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Thinking of Joining the EIPP Standards Advisory Board?

An introduction to the EIPP Standards Advisory Board

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Your Contacts

Rod Agona, INTTRAExecutive Officer, EIPP Standards Advisory Board

Steve Glickman, INTTRASecretariat, EIPP Standards Advisory Board

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Terminology

EIPP Electronic Invoice Presentment and Payment

SAB Ocean Freight Industry EIPP Standards Advisory Board

Billers Providers of ocean shipping services who invoice their customers for those services

Payers Recipients of ocean shipping services who receive and pay invoices from Billers

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Officers

Executive Officer Rod Agona, INTTRA

Secretariat Steve Glickman, INTTRA

Treasurer Valerie Rainey, INTTRA

BILLERS

Steen Erik Larsen

Maersk LineSven Noffke

Hamburg Süd

PAYERS

Andreas Krueger

DHL Global Forwarding

Juerg Bandle

Kuehne + Nagel

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Member Organizations

BILLER

• CMA CGM• CSAV• Hamburg Süd

• Hapag-Lloyd

• Maersk Line

• MSC

• UASC

PAYER• Agility Logistics• BDP International• CEVA Logistics• Damco• DB Schenker• DHL Management• Ecu-Line• Geodis Wilson• JF Hillebrand IT BV• Kuehne + Nagel• Leschaco• Panalpina• Rohlig blue-net GmbH• Sinotrans

OTHER• INTTRA

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Benefits of EIPP Standards

• Reduced implementation costs– Both among and within enterprises– Through the reuse of common components

• Greater choice of commercial software– Generic, lower cost data input and output tools– A standard target for off-the-shelf business software– Standardized training resulting in many skilled workers– An easier learning curve because implementers need master just one format

• Reduced effort of integration– Simplified interfaces to services

• Lower cost of entry – Allows adoption by smaller enterprises– Enables critical mass of adoption

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What is the EIPP Standards Advisory Board?

The Ocean Freight Industry EIPP Standards Advisory Board was established by INTTRA in 2010 and

includes executives representing the leading ocean carriers and their customers.

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What is the EIPP Standards Advisory Board?

Purpose:• Provide an independent, collaborative forum for, and driven by,

industry participants• Shape electronic invoicing for the ocean freight industry • Create standards for business process and data exchange

Mission Statement:

“Our mission is to lead the ocean freight industry, as a community, towards greater efficiency in Electronic Invoice Presentment and Payment

through standardization and automation.”

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Goals and Objectives

Goals• Understand standards and regulations for electronic invoicing• Influence standards and regulations for electronic invoicing• Make the industry more efficient with regards to dispute management• To become the recognized authority on ocean EIPP standards

Objectives• Identify and develop electronic invoicing and payment requirements• Determine the implementation of current standards used by the industry• Develop implementation guides of existing standards • Determine and prioritize the adoption of future standards used

by the industry• Develop new standards based on best practices• Provide ongoing governance of the work items

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EIPP SAB Charter

• A initial Charter was developed by founding members

• This defines the basic constitution of the group

• A copy of the Charter is available upon request

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Basic Operating Principles

• Facilitate discussions to reach decisions that benefit the industry

• Fast moving, collaborative environment– Focus on results within bounds of Charter– Publish two to three industry EIPP standards as early as possible

• Staff leadership positions with proactive individuals that can dedicate time to the initiatives

• Adapt existing standards before designing new– Suggest enhancements to existing standards

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Why Participate in an EIPP Standardization Initiative?

The cost of doing nothing…• Increasing variation in your processes over time

• Increased competence requirements requiring more training and slower on-boarding of staff

• Limited reuse of IT components, with resulting sub-optimisation of investments

• Slow and inefficient execution on EIPP partnering, as all integrations are new “greenfield projects”

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Why Participate in an EIPP Standardization Initiative?

Plus…• Industry standards are being jointly developed and

adopted by carriers and their customers

• There is a commitment from members to support the standards developed

• Member organizations can chooseto use the standards or not

• Your organization can influencestandards used by the industry

• Excellent networking opportunitiesDon’t be left behind.

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What is Expected of Members?

The success of the EIPP Standards Advisory Board depends on the active participation of every member. We expect you to:

• Join the EIPP Standards Advisory Board Community Site, establish your profile, check the site for important information, and use to collaborate

• Attend and participate in two annual face-to-face plenary meetings (typically held in April and November)

• Vote in annual elections for Supervisory Board positions

• Join and actively participate in one or more work teams

• Pay annual membership fee of €10,000 after a six-month trial period

• Once comfortable, recruit new members through yourindustry contacts

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Work Teams

There are two active work teams charged with developing standards:

Messages and Codes

•Information Requirements Analysis

•Logical Message Structure

•Common understanding of data elements

•Implementation Standards / Guides

•Standard Code Sets

Processes

•Process component analysis

•Functional Decomposition

•Gap Analyses vs. messaging

•Standard flows, deviations/exceptions

•Process dependencies and sequences

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Progress

• Past Results– Completed our first official message standard (ocean invoice) in 2012– Published an Implementation Guide for members and the industry at large to follow– Standard includes a logical data schema of the message – Standardized various codes for the message such as a set of charge codes– Prioritized message and process standards topics to maximize member participation

• Current Focus– Shift focus from presentment to payment messages (remittance advice)– Validate invoice message with process standardization / assumptions– Drive process best practices for EIPP– Submit EDIFACT IFTFCC change requests to the UN/CEFACT organization

• Membership– Grew and sustained membership from about 10 companies to about 24 companies– Recruited leading EU-based carriers to drive biller-side participation– Secured participation from very large FF customers to collaborate with the carriers– Formed a government– Evolved into a self-funded organizational model– Held 2x/year meetings in various European locations with excellent attendance– Develop neutral website to face public

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Our Next General Meeting

• Monday, 26 November – Welcome Dinner

• Tuesday, 27 November– Day 1:  New Member Orientation and Plenary Meeting

• Wednesday, 28 November – Day 2:  Work Team Sessions

Location to be determined, likely Hong Kong or Singapore

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Next Steps

• Agree to terms of the SAB Charter

• Register on our community site (Ning)

• Plan to attend our November meeting

• Find the right people to contribute

• Join our work teams

• Catch up on existing work products

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Questions?

inttra.com/eippboard

Rod AgonaExecutive Officer

Ocean Freight Industry EIPP Standards Advisory Board

Managing Director, EIPPINTTRA

+1-201-486-0229Rod.Agona@inttra.com