SPOT BUY CENTER — Huisstijlgids

there is gold in your tail spend

spot buy center = procurement service provider + supplier platform + e-invoicing solution provider

We are an “extended buying team”, to whom you outsource your spot buys, tail spend and your c-customers to.

SYMPTOMS OF TAIL-SPEND PROBLEMS

• More suppliers than employees

• 50% of suppliers are responsible for only 5% of the spend

• >5% of new suppliers are added each year

• <50% of purchases are executed with preferred or contracted suppliers

• <50% of purchases are automated, e.g. through catalogs

TAIL SPEND : 80 - 20In EVERY company, 20% or less of all suppliers are responsible for 80% or even more of the overall spend. That is what you want to focus on. But does this mean you should neglect the rest? Of course not, because your tail is worth gold! Just try to minimize the effort you put in the tail and get the most out of it. You really want to avoid:

• Wasting time searching for an appropriate supplier for your spot buys• Having multiple suppliers for the same commodity• Continuously adding suppliers to your tail.• Major invoicing errors• Heavy approval flows and sourcing paths for low value spend• Not knowing who buys what and where

WHAT’S A SPOT BUY?It’s summertime and you’re hosting a big party this weekend. Your fridge breaks down unexpectedly, so on short notice, you head to your local hardware store and buy a new one. Guess what? You’ve just made a spot buy!

Spot buys are one-time/emergency buys, low-value/low-complexity buys, unman-aged category buys, unique buys or buys in a new commodity area that can’t be fulfilled by incumbent suppliers.

For most companies, spot buying is defi-nitely an under-managed, under-served purchasing type, with gaps in policies and processes.

FACTS & FIGURES 100% digital invoicing

100% punch-out

80% reduction in supplier creation

60% reduction in supply base

20% catalogue purchases

>10% hard savings

For your employees

EASY REQUEST,EASY CATALOGUES:

• Your ONE-STOP-SHOP for thousands of suppliers services & products.• ONE single service desk for all your issues, if any• Best value for money• Automated PR generation => all non-catalogue requests become catalogue PRs

For your processesEASY OFFER,

EASY INVOICING:• Integration with your existing SRM/ERP categories• Compliant: first PR, then OFFER, then PO, then ORDER• 100% punch-out: automatic PR generation.• Digital invoicing for ALL purchases

For your cash flowEASY MONEY:

• Behind every catalogue lie negotiated contracts• For spot buys we use a multi-bidding policy.• Economies of scale for departments, sites AND customers

HOW DOES IT WORK?Working with spot buy center equals guaranteed success thanks to our opera-tors’ contacts with users, businesses and requesters.

A key factor is proximity, or simply put, being on site when it matters. Spot buy center is a ‘shared service center’, but it is NEARBY.

The spot buy center ‘intake form’ (combined with phone or F2F discussions when necessary) can be integrated into your existing SRM/ERP environ-ment, or launched as a stand-alone solution.

In both cases we guarantee a fast approval flow, following the customer’s governance. A proposal is either declined or accepted, and in the latter case, it results in an approved PO.

We connect and communicate smoothly with any system you use to manage your finance and procurement processes.

HUBWOO – SAP – ORACLE – COUPA – BASWARE – MICROSOFT DYNAMICS - EXACT

For recurrent purchases you can browse catalogues accessing both local and international suppliers. On top of that we manage your “Online Orders” too, which normally require a Visa or MasterCard. They can be executed by the spot buy center operators to facilitate the invoicing process and to respect company policies.

CPOFocus on your core suppliers and theefforts that really matter.

• Stop Maverick buying and unnecessary vendor creation• Stop negotiating when things have already been delivered• Stop manually reordering small recurrent purchases• Stop sourcing low-value items yourself• Stop buying non-strategic one-offs yourself

CFOFocus on your cash flow, get rid of your tail and all the invoicingerrors that go with it! Let us manage all those complex, small, one-time suppliers for you.

• Better manage expense notes• Avoid unnecessary supplier creations• Reduce invoice error ratios (no VAT number, no PO number, wrong entity, overbills, …)• Decrease the number of suppliers, which keeps growing and growing, year in, year out• Promote the correct use of VAT on invoices.• Increase digital invoicing (extremely hard in tail spend)

Needless to say, a professional helpdesk is also available during extended working hours.

ADDRESS spot buy center bvba antwerpsesteenweg 18 2630 aartselaar (Belgium)

E-MAIL info@spotbuycenter.comWEB www.spotbuycenter.com

PHONE +32 3 369 07 11 VAT BE 0842 .741.740

SPOT BUY CENTER — Huisstijlgids

Wouldn’t it be great to have ONE single point of contact for ALL your spot buys, tactical and trans-actional purchases?

All spot buy center in-voices are digital, created using your preferred format (xml, PDF, tiff etc.).

Process efficiency:always compliant,automatic PR generation and digital invoicing.

By focusing on your core business, you will drive efficiency in your category management, boosting your savings.

Stop spending!We do NOT purchase without an approved PO.People will stop buying what they do not really need (professionally).

Savings: upfront procurement involvement, negotiation & economies of scale.