Think Local Bath & North East Somerset · Bath and North East Somerset – The place to live, work and visit Think Local » One year on – achievements eg, local spend stats, the

Bath and North East Somerset – The place to live, work and visit

Think Local

Bath & North East Somerset

22 October 2014



Think Local – One Year On

Cllr David Bellotti



Think Local

» One year on – achievements eg, local spend stats, the Co-working hub, Home-to-school DPS, Selling to the Council Guide, better collaboration, Social Value toolkit development

» What’s still to do – it’s a four year strategy, 2014/15 will focus on training, further collaboration (internally), developing better evaluation and measurement tools


Think Local

» Improved market engagement – B&NES

will be out and about and want to talk to

organisations, improved working with the

FSB, improved web information

» BUT… - we need feedback from B&NES

organisations, please speak to us,

please register on Supply The South

West, please attend events


Proportion of Council business

with local suppliers 2012/13

2013/14

35%

65%

Local Suppliers Non-local

38%

62%

Local Suppliers Non-local


Proportion of Council business

awarded to SMEs 2012/13 2013/14

49.5%

50.5%

SME Non-SME

43%

57%

SME Non-SME


Buy Local Buy Social

Daniel Oliver (p)

D OLIVER BLBS Folly Farm.ppt


Practical Procurement

Some of the dry stuff you need to

know!

Richard Howroyd


Regulation governing Procurement

» Over-arching legal frameworks

» regulated by the EU procurement

directive

» transposed into UK law

» Internal framework

» Contract standing orders which regulate

internally the smaller stuff


The minefield of ‘Local’

-V-


Thresholds Contract value Procedure Internal regs

(CSO)

EU procedure

Up to £5,000

must demonstrate Value For

Money

√

Between £5,000 and £25,000

written bids/quotations from a

minimum of two organisations*

√

Between £25,001 and £75,000

written bids/quotations from a

minimum three organisations

√

Between £75,001 and EU limits

written tenders from a minimum of

three organisations

√

Over EU threshold

approx £174,000

√

Specific health, social and

limited other services

Threshold – approx £500,000

(new requirement in 2014

Directive)

√

“light touch process”


Typical Two-Stage Process

B&NES assesses need,

writes specification and

contract documents

B&NES advertises the

opportunity on STSW

Interested organisations

download, complete and

submit the PQQ

B&NES evaluates the PQQ,

shortlists and invites

successful organisations

to tender

Organisations download,

complete and submit ITT

by due date

B&NES evaluates ITT

against pre-defined and

advertised criteria

B&NES awards the

contract to the

successful bidder

Between steps 2-3 and 4-5 there are

mandatory minimum timescales Successful bidder,

now the contractor,

delivers the contract

for the time specified


Pre-Qualification Questionnaire

Will ask for…

» Company information

» Financial information

» Confirmation of insurances

» Technical/professional ability – evidenced by references

» Will sub-contractors be used

» Are you/will you be part of a consortium bid

» Various grounds for mandatory rejection

Might ask for…

» Health & Safety policy

» Environmental/

sustainability policy

» Quality systems

» Equality policy

***Complete the document

carefully and thoroughly

and take note of any

instructions given***


NEPRO – Possible alternative route

» Professional and consultancy services

» Framework awarded through a legally

compliant process

» Register, become accredited by NEPO

» B&NES can award without going

through the whole procurement process


Supply Market Engagement

Programme of

hands-on market

engagement in

respect of individual

contracts

Improved web content

Updated Selling to the

Council guide – available

via B&NES web pages Drop in procurement

sessions – one-to-one,

pre-bookable, held around

the area


Buying with Confidence

» B&NES are part of the Buy with Confidence scheme

» Trading Standards vetted and approved

» Local businesses which have given their commitment to

trading fairly

» Every business listed has undergone a series of

detailed checks before being approved as a member of

the scheme

» Apply at:

http://www.buywithconfidence.gov.uk/HowToApply/




Supplying the South West

» www.supplyingthesouthwest.org.uk

» Need to register to express interest in an opportunity

» Tender documents available via this portal only

» Need to submit completed documents via the portal

» Most authorities in the South West use STSW

» if register for B&NES; visible to others as well

http://www.supplyingthesouthwest.org.uk/


Think Local – Useful Links

» B&NES Procurement (inc Think Local strategy)

» http://www.bathnes.gov.uk/services/business/selling-council

» Buy Local Buy Social

» http://www.buylocalbuysocial.com/

» Supplying the South West

» www.supplyingthesouthwest.org.uk

http://www.bathnes.gov.uk/services/business/selling-council




http://www.buylocalbuysocial.com/

http://www.supplyingthesouthwest.org.uk/


Any Questions?


We need you to help us!

» In your tables, two minutes per person to describe their organisation, what it does, where, etc

» 2mins x 8 = 16 mins but will allow 20 mins for this element

» one B&NES person per table

» You will have one question on your table, in your groups could you discuss this question and let us know your thoughts, reservations, comments, etc

» 40 minutes for this bit

Documents

Think Local Bath & North East Somerset · Bath and North East Somerset – The place to live, work and visit Think Local » One year on – achievements eg, local spend stats, the