Therapeutic Recreation Ontario Registration …...therapeutic recreation profession in the province of Ontario through continuing with professional contributions after receiving the

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Therapeutic Recreation Ontario Registration Maintenance Package

2012, Therapeutic Recreation Ontario – revised October 2016


Effective July 1, 2016

TRO Mailing Address 850 King St. West

Unit 20 Oshawa, ON L1J 8N5

Phone - (905) 646 7473 Fax - (289) 656-1693

E-mail - [email protected]

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THERAPEUTIC RECREATION ONTARIO REGISTRATION MAINTENANCE PACKAGE

Table of Contents Page

Preamble 1

Registration Maintenance Eligibility Criteria 2

Registration Maintenance Application Process 3

Portfolio Preparation Instructions 4

Checklist for Registration Package Submission 6

Application Form Instructions:

Step 1: Registration Maintenance Application Form 7

Step 2: Professional Contributions 8

Professional Contribution Categories 9

Appendices - Registration Forms * These forms are for reference only. Do NOT submit these forms.

Please submit fillable forms online at www.trontario.org/r-tro-maintenance

Form # 1: Registration Maintenance Registration Application 11

Form # 2: Professional Contributions 12-15

Form # 2a: Professional Contribution Criteria (Non-TRO sponsored events)

16

Form # 2b: Academic Course Criteria 17

Form # 2c: Professional Contribution Glossary 18-19

Form # 3: Final Points Page 20

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PREAMBLE Since TRO’s inception (November 1999), the organization has worked diligently to advance the profession by developing a provincial Code of Ethics and a nationally recognized set of Standards of Practice. TRO is an organization that has used a collaborative approach with its members in terms of content and acceptance of these two critical documents. The registration designation is currently a voluntary designation that demonstrates a level of excellence in therapeutic recreation. The Registration Maintenance process demonstrates the accountability to the therapeutic recreation profession in the province of Ontario through continuing with professional contributions after receiving the registration designation. The Registration Maintenance process requires that every 5 years, registration designation holders must renew their registration by providing proof of continued learning. This proof is obtained by collecting a minimum 25 professional contribution points within that timeframe.

If you submitted your original registration application on or before July 1st 2011, your

registration maintenance application is due by July 1st 2016 for the first round of maintenance reviews. If you submitted your original registration application after July 1st

2011, your maintenance application is due 5 years from the original submission date.

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REGISTRATION MAINTENANCE ELIGIBILITY CRITERIA

Registration with TRO is currently a voluntary designation which demonstrates a level of excellence in therapeutic recreation practice. Members will be able to renew their designation if they can accrue a minimum of 25 professional contribution points within a 5 year cycle.

▪ Professional Affiliation TRO Registered Professional Membership required ▪ Professional Contributions minimum 25 points ▪ Maintenance Fee $25.00 + hst

Note: To retain registration status, members must maintain their annual membership in good standing with TRO and prove continued competency through ongoing professional contributions.

NOTE: Certified Therapeutic Recreation Specialist (CTRS) Information Members who also hold the CTRS credential are permitted to use continuing education credits that they are also submitting to NCTRC to re-certify their CTRS credential. Please submit CEU transcript. If you do not have one, please complete form 2a and include all necessary supporting documentation. The cost for CTRS applicants remains the same at $25+hst.

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Step 5

•Your Registration maintenance application is accepted

Step 5A

•Designation is renewed for 5 years

Step 5B

•Receive letter of congratulations

Step 6

• Registration maintenance application is selected for audit. Submit all required supporting documentation for identified PCCs within two weeks

Step 6A

• Your Registration maintenance application is accepted. Proceed to step 5a.

Step 6B•Your Registration Maintenance is declined.

Step 6C

•Receive letter from TRO outlining additional information required to re-submit appeal application along with $25.00 + hst fee

Step 6D

•Forward Maintenance appeal package, with fee, to TRO within 6 months of receipt of declined registration

Step 6E

•If your appeal is granted, your registration will be renewed for 5 years (See Step 5B)

•If your appeal is denied, your registration designation will become inactive.

Step 1 Obtain information package from TRO. Compile necessary information (i.e. PCC transcripts, letters, etc.).

Step 2

Step 3

Step 4

Review checklist (page 6) provided in package to ensure you have all the necessary forms

completed, and necessary documents to send, if selected for audit.

Double check to make sure you have all the necessary information to submit if selected for audit and make a copy of your portfolio for your records.

Submit completed forms and proof of payment to the TRO office by the application deadline. Ensure payment is made by the first of the month.

YOUR APPLICATION MAY BE SELECTED FOR EITHER STEP 5 OR STEP 6.

REGISTRATION MAINTENANCE APPLICATION PROCESS

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REGISTRATION MAINTENANCE PORTFOLIO PREPARATION INTRUCTIONS

This package is meant to assist you with completing your Registration Maintenance application. Please read the entire document first and complete the application forms as instructed.

Applications will be reviewed quarterly, your maintenance date will be 5 years from the quarter you originally submitted for and successfully obtained your registration designation. All applicants in each quarter will be subject to an audit in which proof of professional contribution materials will be requested. You do not need to send your Professional Contributions documentation materials with your maintenance application! You will only need to submit it if you have been randomly selected for the audit. Please ensure that your registration maintenance application forms are postmarked by the first date of the month prior to portfolio review.

All Registration Maintenance Information can be found at: https://trontario.org/r-tro-maintenance

1. Read “Registration Maintenance Package” instructions 2. Ensure you are logged into the TRO website: https://trontario.org and purchase

the “Registration Maintenance Application” at the TRO Store $25.00 + HST. *Please include your emailed payment receipt with your application

3. Complete, SAVE and click the “SUBMIT” button on the “Registration Maintenance Forms” prior to your application deadline • PLEASE USE THE “SUBMIT” BUTTON TO SEND REGISTRATION

MAINTENANCE FORMS ELECTRONICALLY AND SAVE ON YOUR COMPUTER

• Only those selected for audit will be required to print and mail Registration Maintenance Forms and supporting documentation

If your Registration Maintenance Forms and payment are not received by your application deadline, your Registration designation will become inactive.

4. Those who have been randomly selected for audit will be notified by email after the application deadline • It is your responsibility to ensure your email is up-to-date by logging into the

TRO website and updating your profile page: https://trontario.org/my-profile

If NOT Selected for Audit Process: • You will automatically remain a Registered Professional Member of TRO and you will be

due for maintenance of your Registration designation again in five years

ONLY If Selected for Audit Process: • Upon notification of audit, you will be given two weeks to print off your saved

“Registration Maintenance Forms” (new additions will not be considered) and send them along with copies of your supporting documentation to the TRO office.

Click here to Purchase

https://trontario.org/r-tro-maintenance

https://trontario.org/r-tro-maintenance

https://trontario.org/

https://trontario.org/my-profile

https://trontario.org/r-tro-payment

https://trontario.org/r-tro-payment

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• If selected for the audit process, please submit your documents in a non-bound format. Please include all required supporting documentation with the appropriate form, if audited.

• Make a copy of your documentation for your files, as it will not be returned and TRO will not assume responsibility for loss or damages.

• If your supporting documentation is not postmarked by 14 days after your application deadline, your Registration designation will become inactive. It is recommended that you have your professional contributions supporting documentation prepared in advance.

• Please send completed Registration Maintenance application to the TRO Office:

TRO Mailing Address 850 King St. West

Unit 20 Oshawa, ON L1J 8N5

• The TRO Practice Review Committee will review all supporting documentation and notify

you of your status within two months of the application deadline. • If successful, you will remain a Registered Professional Member of TRO and

you will be due for maintenance again in five years. • If unsuccessful, appeals will be considered on a case-by-case basis within 6

months and an additional appeal fee • If you do not re-submit your appeal within 6 months, or are unsuccessful in your

appeal, your membership type will be changed to Professional Member of TRO and you will be required to initiate the entire Registration Application process under the current requirements and associated cost.

Please contact the Practice Review Committee at: [email protected] with any questions concerning the Registration Maintenance process.

mailto:[email protected]

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Checklist for Registration Maintenance Package Submission

FORMS Complete Supporting Documentation

FORM #1 Professional Registration Application

Make payment online at the TRO store Submit copy of payment notification with application package

Postmarked 1 month prior to review date

FORM #2

Ongoing Professional Contributions

*only submit supporting

documentation if selected for audit

PCC Transcripts for TRO sponsored events

Professional Contribution Criteria Form (2a) for Non-TRO sponsored events

Certificates indicating hours for Non-TRO sponsored events

Supporting letters for supervising volunteers/students/staff

Supporting letters/flyers/outlines for presenting/teaching

Copies of published articles/newsletters

Election materials/letters for participation in Professional Organizations

Letters of support for volunteering

FORM #3

Final Points Page Completed with a total of 25 points

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REGISTRATION MAINTENANCE APPLICATION FORM INSTRUCTIONS:

Step 1: REGISTRATION MAINTENANCE APPLICATION

Please complete this form in its entirety.

Go to Form 1 and complete the Registration Maintenance

application.

PLEASE NOTE: 1. Applicant must be a current Registered member in good standing with

Therapeutic Recreation Ontario. 2. Your application must reach the TRO office by the deadline outlined in the portfolio preparation instruction section. 3. Please make a copy of your documents prior to sending your application

package to the TRO office. 4. Payment of $25.00 + hst + any applicable administration fees must be made

online at the TRO store and proof of payment included in your application. 5. If TRO receives your package after the deadline, your registration

designation will become inactive and you run the risk of having to reapply for your registration with the original application package and fees.

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Step 2: REGISTRATION MAINTENANCE PROFESSIONAL CONTRIBUTIONS (Minimum 25 points)

This category applies to recognized activities that the applicant participates in to support the development of one’s own professional development.

PLEASE NOTE: You only need to submit Professional Contributions documentation if contacted for the audit process. Please keep for your files.

1. Professional Contributions within the last five years (5) will be considered.

2. TRO Sponsored events – you must provide your Professional Contributions Credit (PCC) transcript for each workshop and/ or conference attended.

3. Non-TRO sponsored events - you must provide proof of attendance in the form of a certificate, indicating number of hours, brochure or flyer and completed Professional Contribution Criteria Form for Non-TRO sponsored events (see form 2a) for each event.

4. For academic courses, you must fill out form 2b in addition to providing required documentation.

5. Please refer to Form 2 for more detail with regard to specific documentation required.

6. Please ensure that the points that you have calculated in this section are transcribed to the final points page on Form 3.

For the

first review,

all PCC

transcripts

will be

accepted

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REGISTRATION MAINTENANCE PROFESSIONAL CONTRIBUTION CATEGORIES:

Category Activity

List items within each category

Points

Maximum points

allowed

Educational Opportunities

TRO and Non-TRO Sponsored Events

1 per hour No Max

Academic Courses

5 per course

Supervising

Professional Practice Leader

1

5

Supervising a student on TR placement, practicum or internship

5 per 35 hours

Supervising or training therapeutic recreation staff

2 per 10 hours

Volunteering in TR TRO and Non-TRO Sponsored Events - Volunteering 1 per 3 hours 9 max

Presenting/ Teaching

TRO and Non-TRO Sponsored Events

2 per hour

No max Teaching a full term course related to the practice of TR

5

Publishing Articles

Published journal article related to the practice of TR in a journal/ TRPR

10 per article

20

Published article related to the practice of TR on the TRO Blog

2

Published newsletter article related to the practice of TR

1

Writing grant or research proposals

10 per proposal

Conducting research related to TR 10 per research project

Go to Form 2 ‘Professional Contributions’ and complete

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Therapeutic Recreation Ontario Registration Maintenance Application Forms

Effective July 1, 2016

Appendices

These forms are for reference only. Do NOT submit these forms.

Please submit forms online at www.trontario.org/r-tro-maintenance

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Registration Maintenance Application Form #1

Date

First Name Last Name TRO Membership #

I hereby allow TRO to add my name to the list of registered members

available to the public on the TRO website upon successful registration.

Signature

Hm Address Hm City Hm Prov Hm Post Code

Hm E-mail Hm Telephone Hm Fax

Current Employer

Address City Prov Post Code

E-mail Telephone Fax

1st Application for Registration Renewal Appeal

$25.00 +HST $25.00 +HST

Total Amount Enclosed

Please indicate the quarter in which you originally applied for (and were awarded) your registration designation:

February Review May Review August Review November Review

January 1 submission deadline

April 1 submission deadline

July 1 submission deadline

October 1 submission deadline

Method of Payment: Online

Please include a copy of your payment notice.

FOR OFFICE USE ONLY:

Date Processed: Authorization Code:

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Professional Contributions

Name: TRO Membership #

In order to receive credit for your professional contributions, you must provide proof of completion of your activities in this category (e.g., letter from professional practice leader or supervisor, letter from course instructor, Professional Contribution Credits (PCCs), copy of table of contents or article, letter from educational institution confirming supervision of placements). Please Note: In order to maintain your registration status, you must obtain a minimum of 25 points every 5 years in the Overall Professional Contributions category. This renewal will occur on the anniversary of your registration application package acceptance. Only ongoing professional contribution points collected within each 5 year timeframe will be accepted for that renewal period. NOTE: There are maximum numbers of points that may be earned for some subsections.

Category

Activity List items

within each category

Supporting Material

Required Points

# of hours

Points earned

Maximum points

allowed

Total points

for category

Educational Opportunities

TRO Sponsored Events – Attending workshops, conferences or seminars

PCC Transcripts from workshops, conferences or seminars

1 per hour

No max

Non-TRO Sponsored Events – Attending workshops, conferences or seminars, applicable to therapeutic recreation practice

Certificate of attendance including name of workshop, seminar or conference, date, number of hours and completed "PCC for non-TRO sponsored events" worksheet

1 per hour

Academic Courses (Must be taken at college or university level)

Copy of official transcript

5 per course

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These forms are for reference only. Do NOT submit these forms. Please submit forms online at www.trontario.org/r-tro-maintenance

Category

Activity List items


Supporting Material Required

Points # of hour

s

Points

earned

Maximum points allowed

Total points

for category

Supervising

Professional Practice leader for TR

Proof required in writing from supervisor/manager

1

5

Supervising a student on TR placement, practicum or internship Note: This is only applicable to college and university level internships.

Letter indicating number of students and number of hours supervised.

5 per 35 hours

Supervising or training therapeutic recreation staff

Letter indicating number of hours and number of staff trained

2 per 10 hours

Category

Activity List items


Supporting Material Required

Points # of hour

s

Points

earned


Total points

for category

Volunteering in TR

TRO and Non-TRO Sponsored Events – Volunteering at workshops, conferences, seminars, or in clinical settings applicable to therapeutic recreation practice (min. 4 hours)

Provide a signed letter from conference chair or supervisor indicating your involvement (e.g., number of hours worked and specific duties and responsibilities)

1 per 3 hours

9

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Presenting/ Teaching

TRO and Non-TRO Sponsored Events – Presenting lectures, workshops, poster presentations, seminars and in-services relevant to TR practice. Note: The presentation must last a minimum of one hour.

Proof required in writing from supervisor and brochure/flyer. Please include the title, date, location, and length of presentation

2 per hour

No max

Teaching a full term course related to the practice of TR (at least 30 hours in length) at a recognized post-secondary institution.

Provide a detailed course outline signed by the Dean, Chair or Coordinator

5



Category Activity

List items within each category

Supporting Material

Required Points

# of hour

s

Points

earned


Total points for category

Publishing

Articles

Published journal article related to the practice of TR in a journal/ TRPR

Provide journal table of contents

10 per article

20

Published article related to the practice of

Provide newsletter article

2 per article

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TR on the TRO Blog

Published newsletter article related to the practice of TR

Provide newsletter article

1 per article

Writing grant or research proposals

Provide any documentation that supports your work. e.g. signed grant application research proposal

10 per proposal

Conducting research related to TR

Provide any documentation that supports your work. e.g. copy of the research proposal signed by manager or research coordinator

10 per research project

TOTAL PROFESSIONAL CONTRIBUTION

POINTS



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Professional Contribution Criteria For Non-TRO Sponsored Events

Please fill out this form for each non-TRO sponsored event you are submitting in the educational opportunities category of the professional contributions section of the registration application. By relating your educational opportunities to the professional contribution credit criteria, you are ensuring your learning relates directly to the profession of therapeutic recreation. Include this form as well as your certificate of completion indicating the number of hours attended for each educational opportunity you are submitting with your registration application.

Presentation Title: Presentation Date/Location: Length of Presentation (in hours): Please indicate appropriate Professional Contribution Criteria*:

Assessment Intervention Program development Program delivery Documentation Evaluation TR & community practice TR & Research Professional Development Theoretical Foundations (models, theories, concepts) Diagnostic Groupings and populations being served Organizing and managing services Agency and TR service plan Outreach, advocacy and public relations.

* Refer to appendix pages 8 and 9 for glossary of each criteria code. Submission Description: (briefly describe what you learned at the session and how it relates to the PCC criteria)


Registration Maintenance Application Form #2a

Professional Contribution Criteria

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Academic Course Criteria For academic courses submitted for Professional

Contribution points

Please fill out this form for each academic course you are submitting in the educational opportunities category of the professional contributions section of the registration renewal application. By relating your academic learning to the professional contribution credit criteria, you are ensuring your learning relates directly to your practice within the profession of therapeutic recreation. Include this form as well as a copy of your official transcript of completion indicating the number of hours attended for each course you are submitting with your registration application. NOTE: Academic Courses must be taken at college or university level.

Course Title: Date/Location: Length of Course (in hours): Please indicate appropriate Professional Contribution Criteria that relates to the

course*: Assessment Intervention Program development Program delivery Documentation Evaluation TR & community practice TR & Research Professional Development Theoretical Foundations (models, theories, concepts) Diagnostic Groupings and populations being served Organizing and managing services Agency and TR service plan Outreach, advocacy and public relations.

* Refer to appendix pages 8 and 9 for glossary of each criteria code. Submission Description: (briefly describe the learning objectives of the course and how they relate to the PCC criteria)



Registration Maintenance Application Form #2b

Academic Course Criteria

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Professional Contribution Criteria Glossary

Assessment: Utilizes an individualized and systematic process to determine individual strengths, needs, and interests of clients to establish priorities and direction of TR intervention. Examples: measuring patient needs in order to develop programs, creating or developing assessment tools Intervention: Outlines specific strategies and modalities based on assessment results. The individualized plan is achieved via a collaborative approach including the client and support networks to attain a client-centered and outcome-oriented process. Example: multidisciplinary discussion (medical rounds, education) Program development: Creates a framework for each program addressing the needs and interests of clients within the context of their environment. It is a systematic process based on the intervention plan. Individual and group program outlines should include purpose, rationale, description, target population, goals, outcomes, evaluation mechanisms, and resource requirements. Examples: creating or modifying programs, the history or motivation around program development explains the what and why of programs Program delivery: Encompasses the provision of outcome-oriented programs in a variety of service delivery settings that reflect a continuum of care model. A therapeutic recreation practitioner’s action is determined by the intervention plan and can be offered on an individual and/or group basis. Examples: explaining changes made to programs and their impact, modifications made for groups or individuals, step-by-step process of delivery, explains the “how to” of programs Documentation: The comprehensive collection of information related to every aspect of therapeutic recreation intervention. This can include a variety of methods (written, verbal, electronic, etc.) and the steps of an initial screening, assessment report, progress report, discharge report, case review, and/or intervention notes. Documentation provides a basis for professional accountability. Examples: MDS and/or other specific tools used, what to include to ensure effective documentation, importance of documentation Evaluation: Involves a through review of therapeutic recreation assessment, intervention plan, program development, and program delivery to illustrate and ensure the efficacy of therapeutic recreation services. Examples: new evaluation tools/processes, ways to gather accurate information from clients (focus groups, one on one, questionnaires, satisfaction surveys, etc), how to get patients to focus groups, formal versus informal methods

Registration Maintenance Application Form #2c

Professional Contribution Glossary

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TR & community practice: The obligation to create opportunity for community involvement for clients in a variety of service delivery settings. Examples: creating opportunities through advocacy (community outings, reduced rates, etc), bringing community in (i.e. Intergenerational programs) TR & Research: Demonstrates the benefits of a planned systematic analysis of the components that comprise therapeutic recreation services. Work in this area illustrates professional efficacy while contributing to the growth of therapeutic recreation as a whole. Examples: steps involved in research process, teaching ways to make research less intimidating, ways to follow through and put research into practice, keeping track of evaluation as a research tool, gathering data and compiling information to identify trends, literature searches in program development, how to develop a research question Professional Development: A commitment to ongoing involvement in upgrading personal and professional knowledge related to therapeutic recreation. Examples: regulation, continuing education, student supervision, advocacy of Therapeutic Recreation in other groups/committees, skill sharing/skill development/bringing skills to TR, learning about new equipment/resources/trends Theoretical Foundations: Recreation/leisure models, theories of human behaviour, leisure throughout the lifespan, concepts of health/human services, normalization/inclusion, legislation, accessibility, relevant guidelines/standards, principles of group interaction, principles of behavioural change. Example: models or theories of leisure Diagnostic Groupings and populations being served: Etiology, symptomatology, prognosis and treatment of conditions, disabilities and related secondary complications for persons with cognitive impairments, physical impairments, sensory and communication impairments, psychiatric impairments, behavioural impairments or addictions. Examples: specific symptoms or characteristics of diagnostic groups, how diagnosis affects programming, goals developed for specific groups, modifications made for specific groups Organizing and managing services: Prepare/maintain budget, prepare plan of operation, conduct needs assessment, develop/implement internship program, recruit/ train/ educate/ supervise/ mentor/ evaluate TR staff, and report quality improvement data. Examples: budget, professional evaluation Agency and TR service plan: Identify and analyze agency mission; population served, agency standards and resources. Develop statement of purpose, goals and specific programs. Identify funding sources and prepare written plan of operation. Examples: development of principles within organization, supporting mission/vision/values of facility, clarity statement of service

Outreach, advocacy and public relations: Establish networks with organizations/advocates, public relations, advocate for rights of clients and educate the community. Examples: networking, advocacy

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Final Points Summary Page

Name: TRO Membership #

FORMS YOUR POINTS TRO’s PRACTICE REVIEW

COMMITTEE POINTS

FORM #1 Registration Renewal

Application

Completed Not Complete

Completed Not Complete

Professional Affiliation

Registered

Professional TRO Membership required

Therapeutic Recreation Ontario

Therapeutic Recreation Ontario

Yes No

Yes No

FORM #2: Professional Contributions

(Minimum 25 points)

Total Form #2 Points: Total Form #2 Points:

Total Points

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Final Points Summary Page Continued For Office Use Only!

Name: TRO membership Number:

Date Reviewed:

Reviewed by:

Decision: Renewed Not Renewed

NOTES:

Documents

Therapeutic Recreation Ontario Registration …...therapeutic recreation profession in the province of Ontario through continuing with professional contributions after receiving the