This Is Rotary

This Is Rotary- Club

History

Rotary Guiding Principals

Manual of Procedure (MOP)• Meetings• Membership• Attendance

Board Responsibilities

Getting Things Done

Administrative Stuff

An Effective Club

In the Beginning

23 Feb 1905 Paul Harris, a lawyer, organises the first meeting

in Chicago

Meet at members place of business in

turn

Basis of the name Rotary

1st Service Project

A public toilet outside the town hall in

Chicago

What is Rotary?

Rotary is an organisation of business and professional persons united world wide to provide humanitarian service, encourage high ethical standards in all vocations and help build peace and goodwill in the world.

Motto : Service Above Self

Object of Rotary

• Development of acquaintance as an opportunity for Service

• High ethical standards and the dignifying of everyone’s vocation as an opportunity to serve society

• The application of service in our personal, business and community life.

• The advancement of world understanding and peace by people united in the ideal of service.

To encourage and foster the ideal of service as a

basis of worthy

enterprise by

Rotary The 4 Way Test

Is it the truth?

Is it fair to all concerned?

Will It Build Goodwill & Better Friendships?

Will it be beneficial to all concerned?

Your Club

History

Structure

Rules

Each Avenue of Service

Financial

Awards

Annual General Meeting

Held in December

• Effective at Changeover June Next YearElections For Board

• Usually will be president from next July (Elect), or July the following year (Nominee)

President Elect &

President Nominee

Secretary and Treasurer

• Portfolios usually allocated by the President.5 Board Members

The BoardIts role is to manage the Club

• President• Secretary• Treasurer• Projects Director• Membership Director• Foundation Director• PR Director• Immediate Past President

Members

Some Club bylaws may allow for others such as the Avenues of Service Chairs

Club Board Structure

President

FoundationPublic

RelationsMembership Service

Projects

Community Vocational Youth International

Administration Treasurer Secretary

Manual of Procedure (MOP)

• Updated every 3 years by the council on legislation (The Rotary Parliament)

Constitution same world

wide

• Cannot contradict constitution

Allows for Club by laws

Meetings

Held weekly

Not on Public

Holidays

Should attend 50% of Meetings

In Australia, Clubs do not

generally meet over the

Christmas Holidays (2-3

meetings)

Can be Cancelled• Death of a

member• Local

disaster

Membership

• Must be adult persons of good character and good business and professional reputation.

• Recognised as a leader in their profession

• Ambassador of their profession to Rotary

• Ambassador of Rotary to their profession

New Members

Membership

• Active -• Pay Subs, Vote

• Honorary -• No subs, no vote

2 Types

Inviting a New Member

Club conducts a Classification

Survey to determine what

vacancies exist.

Appointment made with

prospective member to

explain Rotary

Member invites prospective member to attend normal meeting•Club covers the cost of the first meal

Invited to subsequent

meetings

Move to proposing

Proposing a New Member

Sponsor submits name

to membership committee

Board Votes on

Submission

Person invited to

attend normal

meetings

Fireside Chat•Has Rotary explained to them in more depth

•Responsibilities and Obligations

•Ask permission to circulate their name

Secretary advises all members in writing•Name, address, and classification of proposed member

New member inducted

Attendance

Missing 4 consecutive meetings can be a reason for

cancellation of membership

Apply for leave of absence for

extended periods

Should attend 50% of meetings

Attendance

• Visit another Club within 2 weeks of your club’s scheduled meeting

• Attending a service program, Club or District committee meeting

• Participate in an online Rotary meeting

Make ups

Classification

Classification

Either the principal

activity of the firm

Or the members

professional activity.

Diversity of Classifications

sought

Maximum of 5 members in

any one classification

Other

No Club comment on controversial issues

No endorsement or recommendations of people standing for public office

Rotary is not a political or religious organisation

Territories

There aren’t any

It is recommended that a member live or work in the vicinity of where

the club meets.

Presidents Responsibilities

Be a leader

In conjunction

with the board, write the club plan

In conjunction with the Board

appoint chairman for

each committee

Ensure the club has a balanced service program

Chair the weekly meeting

Chair board meetings

Attend Training

Sessions and Presidents Meetings

Membership Director

Recruitment Retention

Education Member Classification

PR Director

Press Releases &

Submissions

Community Relations

Club Signage

Community Awareness

Rotary Foundation Director

Programs• Polio Plus• VTT• Peace

Scholars• Grants

Participation• VTT Team

Leader• Grants

Funding• Centurions• PHF• Bequests

Education• Updates

Projects Director

Board member

Chairs avenue of

service meetings

Ensures club has a balance of

service projects

Ensures service projects

brought in on budget

Avenues of Service – Club Administration

Responsible for the efficient and smooth running of the Club

• Sergeant• Program• Bulletin• Fund Raising• Social

Responsibilities

Avenues of Service – Vocational

• Pride of Workmanship Awards

• Vocational Excellence• Apprentice/ Trainee

Awards• Vocational Visits• Job Talks

This encourages Rotarians to serve others through their

vocations and the use

of high ethical

standards

Avenues of Service – Community

This covers activities & projects to support the local community

• Tree of Joy• Australian Rotary Health• BowelCare

District Program’s

• Ronald McDonald House Dinners• Santa Run (North Rocks)• Christmas Carols on the Village Green

(Beecroft)

Club Program’s

Avenues of Service – International

• Rotary Australia World Community Service (RAWCS)

• Rotarians Against Malaria (RAMS)

• International Fellowships• Rotary Oceania Medical Aid for

Children (ROMAC)• Home Friendship Exchanges

This covers all the actions to

expand Rotary’s

humanitarian reach and to

promote world understanding

and peace

Avenues of Service – Youth• This covers

Rotary’s efforts to support the youth in our community so they will be better world citizens

Rotary Youth Exchange Program (YEP)

Rotary Youth Leadership Awards (RYLA)

Rotary Program of Enrichment (RYPEN)

Model United Nations Assembly ( MUNA)

InteractRotary Youth Driver Awareness (RYDA)

Rotaract

Financial - Club

• $80 District• $40 Rotary Down Under (RDU)• US $55 International• $36 Insurance• $40+ Club

• Speaker dinners, general administration

• Supplemented by fines & raffles

Dues Usually about $300+

pa

Financial – Service/Charity Account

• Administration Account• All cost associated with

running the club• Project Account

• All funds raised from outside the club and expended on charity or project work.

Clubs generally

have 2 accounts

Getting Things Done

• That is where the drive is and the work done• e.g. Membership, Fundraising,

Foundations, Social• These are in addition to the Avenues of

Service

The Committee System is

critical

• The board’s decision is finalThe Board is

the Management

Insurance and Risk Management

4 Policies• All have excesses,

maximums, and exclusions

• Any question needs specialist advise (District Person)

A far more detailed summary is

available

Every Club Activity MUST have a Risk

Assessment conducted and documented.

National Insurance Programme Who is Covered?

Nominated Rotary Districts and Clubs

• including spouses, volunteer workers, honorary members and host families

Members of Rotary

• Club and District Committees and Sub-Committees and other Rotary Bodies

The Boards

National Insurance Programme. What is Covered?

Association Liability

Cover loss to others and to the

association from acts of

officers

Protection for officers

acting in their duty

as directors of Rotary

Cover is $10m

Money $10K

Incorporation

Directors have a responsibility to act legally & honestly

We are able to limit the liability of directors &

members

We have to file reports and keep records

Legal

• Each member must be registered

• Club Secretary monitors

Child Protection Legislation

• Identification• Value of prizes• Authority to Fundraise• Reporting

Gambling and Fund Raising

The Rotary Foundation

Paul Harris Fellow

• Contribution to RI Foundation US$1,000

Paul Harris Society

• Contribution of US$1,000 per year

Major Donor

• Contribution of US$10,000 – US$100,000

Arch Klump Society

• Contribution of US$250,000

Essential Elements of an Effective Club

Increasing Membership

Successful programs

that address community

needs

Support the Rotary

Foundation

Develop Leaders• For Club,

Community, and RI

Rotary Acronyms¨ PHF > Paul Harris Fellow¨ GSE > Group Study Exchange¨ VTT > Vocational Training Team¨ DG > District Governor¨ DGE > District Governor Elect¨ DGN > District Governor Nominee¨ PDG > Past District Governor¨ AG > Assistant Governor¨ RYLA > Rotary Youth Leadership Award¨ RYPEN > Rotary Youth Program of Enrichment¨ ROMAC > Rotary Oceania Medical Aid for Children¨ DIK > Donations in Kind¨ RAWCS > Rotary Australia World Community Service¨ MUNA > Model United Nations Assembly¨ COTA > Committee of the Association

In Summary

¨ What Rotary Is¨ Manual of Procedure (MOP)

– Meetings– Membership– Attendance

¨ Board Responsibilities¨ Getting Things Done¨ Administrative Stuff¨ An Effective Club

Acknowledgment

The original of this presentation was authored by Ross Ballinger of the Rotary Club of West

Pennant Hills & Cherrybrook