with options to extend the services, at the same cost, for up to an additional three years. The TRANSPAC Board could direct staff to consider other options for securing audit services. A. Request for Proposal Cover Letter B. TRANSPAC / Cropper Accountancy Corporation Agreement

(with Letter of Engagement Attached)

Background The TRANSPAC JPA specifies that an independent audit is to be made by a certified public accountant to assure compliance with requirements of Government Code Section 6505 regarding the strict accountability of all funds. The TRANSPAC Bylaws call for the audit to be submitted to the member agencies by January 1st after the close of the fiscal year. Cropper

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Accountancy Corporation completed the FYs 2016/2017 and 2017/2018 audit for TRANSPAC last year through a one-year agreement.

Based on the discussion at TRANSPAC in early 2019, the estimated value of work for the contract was identified to be under $5,000 annually and it was recommended to use an “informal” procurement process. Staff collected information on accounting firms used by other JPAs in the area (i.e. TVTC, ECCRFFA, WCCTAC) and also worked with the City of Pleasant Hill Finance director to identify three accounting firms located in the TRANSPAC subregion: Cropper Accountancy Corporation, Maze and Associates, and RINA Accountants and Advisors. Staff transmitted the Request for Proposal for Audit Services material to the three firms as well as following up with direct calls. Two of the firms declined to submit a proposal due to the relatively small scale of the TRANSPAC JPA financial reviews and audit (services) contract work required. Cropper Accountancy Corporation submitted a proposal. The Cropper Accountancy Corporation fee for the FYs 2016/2017 and 2017/2018 audit services was $8,500, the same yearly average cost as proposed in the new contract of $4, 250 annually. The contract, scope of work, and Letter of Engagement are included in the attached material. The contract includes services for the next two-year period, with a TRANSPAC option to extend the period for up to three additional one-year periods. The cost for this work would be included in the audit services budget line item in future years budgets.

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Clayton, Concord, Martinez, Pleasant Hill, Walnut Creek and Contra Costa County 1211 Newell Avenue, Suite 200

Walnut Creek, CA 94596 (925) 937-0980

October 23, 2019 TO: Audit Service Providers FR: Matthew Todd, Managing Director RE: Request for Proposal for Audit Services The Transportation Partnership and Cooperation (“TRANSPAC”) invites you to submit a proposal for the audit its financial statements for the two (2) fiscal periods ending June 30, 2019 and June 30, 2020, with an opportunity for three (3) one-year extensions. These audits are to be performed in accordance with all applicable and generally accepted auditing standards including but not limited to: the standards set forth for financial audits by the Governmental Accounting Standards Board (“GASB”) and the U.S. Office of Management and Budget (“OMB”). TRANSPAC is the Regional Transportation Planning Committee (RTPC) for Central Contra Costa (a Joint Powers Agreement (JPA) Agency created in 2014). It is composed of elected representatives, planning commissioners and technical staff from the six Central Contra Costa jurisdictions including the cities of Clayton, Concord, Martinez, Pleasant Hill, Walnut Creek and the unincorporated area of Central Contra Costa County. TRANSPAC is responsible for the development of transportation plans, projects and programs for the Central County areas as well as the appointment of two representatives to the Contra Costa Transportation. The TRANSPAC accounts are currently managed and tracked by one of its member agencies, the City of Pleasant Hill, serving as Treasurer. In recent years, the TRANSPAC annual budget, made up of membership dues, has been under $250,000. TRANSPAC does not have employees. The annual audit must be completed by December 31st after the end of the fiscal year. The scope of work is included in the attached material. Please send your proposal to my attention at [email protected]. If you have any questions or would like further clarification of any aspect of this request for proposal, please email me at [email protected]. Attachments: • TRANSPAC FY 17-18 Trial Balance • TRANSPAC FY 17-18 ALG-CL-5.2 Letter • TRANSPAC Independent Auditors Report for years ended June 30, 2018 and 2017 • Draft TRANSPAC Agreement for Audit Services • Proposal Information Request

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mailto:[email protected]

mailto:[email protected]

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EXHIBIT C

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Subject: WALNUT CREEK BART TRANSIT ORIENTED DEVELOPMENT (TOD) PUBLIC ACCESS IMPROVEMENTS PROJECT STATUS REPORT (#10001-08)

Summary of Issues Recommendations Attachment(s)

BART staff will provide a status on the Walnut Creek BART TOD Public Access Improvements (#10001- 08) (Project). The Project funding includes $3.85 million of previously approved Measure J Line 10 BART Parking, Access, and Other Improvements funds. The CCTA will be considering an item in the near future to authorize BART to utilize existing Measure J funds for the project design phase. None - For information only A. Walnut Creek BART TOD Public Access Improvements

(#10001-08) Fact Sheet

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2999 Oak Road Walnut Creek, CA 94597 (925) 256.4700 www.ccta.net

Walnut Creek BART TOD Public Access Improvements PROJECT # 10001 ‐ 08

Did You Know? Nearly thirty percent of passengers

accessing the Walnut Creek BART

Station arrive by walking or biking.

Successful transit‐oriented development (TOD) depends on creating an environment that is engaging to bicyclists, pedestrians and other transit users, as well as those who access the station by car. Public improvements are required to create a safe and inviting place for people to live, work, and use local services including public transit. This project will provide access improvements and key public amenities at the Walnut Creek BART Station, supporting the mixed‐use TOD project, which will completely redesign the sterile surface parking lots that currently surround the station. The purpose of this project is to provide public amenities that will support transit, walking, and bicycling to and from the transit village as well as help to create an inviting environment for both residents and visitors.

Existing public realm at Walnut Creek BART Station

61

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2999 Oak Road Walnut Creek, CA 94597 (925) 256.4700 www.ccta.net

Project Walnut Creek BART TOD Access Improvements Project (# 10001‐08) Sponsor BARTSubregion Central County September 18, 2019

Scope

The scope of the project is to design and construct publicaccess improvements at the Walnut Creek BART Stationconnecting to the transit village, and to help create asense of “place” in the station area. Improvements to thearea immediately outside the existing fare gates andbeneath the elevated guideway will be aimed atenhancing sightlines, passenger safety, a sense of placeand station accessibility, while reducing fare evasion.Improvements will create a more welcoming,convenient, accessible, and iconic BART station. Theseimprovements may include public access paths andplazas, upgraded station and platform lighting, dynamicparking signage, bicycle facilities, additional verticalcirculation, security features, landscaping and otherpublic improvements to accommodate and promotegrowing ridership and the new TOD.

Status

The Walnut Creek Transit Village has been undernegotiation for over twenty years and is finallyabout to begin construction on Phase 1, whichincludes construction of a replacement parkinggarage, intermodal bus facility, and policecommand facility.

Preliminary studies and planning are complete. Theproject is now in the design phase and is incoordination with the Transit Village plans.

Issues/Areas of Concern

Must coordinate funding with STIP fundingtimelines.

Location

Schedule

DatesPlanning Complete Environmental Clearance 2017‐2019 Design 2017‐2020 Right of Way and Utilities —Construction 2021‐2023 Post Construction —

Funding by Source ($ 000s)

Amount BART Funds Measure J ‐ BART STIP

$100 3,850 5,300

Total $9,250

Phase II TOD

Phase III TOD

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Subject: 2020 TRANSPAC MEETING CALENDAR

Summary of Issues Recommendations Options Attachment(s)

The TRANSPAC Board is requested to review and comment on the proposed meeting schedule. The TRANSPAC Board has been requested to consider alternate meeting dates for the TRANSPAC Board meetings of March, April and May to account for regional meetings that are discussing Regional Housing Needs Assessment through the Housing Methodology Committee. None - For information only The TRANSPAC Board could request staff to research other dates to consider for TRANSPAC meetings. A. Draft 2020 Meeting Schedule

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Transportation Partnership and Cooperation Clayton, Concord, Martinez, Pleasant Hill, Walnut Creek and Contra Costa County

1211 Newell Avenue, Suite 200, Walnut Creek 94596 (925) 937-0980


2020 MEETING SCHEDULE (updated October 21, 2019)

Unless otherwise notified, all meetings are held at 9:00 A.M. at Pleasant Hill City Hall, Community Room, 100 Gregory Lane, Pleasant Hill, California

TRANSPAC Meetings Regular meetings are on second Thursday of every month or as notified. Other meetings as scheduled.

January (No meeting) July 9 February 13 August (No meeting) March 12 September 10 April 9 October 8 May 14 November 12 June 11 December 10

TAC Meetings Regular meetings are on the LAST Thursday of every month or as notified.

January 30 * July (No Meeting) February 27 August 27 March 26 September 24 April 30 * October 29 * May 28 November 19 ** June 25 December (No meeting) * 5th Thursday of the Month ** 3rd Thursday of the Month

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Subject: TRANSPAC COMMITTEE APPOINTMENT – CCTA CBPAC APPOINTMENT FOR THE TERM JANUARY 1, 2020 TO DECEMBER 31,


TRANSPAC has an appointed resident (i.e. non-agency staff) position on the Contra Costa Transportation Authority (CCTA) Countywide Bicycle and Pedestrian Advisory Committee (CBPAC). The two-year term of Tony Phillips, a resident of Walnut Creek, will end December 31, 2019. Mr. Phillips is a member of Bike Walnut Creek, Bike Concord and Bike East Bay and a user of active transportation modes. Mr. Phillips has expressed interest in continuing, but has also noted that he would step aside if another individual could provide better attendance. TRANSPAC TAC discussed this item on October 31st and TRANSPAC TAC members will reach out to biking organizations in the area regarding interest in this position. This item is anticipated to be brought to the TRANSPAC Board in December for consideration of an appointment. None - For information only None

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Subject: TRANSPAC QUARTERLY FINANCIAL REPORTS


The TRANSPAC JPA calls for the reporting of certain financial information on a quarterly basis. This report contains a summary of the amount of funds held, receipts and expenses of TRANSPAC for FY 2019/20 for the period ended September 30, 2019. None - For information only A. TRANSPAC Quarterly Financial Report for period ending

September 30, 2019

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REPORT.: 10/28/19 CITY OF PLEASANT HILL PAGE: 001RUN....: 10/28/19 Balance Sheet Report ID #: GLBSRun By.: ROSS ALL FUND(S) CTL.: PLE

Ending Calendar Date.: September 30, 2019 Fiscal (03-20)--------------------------------------------------------------------------------

Assets Acct ID------ ------- TRANSPAC CASH BAL.ADJ. -25,625.07 85 1010 9999 TRANSPAC INVESTMENT IN LAIF 304,181.47 85 1060 --------------- Total of Assets ----> 278,556.40 278,556.40 ===============

Liabilities Acct ID----------- -------

FUND Balances Acct ID------------- ------- TRANSPAC RESTRICTED FUND BALANCE 278,556.40 85 2812 CURRENT EARNINGS 0.00 --------------- Total of FUND Balances ----> 278,556.40 278,556.40 ===============

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REPORT.: 10/28/19 CITY OF PLEASANT HILL PAGE: 002RUN....: 10/28/19 Balance Sheet Report ID #: GLBSRun By.: ROSS FUND 85 - TRANSPAC CTL.: PLE

Ending Calendar Date.: September 30, 2019 Fiscal (03-20)--------------------------------------------------------------------------------

Assets------1010 9999 CASH BAL.ADJ. -25,625.071060 INVESTMENT IN LAIF 304,181.47 --------------- Total of Assets ----> 278,556.40 278,556.40 ===============

Liabilities-----------

FUND Balances-------------2812 RESTRICTED FUND BALANCE 278,556.40 CURRENT EARNINGS 0.00 --------------- Total of FUND Balances ----> 278,556.40 278,556.40 ===============

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Subject: 2020 TRANSPORTATION EXPENDITURE PLAN STATUS


The Contra Costa Transportation Authority (CCTA) has developed a new Transportation Expenditure Plan (TEP) for placement on the March 2020 ballot. All the cities/towns and the County have approved the TEP. The CCTA adopted the TEP on October 30, 2019 as well as required ordinances and has requested the County Board of Supervisors to place the measure on the ballot in March 2020. None - For information only A. CCTA TEP Schedule B. Copy of the 2020 TEP may be downloaded at:

https://ccta.net/wp-content/uploads/2019/10/CCTA_TEP_Draft24_final3_102319.pdf

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Apr May Jun Jul Aug Sep Oct Nov2019

Input on Guiding Principles and Work Plan

Approve Development of a TEP, Workplan and Funding

Approve Circulation of Initial and Draft TEP for Review and Comment

Adoption of a Proposed TEP and Circulate to Cities and County for Approval (for March 2020 ballot)

Approve TEP authorization to put Measure on ballot

Special Meeting August 28, 2019

Special Meeting October 30, 2019

ACTIONS BY CCTA

ACTIONS BY OTHERS

Cities and County approve a TEP

County Board of Supervisors Adopt County Ordinance to place a TEP on Ballot

A Roadmap to Developing a Transportation Expenditure Plan

Sample Ballot Election ScheduleSubject to Change Page 60

Contra Costa Transportation Authority, 2999 Oak Road, Ste. 100, Walnut Creek, CA 94597Phone: 925-256-4700 Fax: 925-256-4701 Website: www.ccta.net

EXECUTIVE DIRECTOR’S REPORT October 16, 2019

Axios Interview: September 5, 2019 Linsey Willis and I were interviewed by Joann Muller regarding GoMentum Station and our shared autonomous vehicle-testing program. AXIOS Media or Axios is a nonpartisan news and Information Company started in 2016 by Politico Co-Founder Jim VandeHei, Politico’s former Chief White House Correspondent Mike Allen, and Politico’s former Chief Revenue Officer Roy Schwartz. Axios, based on the Greek word for “worthy”, launched in 2017. I have not seen the article yet.

Mayors Conference: September 5, 2019 I gave a presentation to the Mayors conference in San Pablo regarding the Draft Transportation Expenditure Plan. There were a number of questions from the Mayors.

Brentwood Press: September 6, 2019 Linsey Willis, Timothy Haile and I provided information to Kyle Szymanski, Brentwood Press reporter, about the Draft Transportation Expenditure Plan (TEP). He was interested in various components regarding the policies and what the TEP would fund in East County. https://www.thepress.net/news/long-range-contra-costa-transportation-plan-could-head-to-ballot/article_00f3808c-d57a-11e9-8468-1b4548edc9cb.html

Oakley Fitness Park: September 7, 2019 Linsey Willis and I joined Commissioner Kevin Romick on a beautiful Saturday morning to participate in the Ribbon Cutting ceremony for the newly constructed outdoor fitness center. The concept to build an outdoor fitness center was brought to Contra Costa Transportation Authority by the National Fitness Campaign. Their studies have shown that when an outdoor fitness center is built next to a bicycle/pedestrian trail it results in more usage of the trail. If you access their website at https://nationalfitnesscampaign.com/news, there is a picture of Commissioner Romick working out.

Canada Connected Autonomous Vehicle (CAV) 2019 Conference: September 9–10, 2019 I was invited to speak at the CAV 2019 conference in Ottawa, Canada on September 10, 2019. The panel members gave an update on their proving grounds and some results of the testing. Chief Executive Officer Michael Trembly from Invest Ottawa moderated the panel. Ottawa has a proving grounds named L5 Ottawa and would like to sign an agreement with GoMentum Station. Various businesses and the Canadian government have funded them. The other speakers were from ZalaZone in Hungary, L5 proving grounds Ottawa, and mm-labs GmbH in Germany.

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https://www.thepress.net/news/long-range-contra-costa-transportation-plan-could-head-to-ballot/article_00f3808c-d57a-11e9-8468-1b4548edc9cb.html

https://nationalfitnesscampaign.com/news


Intelligent Transportation Society (ITS) California Conference: September 11, 2019 Matt Kelly presented the Contra Costa Electric Vehicle Readiness Blueprint as part of a panel on electrifying the fleet of the future at the annual ITS California Conference in Los Angeles.

Contra Costa County Aviation Advisory Committee (CCCAAC): September 12, 2019 I gave a presentation to the CCCAAC about our innovation program and the Draft Transportation Expenditure Plan. Commissioner Romick attended the meeting. Patricia “Patty” Bristow, Citizen Advisory Committee representative from Byron, was also at the meeting. There were a lot of questions from both the committee members and the audience.

American Society of Civil Engineers (ASCE): September 12, 2019 Timothy Haile and I attended the San Francisco Chapter of the ASCE awards dinner. We were there to accept the transportation project of the year award for the State Route 4/Balfour Road Interchange project. The project has received recognition from ASCE San Francisco Section, Construction Management Association of America Northern California Chapter and the American Public Works Association of Northern California Chapter.

Brentwood Press: September 16, 2019 Linsey Willis, Matt Kelly, and I provided information to Brentwood Press reporter Kyle Szymanski regarding the East County Integrated Transit Study grant from Caltrans. He read our press release and wanted more information. https://www.thepress.net/news/east-county-evaluating-additional-transit-options-between-antioch-and-brentwood/article_48ea750c-db02-11e9-ad71-fb62dea1d246.html

Caliber Data Labs: September 17, 2019 I met the Caliber Data Labs staff at the 2019 Connected Autonomous Vehicle (CAV) conference in Ottawa, Canada. Chief Executive Officer Yaser Khalighi and Business Development Manager Mohsen Khalkhali had a teleconference with me regarding the Automated Driving Systems (ADS) grant. They would like to collaborate with CCTA. They have an office in Santa Clara, as well as in Canada.

California Legislative Staff Education Institute: September 17, 2019 I had a teleconference with Steve Weiss. He would like to bring legislative staff members to GoMentum Station to hear about the facility and educate the staff members about new technologies. I advised that CCTA would be more than happy to host them at GoMentum Station. We have held October 15, 2019 for the tour.

Miles: September 17, 2019 Peter Engel, Tim Haile and I met with Co-Founders Jigar Shaw and Paresh Jain about an extension to our partnership with DriverMiles. We are working on an extension.

Nautilus Data Technologies: September 18, 2019 Linsey Willis and I met with the team from Nautilus Data Technologies at Mare Island and toured a prototype for a data center of the future – a barge. They would draw cold water from the river into their data farm cooling the servers. They want to develop a partnership with GoMentum

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Station. The connected autonomous vehicles will generate a tremendous amount of data that will have to be stored and analyzed in the future.

Associated General Contractors (AGC) of California: September 19, 2019 I gave a presentation on our innovation program and our proposed Transportation Expenditure Plan to the members of the Northern California AGC. Ivan Ramirez staffed our booth talking to contractors about our upcoming construction program. We do this so the contractors can get ready for our latest opportunities.

NVIDIA: September 20, 2019 Tim Wong from NVIDIA gave CCTA an update of their progress on artificial intelligence for self-driving technology. They have made great progress. They are also interested in testing at GoMentum Station.

Transportation Association of Canada/ITS Canada Annual Meeting: September 23–25, 2019 I was invited to speak at the opening plenary at the first joint meeting of the Transportation Association of Canada (TAC) and Intelligent Transportation Systems (ITS) Canada. The conference was held in Halifax. The opening session was held on September 23, 2019. I moderated an ITS for Life panel on September 24, 2019.

Volpe National Transportation Systems Center (Volpe): September 25, 2019 I gave a speech to staff at Volpe and on a webinar for the U.S. titled “Our New Mobility Future – Redefining Mobility” in Cambridge Massachusetts. After the webinar/speech, I sat with a small group of Volpe researchers and answered their questions about our innovation program.

Bay Area Congestion Transportation Agencies (BACTA): September 27, 2019 I attended the monthly BACTA meeting in Marin. We got a briefing on the potential $100 billion mega-measure, Housing Incentive Program, and the State Highway Operation and Protection Program. We also honored Executive Director Dianne Steinhauser for her years of service at the Transportation Agency of Marin.

INTERSECT 2019: October 8–10, 2019 I gave the opening keynote speech at INTERSECT 2019 for GRIDSMART, a CUBIC company. I was inducted into the GRIDSMART Hall of Fame in the morning session. In the afternoon, I moderated a panel titled “Creative Technology in the Smart City”. James Perry, Senior Solutions Architect with Amazon Web Services and Jodie Bare, Director, Data & Innovation with the Regional Transportation Commission of Southern Nevada were the speakers. The sessions were well received by the audience.

Staff Out-of-State Travel: Randell Iwasaki attended the Connected and Autonomous Vehicle Conference in Ottawa, Canada from September 8-11, 2019 for a total amount of $767.02.

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Documents

THURSDAY, NOVEMBER 14, 2019 · 2019-11-11 · TRANSPAC Agenda Page 3 of 4 November 14, 2019 BART TOD Public Access Improvements (#10001- 08) (Project). INFORMATION ITEM ֎ Page 47