Think Change Be Change Lead Change CT PIT 2014 Transitional Housing Project Training January 2014 Training PowerPoint Provided by CCEH CT Coalition to

Think Change • Be Change • Lead Change

CT PIT 2014Transitional Housing Project Training

January 2014

Training PowerPoint Provided by CCEHCT Coalition to End Homelessness

257 Lawrence St. Hartford, CT 06106www.cceh.org

http://www.cceh.org/

Think Change • Be Change • Lead Change 2

CT PIT 2014 Count will be held on:

Wednesday, January 29, 2014


• HUD mandate

• Collect data to inform efforts to end homelessness in Connecticut

• Help service providers and policy makers to better understand the needs of homeless people and design effective interventions

• Develop a consistent methodology for collecting reliable longitudinal data to measure progress towards ending homelessness.

Purpose of CT PIT


Q: What does a transitional housing provider have to do for PIT?

A:•Submit a bed count•Submit a population count •Conduct a PIT assessment in HMIS for all adult clients active on the night of the count


Q: How do I submit a bed and population count?

A:•Through an online web form. •You will have a login/password•Link will be sent out ~ two weeks before the count


Q: What can a TH provider do to get prepared now?

A:•Run your A108 in ART - Every single data point should be at a completion rate of 95% or higher.•Exit any open clients that are no longer at the project •Double-check the accuracy of dates of birth


CoCs will need to identify the number of beds within projects that are dedicated to veterans and youth.

For dedicated youth beds, CoCs need to indicate the age group that the beds are dedicated to serve, i.e., only children under 18, only persons 18 to 24, or only persons up to 24.

New to PIT This Year


Population and Subpopulation Changes

CoCs will be required to report race, ethnicity, and gender data for all persons counted.

CoCs will be required to report population data for veteran households. Because CoCs are reporting the population data for veteran households the veteran subpopulation requirements have been removed.

New to PIT This Year


Completing the Population and Bed Count


Population and Bed Count

What’s the difference between the Population Count and the Bed Count?

POPULATION COUNT: Counting the PEOPLE who stayed at your project on the night of the Count. The Population Count is like a ‘head count’ of people that were residing at each project on the night of the Count.

BED COUNT: Counting the # of BEDS/UNITS available at your project. The Bed Count takes an ‘inventory’ or shows project ‘capacity’ and ‘configuration’ on the night the Count.


Population and Bed Count

Once you are in the PIT database…

•Basic information about the program

•Verify that the programs you are seeing are yours – and that none are missing

•Number of beds/units on-line at the time of the Count

•Number of persons by gender, race, and ethnicity


Bed Count

Represents your projects capacity, it is the Inventory of the number of beds / units available on the night of the count - whether or not they are occupied.

If your project’s configuration of beds/units changes over time or due to need, the Bed Count should reflect the configuration of your program ON THE

NIGHT OF THE COUNT


Reporting Target Populations

A population is considered a "target population" if at least three-fourths (75 percent) of the clients served by the project fit the target group descriptor.

Projects that do not target specific populations or that have opted not to track Target Population A may leave this data field blank

“Target Population B" designation is used if your project serves only DV or HIV/AIDS sub-populations

Reporting Project Info

Think Change • Be Change • Lead Change14

Bed Count

Inventory Type

Current inventory (C): Beds and units that were available for occupancy on or before January 31, 2013.

New inventory (N): Beds and units that became available for occupancy between February 1, 2013 and January 31, 2014. Inventory designated as ‘New’ should represent an increase in capacity for the project from the previous year.

Under development (U): Beds and units that were fully funded but not available for occupancy as of January 31, 2014


Bed Count

The number of beds and units available for…

A.Households without children: Beds and units are intended for households with adults only. This includes households composed of unaccompanied adults and multiple adults.

B. Households with at least one adult and one child: Beds and units intended for households with (at least) one adult and one child.

C. Youth Households: Beds and units intended for households composed exclusively of persons…

• Only children under 18• Only persons 18 to 24 or • Persons up to 24.


Bed Count

Bed Inventory

Veteran Bed Inventory: The number of beds that are dedicated to house homeless veterans, or homeless veterans and their families.

Youth Bed Inventory: The number of beds that are dedicated to house homeless youth, that is, anyone under the age of 25.

Additionally, you will need to identify if the beds are dedicated to serve….

• Only children under 18• Only persons 18 to 24 or • Persons up to 24.


Determining the number of beds at projects without a static number of beds:

Multiply the number of units by the average household size of the project.

Example: A project with an average household size of 3 and 10 fixed units.Multiply 3 (average household size) by 10 (fixed units at project).This project would report 30 beds for households with at least one adult and one child.

Bed Count


Bed Count

Which BEDS should NOT be counted?

Do not count beds/units that are not specifically designated for homeless people. For example: do not count beds/units at mental health or substance abuse projects if they are not designated for homeless people. Also, do not count beds/units at DCF funded projects.)

Do not count beds that are not actually available on the night of the count, e.g., beds in development and beds off-line for repairs.

Do not count cribs


Population Count

A head count of all persons – Adults & Children –

staying in your project on the night of the count


Population Count

A. Persons in households with at least one adult andone child. This category includes households with one

adult and at least one child under age 18.

B. Persons in households without children. This category includes single adults, adult couples with no children, and groups of adults.

C. Children Only Households

D. Veteran households with and without children.


Population Count

Drilling Down on Age among Persons in households with at least one adult and one child

• The number of children under age 18; • The number of adults ages 18 to 24; and • The number of adults over age 24.

Drilling Down on Age among Persons in households without children

• The number of adults ages 18 to 24; and • The number of adults over age 24.


Collecting Client Demographics


Transitional Housing providers will conduct a PIT assessment in HMIS for all adult clients

staying in the project on the night of the count



GET PREPARED NOW.

Run your A108 in ART

Every single data point should be at a completion rate of 95% or higher.



Who uses paper surveys to collect client demographic data? Identify your projects from the three categories below:

1. Those that use HMIS2. Those that do not use HMIS, and serve any homeless person who comes to the door3. Those that do not use HMIS, and ONLY serve DV, veterans, or youth population Category 1: Client demographics will be pulled from HMIS. NO paper surveys here. Category 2: Client demographics are not captured. NO paper surveys here. Category 3: Adult clients are to complete a paper survey on the night of the count.



Wrap-Up

Questions? Comments?

Brian Roccapriore, Director of HMIS and Strategic Analysis

860-721-7876 x110 or [email protected]

Documents

Think Change Be Change Lead Change CT PIT 2014 Transitional Housing Project Training January 2014 Training PowerPoint Provided by CCEH CT Coalition to