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PUNJAB SKILLS DEVELOPMENT FUND
Tender Document
“Third Party Monitoring of Vocational Trainings under
Punjab Skills Development Fund”
October, 2015
Submission Date for Sealed Bids: 10th
November, 2015 (11:30 am)
House # 125, Abu Baker Block, New Garden Town, Lahore Pakistan.
Phone: +92-42-35913540-41
Fax: +92-42-35913539
PUNJAB SKILLS DEVELOPMENT FUND
1 | T e n d e r D o c u m e n t / T h i r d P a r t y M o n i t o r i n g S e r v i c e s
Table of Contents Page No
1-Background 3
2-Invitation to bids 3
3-Instruction to bidders 4
a) Monitoring 5
b) Monitoring Objectives 5
c) PSDF Monitoring Needs 5
d) Monitoring Framework 5
e) Monitoring roadmap with process and intervals-frequencies 5
4-Conditions for eligibility 6
5-Scope of job 7
a) Work Phase-I Training Centre Inspections: 7
b) Work Phase-II Monitoring: 7
6-Terms of Reference for third party monitoring firm 7
7-Responsibilities of Punjab Skills Development Fund 10
8-Guidelines 10
9-Technical Proposal evaluation criteria 11
a) Proposed approach and methodology to carry out third party monitoring 11
i. Technical Approach and Methodology: 11
ii. Work Plan: 11
b) Relevant Experience 11
c) Experience in developing customized android based software 12
d) Team Structure 12
e) Data Quality and Reporting system 12
f) Challenges and reviews 12
10-Financial Proposal 12
a) Forms for Cost Estimations 12
b) Monitoring Toolkit 12
c) Instructions, Reporting and Monitoring Manual for Training Service Providers 13
11-Financial Evaluation 13
12-Type of Contract 13
13-Declaration 13
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14-Bidders Meeting 14
15-Submission of Bids (Technical and Financial Proposal) 14
a- Cover Letter for the Submission of Technical Proposal and Financial Proposal 14
Annexures 15
Annex – A “Monitoring Framework” 15
Annex – B “Monitoring roadmap with process and intervals-frequencies” 16
Annex – C “Training Compliance Standards” 18
Annex – D “Organization Information” 19
Annex – E “Eligibility Response Checklist” 20
Annex - F “Relevant Experience” 21
Annex - G “Key Management Staff Information” 23
Annex – H “Scope of inspection and monitoring job” 24
Annex - I “Products‟ Summary (For Information)” 27
Annex – J “Technical Evaluation Criteria” 29
Annex – K “Staff Experience” 30
Annex – L “Document checklist before submission” 31
Annex – M “Monitoring Tool Kit” 32
Annex – N “Business Rules” 32
Annex – O “Instructions, Reporting & Monitoring Manual” 32
Annex – P “Cost Sheet” 33
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1- Background
Punjab Skills Development Fund (PSDF) is a section 42, not-for-profit Company set up under the
Companies Ordinance 1984 by the Government of the Punjab in partnership with Department for
International Development (DFID) UK. Punjab Skills Development Fund is governed by an
independent Board of Directors.
PSDF‟s vision is to improve income generation opportunities for the poor and the vulnerable
population of Punjab by enabling skills development through promotion of a competitive skills
training market.
PSDF initiated its operations for the residents of four districts of southern Punjab and in year 2013,
PSDF‟s geographical coverage was expanded to ten additional districts.
From January 2016, PSDF will be expanding its operations in all thirty six (36) districts of Punjab and
adjacent areas under Skills Development Project (SDP) and Punjab Skills Development Project
(PSDP) with the assistance of Government of the Punjab and DFID, and World Bank respectively.
PSDF is target to fund a total of 380,000 (approx.) trainees under different skills training schemes by
2021.
PSDF is not an implementing agency rather a fund and engages private, public and not-for-profit
sector training service providers to deliver quality trainings in various trades. PSDF interventions are
designed to stimulate market for skills-provision where training institutions would compete
effectively through a competitive bidding process.
Punjab Skills Development Fund has launched multiple schemes of skills development to support key
industrial sectors of Punjab with the provision of skilled manpower. The schemes are launched after
rigorous research to identify the skills deficiencies in a particular sector. The training service
providers working independently or in partnerships are monitored to ensure quality skills trainings.
For this purpose a third party monitoring service provider is engaged to monitor the delivery by
training service providers and report to PSDF as per agreed business rules.
The Third Party Monitoring firm is engaged to:
a) Carry out inspections of proposed training centres and report readiness of training service
provider and appropriateness of infrastructure: building, furniture, labs/equipment-tools and
other essentials.
b) Perform end-to-end monitoring of training delivery and post training outcomes as per PSDF
training monitoring framework.
2- Invitation to bids
Technical proposals will be invited from firms/organizations/companies fulfilling the criteria provided
under the heading “Condition for eligibility”, for Third Party Monitoring of Vocational Trainings
under Punjab Skills Development Funded training schemes. All interested and eligible monitoring
service providers are requested to complete the Information/Data Forms given in this Document.
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Technical and financially qualified bidder will be offered a contract of two years which will be
extended annually, based on performance up to duration of six years. Extension of contract will be on
same cost and same terms & conditions if mutually agreed by both parties (bidder and PSDF). Third
party monitoring contract will be managed for different training schemes irrespective of number of
trainees or locations of training service providers under any scheme.
3- Instruction to bidders
The selection of monitoring firm will based on Quality Cost Based Selection method. PSDF will
adopt single stage two envelopes bidding procedure as laid down in Punjab Procurement Regulatory
Authority (PPRA) Rule # 38-2 (a).
The bid shall be a single package consisting of two separate envelopes, containing separately the
financial and the technical proposals. The envelopes shall be marked as “Financial Proposal” and
“Technical Proposal”. In the first instance, the “Technical Proposal” shall be opened and the envelope
marked as “Financial Proposal” shall be retained unopened in the custody of the PSDF. The PSDF
shall evaluate the technical proposal in the manner prescribed in the section - 9 given in the document,
without reference to the price and shall reject any proposal which does not conform to the specified
requirements. During the technical evaluation no amendments in the technical proposal shall be
permitted. After the evaluation and approval of the technical proposals, the PSDF shall open the
financial proposals of the technically accepted bids, publically at a time, date and venue announced
and communicated to the bidders in advance, within the bid validity period. The financial bids found
technically nonresponsive shall be returned un-opened to the respective bidders. The technical and
financial proposal will be evaluated on the basis of PSDF evaluation criteria as provided in section 9
and 10 of the document.
This document has different sections carrying information of PSDF monitoring rules and terms of
business to assist potential monitoring firms to develop their technical and financial proposals. The
scope of activities set the basis of technical approach to be adopted by the potential monitoring firms.
The monitoring firm has to suggest the methodology and approach in the technical proposal as to how
shall they carry out this third party monitoring task against the scope of job and TORs. Bidding firms
who will get minimum 65 marks in technical evaluation will be short-listed for financial bid opening.
At this stage of bidding process, we can share some tentative but critical details of these training
schemes such as total number of trainees to be monitored, tentative number of training service
providers, tentative number of classes to be monitored and locations/centres to be inspected. Final
details will be furnished after finalization of contracts with potential training service providers.
Monitoring firm has to provide the preliminary data in technical proposal such as firm‟s profile with
specific experience in monitoring and software development and submit annual financial audit
reports, registrations, NTN certificate, tax return etc. PSDF would like to know how you plan to
structure your teams, how and what resources you will deploy to best meet these monitoring
objectives.
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a) Monitoring
PSDF has specified Key Performance Indicators (KPIs) which will be tracked by Third Party
Monitoring firm. The purpose of specifying these indicators is to sensitize the Training Service
Providers about the compliance standards to be achieved. KPIs are used here for monitoring three
elements of the system: Key Inputs, Activities and Outputs. The Monitoring Framework in this
document indicates these elements and the indicators used for monitoring each of these elements.
b) Monitoring Objectives
The objectives are to:
i. Monitor training organisations‟ performance through standardised monitoring tools
and provide input for timely and accurate payments.
ii. Identify any shortcomings in the service delivery.
iii. Support PSDF in achieving and enhancing effectiveness of this skill training scheme.
iv. Develop new monitoring tools / mechanism i.e. android based systems to improve
monitoring.
c) PSDF Monitoring Needs
The scope of monitoring services includes;
i. Monitoring compliance with specified standards for input and key performance
indicators.
ii. Gathering background information for designing future interventions and determining
the strategic steps in product development.
iii. Assisting in undertaking any future experiment based on designed interventions in
association with partnership research organization.
iv. Assisting in performance evaluation of training service providers based on monthly
reports submitted in prescribed format.
v. Verifying post training wage employment or self-employment.
vi. Sample based quality assurance of training.
d) Monitoring Framework Monitoring frame work is provided as Annexure – A. The bidders are requested to go through the
document in detail.
e) Monitoring roadmap with process and intervals-frequencies
Monitoring roadmap with process and intervals frequencies are attached as Annexure – B. The
bidders are requested to go through the document in detail.
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4- Conditions for eligibility
The successful bidder, fulfilling the following criteria, will be considered as eligible bidder
for the bidding process of third party monitoring services;
a) Must be registered for having legal status.
b) Must have, at least, hundred (100) permanent employees.
c) Must have a minimum of PKR 250 Million of annual turnover as per last audit report or
as per last filed income tax returns for SBP category “A” auditing firms only.
d) Should have financial audit carried out by a SBP category “A” auditing firm for the last
three years or the bidder should be itself a SBP category “A” auditing firm.
e) Should be filer of tax returns.
f) Should have three years relevant experience of monitoring of training projects
g) Should agree to allow PSDF assigned auditors to inspect the accounts opened under
above condition, if need arises.
h) Must not be blacklisted by any government or bi-lateral/multi-lateral financial institution.
i) Must have National Tax Number and provide the last submitted tax return of 2013-14.
j) Must have experience of developing customized software tools.
k) Should not be a shortlisted applicant for the training provision under any of the PSDF
sponsored training scheme.
l) Consortium or partnership with any other organization will not be permitted for
monitoring function.
Kindly fill the following necessary annexures required for the above qualification criteria and attach
the supporting documentary evidences as mentioned in each annexure;
Annex – C: Organization Information (Form „A‟)
Annex – D: Eligibility Response Checklist
Annex – E: Relevant Experience of the Organisation (Form „B‟)
Annex – F: Key Management Staff of Firm (Form „C‟)
And also sign the declaration form at the end of document and attach with your other documents. For
further information and any query please contact the person below:
Shoaib Mohsin
Manager Monitoring & Evaluation
Punjab Skills Development Fund
125, Abu Bakar Block,
New Garden Town, Lahore
E-mail: [email protected]
Tel: 042-35913540-41
Fax: 042-35913539
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5- Scope of job
The complete scope of job is provided as annexure – G. The bidding organisations are requested to go
through the document and understand scope of work completely. Here we would like to share a
description for third party monitoring firm, on how to execute this scope of work;
a) Work Phase-I Training Centre Inspections:
Carry out inspections of proposed training centres. Estimated number of training centres may be
around 600-800 annually (to be proposed by the potential training providers) under PSDF training
schemes.
i. This part of work will include physical inspection of proposed training centres (this
task must be completed in allocated days which may be 10 - 15 working days.
ii. Inspection reports‟ submission on a standardised report format in agreed number of
days to furnish readiness of the proposed training centre vis-a-vis infrastructure-
facilities and tooling-up (facilities will include clean drinking water, clean functional
toilets, good light and ventilation arrangements, fans, white/black boards etc.). This
may be carried out any time before or after award of contracts to Training Service
Providers.
b) Work Phase-II Monitoring:
Carry out monitoring of training compliance standards prescribed by PSDF and training progress
against PSDF quality compliance standards and contractual agreements with TSPs (during the
implementation of training contracts)
i. The selected monitoring firm will carry out minimum two visits of each training class
in a month during the entire duration of training schemes
ii. Submission of fortnightly monitoring visit plans to PSDF
iii. Submission of monitoring reports on monthly basis or as per requirement on a
standardised report format designed by PSDF
iv. Monitor the trainee attendance in the class; monitor the supplies including bags,
books, uniforms, availability of instructors etc.
v. Monitor post training wage employment or self-employment.
These work phased-I and II will be conducted through android base system after its development.
6- Terms of Reference for third party monitoring firm
To monitor the training organisations‟ work and progress, the third party monitoring firm will:
a) Place dedicated teams in each district/clusters of training for carrying out third party
monitoring under PSDF schemes.
b) Depute a person in PSDF head office for coordination of work.
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c) Provide monthly reports (hard copies and electronic copies) as per specified format
mentioned in monitoring tool kit as annexure - M to PSDF on prescribe Forms based upon 2
monthly visits of each class during the training.
d) Carry out verification of trainees using the CNIC and the Trainee Profile Forms provided by
PSDF (Softcopies will be provided) and provide electronic reports (as per specified format
mentioned in monitoring tool kit).
e) The bidders are requested to go through the documents; business rules (attached as annexure-
N) and instructions, reporting & monitoring manual (attached as annexure-O) in detail.
f) Implement an unbiased, reliable, transparent and robust monitoring process to enable PSDF to
thumb the contractual violations committed by the training service providers.
g) Provide information to PSDF about planned visits of classes.
h) Institute procedures to ensure that an arm‟s length relationship prevails between the
enumerators/monitors and Training Service Providers and provide information to PSDF about
the procedure and the state of its implementation.
i) Engage female monitors for female classes and also for co-classes.
j) Liaise and submit monthly monitoring reports on PSDF prescribed format to Punjab Skills
Development Fund.
k) Monitor the operational performance & progresses of the training organisations in respect of
the KPIs and Monitoring Framework given in this document.
l) Perform all activities agreed in the contract.
m) PSDF would like that monitoring firm has capacity and capability to develop and deploy an
android based monitoring platform. The goal of android based monitoring will be to provide
timely & accurate monitoring mechanism and making the monitoring data available online at
PSDF MIS.
n) Designing, developing and implementing android based third party monitoring mechanism
based on current monitoring frame work and integrate (smart devices) with prevalent PSDF
Management Information System (MIS). The firm may also require making the necessary
changes in the developed software according to the future monitoring needs. The monitoring
firm will be required to perform following, but not limited to;
Develop an android based monitoring system in a specified and agreed timelines. It is
envisaged that android based monitoring system will have following features, which
includes but not limited to;
i. Track key indicators including, trainee presence at training location, trainee
enrolment and missing facilities (Clean drinking water, electricity, classroom
availability, and free textbooks or tools)
ii. Electronically report the violations and compliance as per PSDF monitoring business
reports. The format of required reports/forms is provided in monitoring tool kit.
iii. Timely provision of monitoring data in the PSDF MIS after due diligence and
verification.
iv. Featuring geo-tagging i.e. the system automatically tags date, time and location
information to each submitted form; which in turn helps track monitor‟s compliance
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to their scheduled visit. Further, pictorial evidence is submitted by the monitor with
each form/ visit.
o) Smart devices will be provided by the successful firm to their monitors for monitoring.
p) Software solution for monitoring, to be installed on smart devices, will be developed /
provided by successful firm.
q) Successful firm will be responsible for integration of monitoring software with PSDF MIS.
Any further changes/up-gradation will be done by the firm with the prior consensus and
approval of PSDF.
r) PSDF prescribed report format (mentioned in tool kit) to be used for monitoring reports in
soft form through smart devices.
s) Provided timely reports, monthly or on request reports as per agreed format and in agreed soft
form. PSDF prescribed report format to be used for monitoring reports in soft form through
smart devices.
t) During the development period, the monitoring will be carried out manually (without smart
devices) and third party monitors will be required to submit hard and soft copies of
monitoring reports.
u) Successful firm will be responsible for development of android based system, arrangement of
smart devices, and integration of developed system with PSDF MIS, test of monitoring
system and all other implementation related tasks within specified time period of six (6)
months.
v) Successful firm will share size of its main monitoring team as well as size of all monitoring
teams in each district of training.
w) Successful firm will be offered a contract of two years which will be extended annually,
based on performance up to duration of six years. Extension of contract will be on same cost
and same terms & conditions if mutually agreed by both parties (bidder and PSDF).
x) Detail of trainees per year to be monitored is given as under;
Years 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 Total
Number of
trainees
60,000 63,000 65,000 68,000 69,000 55,000 380,000
(approx.)
y) The above mentioned numbers of trainees are subject to release of funds and approval of
Board of Directors.
z) The payment for the android based system will be paid after development and successful
implementation of the system. The payment of development cost will be paid within
remaining contractual period out of two years on monthly basis.
aa) After two years, only monitoring cost and android associated cost will be paid on same rate
(in case of extension of contract).
bb) After the conclusion of the contract, PSDF will have the proprietary rights of customized
android based monitoring software system.
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7- Responsibilities of Punjab Skills Development Fund
a) Provide necessary information to the monitoring organisation on services procured from
training service providers and their contractual obligations.
b) Provision of funds to monitoring firm/s for this job.
c) Monitor / supervise and guide the third party monitoring service provider/s.
d) Take measures for quality control of the monitoring process as and when needed.
8- Guidelines
a) Only short-listed applicants fulfilling the eligibility criteria will be considered for technical
and financial proposals. The financial proposal of technically qualified bidder will be opened
for further evaluation.
b) All documents and information received by PSDF from applicants will be treated in strictest
confidence.
c) Documents submitted to PSDF will not be returned.
d) All expenses related to participation in this tender document shall be borne by the applicants.
e) Documents shall be submitted in hard copies and soft form (on a CD) in a sealed envelope
marked as “TECHNICAL PROPOSAL” and “FINANCIAL PROPOSAL” for „Third Party
Monitoring under PSDF Schemes. The envelope containing hard and soft copy of technical
proposal and financial proposal shall be received on the postal address given below.
f) The closing date and time for receipt of technical proposal and financial proposal is 10th
November, 2015 (11:30 a.m.) and will be publically opened on same day i.e. 10th November,
2015 at 12:00 PM in the conference room PSDF Lahore Office, in the presence of the
interested bidders or their representatives who may wish to attend.
g) Technical and financial proposals received thereafter will not be accepted.
h) PSDF reserves the right to request submission of additional information from applicants in
order to clarify/further understand aspects of technical proposal, if required.
i) PSDF reserves the right to verify any information provided by the applicants.
j) Questions about this technical proposal can be made only in writing: a letter or an e-mail and
must be asked by or before COB 4th
November, 2015. For any other related information
please contact the undersigned.
k) Products summary as Annex-H (for information) is appended with this technical proposal.
Postal Address
Shoaib Mohsin
Manager Monitoring & Evaluation
Punjab Skills Development Fund
125, Abu Bakar Block, New Garden Town, Lahore
E-mail: [email protected]
Tel: – 042-35913540-41
Fax: 042-35913539
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9- Technical Proposal evaluation criteria
This tender document is governed by the procedure approved by PSDF management. The technical
proposal of eligible organisations will be evaluated using the scoring guide attached as annexure – I.
Score will be awarded on the base of following details;
a) Proposed approach and methodology to carry out third party monitoring
Please be precise and to the point in addressing the monitoring objectives and TORs of this task
through proposed approach and methodology. Technical approach, methodology and work plan
are key components of the Technical Proposal. Participating firms are suggested to present
their Technical Proposal divided into the following chapters:
I. Technical Approach and Methodology
II. Work Plan
i. Technical Approach and Methodology:
In this chapter bidders should explain their understanding of the objectives and scope of job/TORs
of the assignment, approach to provide these services, and methodology for carrying out the
assignment. PSDF requires the monitoring services through manual reporting mechanism as well as
through android based smart devices for timely input of monitoring data. Each methodology should
be mentioned separately.
Bidders may highlight the problems being anticipated by you in this assignment and their
importance and explain the technical approach you would adopt to address them. You may also be
invited for a presentation on your both proposed methodology.
ii. Work Plan:
In this chapter bidders should propose their work plan against the main activities of the assignment
as per TORs, their content and e s t i ma t e d duration (in this case these may be counted on number
of months), de s c r i b i n g phasing and interrelations and milestones. The proposed work plan
should be consistent with the technical approach and methodology, showing clear understanding of
the TORs and ability to translate them into a deliverable working plan. Work plan should be for
manual as well as for android based system separately.
b) Relevant Experience
In this chapter bidders should present their relevant experience of monitoring. This relevant
experience should be presented in project sheets of Relevant Experience Form-B attached as annexure
- F. A sample form with an example is also attached in order to fill the project sheet.
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c) Experience in developing customized android based software
In this chapter, bidders should mention the experience in developing customized android based
software. Bidders should have their own software development capability. The details of experience
in developing customized android based software may have, but not limited to following information;
i. Features of developed customized android based software
ii. Number of android based applications developed
iii. Project details where the developed android based software are being used.
iv. Details of in house development team with their CV‟s
d) Team Structure
In this chapter bidders should propose the structure and composition of their teams to carry out this
task. Bidders should list the main team members and their responsibility in completing the
assignment. Please note that bidders must have a dedicated team at their head office for completing
the assignment. Please enclose the CV of the key team members using the format provided in Annex-
J. Please provide organogram of the proposed team in each district/cluster of districts including
their responsibilities.
e) Data Quality and Reporting system
In this chapter, please explain how will bidders ensure the quality, transparency and transmission of
data and its reporting to PSDF? Standardised monitoring toolkit and report forms are prescribed by
PSDF. The Monitoring Toolkit and Forms currently used for reporting are enclosed at the end of
document for reference. Please note that the Toolkit and Forms may be amended for the current
assignment).
f) Challenges and reviews
Please list the top five issues or challenges that bidders see in completing this assignment, if any. How
will you manage those issues (Not more than 100 words per issue)?
10- Financial Proposal
The financial proposal must contain the cost of monitoring and cost of android bases system
separately.
a) Forms for Cost Estimations
Please refer to the data sheet titled “Financial Proposal/Costing Sheet”, attached as annexure – P.
i. The given financial proposal forms should be used for submitting cost estimates.
ii. Applicable taxes should be included
The form is self-explanatory and contains all essential bits of costing including key line items.
b) Monitoring Toolkit
Please refer to the enclosed word document file titled “Draft Monitoring Toolkit - PSDF”, attached as
annexure - M. This toolkit will be used by Third Party Monitoring Firm. This toolkit is provided to
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under the pretext of cost estimation vis-à-vis scope of data to be collected and it‟s reporting. Please
note that the Forms in this Monitoring Toolkit are in draft form and some fields may be added /
deleted or edited.
c) Instructions, Reporting and Monitoring Manual for Training Service
Providers
Please refer to the enclosed word document file titled “Instructions, Reporting & Monitoring
Manual”, attached as annexure - O. This manual is for the use and information of training service
providers with data report forms in Annexes. Guidelines for Training Service Providers are enclosed
for your reference as it may help you to understand PSDF data reporting needs and monitoring
framework.
Please assume that each class will be visited fortnightly for preparing the cost estimates.
11- Financial Evaluation
The financial proposals of only those technically responsive bidders who will obtain minimum sixty
five percent marks will be opened. A combined evaluation of the technical and financial proposals
will be carried out by weighting and adding the quality and the cost scores. The weight for quality is
eighty percent with twenty percent given to cost and the firm obtaining the highest combined score
will be invited for negotiations.
12- Type of Contract
The type of contract will be based on per trainee/month cost basis that includes but not limited to the
scope of job and terms of references and any out of pocket expenses, where required.
13- Declaration Kindly provide the declaration as per format provided below at the end of proposal.
I, _______________________________________________ hereby declare that:
all the information provided in the technical proposal is correct in all manners and respects
and I am duly authorised by the Governing body/Board/Management to submit this proposal
on behalf of " [ C l i c k h e r e a n d t y p e t h e n a me o f o r g a n i za t i o n ] "
Name
Designation
Signature
Date and Place
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14- Bidders Meeting
A bidders meeting will be held on 29
th October, 2015, 10:00 AM at PSDF Lahore office for better
understanding and consensus on proposal. Representatives of bidders with the best understating of
android based monitoring solutions are requested to attend the session and put their expert opinion to
proposal and best fit model.
15- Submission of Bids (Technical and Financial Proposal)
Complete bid containing technical and financial proposal along with CDR (PKR 5,000); all required
information and documentary evidences may be submitted before 11:30 AM on 10th November, 2015.
Technical proposals will be publically opened on the same day i.e. 10th November, 2015 at 12:00 PM
in the presence of bidder‟s representatives who wish to attend it. CDRs of disqualified bidders will be
returned after award of contract.
a- Cover Letter for the Submission of Technical Proposal and Financial
Proposal
[Firm letterhead]
[Date]
To
Shoaib Mohsin
Manager Monitoring & Evaluation
[Address mentioned in Data Sheet]
Re: Technical Proposal and Financial Proposal in respect of [Insert title of assignment]
Dear Sir,
We offer to provide the Services for [Insert title of assignment] in accordance with your Tender for
Proposal dated [Insert Date of Tender advertised]. We hereby submit our technical Proposal and
financial proposals including the required documents in a sealed envelope.
We hereby declare that all the information and statements made in these proposals are true and accept
that any misinterpretation contained therein may lead to our disqualification. Our proposal is binding
upon us and subject to the modifications resulting from contract negotiations. We undertake that we
will initiate the services as per the client‟s request if our proposal is accepted. We understand that you
are not bound to accept any or all proposals you receive.
Thank you.
Yours sincerely,
Signature
Name and title of signatory:
PUNJAB SKILLS DEVELOPMENT FUND
15 | T e n d e r D o c u m e n t / T h i r d P a r t y M o n i t o r i n g S e r v i c e s
Important Note: The competent authority may reject all bids or proposals at any time prior
to the acceptance of a bid or proposal. PSDF shall upon request communicate to any bidder, the
grounds for its rejection of all bids or proposals, but shall not be required to justify those grounds. The
bids should be submitted in sealed envelope clearly mentioned “BID (TECHNICAL &
FINANCIAL PROPOSALS) FOR THIRD PARTY MONITORING”
Annexures
Annex – A “Monitoring Framework”
NOTE: These are standard inputs and KPIs being currently used by PSDF. Most of the KPIs will
remain the same but there can be slight difference at scheme level.
PUNJAB SKILLS DEVELOPMENT FUND
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Annex – B “Monitoring roadmap with process and intervals-frequencies”
Sr. # KPIs Monitoring Process Intervals-
Frequencies
Pre-training
1 Facilities (Training Centre
and Boarding) meets the
standards defined by PSDF
(Sufficiency of the facilities at the
training centres and boarding
including structural integrity,
furniture, ventilation, clean
drinking water, enough light ,
training equipment and toilets)
The monitors engaged by Third
Party Monitoring Firm (TPM) will
visit the training locations informed
by PSDF to ascertain that the
facilities are ready for delivery of
training. Each location may have
one or more classes (Please refer to
data sheet for information about
number of classes)
This visit will be carried out after
the contract has been signed with
Training Service Providers for
delivering training.
After the visit has been carried out,
a report will be sent by TPM to
PSDF. If on the basis of the report,
it is established that the facility is
ready, the Training Service
Provider will be given “Notice to
Proceed” to commence the training.
There may be re-visit in cases
where a facility is not found to be
ready.
PSDF will also ask the TPM for
specific visit of the facilities during
the training cycle.
This will be monitored through
physical inspection of all listed
facilities. Any shortfalls will be
flagged in the inspection report.
The boarding facility will be
inspected by the TPM at the start of
the training if required by PSDF
Third Party Monitor
will inspect the
centre when PSDF
receives Request To
Proceed requesting
readiness of
facilities) from
Training Service
provider
Boarding facility
will be inspected on
need basis by TPM
on advice of PSDF
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and later as required by PSDF.
During Training
1 Trainee Verification Verification of enrolled trainees
using the profile forms and CNICs
during monitoring visits of training
centres
Once for all trainees
of a class in each
batch
2 Fake/Ghost Trainees The TPM will identify fake/ghost
trainees using the following
process: name, father‟s name and
CNIC number of any person
marked present but found absent
will be recorded. If during any
subsequent visit, the same person is
found marked present but actually
absent, the person will be reported
as fake/ghost trainees
Continuous
monitoring
3 All enrolled trainees are
attending the classes
Attendance will be monitored
through verification of attendance
registers
Twice during the
month
4 Fee Charging The trainee will be asked whether
any fee has been charged by the
training service provider
Two visit per month
5 Stipend, bags, uniform and
books/stationary
Monitors will check whether the
stipend has been paid (receipt duly
signed by trainee) bags, uniform,
stationary, and manuals/books have
been provided
Twice during the
month
6 Trainee satisfaction
(trainee perception)
Third Party Monitor will collect
data about trainee satisfaction using
the questionnaire.
Two visits per
month
7 Availability of
consumables
(trainee perception)
Through trainee survey and
feedback form.
Physical inspection of tools and
equipment.
Twice during the
month
Post Training
1 Post training employment
monitoring
Monitoring of post training wage
employment or self-employment
One time activity
after training
PUNJAB SKILLS DEVELOPMENT FUND
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Annex – C “Training Compliance Standards” PSDF expects the Training Service Provides to deliver high quality training and provide best possible
facilities to trainees within the allocated resources. The Request for Proposal includes various terms and
conditions that specify expected training standards to be met by the Service Providers. Additional terms
may also be included in specific contracts, depending upon the proposal for meeting further standards.
PSDF expects the following from Training Service Providers:
1 The Service Provider mobilises the resources as soon as the contract is signed.
2 Only eligible candidates are enrolled for the training programme.
3 All the trainees must have either CNIC or „B‟-Form Number.
4 If the number of applicants exceeds the training places, a fair and transparent process is adopted
for selecting trainees.
5 Instructors with commensurate qualifications and experience (as indicated in the Technical
Proposal) are engaged. If an Instructor is replaced during the training cycle, PSDF must be
informed about the new Instructor whose qualifications must meet the standards mentioned in the
proposal.
6 Trade related training-equipment, machinery and tools, and consumables are available.
7 Trainees are in receipt of books, stationery, uniform, manuals, stipend and other agreed
deliverables.
8 Trainees maintain minimum overall attendance specified in the contract during entire training
9 Training premises have a reasonable standard of cleanliness and physical amenities: fans, drinking
water and toilet.
10 Training progresses as per the study plan.
11 No fees for training or any other facility are charged from trainees.
12 Training Service Provider maintain the following at each training centre.
13 a. Trainee attendance
b. Instructor attendance
c. Copies of instructor‟s certificates and proof of work experience
d. Training progress report
14 Training Service Provider does not make any misstatements in the submission of reports to PSDF.
15 Training Service Provider provides timely information using the Forms provided with these
guidelines.
16 Training Service Provider gives access to PSDF staff and third party monitors engaged by PSDF
to training premises.
17 No part of the training is sub-contracted to any other party without the explicit permission of
PSDF.
18 Training Service provider adequately displays PSDF‟s communication materials such as
hoardings; wall panels etc. and disseminate promotional material/information to trainees, if
required.
19 All PSDF funded trainees wear a Trainee ID card supplied by PSDF.
20 All instructors under PSDF funding will wear an instructor ID during classes.
21 Obligations specified under the contract or the terms and conditions of Request for Proposal may
be fulfilled.
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Annex – D “Organization Information”
Form A: Firm Profile
S # Required Information Response
1 Legal name of the organization
2 Year of Registration / Establishment of the
Organisation
3 National Tax Number
4 Core business area/s of the organization
5
What is the legal status of your organisation?
Tick the relevant box (one box only). (Attach
Copy/Copies of Registration Certificate/s)
Public Sector Organisation
Section 42 Company
Public Ltd. Company
Private Ltd. Company
Partnership Firm
NGO
Others (Please specify)
6 Name and designation of „Head of
Organization‟
7
Mobile:
Phone/s:
Email:
Fax:
Address of organization:
Website address:
8
Name and designation of „Contact Person‟:
Phone/s:
Mobile:
Email:
Fax:
PUNJAB SKILLS DEVELOPMENT FUND
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Annex – E “Eligibility Response Checklist”
Sr. No. Necessary Eligibility Information Response/Elaboration
1
Mention the name of Registration
Authority/s and provide a copy of proof of
registration to prove legal identity of your
firm.
.
2 Attach copies of audited financial
statements for the last three financial years
of the organisation; issued by a Chartered
Accountant licensed with Institute of
Chartered Accountants of Pakistan (ICAP)
(Financial Statements must include Audit
Report, Balance Sheet, Income &
Expenditure Statement of Account, Cash
Flow Statement and Notes to the Accounts).
Cross the relevant box.
Copies Attached
Copies Not Attached
Not applicable. Public sector
organisation
3 Mention National Tax Number (NTN) or
Free Tax Number (FTN) in the name of
Organization and provide a copy of
registration
National Tax
Number (NTN)
Free Tax Number
(FTN)
4 Does your organization agree to open a
separate bank account for funds provided by
PSDF?
We agree to open to a separate bank
account for funds provided by PSDF.
We do not agree to open a separate
bank account for funds provided by
PSDF.
5 Does your organization allow PSDF
assigned auditors to check the accounts
opened for PSDF assignment?
We allow PSDF assigned auditors to
check the accounts, opened for PSDF
funding, as and when required.
We do not allow PSDF assigned
auditors to check the accounts, opened
for PSDF funding, as and when
required.
6 Has your firm ever blacklisted by any
government authority or any bi-
lateral/multi-lateral financial institution?
(MUST attach an undertaking by your
firm‟s authorised person with this
document)
We solemnly declare that our
organization or any member of
consortium has never been
suspended/debarred or blacklisted.
Our organization has been blacklisted
once or more than once.
PUNJAB SKILLS DEVELOPMENT FUND
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Annex - F “Relevant Experience”
Form „B‟: Relevant Experience (Project Sheet 11)
Sr. # Required Information
Response
(Please provide exact information with
project title, location/s and duration)
1
Project Title and duration
(The project title means the actual name of the
project)
2 In no more than 100-150 words please
elaborate your third party
monitoring/inspection role
3 Monitoring activity duration in months
4 Location/s (districts/tehsils)
5 In case of a training‟ project
monitoring/inspection please specify the
magnitude of activity monitored
Relevant Indicator Value
6 Was monitoring software used Yes? No
7 If used kindly provide details
See sample on next page.
1Please mark the other two sheets (if filling) as Project Sheet 2 and Sheet 3 respectively.
PUNJAB SKILLS DEVELOPMENT FUND
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Form „B‟: Relevant Experience of the Firm
(Sample with Examples)
S # Required Information
Response
(Guidelines are given to help fill specific
information:
Project Title and duration
(The project title means the actual name of the
project)
e.g. Skills Development Program XYZ /
2002 – 2004
Please provide specific information with
project title, location/s and duration)
In no more than 100 – 150 words please elaborate
your third party monitoring/inspection role in this
project.
Specify firm‟s role as third party
monitor/inspector. Also specify the
processes and method adopted for
monitoring, scale of operations, key
monitoring inputs, frequency and type of
information gathered and also specify the
mode/ method of data reporting and supply
to the client.
Monitoring activity duration in months Only give information in months: e.g. 18
Months
Number of Location/s e.g. Three Districts and/or Six Tehsils
In case of a training‟ project monitoring/inspection
please specify the magnitude of activity monitored
Indicator Magnitude
No. of trainees 670
No of training
Institutions 11
No. of training
schemes 07
No. of districts 12
Total Cost in
Million (PKR) 10
Others please
specify, e.g. No of
primary schools,
households etc.
Was monitoring software used? (tick relevant) Yes No
Details: An android based monitoring system was
developed to…………………………..
PUNJAB SKILLS DEVELOPMENT FUND
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Annex - G “Key Management Staff Information”
Form „C‟: Key Management Staff Information (Sheet 12)
Sr. # Required Information Response
1 Name
2 Position
3 Firm Name
4 Age
5 Years of association with the firm
6 Core professional area of work
7 Assigned tasks in this firm
8 Please name one third party monitoring
project undertaken by the individual
9
Specify the scope & size of the project (total
budget, geography, quantum of activity &
intervention areas e.g. skills training, CPD,
HRD etc.)
10 Specific role of the individual in this project
11
Please provide information on additional experience in monitoring projects
Position Employer Duration
From To
12
Educational Qualifications
Degree/Diploma/Certificate Year Institution Speciality
2Please mark the other two sheets as Sheet 2 and Sheet 3 respectively for each individual.
PUNJAB SKILLS DEVELOPMENT FUND
24 | T e n d e r D o c u m e n t / T h i r d P a r t y M o n i t o r i n g S e r v i c e s
Annex – H “Scope of inspection and monitoring job”
Monitoring will be conducted scheme wise and number of trainee may vary in every scheme during
the contract period.
Statistics Multiple Vocational Training Schemes
Total trainees 380,000 (approx.) in all the 36 districts of the Punjab and adjacent areas,
by 2021
Duration 24 months from the date of signing of contract will be extended up to 6
years
Training Centre Inspections
(Initially a one-time activity but can be repeated for a centre that PSDF asks for)
Tentative training
locations/centres:
On average 600-800 training centres annually. Based upon the
assumption that there are 4 classes per location; and 25 students per class
Pre-training inspection
time of training centres
10-15 working days
Training Hours Min 300 Hours (about 3 Months) or Min 720 Hours (about 6 Months) or
Min 1360 Hours (about 12 Months)
Inspection report
submission to PSDF on
a standardised format
During the specified inspection days
Monitoring Visits
Tentative number of
classes:
On Average 2,500-3,200 annually(around 30 % female classes)
Trainees per class Up to 25 according to availability of Lab. / workshop facilities.
Estimated time of
monitoring in one class About 40 minutes
Trainee age 16 Year plus
Shifts/Timings: Morning and afternoon-evening
Tentative trades/courses Not specified at the moment
Class Monitoring
Requirements:
Female monitor for female classes
Mix and Male classes can be monitored by either of the gender
Number of visits per
class during a month:
2 Visits
Monitoring of on-job-
training (where offered)
Sample size monitoring (10 % of a class)
Monitoring of post
training wage
employment or self-
employment
Sample size
Training related data
acquisition by Third
Party Monitor
A representative of Third Party Monitor will permanently sit in PSDF
Lahore office on full time basis to acquire all training related data for
monitoring.
Android Based Smart
Devices
Smart devices will be provided by the successful firm to their monitors
for monitoring.
Software Solution for
Monitoring
Software solution for monitoring, to be installed on smart devices, will be
developed / provided by successful firm.
PUNJAB SKILLS DEVELOPMENT FUND
25 | T e n d e r D o c u m e n t / T h i r d P a r t y M o n i t o r i n g S e r v i c e s
Integration of software
with PSDF MIS
Successful firm will be responsible for integration of monitoring software
with PSDF MIS. Any further change/up-gradation of PSDF MIS will be
done by the firm with the prior consensus and approval of PSDF.
Monitoring
Toolkit/Forms and
Monitoring Reports
-PSDF prescribed toolkit/forms to be used for monitoring in soft form
through smart devices
-PSDF prescribed report format to be used for monitoring reports in soft
form through smart devices
Frequency of reporting
and submission
Training Service Provider wise one main monthly monitoring report
emerging from both the visits (class wise reports will also be submitted
with the main report)
Training Service Providers and Trades/Courses
Training Service
Providers
1. :
Formal Training Institutes: A training institute will be deemed to
be formal if it is registered / affiliated / accredited by an authority
such as NAVTTC, TEVTA, Punjab Board of Technical
Education (PBTE), National Training Bureau (NTB), City and
Guilds, or any other accredited / authorized national/international
certifying body.
Training Institutes set up by section 42 companies.
Public sector training institutes.
Institutes set up under “Public Private Partnership” arrangements.
HEC recognize universities.
Legal entities can apply if their consortium partners are formal
training institutes and will deliver trainings in collaboration with
those institutes.
Employers who have internal training institutes (Institutes which
conduct regular training irrespective of their affiliation with any
accredited certifying body).
2. Training Service Providers normally required to fulfil the following
conditions:
i. Must be registered with any Government authority or regulatory
body.
ii. Must have valid NTN / FTN in name of the entity/organization.
iii. Must have audited financial statements (including Auditors‟
Report, Balance Sheet and Income & Expenditure Statement of
Account) for last one year issued by an ICAP Licensed Chartered
Accountant (Public institutions have exemption of this
condition).
iv. Agree to open a separate bank account for funds provided by
PSDF.
v. Must agree to allow PSDF assigned auditors to check the
accounts opened for PSDF funding, as and when required.
vi. Must not be blacklisted by any organization or faced contract
cancellation for contractual violations by PSDF in previous
training products.
vii. Must have fully equipped workshops / laboratories for the applied
courses.
viii. Must have established experience of imparting training in the
applied trades/courses.
ix. In case of international certification, the training premises must
be registered/affiliated with testing & certification authority for
the proposed trades/course. The registration/affiliation certificate
must also indicate number of allowed persons to be admitted
keeping in view the available facilities.
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In case of NGOs value of assets must be PKR 10 Million or more as per
audited Balance Sheet.
Choice of Skills‟
Selection by Training
Service Providers
Training Service providers can :
a. Choose one or more trades from a specific list of courses
(TEVTA and City & Guilds Qualifications).
Testing/certification arrangements will be communicated to
short-listed training service providers.
b. Any other course in which testing/certification can be
offered by any international or national accredited certifying
agency e.g. NTB, STEVTA or City & Guilds etc. Training
service provider will submit documentary evidence of its
testing arrangements at the time of technical proposal
Testing/certification by national or international accreditation agency may
not be compulsory for all of the PSDF schemes.
Training Components Scheme dependent formal as well as non-formal certification courses.
Trainee Selection
Preference
Preference is for candidates who are from low income group. PSDF may
give vouchers to trainees for enrolment as proposed by Centre for
Economic Research Pakistan.
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Annex - I “Products‟ Summary (For Information)”
The products‟ features vary depending upon schemes approved by BOD PSDF)
Features Proposed Parameters
Target Number
of Trainees
380,000 (approx.) individuals under different training schemes by 2021 which can
be increased or decreased depending upon the BOD Approval.
Districts of
Trainees All 36 districts of Punjab, its adjacent areas, Islamabad and Karachi.
Recommended
Duration of
Training
From 1 month to 12 months.
On Job
Training On Job Training encouraged.
Target Group
Age 16 & above, residents of the target Districts, must meet the entry requirements
as specified in respective training scheme, must have CNIC (B-Form for under 18
age-group), must not have availed PSDF funded training prior to enrolment.
Training
Service
Providers
2. Training Service Providers can be:
Formal Training Institutes: A training institute will be deemed to be formal
if it is registered / affiliated / accredited by an authority such as NAVTTC,
TEVTA, Punjab Board of Technical Education (PBTE), National Training
Bureau (NTB), City and Guilds, or any other accredited / authorized
national/international certifying body.
Training Institutes set up by section 42 companies.
Public sector training institutes.
Institutes set up under “Public Private Partnership” arrangements.
HEC recognize universities.
Legal entities can apply if their consortium partners are formal training
institutes and will deliver trainings in collaboration with those institutes.
Employers who have internal training institutes (Institutes which conduct
regular training irrespective of their affiliation with any accredited
certifying body).
3. Training Service Providers must fulfil the following conditions:
x. Must be registered with any Government authority or regulatory body.
xi. Must have valid NTN / FTN in name of the entity/organization.
xii. Must have audited financial statements (including Auditors‟ Report,
Balance Sheet and Income & Expenditure Statement of Account) for last
one year issued by an ICAP Licensed Chartered Accountant (Public
institutions have exemption of this condition).
xiii. Must agree to open a separate bank account for funds provided by PSDF.
xiv. Must agree to allow PSDF assigned auditors to check the accounts opened
for PSDF funding, as and when required.
xv. Must not be blacklisted by any organization or faced contract cancellation
for contractual violations by PSDF in previous training products.
xvi. Must have fully equipped workshops / laboratories for the applied courses.
xvii. Must have established experience of imparting training in the applied
trades/courses.
xviii. In case of international certification, the training premises must be
registered/affiliated with testing & certification authority for the proposed
trades/course. The registration/affiliation certificate must also indicate
number of allowed persons to be admitted keeping in view the available
facilities.
In case of NGOs value of assets must be PKR 10 Million or more as per audited
Balance Sheet
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28 | T e n d e r D o c u m e n t / T h i r d P a r t y M o n i t o r i n g S e r v i c e s
Skills
Training Service providers can :
c. Choose one or more trades from a specific list of courses (TEVTA and
City & Guilds Qualifications). Testing/certification arrangements will
be communicated to short-listed training service providers.
d. Any other course in which testing/certification can be offered by any
international or national accredited certifying agency e.g. NTB,
TEVTA or City & Guilds etc. Training service provider will submit
documentary evidence of its testing arrangements at the time of
technical proposal
e. Testing/certification by national or international accreditation agency
may not be compulsory for all of the PSDF schemes.
Location of
Training Anywhere in Punjab with adjacent areas, Islamabad and Karachi
Trainees per
Class Up to 25 according to availability of Lab. / workshop facilities.
Payment to
Service
Provider
(a) Training Fee (b) Trainee Support Payments c) Testing and Certification fees
(If applicable, on reimbursement basis)
Training Fee
The financial bid will be based on a training fee which can include:
• Trainers remuneration
• Consumables Training Materials
• Training Manual & Stationery required for training
• Management & Reporting costs
• Depreciation / Rentals of Machinery and Equipment etc.
• Utilities & Miscellaneous items
Trainee
Support ( Will
be provided to
trainees
through Service
Provider)
• The training service providers will provide the trainees with all or a few of
the following deliverables varying from scheme to scheme.
• Stipend
• Boarding & Meals ( If training is conducted outside the Target districts)
• Uniform and Bag
• Toolkit
Cost Evaluation
Basis Training fee per trainee per month
Finances Cost breakdown will be mentioned in Financial Bid (Share of training providers
will be stated separately)
Training
Components
• Vocational and Technical Skills component
• Entrepreneurial Skills Component and Market Linkages.
• Core Skills (Functional Literacy & Numeracy, Creativity, Planning and
Communication), where required.
Candidate
Selection
Trainer‟s Responsibility. PSDF may also give vouchers to individuals for
enrolment.
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Annex – J “Technical Evaluation Criteria”
Sr.
No.
Description Category
Points
Grand
Total
Points
1 Approach and Methodology 30
1.1 Technical Approach & Methodology
(Understanding of the job need,
compatibility of the presented approach
with the job need, dexterity of the
suggested methodology to efficiently
carry out this inspection and monitoring
job in a timely manner)
20 -
1.2 Work Plan
(Practicality and time management)
10 -
2 Relevant Experience of Monitoring 15
Relevant experience of monitoring of
training projects
-
3 Experience in developing customized
android based software
10
4 Team Structure - 15
4.1 Quality of staff/roles 10 -
4.2 Organogram 5 -
5 Data Quality & Reporting 20
5.1 Reporting approach, reliability of
suggested reporting process, user-
friendliness of proposed reporting
system
-
6 Challenges' review 10
6.1 Originality of issues highlighted -
Sub Total 100
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Annex – K “Staff Experience”
S # Name of Staff Firm Area of
Expertise
Position
Assigned
Task Assigned
May like to add more columns
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Annex – L “Document checklist before submission”
Sr. No Required Documents Checkbox
1 Copy/Proof of Registration/s enclosed
2 Last three years‟ audited financial
statements
3 Undertaking of not being blacklisted
4 Copy of National Tax Number and Tax
Return filer proof
5 Any additional document attached, please
specify
Undertaking: Information provided above is correct and I am willing to offer my services for the
assignment mentioned above.
Name of person with signatures _______________________________________________
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Annex – M “Monitoring Tool Kit”
Monitoring tool kit can be downloaded from the link of PSDF website
(http://psdf.org.pk/downloads/#monitoring). In case of any difficulty to down, it can also be requested
by sending an e-mail at [email protected] .
Annex – N “Business Rules”
Business rules can be downloaded from the link of PSDF website
(http://psdf.org.pk/downloads/#monitoring). In case of any difficulty to down, it can also be requested
by sending an e-mail at [email protected] .
Annex – O “Instructions, Reporting & Monitoring Manual”
Instructions, reporting and monitoring manual can be downloaded from the link of PSDF website
(http://psdf.org.pk/downloads/#monitoring). In case of any difficulty to down, it can also be requested
by sending an e-mail at [email protected] .
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Annex – P “Cost Sheet”
Financial Proposal/Cost Estimates
„Third Party Monitoring Services of Vocational Training schemes under Punjab
Skills Development Fund‟
Description of Activity/Item
Total
Number
of Units
Number
of Days
Rate/Unit
(Rs.) Per
Day
Total
Cost
(Rs.)
Comments
1 Personnel Expense:
1.1 Team Leader
1.2 Specialist 1 (Specify Designation)
1.3 Specialist 2 (Specify Designation)
1.4 Specialist 3 (Specify Designation)
1.5 Specialist 4 (Specify Designation)
1.6 District/Regional Supervisors
1.7 Coordinators
1.8 Data & Documentation Assistant
Note (Please mention districts/cities of all the
above positions in comments column)
1.9
District wise
Enumerators/Monitors/Investigators
(Collect class level data using
monitoring tool)
District 1
District 2
District 3
Add district wise list
Sub total
2 Out of Pocket Expenses (On
Actual)
2.1 Travel Allowances (Estimated)
Local Travel
Car Rental
Air Travel
2.2 Per-Diem Allowances Rates
Team Leader
District/Regional
Supervisor
Specialist
Coordinator
Monitor
Other(please
mention)
2.3 Total Per-Diem Allowance
(Estimated)
Sub total
PUNJAB SKILLS DEVELOPMENT FUND
34 | T e n d e r D o c u m e n t / T h i r d P a r t y M o n i t o r i n g S e r v i c e s
3 Other Expenses (Lump sum)
3.1 Communication ( Internet, Phone &
Courier)
3.2 Stationary, Document Printing &
Reporting
3.3 Building rental/accommodation
3.4 Others
Sub total
4 Miscellaneous Cost
4.1
4.2
4.3
Sub total
5 Management Fee
Sub total
7 Applicable Taxes . . . . =
8 Total cost of monitoring
9 Cost of Software Development - - - - -
10 Cost of Integration of software with =
PSDF MIS - -
11 Applicable Taxes
12
Total Development Cost
[9+10+11]
13 Cost of maintenance
14 Usage of Smart Devices
15 Any other cost associated to
Android based monitoring software
16 Applicable Taxes
17 Total Android Associated Cost
[13+14+15+16]
18
Grand Total Cost (Including
Taxes)
[8+12+17]
Note:
On average, one class shall be visited twice a month for collecting data using Form I,
Form II; Monthly Report will be submitted to PSDF by Third Party Monitor using Form
III & IV of Monitoring Toolkit.