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Third Group Training Course in Application of Information and Third Group Training Course in Application of Information and
Communications Technology to Production and Communications Technology to Production and
Dissemination of Official Statistics Dissemination of Official Statistics
(06(06thth May’07 – 12 Jul’07) May’07 – 12 Jul’07)
Compare Various Types of Interviewing & Data Compare Various Types of Interviewing & Data Capturing MethodsCapturing Methods
ByBy
Group - IIGroup - II
Ms. Rashmi Sharma, IndiaMs. Rashmi Sharma, India
Mst. Maksuda Shilpi, BangladeshMst. Maksuda Shilpi, Bangladesh
Ms. Aminath Shirmeen, MaldivesMs. Aminath Shirmeen, Maldives
Mr. Amadou Tidiane Diallo, SenegalMr. Amadou Tidiane Diallo, Senegal
Presentation OverviewPresentation Overview
Introduction Introduction - Amadou- Amadou
Project Activity PlanProject Activity Plan - Shiru- Shiru
QuestionnaireQuestionnaire - Shiru- Shiru
Software Used Software Used - Rashmi- Rashmi
Software Development Software Development - Rashmi- Rashmi
Data Collection Data Collection - Shilpi- Shilpi
Tabulation Tabulation - Shilpi- Shilpi
Data Analysis & Conclusions Data Analysis & Conclusions - Amadou- Amadou
References References - Amadou- Amadou
Data Dissemination Including web Data Dissemination Including web – Rashmi– Rashmi
Action Plan Action Plan - Shiru, Rashmi, Shilpi, Amadou- Shiru, Rashmi, Shilpi, Amadou
Q & A on project and A/PQ & A on project and A/P - All- All
IntroductionIntroduction
Target group is TIC participantsTarget group is TIC participants
Sample concerned with 54 individualsSample concerned with 54 individuals
Sample distribution:21 males and 33 Sample distribution:21 males and 33 females, drawn from all 5 regionsfemales, drawn from all 5 regions
Response rate is 96 %Response rate is 96 %
Project Activity Plan and the Project Activity Plan and the QuestionnaireQuestionnaire
ShiruShiru
Activity PlanActivity Plan Activity planActivity plan
– MeetingsMeetings
– Choosing the TopicChoosing the Topic
– Design questionnaireDesign questionnaire
– Develop Data entry programmeDevelop Data entry programme
– Data Collection and Data Entry Data Collection and Data Entry
– Data cleaning and AnalysisData cleaning and Analysis
– Finalize tablesFinalize tables
– Dissemination in different formatDissemination in different format
MeetingsMeetings We had total 7 meetings.We had total 7 meetings.
We held our meetings in TIC lobby and one We held our meetings in TIC lobby and one meeting during normal project class at SIAP.meeting during normal project class at SIAP.
We changed our survey topic 3 times.We changed our survey topic 3 times.
55thth meeting – We finalized survey topic. meeting – We finalized survey topic.
Meetings Meetings
Data CollectionData Collection
We used 4 methods of data We used 4 methods of data collection:collection:
– PAPI PAPI – CAPICAPI– CATICATI– Electronic Electronic – method using email– method using email
Factors considered during Factors considered during questionnaire designquestionnaire design
Flow of questionsFlow of questions
Multiple answersMultiple answers
Skip questionsSkip questions
QuestionnaireQuestionnaire
Design Questionnaire in excel Design Questionnaire in excel format.format.
Total no. of QuestionsTotal no. of Questions = 15= 15 No. of Multiple questionsNo. of Multiple questions = 3= 3 No. of Skip questionsNo. of Skip questions = 2= 2 Questionnaire Questionnaire
– PAPI and CATI PAPI and CATI (questionnaire1)(questionnaire1)
– Electronic Electronic (questionnaire2)(questionnaire2)
RashmiRashmi
Software DevelopmentSoftware Development
Software UsedSoftware Used
CSProCSPro STATA & SPSSSTATA & SPSS Microsoft AccessMicrosoft Access Microsoft ExcelMicrosoft Excel Microsoft WordMicrosoft Word Microsoft FrontPageMicrosoft FrontPage XerverXerver
Data Entry ApplicationData Entry Application
Data entry app s/w developed in :Data entry app s/w developed in :
CSPro, Access, ExcelCSPro, Access, Excel
Data file specificationData file specification– Number of Variables = 37Number of Variables = 37
- Numeric variables =35 - Numeric variables =35 – Alphanumeric variables = 2Alphanumeric variables = 2– Number of record type = 1Number of record type = 1
Created Date Entry ApplicationCreated Date Entry Application Created DictionaryCreated Dictionary: All items in CSPro : All items in CSPro
dictionarydictionary Created Identification : Identification, Id, 2Created Identification : Identification, Id, 2 Identify Records and variable, sub items : Identify Records and variable, sub items :
(Person)(Person) Identify variable label: Exact Question TextIdentify variable label: Exact Question Text Identify variable name: Q<question number>Identify variable name: Q<question number> Size of variable (according to question)Size of variable (according to question) Type of variable (according to question)Type of variable (according to question) Identify Values (according to question)Identify Values (according to question) Fix number of occurrences (according default)Fix number of occurrences (according default)
Click hereClick here
Data Dictionary
Value Set
CSPro Data Capture Screen
Logic
pop-up response
s box
CAPI Question
MS ExcelMS Excel
MacroMacro Recording Recording Data save in ASCII formData save in ASCII form Align the data according to CSPro Align the data according to CSPro
Data Dictionary format Data Dictionary format
MS ACCESS
Data Integration Data Integration
Concatenation (CSPro)
Input Data
Output Data
ACCESSCAPI
CSPro CATI
EXCELEMAIL
CSPro CAPI
CSPro PAPI
CSPro DATA File
Data IntegrationData Integration
Integration of the different data files Integration of the different data files formatformat
The integrated file is handed over to The integrated file is handed over to all group membersall group members
Data Collection and TabulationData Collection and Tabulation
Mst. Maksuda ShilpiMst. Maksuda Shilpi
Methods and Name of CollectorMethods and Name of Collector
1.1. PAPI Methods by ShilpiPAPI Methods by Shilpi
2.2. CAPI Methods by RashmiCAPI Methods by Rashmi
3.3. CATI Methods by AmadouCATI Methods by Amadou
4.4. Electronic Methods by ShiruElectronic Methods by Shiru
Methods and Number of CasesMethods and Number of Cases
1.1. 10 Cases by PAPI Methods10 Cases by PAPI Methods
2.2. 8 Cases by Electronic Methods8 Cases by Electronic Methods
3.3. 19 Cases by CAPI Methods 19 Cases by CAPI Methods
4.4. 17 Cases by CATI Methods17 Cases by CATI Methods
5.5. 2 Non-responses in Electronic 2 Non-responses in Electronic Methods Methods
Data IntegrationData Integration
Using CSPro data entry application all Using CSPro data entry application all these files are concatenated.these files are concatenated.
TabulationTabulation
We made tabulation by CSPro We made tabulation by CSPro Tabulation Application.Tabulation Application.
No. of Table=9No. of Table=9 No. of Frequency Table=5No. of Frequency Table=5 No. of Cross Table=4 No. of Cross Table=4
Demonstration of tabulation applicationDemonstration of tabulation application
Table 1: Percentage Distribution of Method UsedTable 1: Percentage Distribution of Method Used
Method UsedMethod Used PercentPercent
PAPIPAPI 1818
CAPICAPI 3535
CATICATI 3232
ElectronicElectronic 1515
% Total% Total 100100
Table 2: Percentage Distribution of Time to fill Table 2: Percentage Distribution of Time to fill QuestionnaireQuestionnaire
Time to fill Time to fill questionnairequestionnaire
PercentPercent
0 min- 5 min0 min- 5 min 5959
6 min- 11 min6 min- 11 min 3737
12 min- 17 min12 min- 17 min 22
18 min- 23 min18 min- 23 min --
>23 min>23 min 22
% Total% Total 100100
AmadouAmadou
Data Analysis & ConclusionsData Analysis & Conclusions
Analysis is done under STATA, SPSS Analysis is done under STATA, SPSS & Excel& Excel
Interpretation of ResultsInterpretation of Results
Survey findingsSurvey findings
Tables converted from CSPro into Tables converted from CSPro into SPSS and Stata SPSS and Stata
Converted data copied and pasted Converted data copied and pasted into Excel and data plotedinto Excel and data ploted
53.13 % of respondents completed the questionnaires 53.13 % of respondents completed the questionnaires through CAPI within 5 minutes through CAPI within 5 minutes
21.88 % completed the questionnaire by PAPI within the 21.88 % completed the questionnaire by PAPI within the same time interval. same time interval.
Figure 1: Distribution of time used to fill in the questionnaire per method used
21.88 15
53.13
10
9.38
65100
15.63 10
100
0
20
40
60
80
100
120
0 min - 5min 5 min - 11 min 11 min - 17 min > 23 min
Intervals of time
Pro
po
rtio
n o
f re
spo
nd
ents
(%
)
ELECTRONIC
CATI
CAPI
PAPI
15.63 % (third of CATI proportion) filled in 15.63 % (third of CATI proportion) filled in the questionnaires within the first time the questionnaires within the first time intervalinterval
The proportion goes further down with The proportion goes further down with
CATI (9.38 %).CATI (9.38 %).
15.63 % (third of CATI proportion) filled in 15.63 % (third of CATI proportion) filled in the questionnaire by Electronic within the the questionnaire by Electronic within the first time intervalfirst time interval
The proportion goes further down with The proportion goes further down with
CATI (9.38 %).CATI (9.38 %).
15.63 % (third of CATI proportion) filled in 15.63 % (third of CATI proportion) filled in the questionnaire by Electronic within the the questionnaire by Electronic within the first time intervalfirst time interval
The proportion goes further down with The proportion goes further down with
CATI (9.38 %).CATI (9.38 %).
Figure 2: Distribution of time used to fill in the questionnaire per first language
12.5
20
87.5
80
100
100
0 20 40 60 80 100 120
0 min - 5 min
5 min - 11 min
11 min - 17 min
> 23 min
Tim
e in
terv
al
Respondents (%)
English is not my firstlanguage
English is my firstlanguage
8 respondents in 10, whose first language is not English, 8 respondents in 10, whose first language is not English, completed the questionnaire between 5 and 11 minutescompleted the questionnaire between 5 and 11 minutes
2 in 10, whose first language is English, completed the 2 in 10, whose first language is English, completed the questionnaire within the same intervalquestionnaire within the same interval
Figure 4: Distribution of time used to fill in the questionnaire per sex
52.4
42.9
04.8
63.6
33.3
30
59.3
37
1.9 1.9
0
10
20
30
40
50
60
70
0 min - 5 min 5 min - 11 min 11 min - 17 min > 23 min
Time interval
Pro
po
rtio
n o
f re
sp
on
den
ts (
%)
Male
Female
Both Sexes
63.6 % of female respondents completed the questionnaire 63.6 % of female respondents completed the questionnaire within 5 minutes within 5 minutes
52.4 % of male respondents completed the questionnaire within 52.4 % of male respondents completed the questionnaire within the same time interval the same time interval
Descriptive statistics under StataDescriptive statistics under Statavariablevariable ObsObs MeanMean Std. Dev.Std. Dev. Min Min MaxMax
Method usedMethod used 5454 2.422.42 0.960.96 11 44
Region Region 5454 2.702.70 1.101.10 11 55
SexSex 5454 1.611.61 0.490.49 11 22
Age groupAge group 5454 1.891.89 0.690.69 11 44
EducationEducation 5454 2.672.67 0.800.80 11 55
First languageFirst language 5454 1.851.85 0.350.35 11 22
Fill a Fill a questionnaire questionnaire beforebefore
5454 1.171.17 0.380.38 11 22
Time usedTime used 5454 1.481.48 0.720.72 11 55
• Method used:Method used:Mean = 2.42; Standard deviation:0.96; Minimum value=1 and Mean = 2.42; Standard deviation:0.96; Minimum value=1 and Maximum value=4Maximum value=4
Regression analysis under STATARegression analysis under STATA
Source SS df MS Number of obs 54
F( 7, 46) 1.66
Model 5.53425486 7 0.79060784 Prob > F 0.1436
Residual 21.9472266 46 0.47711362 R-squared 0.2014
Adj R-squared 0.0799
Total 27.4814815 53 0.51851852 Root MSE 0.69073
About 20 % of the variation of Time used is explained by the modelAbout 20 % of the variation of Time used is explained by the model
Survey FindingsSurvey Findings
CAPI is more effective than PAPI, CATI or E-mail in CAPI is more effective than PAPI, CATI or E-mail in terms of timeterms of time
Women did better than men in filling in the Women did better than men in filling in the questionnairequestionnaire
Non-English speaking respondents did better than Non-English speaking respondents did better than English-speaking respondentsEnglish-speaking respondents
Familiarity with IT Tools is higher among Asian Familiarity with IT Tools is higher among Asian respondents than those from other regionsrespondents than those from other regions
Time to fill in the questionnaire is longer with Time to fill in the questionnaire is longer with non-English speaking respondents through CATInon-English speaking respondents through CATI
ReferencesReferences 1. Demographic and Health Surveys-Phase II 1. Demographic and Health Surveys-Phase II
(1990), Institute for Resource Development.(1990), Institute for Resource Development.
2. Designing Surveys, A Guide to Decisions and 2. Designing Surveys, A Guide to Decisions and Procedures (1995), Ronald Czaja and Johny Blair.Procedures (1995), Ronald Czaja and Johny Blair.
3. U.S. Bureau of the Census. (1992) 1990 Census 3. U.S. Bureau of the Census. (1992) 1990 Census of Population: General Population Characteristics—of Population: General Population Characteristics—North Carolina. Washington, DC: U.S. Government North Carolina. Washington, DC: U.S. Government Printing Office. (1990 CP-1-35).Printing Office. (1990 CP-1-35).
4. SIAP HANDOUTS, 20074. SIAP HANDOUTS, 2007
5. JICA-TIC Survey 2007 conducted by participants 5. JICA-TIC Survey 2007 conducted by participants of the Fifth Group Training Course in Modules on of the Fifth Group Training Course in Modules on Core Official StatisticsCore Official Statistics
Data DisseminationData Dissemination
CDCD
WebWeb
Hard CopyHard Copy